project manager

sales coordinator

project coordinator

senior project manager

assistant project manager

project support coordinator

MAB International Services LLC

Job Summary:The Project Coordinator will play a key role in supporting the execution of ELV and Security Systems projects, including CCTV, Access Control, Structured Cabling, and Fiber Optic systems. The role involves coordinating project activities, managing documentation, ensuring communication between teams and clients, and assisting Project Managers in achieving timely and quality project completion.Key Responsibilities:<ul><li>Support Project Managers in planning, scheduling, and monitoring ELV project activities.</li><li>Coordinate communication between clients, consultants, subcontractors, and internal teams.</li><li>Prepare and maintain project documentation including submittals, drawings, progress reports, and correspondence.</li><li>Track project progress, material deliveries, manpower allocation, and site activities.</li><li>Follow up with suppliers and procurement teams to ensure timely delivery of materials and equipment.</li><li>Schedule and attend project meetings, prepare minutes, and follow up on action points.</li><li>Ensure compliance with technical standards, specifications, and company quality procedures.</li><li>Maintain updated records of as-built drawings, O&amp;M manuals, and project closeout documents.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Electronics, Electrical, or Computer Engineering (or equivalent).</li><li>2&ndash;4 years of experience in project coordination or site support within the ELV / Security Systems industry.</li><li>Familiar with CCTV, Access Control, Structured Cabling, Audio-Visual, and Fiber Cabling systems.</li><li>Strong organizational and multitasking skills with keen attention to detail.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and MS Project; familiarity with AutoCAD is an advantage.</li><li>Knowledge of UAE industry standards and installation practices preferred.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Project Coordinator – ELV / Security Systems

Iqarus

Role summary:The Projects Coordinator forms part of the Operations Team, more specifically the Business Delivery Unit. Working closely with the Assistant Operations Manager and Senior to Operations Manager, they provide overall support to Operations to ensure the smooth running of all projects from pre-mobilisation of new projects to daily running of current projects. They act as the main point of contact for deployed teams. Duties and responsibilities: <ul><li>Devising optimum rotational planning in coordination with Assistant Operations and Senior to Operations Manager and deployed personnel, ensuring Clients requirements as set in the project contractual scope of work are met.</li><li>Ensuring adequate coverage of personnel on medical services sites in alignment with client contractual obligations.</li><li>Managing all travel arrangements, including rotational flights, entry visas, and accommodation.</li><li>Managing on-boarding and induction of all personnel prior to deployment to site.</li><li>Informing Operations Support Centre of all new deployments to ensure adequate security briefing.</li><li>Maintaining and supporting relationship with the Recruiting Team for recruitment needs, proactively identifying and flagging possible staffing gaps.</li><li>Liaising with Recruiting Team to ensure that all documentation (i.e., qualifications, passport, etc.) are in order prior to deployment.</li><li>Supporting HR to ensure renewal of staff qualifications and medical registration in home country.</li><li>Ensuring that requests and enquiries from deployed personnel are answered in a timely and professional manner.</li><li>Coordination with the Procurement Team to ensure staff members are issued uniforms and the correct equipment upon deployment.</li><li>Maintaining appropriate records of staff uniform and equipment allocations, return, and replacement.</li><li>Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment.</li><li>Recording all expenses against relevant budget and escalating any financial risk to the Operations Manager as they arise.</li></ul><ul><li>Coordinating payroll data for field staff, submitting to Assistant Operations Manager on a monthly basis, and dealing with any payroll queries in a timely manner.</li><li>Managing CPD enquiries, approvals, and overseeing reimbursement of allowances, ensuring yearly limit is not exceeded.</li><li>Providing first draft of monthly timesheets and any supporting documentation required for client billing.</li><li>Providing information related to staff travel arrangements and costs to Commercial and Finance Teams, as well as Senior Management.</li><li>Assisting the Commercial and Accounts Management teams with client enquiries/requirements and in providing staffing documentation as part of bid processes.</li><li>Ensuring all clinical governance issues raised by deployed personnel are reported immediately to the relevant Regional Medical Director.</li><li>Coordination between deployed personnel and Procurement Team for re-stocking of medical equipment, including the support of the Inventory Control system and support of the SAGE release system with the procurement and finance teams.</li></ul> Qualifications: <ul><li>High school or higher education qualifications.</li><li>Previous experience in a similar role dealing with international personnel logistics, travel experience, or similar roles.</li><li>Demonstrable experience working in a fast-paced and dynamic environment.</li></ul> Additional Information: Key Skills:<ul><li>Excellent interpersonal and communication skills.</li><li>Exceptional organizational skills with the ability to work on own initiative and as part of a team. Resourceful with strong problem-solving skills.</li><li>Effective time management skills and ability to efficiently manage own workload.</li><li>Proficient in Microsoft Office (Excel, PowerPoint, and Word).</li><li>Demonstrable understanding of dealing with confidential and highly sensitive information.</li></ul>Essential Capabilities:<ul><li>Ability to correctly interpret and apply relevant company policies and procedures.</li><li>Ability to work under pressure whilst remaining client-focused.</li><li>Result-oriented, including out of standard office hours. Critical thinking and ability to assess situations with a view to proactively pre-empt or resolve problems, liaising with relevant stakeholders.</li></ul>Remote Work: NoEmployment Type: Full-time

Project Coordinator - Dubai

Confidential Company

<h4>. Office & Administrative Management</h4><ul><li>Handle day-to-day administrative operations, including correspondence, filing, document management, and office supplies.</li><li>Maintain a well-organized and safe office environment in compliance with QHSE (Quality, Health, Safety & Environment) standards.</li><li>Coordinate meetings, appointments, and travel arrangements for management and project staff.</li><li>Manage incoming and outgoing communication, courier, and mail distribution.</li></ul><h4>2. Project & Document Support</h4><ul><li>Assist in maintaining project-related documentation such as drawings, transmittals, approvals, and correspondence.</li><li>Work closely with document control and engineering teams to ensure accurate and timely documentation flow.</li><li>Maintain registers for project documentation, vendor records, and contractual documents.</li></ul><h4>3. Procurement & Logistics Coordination</h4><ul><li>Support procurement by preparing purchase requisitions, obtaining quotations, and coordinating with suppliers and contractors.</li><li>Track material deliveries, invoices, and ensure timely follow-up with vendors.</li><li>Arrange logistics for personnel and materials between office, site, and client facilities.</li></ul><h4>4. HR & Compliance Assistance</h4><ul><li>Maintain employee attendance, leave records, and timesheets for office and project staff.</li><li>Support HR with onboarding, induction, and mobilization/demobilization processes for employees and subcontractors.</li><li>Ensure administrative activities comply with company standards, legal, and regulatory requirements.</li></ul><h4>5. Financial & Reporting Responsibilities</h4><ul><li>Assist in managing petty cash, office expenses, and administrative cost tracking.</li><li>Prepare periodic administrative and logistics reports for management.</li><li></li></ul>

Senior Administration Officer

Varasto

Job Description Position Overview: The Administrative Staff will be responsible for providing day-to-day support in both office operations and project-related activities. This role involves assisting with documentation, client coordination, recruitment processes, and general administrative functions to ensure smooth and efficient workflow within the company.Key ResponsibilitiesProject &amp; Client Support<ul><li>Provide daily updates of fieldwork and project task schedules.</li><li>Prepare client quotations and verify the cost of project materials.</li><li>Issue sales invoices upon project completion.</li><li>Prepare and issue warranty certificates, if applicable to the project scope.</li><li>Handle project documentation, including permits required for private villas.</li><li>Monitor project progress and coordinate for project turnover.</li><li>Send follow-up communications (email/WhatsApp) for project payments.</li><li>Coordinate with the marketing team to ensure client inquiries are properly entertained by assigned staff.</li><li>Process and issue budget requests for projects.</li><li>Source and evaluate alternative suppliers for competitive pricing and quality materials.</li><li>Handle customer inquiries regarding products and services.</li></ul>Office &amp; Administrative Management<ul><li>Monitor and record daily staff attendance.</li><li>Organize and maintain office arrangements for smooth operations.</li><li>Manage renewal of office rental agreement with property management (Touifaik Properties) annually.</li><li>Draft and finalize employment offer letters.</li><li>Prepare company memos as required.</li><li>Handle documentation requirements for visa processing of new employees.</li><li>Post job vacancies across different platforms and coordinate the recruitment process.</li><li>Manage full recruitment cycle: job posting, candidate screening, scheduling interviews, and assisting in evaluations.</li></ul>Qualifications<ul><li>Bilingual Native Arabic Speaker</li><li>Proven experience in administrative or project support roles.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook) and basic accounting knowledge.</li><li>Excellent written and verbal communication skills.</li><li>Ability to coordinate with multiple departments and clients effectively.</li><li>Knowledge of UAE visa processing and basic HR practices is an advantage.</li></ul>Job Type: Full-timePay: AED1.00 per monthApplication Question(s):<ul><li>Can join immediately?</li><li>What is your Visa Status?</li><li>What is your expected salary?</li></ul>Language:<ul><li>Arabic (Required)</li></ul>

Office Coordinaor - Arabic Speaker ( Ladies Prefered )

BankByChoice

The Administrative Assistant cum HR supports project managers, teams, and HR functions by organizing administrative tasks, managing documentation, assisting with employee coordination, and supporting HR-related processes. This role ensures smooth communication, efficient operations, and supports both project and people-related initiatives within the organization.Key Accountabilities<ul><li>Maintain and update employee records, attendance, and leave data.</li><li>Support recruitment efforts, including posting job ads, scheduling interviews, and assisting in onboarding.</li><li>Communicate effectively with team members and coordinate internal updates.</li><li>Prepare basic reports, presentations, and HR-related documentation.</li><li>Support employee engagement and welfare activities.</li></ul>Job Specific Skills<ul><li>Organization skills: Ability to manage documents, schedules, and HR files.</li><li>Basic computer skills: Familiarity with Microsoft Word, Excel, PowerPoint, and email tools.</li><li>Communication skills: Clear and professional English writing and speaking.</li><li>Time management: Prioritizing administrative and HR tasks to meet deadlines.</li><li>Confidentiality: Handling employee and company information with discretion.</li></ul>Qualifications<ul><li>At least a High School Diploma; a Bachelor&rsquo;s Degree in Business Administration, Human Resource Management, or related field is an advantage.</li><li>Minimum of 1&ndash;2 years of experience in administrative and/or HR support roles preferred.</li><li>Experience in a multinational or project-based company is a plus.</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthLanguage:<ul><li>English, Tagalog (Preferred)</li></ul>

HR & Admin Officer - Forex Platform

Position: Project Coordinator Reports to: Project Manager Brief DescriptionThe position of Project Coordinator at Middle East Investment Management Consultancy LLC involves assisting in planning, executing, and monitoring projects to ensure they are completed on time and within budget. As a Project Coordinator, you will support project managers, facilitate communication, and contribute to the successful delivery of projects. Tasks <ul><li>Assist in project planning by creating schedules, defining milestones, and setting project goals.</li><li>Coordinate project activities, resources, and information to ensure smooth execution.</li><li>Monitor project progress and track key performance indicators (KPIs) to ensure project goals are met.</li><li>Prepare project status reports, update project documentation, and communicate project updates to stakeholders.</li><li>Facilitate effective communication among project team members and stakeholders.</li><li>Assist in risk management by identifying potential issues, proposing solutions, and addressing concerns.</li><li>Support project managers in managing budgets, expenses, and resource allocation.</li><li>Coordinate meetings, workshops, and presentations related to project progress and updates.</li><li>Maintain accurate project files, records, and documentation for future reference.</li><li>Contribute to continual improvement by suggesting process enhancements and best practices.</li></ul> Qualifications and Requirements<ul><li>Bachelor&#x27;s degree in business, project management, or a related field. Project management certification is a plus.</li><li>Proven experience as a Project Coordinator, Assistant Project Manager, Site Engineer, Project Engineer or in a similar role.</li><li>Strong organizational skills and attention to detail to manage project schedules and documentation.</li><li>Excellent communication skills to facilitate discussions, convey project updates, and collaborate with team members.</li><li>Proficiency in project management software and tools to track progress and manage tasks.</li><li>Ability to work effectively in a fast-paced environment and manage multiple projects simultaneously.</li><li>Strong problem-solving skills to address project-related challenges and propose solutions.</li><li>Knowledge of project management methodologies, processes, and best practices.</li><li>Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for project documentation and reporting.</li></ul> Competencies (in order of importance)<ul><li>Project Coordination - assisting in project planning, execution, and monitoring.</li><li>Communication - effective communication skills to interact with team members and stakeholders.</li><li>Organization - managing project schedules, documentation, and resources efficiently.</li><li>Problem-Solving - identifying and resolving project-related challenges by proposing effective solutions.</li><li>Multitasking - managing multiple tasks, projects, and deadlines effectively.</li><li>Team Collaboration - collaborating effectively with project team members and stakeholders.</li></ul>

Project Coordinator/Site Engineer

Client of INishative & Co

Our client is seeking a highly organized and detail-oriented Project Coordinator to support their IT software development teams. The successful candidate will assist in planning, executing, and finalizing projects within the defined scope, timeline, and budget.The Project Coordinator will work closely with developers, clients, and stakeholders to ensure seamless project execution, tracking progress, and addressing any challenges along the way.Key Responsibilities:<ul><li>Assist in defining project scope, objectives, and deliverables in collaboration with stakeholders.</li><li>Develop and maintain project documentation, including project plans, schedules, and reports.</li><li>Coordinate communication between teams, ensuring alignment on project milestones and goals.</li><li>Track project progress, identify risks, and work with the project manager to implement solutions.</li><li>Assist in resource allocation and scheduling to ensure efficient project execution.</li><li>Facilitate meetings, prepare agendas, and document minutes for project discussions.</li><li>Monitor and manage project budgets, ensuring financial resources are appropriately utilized.</li><li>Collaborate with developers, designers, and other technical staff to ensure project requirements are met.</li><li>Provide status updates to stakeholders, ensuring transparency and accountability.</li><li>Support quality assurance processes to maintain high standards in project deliverables.</li></ul>

Project Coordinator

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