administrative assistant Jobs in San Francisco United States

administrative assistant

office manager Jobs in San Francisco United States

office manager

office assistant Jobs in San Francisco United States

office assistant

office manager / executive assistant Jobs in San Francisco United States

office manager / executive assistant

part-time office assistant Jobs in San Francisco United States

part-time office assistant

part time office assistant

Upside

<div>
 
 About Upside
 
 
 
 Upside is solving the B2B go-to-market problem with AI. We unify, structure, and use AI to enhance GTM data. Our team is ex-Branch ($4b valuation, $100m+ ARR), and we&rsquo;re seed-stage, moving fast, and partnering closely with well-known companies as design partners to shape the product.
 
 
 We&rsquo;re looking for a meticulous, proactive Office Assistant to keep our San Francisco office running flawlessly. This role exists for one primary reason: to make every person in the office more productive and effective.
 
 
 In this essential role, you'll be the backbone of a perfect working environment. Your proactive approach ensures that every detail of the office is handled, creating a seamless and welcoming experience for everyone. You are the reason the office always runs smoothly and looks impeccable.
 
 
 This is a 1099 contractor position, paid hourly, with shifts 2-3 days per week (Mon/Tue/Wed or Thu). You must be on-site at our San Francisco office by 9:00 AM sharp each shift day.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Keep the office clean, stocked, and organized, including kitchen, common areas, conference rooms, and restroom
 </li>
 <li>
 Order and manage office and kitchen supplies, including grocery and food inventory
 </li>
 <li>
 Receive and sort mail, packages, and deliveries
 </li>
 <li>
 Serve as the first point of contact for visitors and building access
 </li>
 <li>
 Maintain supply inventory and restock proactively
 </li>
 <li>
 Support light plant care and general office upkeep
 </li>
 <li>
 Assist with care/walks for our office dog as needed
 </li>
 <li>
 Handle ad hoc projects, errands, and operational requests from the team
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 16-20 hours/week availability during weekdays
 </li>
 <li>
 Prior experience in office coordination, household management, hospitality, or a similar hands-on role
 </li>
 <li>
 Strong attention to detail and high personal standards for cleanliness and organization
 </li>
 <li>
 Proactive and self-directed: you notice what needs to be done and handle it
 </li>
 <li>
 Reliable, punctual, and consistent
 </li>
 <li>
 Comfortable lifting up to 30 lbs and navigating stairs regularly (we&rsquo;re on the 2nd floor)
 </li>
 <li>
 Comfortable working around pets
 </li>
 <li>
 Able to maintain strict confidentiality (Non-disclosure agreement required)
 </li>
 <li>
 Familiarity with task management and inventory tracking tools is a plus (Notion, Asana, Spreadsheets, etc)
 
 
 </li>
 </ul>
 
 Why Upside
 
 
 
 <ul>
 <li>
 Work with a group of experienced founders who already built one unicorn company; work directly with the founding team on high-leverage problems.
 </li>
 <li>
 Opportunity to work at a fast-paced startup with ambitious goals
 
 
 </li>
 </ul>
 
 We&rsquo;re an equal-opportunity employer. If you&rsquo;re excited about the role but don&rsquo;t meet every bullet, we still want to hear from you.
 
 
 
</div>

Part-Time Office Assistant

Matthew Keyser DDS

Modern Financial District dental office is looking to hire in a full time Dental Assistant.We are a fast paced office with a great team and patient base, seeking a motivated and skilled assistant to join our team. Knowledge of Dentrix and Itero a plus.Job Type: Full-timePay: $30.00 - $35.00 per hourBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Dental assisting: 1 year (Preferred)</li></ul>License/Certification:<ul><li>X-Ray Certification (Preferred)</li></ul>Work Location: In person

Dental Assistant or RDA

Career Group

<div>
 
 Our client, a leading global financial services group, is seeking a detail-oriented, highly organized Administrative Assistant to support a busy Executive Assistant team at their private equity arm of the company. This role is ideal for someone who thrives in a collaborative environment, has a knack for scheduling, and is eager to grow within a high-performing executive support team.
 
 
 
 
 
 
 
 **Please note this is an onsite, temp-to-perm role based in San Francisco, CA. Pay will be $48-$50/hr.**
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support the Executive Assistant with high-volume calendar management (approx. 70% of role), including scheduling meetings across multiple time zones
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
 </li>
 <li>
 Assist with expense reporting using Concur, ensuring timely submission and accuracy
 </li>
 <li>
 Help prepare meeting materials, track deadlines, and assist with ad-hoc administrative tasks as needed
 </li>
 <li>
 Liaise with internal teams and external stakeholders to ensure seamless communication and meeting execution
 </li>
 <li>
 Provide support with overflow work, general office tasks, or special projects as needed by the Executive Assistant or broader team
 </li>
 <li>
 Provide backup coverage during Executive Assistant absences or peak periods
 </li>
 <li>
 Assist with any overflow of work the team would need help with
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of administrative experience in a professional office environment
 </li>
 <li>
 Strong proficiency in Outlook and calendar management tools
 </li>
 <li>
 Hands-on experience with Concur for expense and/or travel management
 </li>
 <li>
 Exceptional attention to detail, time management, and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Ability to work proactively and maintain a high degree of confidentiality
 </li>
 <li>
 Experience in the financial industry is a strong plus
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 
 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.
 
 
 
 
 We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 
 
 
 
</div>

Administrative Assistant

<div>
 
 
 Executive / Personal Assistant - Prestigious Investment Firm, SF Office
 
 
 
 
 
 
 $120k-140k
 
 
 
 
 
 We are seeking a dedicated, sharp, experienced, and professional Executive Assistant to support a Managing Director on our investment team in San Francisco. We are interested in seeing candidates who have supported UHNWI out of a family office or business entity. This position will handle core Executive Assistant administrative and support duties as well as a wide array of other responsibilities including data management and special projects. Responsiveness, effective multitasking, a strong work ethic confidentiality, and sound judgment are imperative to success. The Executive Assistant will also collaborate closely with other members of the Investment Team and other colleagues.
 
 
 
 
 
 
 
 
 Principal Responsibilities:
 
 <ul>
 <li>
 Provide holistic administrative support for the Managing Director and team members.
 </li>
 <li>
 Own and manage complex high-volume calendaring across multiple time zones.
 </li>
 <li>
 Ensure seamless flow of the Managing Director&rsquo;s daily activities.
 </li>
 <li>
 Anticipate needs and proactively solve problems.
 </li>
 <li>
 Act as a gatekeeper and time management partner to ensure effective prioritization, including managing communication and requests and helping to align priorities.
 </li>
 <li>
 Act as a trusted partner and sounding board.
 </li>
 <li>
 Be highly dependable and consistently reachable, with the ability to respond promptly to time- sensitive matters outside of &ldquo;regular&rdquo; business hours.
 </li>
 <li>
 Coordinate internal and external meetings, including compiling and distributing meeting materials.
 </li>
 <li>
 Arrange extensive domestic and international travel.
 </li>
 <li>
 Document and refine operational processes to increase efficiency across the Investment team.
 </li>
 <li>
 Manage and process monthly expense reports.
 </li>
 <li>
 Collaborate closely with other executive assistants and operations partners to ensure firm-wide alignment and coverage.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 5+ years in an executive support role, with significant experience in managing complex calendars, travel, and daily administrative operations.
 </li>
 <li>
 Experience supporting a Managing Director-level principal and team preferred.
 </li>
 <li>
 3+ years of experience working in a Finance Services environment strongly preferred.
 </li>
 <li>
 Desire to learn and work in an entrepreneurial, high pressure, ever-changing environment.
 </li>
 <li>
 Highly motivated, self-driven, solution and detail oriented.
 </li>
 <li>
 Thorough attention to detail and superior communication skills.
 </li>
 <li>
 Strong time management skills: ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment.
 </li>
 <li>
 Ability to think independently and provide creative solutions.
 </li>
 <li>
 Strong emotional intelligence and ability to diplomatically navigate complex situations.
 </li>
 <li>
 Positive attitude -- no task is too big or too small.
 </li>
 <li>
 Experience with Microsoft Office; experience with Salesforce ideal.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 California applicants, please view our Privacy Notice here:
 
 https://careergroupcompanies.com/california-privacy-notice/.
 
 
 
</div>

Executive/Personal Assistant - Investment Firm

San Francisco Federal Credit Union

<div><div><div>Who Are We?</div></div>
With an &ldquo;A&rdquo; health rating and solid year-over-year growth, San Francisco Federal Credit Union&rsquo;s (SFFedCU) membership is now over 43,000 with assets surpassing $1.3 billion and branches located in San Francisco and San Mateo County. Continuing along it highly successful growth trajectory, SFFedCU is seeking a Marketing Coordinator &amp; Executive Assistant to the CEO for our Golden Gate Branch in San Francisco.
The Position
The Marketing Coordinator &amp; Executive Assistant to the CEO is responsible for providing hands-on operational support to ensure smooth day-to-day operations within the Marketing Department and Office of the CEO. This role supports both the Marketing function (70%) and the Chief Executive Officer (30%). The Marketing Coordinator drives day-to-day campaign execution, brand consistency, vendor coordination, and event logistics. The Executive Assistant component provides high-level calendar management and administrative support to ensure the CEO&rsquo;s time is optimized and aligned with organizational priorities. This role requires exceptional organization, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced, growth-oriented environment.
As a non-exempt position, this role is eligible for overtime in accordance with applicable wage and hour laws.
Primary Responsibilities
70% &ndash; Marketing Coordination
Campaign &amp; Content Execution<ul><li>
Coordinate execution of marketing campaigns across digital, branch, email, and social channels</li><li>
Manage campaign timelines and ensure deadlines are met</li><li>
Assist in content drafting, editing, and proofing (email, web, signage, collateral)</li><li>
Ensure brand consistency across all materials</li></ul>
Project &amp; Vendor Coordination<ul><li>
Serve as liaison between marketing, branches, lending, and external vendors</li><li>
Track deliverables and follow up on outstanding items</li><li>
Coordinate print production and distribution logistics</li><li>
Maintain marketing calendar and promotional schedule</li></ul>
Events &amp; Promotions<ul><li>
Support planning and execution of member events, community sponsorships, and branch activations</li><li>
Coordinate materials, signage, and promotional inventory</li><li>
Track post-event results and engagement metrics</li></ul>
Administrative &amp; Reporting Support<ul><li>
Maintain marketing asset library and documentation</li><li>
Track campaign performance data and assist in preparing reports</li><li>
Manage invoices and budget tracking for marketing expenses</li></ul>
30% &ndash; Executive Assistant to the CEO
Calendar &amp; Time Management<ul><li>
Manage CEO&rsquo;s calendar with precision and strategic prioritization</li><li>
Schedule internal and external meetings, ensuring appropriate preparation time</li><li>
Coordinate Board-related logistics as needed</li></ul>
Meeting &amp; Communication Support<ul><li>
Prepare meeting materials and briefing documents</li><li>
Serve as a professional point of contact for senior stakeholders</li></ul>
Administrative Excellence<ul><li>
Handle confidential information with discretion</li><li>
Coordinate expense reporting</li><li>
Anticipate scheduling conflicts and proactively resolve them</li></ul>
<div><div>Who Are You?</div></div>
Qualifications
Education &amp; Experience<ul><li>
Bachelor&rsquo;s degree in Marketing, Communications, Business, or related field preferred</li><li>
3&ndash;5 years of experience in marketing coordination, executive support, or similar role</li><li>
Experience supporting senior executives strongly preferred</li></ul>
Skills &amp; Competencies<ul><li>
Exceptional organizational and time management skills</li><li>
Strong written and verbal communication</li><li>
High attention to detail (especially proofreading)</li><li>
Ability to manage multiple priorities with competing deadlines</li><li>
Professional judgment and discretion</li><li>
Proficiency in Microsoft Office, marketing platforms, and calendar management tools</li></ul>
Key Success Factors<ul><li>
Delivers marketing initiatives on time and with high quality</li><li>
Maintains a highly organized, forward-looking CEO calendar</li><li>
Demonstrates proactive communication and follow-through</li><li>
Protects confidentiality and exercises strong judgment</li><li>
Operates with professionalism in high-visibility situations</li></ul>
Working Conditions<ul><li>
Occasional evening or event support required</li><li>
Interaction with senior leadership and Board members</li></ul><ul><li>
Ability to sit or stand for extended periods</li><li>
Ability to use a computer, phone, and standard office equipment</li><li>
Ability to work in an office/branch environment with moderate noise levels</li></ul>
Schedule &amp; Overtime
This is a non-exempt, hourly position and is eligible for overtime in accordance with federal, state, and local wage and hour laws. Work hours may vary based on business needs.
<div><div>Why You&rsquo;ll Love It Here</div></div>
You&rsquo;ll work alongside a passionate team in a mission-driven organization, get exposure to executive decision-making, and grow your skills across a broad range of functions. No two days will be the same&mdash;and that&rsquo;s exactly how you like it.
The compensation package includes an excellent benefits program including health insurance plans, generous PTO, 401(k) Plan, profit sharing, competitive base, bi-annual bonuses, as well as tuition reimbursement.
SFFedCU is an Equal Employment Opportunity Employer. In accordance with federal and state laws, SFFedCU does not discriminate in employment because of race, color, religion, sex, national origin, age, physical and mental disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition (associated with cancer, a history cancer or genetic characteristics), veteran or military status, sexual orientation, gender, gender identity or gender expression, HIV/AIDS status, genetic information or any other characteristic protected by law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction</div>

Marketing Coordinator & Executive Assistant to the CEO

MissionStaff

<div>
 We connect top talent in Business Services, Tech, Marketing &amp; Creative with companies of all sizes&mdash;offering flexible, high-touch staffing solutions. We are currently filling the following direct-hire job for our client.
 
 
 
 Office Manager / Executive Assistant
 
 
 
 
 Overview
 
 
 
 Join a dynamic and innovative organization at the forefront of AI-driven design technology. As an Office Manager / Executive Assistant, you will be the heartbeat of our San Francisco HQ, ensuring the smooth operation of our office, providing exceptional support to top leaders, and fostering a polished, welcoming environment. This role offers an exciting opportunity to be instrumental in a rapidly growing startup culture where your proactive attitude and organizational prowess will make a significant impact.
 
 
 
 Required Skills
 
 
 
 <ul>
 <li>
 Minimum of 2+ years experience in office management, executive assistance, operations, hospitality, or related administrative roles
 </li>
 <li>
 Extremely organized, proactive, and detail-oriented with strong follow-through abilities
 </li>
 <li>
 Superior communication skills, both written and verbal
 </li>
 <li>
 Demonstrated vendor management and logistics skills
 </li>
 <li>
 High level of discretion, judgment, and sensitivity handling confidential information
 </li>
 <li>
 Competency in managing calendars, scheduling, and meeting logistics
 </li>
 <li>
 Ability to operate effectively in a fast-paced, ambiguous startup environment
 </li>
 <li>
 Proficiency in Notion workspace, Google Workspace, Slack, and general tech-savviness
 
 
 </li>
 </ul>
 
 Nice To Have Skills
 
 
 
 <ul>
 <li>
 Experience supporting C-level executives and senior leadership
 </li>
 <li>
 Hospitality or event hosting experience, including vendor and building management
 </li>
 <li>
 Background working within high-growth tech, startup, finance, PE/VC, or consulting sectors
 </li>
 <li>
 Experience with onboarding and supporting remote or hybrid teams
 
 
 </li>
 </ul>
 
 Preferred Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience preferred
 
 
 </li>
 </ul>
 MissionStaff is an equal opportunity employer. Please note that we do not accept unsolicited resumes from third-party recruiters or agencies. Additionally, candidates must be U.S. citizens or Permanent Residents to be considered for this position.
 
 
</div>

Office Manager / Executive Assistant

True Sunshine Preschool Center

TSPC is currently looking for one Cantonese speaking (who also speaks English) ECE Teacher Assistant who is also Teacher qaulifiedChinese Toddler Teacher Assistant (Teacher qualified)Job Description:Full-Time ECE Teacher Assistant &ndash; Toddler ProgramWe are seeking a warm, dependable, and team-oriented English and/or Chinese (Cantonese) Teacher Assistant to join our Toddler Program. The Teacher Assistant works closely with the lead teacher to support a nurturing, relationship-based classroom and help implement a developmentally appropriate, project-based curriculum inspired by toddlers&rsquo; interests.Responsibilities include supporting daily routines (diapering/toileting, meals, naps, and transitions), assisting with small-group activities, maintaining a safe and engaging environment, and fostering toddlers&rsquo; social-emotional and language development.The ideal candidate has a basic understanding of toddler development, demonstrates patience and responsiveness, and serves as a positive language and behavior role model in English and/or Chinese (Cantonese).Essential Duties &ndash; Teacher Assistant (Toddler Program)<ul><li>Supports the lead teacher and teaching team in implementing the English/Chinese portion of the curriculum using a Project-Based Approach</li><li>Assists with preparing classroom materials, documentation, communication boards, and bi-weekly newsletters as directed by the lead teacher</li><li>Supports positive communication with parents and helps welcome and involve families in classroom and school activities</li><li>Interacts with children throughout the day and assists with large- and small-group activities conducted in English/Chinese</li><li>Participates in designated meetings, team meetings, and professional development sessions</li><li>Assists the lead teacher in gathering observations and documentation to support DRDP assessments</li><li>Supports curriculum planning by sharing observations and insights about children&rsquo;s development and interests</li><li>Assists the teaching team in preparing the classroom environment and materials for CLASS, ECRs, QRIS, and other program evaluations</li><li>Helps set up and facilitate open-ended learning experiences and supports children&rsquo;s exploration and development through responsive interactions</li><li>Assists with preparation for school performances, events, and special activities</li><li>Performs all other duties as assigned</li></ul>Qualifications:<ul><li>Has units in infants/toddlers</li><li>Is eligible for an Early Childhood Education (ECE) Teacher permit or higher; a AA degree is preferred</li><li>Able to speak, read, and write Chinese and English fluently</li><li>Is able to communicate with children and parents from a variety of Socioeconomic backgrounds and cultures both orally and in writing</li><li>Is able to use technology for planning, documentation, and meetings</li><li>Works collaboratively as part of a teaching team</li><li>Is able to manage a variety of tasks and to prioritize in order to meet deadlines</li><li>Is able to lift at least 40 pounds</li><li>Is able to work in the USA legally</li><li>Please do not apply if you don't have Early Childhood Education units</li></ul>Pay Frequency:<ul><li>Bi-monthly</li></ul>Classroom Role(s):<ul><li>Teacher Assistant</li></ul>Work Remotely<ul><li>No</li></ul>Job Type: Full-timePay: $28.00 - $32.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Required)</li></ul>Experience:<ul><li>early childhood education: 2 years (Required)</li></ul>Language:<ul><li>English and/or Cantonese (Required)</li></ul>License/Certification:<ul><li>Early Childhood Teacher's Permit (Required)</li></ul>Work Location: In person

Chinese (Cantonese) Teacher Assistant (Toddler Program)

Explore 451+ Part time office assistant in San Francisco United States this March. Find roles across top companies and apply now to boost your career.