executive assistant

project manager

principal project planner

project coordinator

project services lead

project assistant

Global Maritime

<div>
 
 Job Description
 
 
 
 
 
 
 
 Duties and&nbsp;Responsibilities:
 
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 Project Support - Shared services, develop/project set up per Project Manager request
 
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 Monitor the Project support ticketing to ensure Project Managers (PMs) requests are adhered in line with company policy and documents provided by PMs
 
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 Maintain up-to-date project schedules, ensuring that deadlines and milestones are met
 
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 Ensure invoices for completed projects are issued as soon as the projects are completed
 
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 Facilitate Project Closure activities, including final financial reconciliation and documentation
 
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 Receiving, verifying, and processing supplier invoices in NetSuite and for payment
 
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 Reconciling vendor statements and resolving any discrepancies or issues with invoices or payments
 
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 Intercompany purchase order and invoice processing
 
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 Maintaining and record keeping of project deliverables and provides supporting to finance department for invoicing.
 
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 Project monthly status report for MWS projects
 
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 Client projects documents &ndash; receiving, downloading, updating M-Files, logs, monitoring.
 
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 Maintain accurate filing systems and backups for all issued proposals, pre-qual material and other relevant documents to ensure easy retrieval and compliance with our record-keeping procedures.
 
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 Finance dept. support in terms of creating new projects, updating PO&rsquo;s &amp; proposal copies to NetSuite.&nbsp;
 
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 Provides administration support to all staff including logistics of the GM technical staff for project related travels.
 
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 Ad hoc support duties that may arise to support the Team
 
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 Assists in project mobilisation including visa, passes, trainings, medical documents etc.&nbsp;
 
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 Assist with insurance reimbursements/claims.
 
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 Provide support for general office duties and handle responsibilities as needed.
 
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 Monthly ESG report for HSEQ
 
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 In charge of arranging the safety office equipment for calibration (fire extinguishers, gas detector and life jacket). First aid kit updating.
 
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 Updating the Customer Feedback, HSE Observation, fire drill in NetSuite.&nbsp;
 
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 Specific Skills,&nbsp;Knowledge&nbsp;and Experience&nbsp;required
 
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 Bachelor degree, and/or relevant work experience
 
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 Proficiency in document management systems
 
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 Excellent organizational skills, attention to detail&nbsp;
 
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 Ability to manage multiple projects and prioritise simultaneously
 
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 Strong communicationskills&nbsp;
 
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 Financial Acumen
 
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 Good system and software knowledge (ERP, NetSuite or similar)
 
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Administrator

Acciona Facility Middle East

We&rsquo;re Hiring: Project Coordinator (Finance Background Preferred)We are looking for a detail-oriented and proactive Project Coordinator to join our team. The ideal candidate will have a solid background in finance, particularly in cost control, along with strong administrative and coordination skills to support project execution.Key Responsibilities:<ul><li>Coordinate and monitor project activities to ensure timely delivery</li><li>Manage project documentation, reports, and administrative tasks</li><li>Assist in budgeting, cost tracking, and financial reporting</li><li>Support cost control processes and identify potential savings opportunities</li><li>Liaise with internal teams and stakeholders to ensure smooth communication</li><li>Track project progress and prepare regular status updates</li><li>Maintain organized project records, contracts, and filing systems</li><li>Schedule meetings, prepare agendas, and record meeting minutes</li><li>Handle correspondence, emails, and internal communications</li><li>Support procurement processes, including raising LPOs and tracking invoices</li><li>Monitor timesheets, attendance, and resource allocation records</li><li>Ensure compliance with company policies and project procedures</li><li>Assist in preparing presentations, reports, and dashboards</li><li>Coordinate travel arrangements and logistics when required</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Finance, Business Administration, or related field</li><li>Proven experience in project coordination or similar role</li><li>Strong knowledge of cost control and budgeting principles</li><li>Excellent organizational and multitasking skills</li><li>Proficiency in MS Office (especially Excel)</li><li>Strong communication and problem-solving abilities</li></ul>If you&rsquo;re passionate about combining project coordination with financial insight, we&rsquo;d love to hear from you.Apply now or share with someone who would be a great fit!Job Type: Full-timePay: From QAR1.00 per monthWork Location: In person

Project Coordinator

Seero Engineering Consulting

We are seeking motivated and detail-oriented engineering graduates to join our growing team. This role is ideal for candidates with a background in civil engineering, architecture, or quantity surveying who are looking to start their careers in a dynamic and fast-paced environment.Key Responsibilities<ul><li>Assist in preparing project documentation and technical submissions</li><li>Support coordination between design, commercial, and execution teams</li><li>Review drawings, BOQs, and project specifications</li><li>Participate in project planning and reporting activities</li><li>Ensure all documentation is accurate and submitted on time</li><li>Assist in communication with clients and internal departments</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Architecture, or Quantity Surveying</li><li>Fresh graduates are encouraged to apply</li><li>Strong analytical and organizational skills</li><li>Good communication skills (written and verbal)</li><li>Proficiency in MS Office (Excel, Word, PowerPoint)</li><li>Ability to work under deadlines and manage multiple tasks</li></ul>Work Location: In person

Graduate Engineer

Acciona- Qatar

We’re Hiring: Project Coordinator (Finance Background Preferred) We are looking for a detail-oriented and proactive Project Coordinator to join our team. The ideal candidate will have a solid background in finance, particularly in cost control, along with strong administrative and coordination skills to support project execution. Key Responsibilities: •          Coordinate and monitor project activities to ensure timely delivery •          Manage project documentation, reports, and administrative tasks •          Assist in budgeting, cost tracking, and financial reporting •          Support cost control processes and identify potential savings opportunities •          Liaise with internal teams and stakeholders to ensure smooth communication •          Track project progress and prepare regular status updates •          Maintain organized project records, contracts, and filing systems •          Schedule meetings, prepare agendas, and record meeting minutes •          Handle correspondence, emails, and internal communications •          Support procurement processes, including raising LPOs and tracking invoices •          Ensure compliance with company policies and project procedures •          Assist in preparing presentations, reports, and dashboards Requirements: •          Bachelor’s degree in Finance, Business Administration, or related field •          Proven experience in project coordination or similar role •          Strong knowledge of cost control and budgeting principles •          Excellent organizational and multitasking skills •          Proficiency in MS Office (especially Excel) •          Strong communication and problem-solving abilities If you’re passionate about combining project coordination with financial insight, we’d love to hear from you

malomatia

<div>
 
 Responsibilities
 
 
 
 
 Detailed Role and Responsibilities:
 
 
 
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 Devising and maintaining office systems, including data management and filing.
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 Producing documents, briefing papers, reports, and presentations.
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 Organizing and attending meetings and ensuring the manager is well prepared for meetings.
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 Support in Developing program and project management reporting and plans, i.e., progress monitoring, stakeholder communication, resource management, issue management, risk management, quality assurance, minutes of meeting and change management.
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 Support in Creating, execute project work plans, and revise them as appropriate to meet changing needs and requirements of the project.
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 Ensure that all financial and purchasing policies and procedures are implemented effectively.
 
 
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 Qualifications
 
 
 
 
 QUALIFICATIONS
 
 
 
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 A 'can do' attitude, high energy, and creativity are required along with organizational skills and ability to handle multiple tasks.
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 Strong interpersonal, oral, written, and visual communication skills, with ability to present findings concisely and effectively.
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 Ability to collaborate effectively with project management about objectives and requirements.
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 Educational Qualifications:
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 Bachelor&rsquo;s in Computer Science, Computer Engineering or Management Information System
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 Soft Skills and Languages:
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 Bilingual &ndash; English and Arabic is preferred.
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 Excellent communication skills both written and verbal.
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 Willing to learn quickly
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 Experience in a client facing role with proven success in communication methods
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 Highly organized, hard worker, self-motivated and result-driven individual.
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 Working in non-standard working hours.
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 Ability to work well in groups and independently.
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 Able and willing to share on-call responsibilities with peers.
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 Strong analytical and problem-solving skills.
 
 
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 About Malomatia
 
 
 
 
 ABOUT US
 
 
 
 malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.
 
 
 
 Our mission
 
 
 
 Empowering Qatar&rsquo;s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.
 
 
 
 Our vision
 
 
 
 To become Qatar&rsquo;s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.
 
 
 
 Driving change that makes a real impact
 
 
 
 Since 2008, malomatia has been driving Qatar&rsquo;s digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation&rsquo;s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar&rsquo;s sustainable future.
 
 
 
 About The Team
 
 
 
 Established in 2008, malomatia is a Qatari leader in IT services and digital transformation. We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals. Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients.
 
 
 Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent. We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.
 
 
 Join us in shaping the future of technology in Qatar
</div>

Associate - Project Coordination

Qatar Master W.L.L

Job Title: Administrative Assistant (ICW)About the Role: We are seeking a dedicated and organized Administrative Assistant to support our team in daily operations, coordination, and office management. The ideal candidate will be proactive, detail-oriented, and capable of handling multiple responsibilities efficiently while ensuring smooth workflow across the office and project teams.Key Duties &amp; Responsibilities:<ul><li>Provide day-to-day administrative support, including printing, scanning, document handling, and obtaining approvals/signatures</li><li>Assist with travel arrangements, hotel bookings and logistics for staff and project teams</li><li>Support onboarding and offboarding processes, including coordination with IT, access permissions, bank accounts, insurance, and documentation</li><li>Maintain office operations by organizing files, records, databases, and internal systems for efficiency</li><li>Handle vendor and supplier communication and assist in procurement, purchase order (PO) creation, and follow-ups through systems like SAP Ariba and ERP.</li><li>Track and manage office supplies, IT equipment, PPE, and other company assets</li><li>Prepare and collate standard documents such as invoices, submittal letters, and delivery notes</li><li>Coordinate meetings, events, and team schedules, including driver assignments and venue arrangements</li><li>Raise and follow up on internal service requests to ensure timely resolution</li><li>Proactively identify areas where additional support can enhance team efficiency</li></ul>Required Skills &amp; Qualifications:<ul><li>Hands-on experience with SAP Ariba and Enterprise Resource Planning (ERP) systems</li><li>Strong organizational, multitasking, and communication skills</li><li>Knowledge of procurement processes, PR/PO creation, and vendor coordination</li><li>Experience in office administration, documentation, and record keeping</li><li>Ability to handle travel, logistics, and operational support</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, CRMs)</li></ul>Contact:Interested candidates are requested to share their CVs at qalikhan1009@gmail.comJob Types: Full-time, Contract Contract length: 4 monthsPay: QAR5,500.00 - QAR6,000.00 per hourWork Location: In person

Assistant Control Wing ( Administration )

Al Madar Holding W.L.L.

Job Title: Document Controller Industry: [Construction / Engineering] Employment Type: Full-time Availability: Immediate Joiners PreferredJob Description:We are currently seeking a detail-oriented and experienced Site Document Controller to join our team. The ideal candidate will have a strong background in document management within large-scale projects. The candidate must ensure accurate control, distribution, and filing of project documents in accordance with ISO standards and internal procedures.Key Responsibilities:<ul><li>Type and format letters, memos, and other documents as assigned by the Assistant Construction Manager (ACM) or Department Heads.</li><li>Manage and control all project drawings according to the Drawing Control Process Map (PM-06).</li><li>Copy, stamp, and distribute drawings in line with the ISO system and coordinate with the Management Representative (MR).</li><li>Maintain an organized filing system in compliance with the company&rsquo;s document control procedure (WP-27-02).</li><li>Ensure all letters and correspondences are properly coded as per ISO 9001 standards and archived in the document control software.</li><li>Support project teams by ensuring up-to-date documentation and ease of access.</li></ul>Requirements:<ul><li>Minimum 3 years of experience in a similar role, preferably in construction projects.</li><li>Familiarity with ISO 9001 documentation standards and procedures.</li><li>Strong organizational and communication skills.</li><li>Proficient in MS Office and document control systems/software.</li><li>Valid QID and transferable sponsorship.</li><li>Able to join immediately.</li></ul>If you meet the above criteria and are ready to be part of a dynamic team, please send your updated CVJob Types: Full-time, PermanentPay: QAR4,500.00 - QAR5,500.00 per monthExperience:<ul><li>Document Controller: 3 years (Required)</li></ul>License/Certification:<ul><li>Qatar ID (Required)</li></ul>Work Location: In person

Document Controller - Site Office

Explore 800+ Project assistant in Doha this May. Find roles across top companies and apply now to boost your career.

800 project assistant jobs In Doha

Administrator

Project Coordinator

Graduate Engineer

Project Coordinator

Associate - Project Coordination

Assistant Control Wing ( Administration )

Document Controller - Site Office