business coordinator

sales executive

executive assistant

coordinator

front office manager

operations executive

coursesindoha

Studio Operations ExecutiveLocation: coursesindoha studio, Marina District, Lusail Role type: Full-time Gender requirement: Female, due to the women-focused and child-focused studio environment Reports to: Studio Manager / FounderAbout coursesindohacoursesindoha is a creative learning studio based in Lusail Marina. We run structured creative programs in art, fashion, sewing, crochet, embroidery, painting, camps, and private learning support.Our studio is built around guided practice, small group learning, mentor-led sessions, and a warm, organized environment for children, teens, and adult women.We are looking for a Studio Operations Executive who can manage the daily running of the studio and make sure every session is delivered smoothly, professionally, and with care.Role overviewThe Studio Operations Executive will be responsible for the daily coordination of members, parents, mentors, schedules, materials, session flow, and studio quality.This is not a desk-only admin role. The person must be active on the studio floor, communicate clearly with parents and members, support mentors, solve daily issues, and make sure every course, camp, or session runs according to coursesindoha standards.The ideal candidate is organized, calm, responsible, good with children and parents, and able to manage many moving parts at the same time.Key responsibilitiesMember and parent coordination<ul><li>Welcome members and parents when they arrive at the studio.</li><li>Confirm attendance before each session.</li><li>Follow up with absent members or parents.</li><li>Share session reminders, schedule updates, location details, and onboarding messages.</li><li>Support new members during their first session and help them settle into the studio.</li><li>Coordinate with parents regarding timings, pick-up, delays, missed sessions, and general questions.</li><li>Keep member records updated, including attendance, course batch, age group, payment status, and special notes.</li><li>Handle parent concerns in a calm and professional way.</li><li>Escalate serious complaints, safety matters, or refund-related issues to management.</li><li>Make sure every member feels cared for, noticed, and supported.</li></ul>Session and schedule coordination<ul><li>Check the daily session schedule before the studio opens.</li><li>Confirm which mentors are teaching each session.</li><li>Make sure the correct room, tools, materials, and setup are ready before members arrive.</li><li>Monitor session start and end times.</li><li>Coordinate room changes, batch updates, private sessions, and cover-up sessions when needed.</li><li>Keep the studio calendar updated.</li><li>Support the team with batch start dates, end dates, registration deadlines, and public holiday adjustments.</li><li>Make sure members are guided to the correct room and mentor.</li><li>Help maintain smooth transitions between back-to-back sessions.</li></ul>Mentor and trainer coordination<ul><li>Coordinate daily with mentors about their session plans, attendance, materials, and member progress.</li><li>Make sure mentors arrive on time and are ready before sessions begin.</li><li>Share member information with mentors when needed, such as age, level, language needs, or parent notes.</li><li>Track mentor attendance, delays, cancellations, and replacement needs.</li><li>Help mentors with basic operational support, such as printing, materials, setup, and room preparation.</li><li>Collect session updates from mentors after each session.</li><li>Follow up on pending projects, incomplete work, member difficulties, and class behavior concerns.</li><li>Report repeated mentor issues to management, including poor preparation, delays, low engagement, or parent complaints.</li></ul>Quality control<ul><li>Observe sessions regularly to check if the studio standard is being followed.</li><li>Make sure mentors are teaching according to the course plan and session objective.</li><li>Check whether members are completing the expected projects and outcomes.</li><li>Monitor whether members are engaged, safe, and properly guided.</li><li>Make sure the session environment is calm, respectful, and structured.</li><li>Identify when a member is struggling and inform the mentor or management.</li><li>Collect parent and member feedback after key sessions.</li><li>Maintain quality checklists for sessions, mentors, room setup, cleanliness, and materials.</li><li>Support mini showcases, final project displays, certificates, photos, and portfolio documentation where required.</li><li>Make sure coursesindoha&rsquo;s learning experience feels organized, warm, and professional.</li></ul>Studio floor operations<ul><li>Open and prepare the studio before sessions.</li><li>Check that rooms are clean, organized, and ready.</li><li>Make sure tools and materials are available before each session.</li><li>Coordinate with cleaning/support staff to maintain the studio condition.</li><li>Keep the reception and waiting area presentable.</li><li>Monitor member movement inside the studio.</li><li>Make sure children are not left unattended before or after sessions.</li><li>Support safe pick-up and drop-off procedures.</li><li>Keep storage areas, materials, and supplies organized.</li><li>Report maintenance issues, damaged tools, missing materials, or safety concerns.</li><li>Ensure the studio is closed properly at the end of the day.</li></ul>Materials and inventory coordination<ul><li>Prepare required materials for each course, camp, or private session.</li><li>Maintain a simple inventory of key materials such as fabric, yarn, paint, paper, embroidery supplies, sewing tools, and general craft items.</li><li>Inform management before materials run out.</li><li>Support purchasing requests and supplier coordination when needed.</li><li>Avoid wastage by tracking usage across sessions.</li><li>Make sure members receive the correct materials included in their program.</li><li>Keep shared tools clean, counted, and returned after sessions.</li></ul>Admissions and onboarding support<ul><li>Support the course advisor or sales team after a member has confirmed enrollment.</li><li>Check that registration forms are completed.</li><li>Confirm batch, timing, age group, and payment status before the first session.</li><li>Send welcome messages and first-session instructions.</li><li>Make sure parents understand the schedule, location, arrival time, and studio rules.</li><li>Prepare member lists for each batch.</li><li>Support onboarding for camps, courses, and private sessions.</li><li>Coordinate certificates or completion records at the end of programs.</li></ul>Communication and reporting<ul><li>Maintain clear daily communication with management, mentors, parents, and internal team members.</li><li>Prepare simple daily or weekly operation reports.</li><li>Report attendance, complaints, session issues, mentor delays, material shortages, and parent feedback.</li><li>Keep WhatsApp and internal communication organized.</li><li>Make sure information is not missed between sales, studio, mentor, and management teams.</li><li>Follow coursesindoha&rsquo;s communication tone: clear, respectful, calm, and professional.</li></ul>Real daily tasksOn a normal studio day, the Studio Operations Executive may need to:<ul><li>Check today&rsquo;s sessions and mentor schedule.</li><li>Prepare attendance lists.</li><li>Confirm materials are ready for each room.</li><li>Welcome members and parents.</li><li>Mark attendance.</li><li>Help a new child settle into the studio.</li><li>Inform a parent about a missed session.</li><li>Support a mentor who needs extra materials.</li><li>Check if the session started on time.</li><li>Observe whether members are engaged and safe.</li><li>Take note of completed projects.</li><li>Update the parent if a child struggled or needs support.</li><li>Arrange a cover-up session request.</li><li>Check the studio before the next batch arrives.</li><li>Update the daily report before leaving.</li></ul>Requirements<ul><li>Female candidate.</li><li>Previous experience in studio operations, education operations, training center coordination, customer service, school administration, kids&rsquo; activity center, or hospitality operations.</li><li>Strong communication skills in English.</li><li>Arabic is an advantage.</li><li>Good with children, teens, parents, and adult women.</li><li>Able to stay calm under pressure.</li><li>Strong follow-up and coordination skills.</li><li>Organized, detail-oriented, and responsible.</li><li>Comfortable using WhatsApp, Google Sheets, Google Calendar, basic CRM tools, and shared documents.</li><li>Able to manage schedules, attendance, and daily operational checklists.</li><li>Must be presentable, polite, and professional.</li><li>Must be comfortable working on the studio floor, not only behind a desk.</li></ul>Preferred experience<ul><li>Experience in a school, nursery, learning center, creative studio, kids&rsquo; activity center, or women-focused service business.</li><li>Experience coordinating trainers, teachers, or freelancers.</li><li>Experience handling parents and student/member communication.</li><li>Basic understanding of creative programs such as art, craft, fashion, sewing, crochet, or painting is helpful but not mandatory.</li></ul>Key skills<ul><li>Studio coordination</li><li>Parent and member communication</li><li>Trainer coordination</li><li>Schedule management</li><li>Attendance tracking</li><li>Quality control</li><li>Problem solving</li><li>Customer service</li><li>Team coordination</li><li>Inventory and materials management</li><li>Calm handling of complaints</li><li>Strong follow-up</li></ul>Performance expectationsThe person in this role will be expected to:<ul><li>Keep sessions running on time.</li><li>Reduce parent complaints through better coordination.</li><li>Maintain accurate attendance and member records.</li><li>Support mentors so they can focus on teaching.</li><li>Make sure materials and rooms are ready before every session.</li><li>Improve the overall member experience.</li><li>Maintain a clean, safe, and organized studio.</li><li>Report issues early before they become bigger problems.</li><li>Help coursesindoha deliver a consistent, high-quality studio experience.</li></ul>Success measuresSuccess in this role will be measured by:<ul><li>Sessions starting on time.</li><li>Accurate attendance and batch records.</li><li>Positive parent and member feedback.</li><li>Fewer missed communication issues.</li><li>Smooth mentor coordination.</li><li>Well-prepared rooms and materials.</li><li>Clean and organized studio areas.</li><li>Fast response to operational issues.</li><li>Strong follow-up after complaints or absences.</li><li>Clear daily and weekly reporting.</li></ul>Who this role is forThis role is suitable for someone who enjoys managing people, schedules, and daily operations in a busy learning environment.It is best for someone who can move between reception, studio rooms, parents, mentors, and management with confidence and care.The right candidate should be warm with members, firm with operations, respectful with parents, and reliable with follow-up.How to applyInterested candidates can send their CV to:members@coursesindoha.comPlease mention:Application for Studio Operations ExecutiveJob Types: Full-time, Contract Contract length: 24 monthsPay: QAR3,500.00 - QAR5,000.00 per monthExperience:<ul><li>Operational : 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>Work Location: In person

Studio Operations Executive (Female)

Rera Services QA

About the RoleWe are looking for a dynamic and customer focused Customer Service Executive to join our team. This role is ideal for a proactive and energetic individual who thrives in a fast paced environment and enjoys interacting with customers across multiple channels. The position offers a flexible hybrid work model, combining both office presence and remote work.Key Responsibilities<ul><li>Handle customer inquiries via phone, email, WhatsApp, and social media in a professional and timely manner</li><li>Provide accurate information about products and services</li><li>Resolve customer issues efficiently while ensuring high satisfaction levels</li><li>Maintain records of customer interactions and follow up when required</li><li>Coordinate with internal teams to ensure smooth service delivery</li><li>Assist in improving customer service processes and workflows</li><li>Support administrative tasks when needed</li></ul>Requirements<ul><li>Female candidate (as per business requirements)</li><li>Young, energetic, and presentable personality</li><li>Excellent communication skills (bilingual)</li><li>Strong interpersonal and problem-solving abilities</li><li>Basic computer skills (Microsoft Office, CRM systems is a plus)</li><li>Ability to work independently and as part of a team</li><li>Flexible to work in a hybrid environment (office + remote)</li></ul>Preferred Qualifications<ul><li>Previous experience in customer service or call center is an advantage</li><li>Familiarity with social media platforms and digital communication tools</li></ul>What We Offer<ul><li>Hybrid work flexibility (office &amp; home)</li><li>Supportive and friendly work environment</li><li>Opportunities for growth and development</li><li>Competitive salary package</li></ul>Contact : aabdelkarim@reraservices.qaPhone: +974-77718515Work Location: Hybrid remote in Doha

Customer Operations Executive

ADC System Technology & Integrated Solutions Ltd.

About the RoleADC System Technology &amp; Integrated Solutions Ltd. operates within the technology and integrated systems sector, supporting digital infrastructure, system services, and operational solutions across multiple industries.We are seeking an Executive Director &ndash; Systems &amp; Business Services to lead enterprise-wide service operations, oversee system integration strategies, and drive organizational performance. In this role, you will align technology services with business objectives, optimize operational frameworks, and support long-term growth.This position is ideal for senior professionals with extensive leadership experience in operations, systems management, or business services environments.Why Join Us?Technology &amp; Systems Environment Work within a company focused on integrated solutions and digital services.Executive Leadership Role Lead enterprise operations and systems strategy.High Business Impact Drive efficiency, scalability, and operational excellence.Career Growth Position aligned with top-tier executive and C-level progression.Key ResponsibilitiesSystems Leadership<ul><li>Oversee enterprise systems and service operations</li><li>Align technology infrastructure with business goals</li></ul>Strategic Execution<ul><li>Develop and implement operational and service strategies</li><li>Support growth and expansion initiatives</li></ul>Performance Oversight<ul><li>Monitor KPIs and service delivery outcomes</li><li>Drive continuous improvement initiatives</li></ul>Process Optimization<ul><li>Enhance workflows, systems, and operational structures</li></ul>Leadership &amp; Stakeholder Engagement<ul><li>Lead senior teams and coordinate with key stakeholders</li><li>Ensure alignment across all business functions</li></ul>What We Are Looking ForExperience<ul><li>12&ndash;15 years of experience in operations, systems management, or executive leadership roles</li></ul>Skills<ul><li>Strong executive leadership and strategic planning abilities</li><li>Excellent organizational and decision-making skills</li><li>Effective communication and stakeholder management</li></ul>Core Competencies<ul><li>Strategic execution and leadership</li><li>Accountability and results orientation</li><li>Innovation and adaptability</li></ul>Education<ul><li>Bachelor&rsquo;s degree in Business Administration, Information Systems, or related field</li><li>Advanced qualifications (MBA or equivalent) are strongly preferred</li></ul>نوع الوظيفة: دوام كامل, دائمالراتب المدفوع: QAR٣٦٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Executive Director – Systems & Business Services

Marina Mora Group Global Business & Investment Services Ltd.

About the RoleMarina Mora Group Global Business &amp; Investment Services Ltd. operates as a diversified business group with interests across multiple industries, including real estate, technology, logistics, and consulting. Organizations in this space typically manage cross-sector operations, investment activities, and integrated business services across global markets.We are seeking a Chief Integration &amp; Transformation Officer to lead enterprise transformation initiatives, oversee cross-functional integration, and drive strategic alignment across all business units. In this role, you will optimize organizational structures, enhance operational frameworks, and support long-term growth and scalability.This position is ideal for senior professionals with extensive leadership experience in operations, transformation, or enterprise-level business environments.Why Join Us?Multi-Industry Environment Work within a diversified organization operating across global markets.Executive Leadership Role Lead transformation initiatives and enterprise integration.High Business Impact Drive efficiency, scalability, and long-term organizational success.Career Growth Pathway toward top-tier executive and global leadership roles.Key ResponsibilitiesTransformation Leadership<ul><li>Drive enterprise-wide transformation and change initiatives</li><li>Align operations with long-term strategic objectives</li></ul>Integration Oversight<ul><li>Ensure coordination across business units and functions</li><li>Streamline organizational structures and workflows</li></ul>Strategic Execution<ul><li>Develop and implement transformation strategies</li><li>Support growth and expansion initiatives</li></ul>Performance Management<ul><li>Monitor KPIs and operational outcomes</li><li>Lead continuous improvement efforts</li></ul>Leadership &amp; Stakeholder Engagement<ul><li>Lead senior teams and coordinate with key stakeholders</li><li>Ensure alignment across all organizational levels</li></ul>What We Are Looking ForExperience<ul><li>12&ndash;15 years of experience in operations, transformation, or executive leadership roles</li></ul>Skills<ul><li>Strong executive leadership and strategic planning abilities</li><li>Excellent organizational and decision-making skills</li><li>Effective communication and stakeholder management</li></ul>Core Competencies<ul><li>Strategic execution and leadership</li><li>Innovation and adaptability</li><li>Accountability and results orientation</li></ul>Education<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>Advanced qualifications (MBA or equivalent) are strongly preferred</li></ul>نوع الوظيفة: دوام كامل, دائمالراتب المدفوع: QAR٣٦٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Chief Integration & Transformation Officer

Saryal Cargo Channel Logistics & Freight Services Ltd.

About the RoleSaryal Cargo Channel Logistics &amp; Freight Services Ltd. operates within the logistics and cargo services sector, supporting freight coordination, operational services, and supply chain activities across regional and international markets.We are seeking an Operations Director to oversee enterprise operations, improve organizational efficiency, and support long-term business growth. In this role, you will manage operational workflows, coordinate across departments, and ensure alignment with strategic objectives.This position is ideal for experienced professionals with strong leadership backgrounds in operations, logistics, or business management environments.Why Join Us?Logistics &amp; Cargo Environment Work within a company supporting freight and operational services.Senior Leadership Role Lead enterprise operations and organizational performance.High Business Impact Drive efficiency, scalability, and operational success.Career Growth Opportunities for advancement into executive leadership roles.Key Responsibilities<ul><li>Oversee operational activities and service delivery</li><li>Support organizational growth and efficiency initiatives</li><li>Coordinate workflows across departments and teams</li><li>Monitor KPIs and operational performance</li><li>Optimize systems and business processes</li><li>Lead senior teams and stakeholder coordination</li></ul>What We Are Looking ForExperience<ul><li>10&ndash;15 years of experience in operations, logistics, or management roles</li></ul>Skills<ul><li>Strong leadership and organizational abilities</li><li>Strategic planning and operational management skills</li><li>Effective communication and decision-making abilities</li></ul>Education<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, Logistics, or related field</li><li>MBA or equivalent qualification is an advantage</li></ul>الراتب المدفوع: QAR٣٥٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Operations Director

Dhahran Hills 18 Real Estate & Asset Management Services Ltd.

About the RoleDhahran Hills 18 Real Estate &amp; Asset Management Services Ltd. operates within the real estate and asset management sector, supporting property operations, asset performance, and business services across residential and commercial portfolios.We are seeking a Chief Operations Strategist to drive enterprise-wide strategy, oversee operational performance, and ensure effective execution across all business functions. In this role, you will lead strategic initiatives, optimize operational frameworks, and support long-term organizational growth.This position is ideal for senior professionals with extensive leadership experience in operations, real estate services, or business strategy.Why Join Us?Asset Management Environment Work within a company supporting property and asset operations.Executive Leadership Role Lead strategy and operational execution at an enterprise level.High Business Impact Drive performance, efficiency, and long-term growth.Career Growth Position aligned with C-level leadership progression.Key ResponsibilitiesStrategic Leadership<ul><li>Develop and implement enterprise-wide strategies</li><li>Align operations with long-term business objectives</li></ul>Operational Oversight<ul><li>Oversee organizational workflows and performance</li><li>Ensure efficiency across departments</li></ul>Performance Management<ul><li>Monitor KPIs and operational metrics</li><li>Drive continuous improvement initiatives</li></ul>Process Optimization<ul><li>Enhance systems, workflows, and operational frameworks</li></ul>Stakeholder &amp; Team Leadership<ul><li>Lead senior teams and coordinate with key stakeholders</li><li>Ensure alignment across all business functions</li></ul>What We Are Looking ForExperience<ul><li>12&ndash;15 years of experience in operations, strategy, or business leadership roles</li></ul>Skills<ul><li>Strong executive leadership and strategic planning abilities</li><li>Excellent organizational and decision-making skills</li><li>Effective communication and stakeholder management</li></ul>Core Competencies<ul><li>Strategic execution and leadership</li><li>Accountability and results orientation</li><li>Innovation and adaptability</li></ul>Education<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>Advanced qualifications (MBA or equivalent) are strongly preferred</li></ul>نوع الوظيفة: دوام كامل, دائمالراتب المدفوع: QAR٣٤٬٠٠٠٫٠٠&nbsp;لكل شهرموقع العمل: بشكل شخصي

Chief Operations Strategist

Vera Care Medical Trading LLC

Job Summary:Vera Care is looking for a highly motivated and creative Digital Marketing &amp; Administrative Executive to support our aesthetic and skincare operations. This role requires a strong blend of creative content expertise, e-commerce management, and financial/administrative capabilities. The ideal candidate is hands-on, detail-oriented, and capable of managing both marketing and operational tasks efficiently.Key Responsibilities:1. Digital Marketing &amp; Social Media<ul><li>Manage and grow Vera Care&rsquo;s social media platforms (Instagram, TikTok, Snapchat, etc.)</li><li>Create high-quality, engaging content using tools such as Canva</li><li>Design posts, reels, stories, and marketing visuals aligned with brand identity</li><li>Plan and execute content calendars and campaigns</li><li>Monitor engagement, messages, and audience interaction</li><li>Stay updated with trends, especially on Snapchat and short-form content platforms</li></ul>2. E-commerce Management (End-to-End)<ul><li>Handle full e-commerce operations from A to Z</li><li>Upload and manage product listings (descriptions, pricing, images)</li><li>Ensure smooth customer journey from order placement to delivery coordination</li><li>Monitor stock and coordinate with logistics when needed</li></ul>3. Sales &amp; Operations<ul><li>Prepare professional quotations for clients</li><li>Create and manage sales orders</li><li>Familiar with Zoho workflow</li></ul>4. Finance &amp; Administrative Support<ul><li>Generate financial reports and support accounting processes</li><li>Maintain accurate financial records and documentation</li><li>Work on systems such as Zoho (Zoho Books, Zoho Inventory, CRM)</li><li>Assist in tracking revenues, expenses, and overall financial performance</li><li>Coordinate with management on reporting and operational insights</li></ul>Requirements:<ul><li>Proven experience in digital marketing and social media management</li><li>Strong expertise in Canva and content creation tools</li><li>Experience managing platforms like Instagram, TikTok, and Snapchat</li><li>Solid understanding of e-commerce operations</li><li>Experience with Zoho systems is a strong advantage</li><li>Ability to generate financial reports and support accounting functions</li><li>Strong organizational and multitasking skills</li><li>Creative mindset with attention to detail</li><li>Good communication skills in English (Arabic is a plus)</li></ul>Working Hours:<ul><li>2 days per week</li><li>4 hours per day</li></ul>What We Offer:<ul><li>Flexible working environment</li><li>Exposure to the growing aesthetics and skincare industry</li><li>A dynamic role combining marketing, sales, and business operations</li></ul>Pay: QAR1,000.00 per monthLicense/Certification:<ul><li>Residecency (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>Work Location: In person

Digital Marketing and Admin Excutive

Explore 834+ Operations executive in Doha this May. Find roles across top companies and apply now to boost your career.