office manager

administrative coordinator - 815 residential services Jobs in San Francisco United States

administrative officer Jobs in San Francisco United States

administrative officer

dental office patient care coordinator Jobs in San Francisco United States

dental office patient care coordinator

ind hr/finance coordinator Jobs in San Francisco United States

ind hr/finance coordinator

operations coordinator bos team

Action Property Management

<div><div><b>Who We Are</b></div>
<div>With a legacy spanning four decades, Action Property Management has become the premier choice for homeowner&rsquo;s association management. Founded in 1984, Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity and professionalism, coupled with our core values of excellence, innovation, and care for people, continues to define us. Today, as the largest privately owned HOA management company in the West, we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.</div>
<div></div>
<div><b>Job Summary</b></div>
<div>
<div>The <b>Operations Coordinator</b>, <b>BOS Team</b> provides operational and analytical support to the Business Operations Support (BOS) Team. This role is responsible for Zendesk administration, reporting and analysis, and supporting process improvements that increase efficiency across support departments. The Operations Coordinator partners closely with leadership to scale operations by improving processes, leveraging technology, and deploying AI-driven solutions.</div></div><br>
<div>
<p></p><p>This position is eligible for remote work for candidates residing in one of the following states ONLY: California, Florida, Tennessee, or Texas. Occasional travel to an Action office may be required for meetings and team collaboration. While the role is remote, preference will be given to candidates located near our Irvine corporate office.</p></div><div><br>
</div><div></div><br>
<div>Schedule: Monday - Friday business hours</div>
<div></div>
<div>Compensation: $25 - $30 per hour depending upong experience</div><br>
<div></div>
<div></div>
<div><i>#LI-SW1</i></div>
<h3 class="jobSectionHeader"><b>Key Responsibilities
</b></h3><div><ul><li>Manage day-to-day Zendesk administration, including user access, role updates, triggers, automations, and system configuration.</li>
<li>Partner with the Director of Operations and BOS leadership to identify and implement operational efficiency gains through process improvements, new technologies, and expanded use of AI.</li>
<li>Analyze operational data and develop reports that provide insights and recommendations to improve team performance and workflows.</li>
<li>Create, manage, and monitor support tickets and workflows as needed to ensure timely resolution and accurate tracking.</li>
<li>Collaborate with the software product team to provide feedback on system usage, enhancements, and opportunities to better support business needs.</li>
<li>Work with senior leadership to forecast ticket volume and staffing needs, ensuring resources align with business demand.</li>
<li>Drive cross-functional projects to completion by coordinating with stakeholders, tracking progress, and ensuring deadlines are met.</li>
<li>Continuously evaluate how BOS systems and tools are used to identify new reporting opportunities and additional efficiency gains.</li>
<li>Perform other duties as assigned by management.</li>
</ul></div><h3 class="jobSectionHeader"><b>Requirements</b></h3><div>
<ul><li>SaaS experience. Zendesk administrative experience strongly preferred.</li>
<li>Minimum of 2 years of experience in an Operations Assistant, Operations Coordinator, or similar operational support role. Familiar with help desk / ticketing environments.
</li><li>Strong data-driven mindset with a clear understanding of operational workflows and efficiency.</li>
<li>Ability to analyze existing datasets and identify new metrics and reporting methods to measure departmental performance and success.</li>
<li>A tech-forward individual capable of taking ideas or concepts and leveraging available tools and systems to turn them into scalable, practical solutions.</li>
<li>Experience with documenting workflows (SOP&rsquo;s, playbooks)
</li><li>Strong task and timeline management. Experience supporting process rollouts, system updates, and cross-functional initiatives.
</li><li>Experience using AI tools (including AI prompting) to improve workflows, reporting, or operational efficiency is preferred, but not required.</li>
</ul></div><h3 class="jobSectionHeader"><b>Education / Certifications
</b></h3><div><ul><li>Minimum of a high school diploma. A bachelor&rsquo;s degree in business administration, technology, information systems, or related field is preferred but not required.</li>
<li>AI prompt engineering or AI workflow certifications are preferred</li>
</ul></div><h3 class="jobSectionHeader"><b>Team Member Perks
</b></h3><div><ul><li><b>Award-Winning Culture: </b>Proud recipient of the Great Place to Work Certification.</li>
<li><b>Highly Rated Employer: </b>Check out our Glassdoor reviews &ndash;read our reviews here.</li>
<li><b>Comprehensive Benefits:</b> Competitive salary, health insurance, and 401(k) matching for qualifying team members.</li>
<li><b>Work-Life Balance:</b> Vacation, sick time, holiday pay, and your birthday holiday.</li>
<li><b>Cutting Edge Technology:</b> Access to industry-leading tools and resources that drive efficiency and success.</li>
<li><b>Career Growth and Development:</b> Join a company committed to supporting your professional growth and helping you achieve your goals.</li>
</ul></div><div>We are committed to investing in the infrastructure, technology, training, and tools you need to excel in your role. Our relentless dedication to our company values and culture ensures a workplace where you feel heard, supported, and valued. Join us at Action Property Management and make a meaningful impact.</div>
<div></div>
<div><i>Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the San Francisco and Los Angeles San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</i></div>
<p>
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</p></div>

Operations Coordinator, BOS Team

University of California - San Francisco

<div><div>The Helen Diller Family Comprehensive Cancer Center (HDFCCC) is seeking a Clinical Research Coordinator (CRC) to join the Cancer Immunotherapy Program within the Division of Hematology/Oncology. The Clinical Research Coordinator will perform independently to execute, manage, and coordinate research protocols, as directed by the Clinical Research Manager and/or the Principal Investigator (PI). The incumbent will coordinate the operations and data collection of several concurrent clinical research studies under the guidelines of research protocols, UCSF and regulating agency policies.</div></div>

Clinical Research Coordinator - Cancer Immunotherapy Program

<div><div>The Clinical Research Coordinator will perform independently or with general direction at the fully operational journey level of the series to execute, manage, and coordinate research protocols, as directed by the Lead Clinical Research Coordinator, Principal Investigator (PI), and/or the Research Personnel Manager for the Investigational Trials Unit, specifically for Genitourinary Oncology program; may coordinate the data collection and operations of several concurrent clinical research studies under the guidelines of research protocols, UCSF and regulating agency policies.</div></div>

Clinical Research Coordinator (2/4)

<div><div>The Clinical Research Coordinator will perform independently or with general direction at the fully operational journey level of the series to execute, manage, and coordinate research protocols, as directed by the Clinical Research Supervisor and/or Principal Investigator (PI); may coordinate the data collection and operations of several concurrent clinical research studies under the guidelines of research protocols, UCSF and regulating agency policies.</div></div>

Clinical Research Coordinator (Spanish)

Giga

<div>
 <strong>
  This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
  <br/>
  <br/>
 </strong>
 <strong>
  We are in-person, in-office 5 days a week (no hybrid, no remote.)
  <br/>
  <br/>
 </strong>
 <em>
  For the general Executive Assistant role, please apply
 </em>
 <em>
  here
 </em>
 <em>
  .
  <br/>
  <br/>
 </em>
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 <br/>
 <br/>
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 <br/>
 <br/>
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 <br/>
 <br/>
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 <br/>
 <br/>
 <ul>
  <li>
   Voice AI startup Giga raises $61M Series A
  </li>
  <li>
   DoorDash and Giga Partnership
   <br/>
   <br/>
  </li>
 </ul>
 If being a part of this resonates with you, please apply!
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 <br/>
 <br/>
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 <br/>
 <br/>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 <br/>
 <br/>
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 <br/>
 <br/>
 You have exceptional organization, crisp writing, and dependable follow-through.
 <br/>
 <br/>
 You feel comfortable representing the executive office with confidence internally and externally.
 <br/>
 <br/>
 You may come from the following backgrounds:
 <br/>
 <br/>
 <ul>
  <li>
   Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
  </li>
  <li>
   Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
  </li>
  <li>
   Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Catered lunch daily
  </li>
  <li>
   Dinner stipend
  </li>
  <li>
   $150/month wellness benefit (gym, fitness classes, mental health)
  </li>
  <li>
   401(k) plan
  </li>
  <li>
   Paid parental leave (12 weeks maternal, 6 weeks paternal)
  </li>
  <li>
   Commuter benefits
  </li>
  <li>
   Medical, dental, and vision coverage
   <br/>
   <br/>
  </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 <br/>
 <br/>
</div>


Executive Assistant to Head of Strategy & Operations

<div><p>The Clinical Research Coordinator (CRC) will execute, manage, and coordinate the routine duties of the Postmortem Investigation of Sudden Cardiac Death (POST SCD) research program alongside a team of CRCs under the guidance of the Principal Investigator (PI) and/or study team. Learn more about the lab here: https://ziantsenglab.ucsf.edu/ .
</p><p>POST SCD is a clinical research laboratory with a multidisciplinary team and collaborations with local and federal agencies to comprehensively characterize the burden, underlying causes, and risk factors of sudden cardiac death (SCD) in a prototypic, diverse U.S. community. It is a first-of-its-kind partnership between cardiac electrophysiology specialists and the County Medical Examiner to perform comprehensive autopsies and antemortem medical history reviews for every incident out-of-hospital sudden death within the County of San Francisco.</p></div>

Clinical Research Coordinator Sudden Cardiac Death Study

<div>
 <strong>
  This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
  <br/>
  <br/>
 </strong>
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 <br/>
 <br/>
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 <br/>
 <br/>
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 <br/>
 <br/>
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 <br/>
 <br/>
 <ul>
  <li>
   Voice AI startup Giga raises $61M Series A
  </li>
  <li>
   DoorDash and Giga Partnership
   <br/>
   <br/>
  </li>
 </ul>
 If being a part of this resonates with you, please apply!
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 <br/>
 <br/>
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 <br/>
 <br/>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 <br/>
 <br/>
 You have exceptional organization, crisp writing, and dependable follow-through.
 <br/>
 <br/>
 You feel comfortable representing the executive office with confidence internally and externally.
 <br/>
 <br/>
 You may come from the following backgrounds:
 <br/>
 <br/>
 <ul>
  <li>
   Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
  </li>
  <li>
   Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
  </li>
  <li>
   Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Catered lunch daily
  </li>
  <li>
   Dinner stipend
  </li>
  <li>
   $150/month wellness benefit (gym, fitness classes, mental health)
  </li>
  <li>
   401(k) plan
  </li>
  <li>
   Paid parental leave (12 weeks maternal, 6 weeks paternal)
  </li>
  <li>
   Commuter benefits
  </li>
  <li>
   Medical, dental, and vision coverage
   <br/>
   <br/>
  </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 <br/>
 <br/>
</div>


Executive Assistant

Explore 205+ Operations coordinator bos team in San Francisco United States this April. Find roles across top companies and apply now to boost your career.