executive assistant

office administrator Jobs in Dubai United Arab Emirates

office administrator

office manager Jobs in Dubai United Arab Emirates

office manager

customer service representative Jobs in Dubai United Arab Emirates

customer service representative

fleet coordinator Jobs in Dubai United Arab Emirates

fleet coordinator

real estate coordinator

Iron Gate LLC

We are looking for an experienced Office Administrator to join our real estate team in Dubai. The ideal candidate should have at least 2 years of experience in the UAE real estate sector and be familiar with government portals and documentation related to property sales and leasing.Key Responsibilities:<ul><li>Handle DLD (Dubai Land Department) transactions and registrations</li><li>Manage Oqoodi registrations and updates</li><li>Process RERA-related documentation and compliance</li><li>Handle Ejari registration, renewal, and cancellation</li><li>Coordinate Escrow account documentation and follow-ups</li><li>Manage Trakheesi permit applications and renewals</li><li>Prepare and process SPA (Sale and Purchase Agreement) registrations in DLD</li><li>Assist with property leasing documentation and tenant file management</li><li>Coordinate with brokers, clients, and government authorities</li><li>Maintain and update property files, contracts, and company records</li><li>Assist in preparing forms, letters, and real estate documentation</li><li>Ensure proper record keeping for sales and leasing transactions</li><li>Support the team with administrative and office coordination tasks</li></ul>Requirements:<ul><li>Minimum 2 years of UAE real estate administrative experience</li><li>Strong knowledge of DLD, Oqoodi, RERA, Ejari, Escrow, and Trakheesi systems</li><li>Experience in SPA registrations and leasing processes</li><li>Good organizational and communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Ability to handle multiple tasks and meet deadlines</li></ul>Preferred:<ul><li>Experience working with a real estate developer or brokerage in Dubai</li><li>Familiarity with Dubai property regulations and documentation procedures</li></ul>Job Type: Full-timePay: From AED4,500.00 per monthEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>real estate developer or brokerage in Dubai: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Office Administrator

Alp Real Estate

Must have Real Estate Back Office Experience in Dubai.Knowledge on using CRM systems and platforms like Property Finder.Assist in managing property listings and client databases.Coordinate communication between clients, agents, and vendors.Prepare and maintain real estate documents, contracts, and reports.Support marketing efforts, including property showings and open houses.Ensure compliance with local real estate regulations and company policies.Provide administrative support to the real estate team as needed.Preferred language : English, HindiFemale Only*Freshers Welcomed*Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

Admin

LUMINARY REAL ESTATE

We are seeking a highly organized and detail-oriented Real Estate Administrator with proven experience in the UAE real estate sector. The ideal candidate will possess strong knowledge of property documentation, CRM systems, government portals, and transaction coordination. This role is essential in ensuring smooth administrative operations and providing effective support to the sales team.Key Responsibilities<ul><li>Oversee and manage daily administrative operations within the real estate office.</li><li>Prepare and manage property documentation including Form A, Form B, Form F, Memorandums of Understanding (MOU), and tenancy agreements.</li><li>Coordinate and process Ejari registrations and Dubai Land Department (DLD) related documentation.</li><li>Maintain and update property listings across CRM systems and property portals such as Property Finder, Bayut, and Dubizzle.</li><li>Coordinate with brokers, clients, developers, and banks to ensure smooth transaction processing from initiation to closure.</li><li>Prepare commission statements, invoices, and periodic sales reports for management review.</li><li>Track and monitor deals to ensure all documentation and compliance requirements are completed accurately.</li><li>Maintain organized digital and physical filing systems for contracts and property records.</li><li>Monitor broker documentation, including RERA certifications, and ensure regulatory compliance.</li><li>Assist management with operational reporting, official correspondence, and administrative tasks.</li><li>Ensure adherence to UAE real estate regulations and internal company policies.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>6 months to 1 year of experience in a UAE real estate company (mandatory).</li><li>Strong knowledge of DLD procedures, Ejari registration, and Trakheesi system.</li><li>Experience managing property portals and CRM software.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent organizational, multitasking, and time-management skills.</li><li>Strong written and verbal communication skills in English (Arabic is an advantage).</li></ul>Preferred Skills<ul><li>Familiarity with RERA regulations and real estate compliance requirements.</li><li>Strong attention to detail with a high level of accuracy in documentation.</li><li>Ability to work effectively in a fast-paced environment and meet deadlines.</li><li>Excellent coordination, follow-up, and problem-solving abilities.</li></ul>Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Administrative Assistant (Female)

DKV International Real Estate LLC

Role OverviewWe are seeking a versatile and highly organized Real Estate Operations Coordinator to join our dynamic team in Dubai. This hybrid role combines administrative excellence, HR support, and proactive telesales. The ideal candidate will be the &quot;engine&quot; of our office, ensuring seamless property listings, legal compliance, and lead management.Key Responsibilities1. Administrative &amp; Office Management<ul><li>Front-of-House: Act as the first point of contact, greeting clients and managing the reception area.</li><li>Office Logistics: Oversee day-to-day office needs, including petty cash, inventory, and supply procurement.</li><li>Document Control: Maintain meticulous digital and physical filing systems for all company records.</li></ul>2. Listing &amp; Transaction Support<ul><li>Portal Management: Create and verify property listings on Property Finder, Bayut, and Dubizzle, ensuring high-quality scores.</li><li>Contract Administration: Prepare and process RERA-standard documents, including Forms A, B, I, &amp; U, MOUs, and Tenancy Contracts.</li><li>Developer Relations: Manage developer registrations/renewals and coordinate with landlords regarding property availability.</li></ul>3. Lead Management &amp; Sales Support<ul><li>Telesales: Proactively follow up on leads, qualify prospects, and manage the sales pipeline within the CRM.</li><li>Deal Execution: Support the accounts department in closing transactions and ensuring all documentation is compliant for deal execution.</li></ul>4. HR &amp; Recruitment Support<ul><li>Assist in the hiring process, from screening CVs to onboarding new agents.</li></ul>Candidate Requirements<ul><li>Experience: Minimum 2 years of proven administrative experience specifically within the Dubai Real Estate industry.</li><li>Technical Skills: High proficiency in CRM systems and Microsoft Office Suite (Excel, Word, Outlook).</li><li>Regulatory Knowledge: Solid understanding of Dubai Land Department (DLD) and RERA procedures.</li><li>Communication: Exceptional command of English (written and verbal).</li><li>Attributes: A &quot;can-do&quot; attitude with the ability to multitask in a high-pressure, fast-paced environment.</li></ul>What We Offer<ul><li>Competitive Salary: Commensurate with experience and a comprehensive benefits package.</li><li>Growth: A high-exposure role with the chance to contribute to a thriving real estate firm.</li><li>Culture: A fast-paced, professional, and supportive work environment.</li></ul>How to ApplyIf you are a motivated professional ready to take the next step in your real estate career, please submit your Resume and Cover Letter to: hr@dkvrealestate.comJob Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthExperience:<ul><li>UAE Real Estate as Admin: 1 year (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Work Location: In person

Administrator (Dubai Real Estate Experienced)

Aarna Real Estate

Hiring recruitment specialists for Aarna Real Estate, a Dubai based real estate brokerage firm. We are looking for someone who understands both the recruitment process and the unique needs of the real estate industry in Dubai.1. Define the Job Description<ul><li>Role: Recruitment Specialist for Aarna Real Estate, Dubai</li><li>Key Responsibilities:</li><li>Source and recruit real estate agents/brokers on commission basis only, and salary based administrative staff.</li><li>Manage job postings on relevant platforms (LinkedIn, Indeed, local real estate boards).</li><li>Screen candidates and conduct interviews.</li><li>Reaching out to 20 agents per day via call and set up meetings for interviews.</li><li>Build relationships with real estate professionals.</li><li>Develop and implement recruitment strategies.</li><li>Maintain a talent pool for future hiring needs.</li><li>Work closely with hiring managers to understand specific needs for various roles.</li><li>Required Skills:</li><li>Headhunting experienced candidates from Dubai Real Estate market.</li><li>English speaker with excepetional communication skills</li><li>Proven experience in recruitment in Dubai real estate is must.</li><li>Strong understanding of Dubai real estate industry trends and talent needs.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in applicant tracking systems (ATS) and recruitment software.</li><li>Negotiation skills for handling offers and salary discussions.</li><li>Qualifications:</li><li>Bachelor's degree in Human Resources, Business, or a related field is required.</li><li>Previous recruitment experience in Dubai real estate is must.</li><li>Knowledge of local real estate regulations and market dynamics.</li></ul>2. Advertising the Role<ul><li>Post the job on real estate-specific job boards (e.g., Real Estate Jobs, WorkInRealEstate) as well as general job boards (LinkedIn, Indeed, Glassdoor).</li><li>Use social media to reach potential candidates, specifically targeting real estate professionals or those with experience in similar roles.</li></ul>3. Screen Candidates<ul><li>Review resumes for relevant recruitment experience and knowledge of the real estate industry.</li><li>Conduct in person interviews to assess candidates&rsquo; communication skills, understanding of real estate, and ability to build relationships.</li><li>Ask about their experience recruiting for sales positions or similar roles..</li></ul>5. Offer and Onboard candidates<ul><li>Once the ideal candidate is selected, prepare offer and bring them onborad.</li><li>Provide an effective onboarding process, including introducing them to the team and providing access to necessary tools and systems.</li></ul>Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthWork Location: In person

Female Recruitment Consultant - Real Estate

Xoto Proptech Real Estate LLC.

Agency Manager &ndash; Xoto (Real Estate &amp; Mortgages)About Xoto:Xoto Proptech Real Estate is an AI-powered platform designed for real estate and mortgage professionals. We help agencies and agents streamline operations, manage clients efficiently, and close more deals using smart automation and digital tools.Role Overview:We are looking for a dynamic Agency Manager responsible for onboarding real estate agencies, mortgage agencies, and individual agents onto the Xoto platform. The role focuses on partner acquisition, onboarding, relationship management, and ensuring active platform usage.Key Responsibilities:<ul><li>Identify and onboard Developers, real estate agencies, mortgage firms, and individual agents</li><li>Conduct product demos explaining Xoto&rsquo;s features and benefits</li><li>Support agencies in account setup, training, and activation</li><li>Build long-term relationships with agency owners and key decision-makers</li><li>Ensure agents actively use the platform after onboarding</li><li>Drive adoption and engagement across real estate and mortgage verticals</li><li>Coordinate with internal teams to resolve partner queries</li><li>Track onboarding targets and performance metrics</li><li>Collect market feedback to improve product offerings</li></ul>Requirements:<ul><li>Experience in real estate, mortgages, banking, proptech, fintech, or SaaS preferred</li><li>Strong communication and negotiation skills</li><li>Comfortable presenting to agency owners and business heads</li><li>Target-driven and performance-oriented mindset</li><li>Ability to manage multiple agency accounts</li><li>Basic understanding of CRM and digital platforms</li></ul>Preferred Background:<ul><li>Experience working with real estate broker networks or mortgage aggregators</li><li>Prior agency acquisition or partner success experience</li><li>Knowledge of real estate transactions or mortgage processes</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthExperience:<ul><li>real estate/mortagage: 2 years (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>Job Types: Full-time, PermanentPay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Agency Manager - Real Estate

<div>
 
 About GMG
 
 
 
 
 Gulf Marketing Group
 
 is one of the Middle East&rsquo;s leading, family-owned companies. Operating across the GCC, Gulf Marketing Group is a dynamic group boasting a diverse portfolio of retail outlets, brands, and consumer and B2B services across key sectors such as healthcare and pharmaceuticals, sports and fitness, real estate, education, and technology.
 
 
 The Bus Driver is responsible for ensuring the safe transportation of students to and from school, following established routes and safety protocols.
 
 
 Responsibilities:
 
 
 Safe Transportation:
 
 
 Operate the school bus in a safe and responsible manner, adhering to traffic laws and regulations.
 
 
 Ensure the safety of students during transit, including the use of seat belts and other safety measures.
 
 
 Route Adherence:
 
 
 Follow designated bus routes and schedules to pick up and drop off students at assigned locations.
 
 
 Notify the transportation coordinator of any deviations or delays in the route.
 
 
 Vehicle Maintenance:
 
 
 Perform routine pre-trip and post-trip inspections of the school bus.
 
 
 Report any mechanical issues or concerns promptly to the transportation coordinator.
 
 
 Student Management:
 
 
 Maintain a safe and orderly environment on the bus.
 
 
 Enforce bus rules and discipline students as needed, reporting behavioral issues to school authorities.
 
 
 Communication:
 
 
 Communicate effectively with students, parents, and school staff.
 
 
 Report any incidents or concerns related to students' well-being during transportation.
 
 
 Emergency Preparedness:
 
 
 Be prepared to respond to emergencies, including evacuations and first aid if necessary.
 
 
 Attend training sessions on emergency procedures and protocols.
 
 
 Record Keeping:
 
 
 Keep accurate records of daily routes, mileage, and any incidents that occur during transportation.
 
 
 Complete and submit required reports to the transportation coordinator.
 
 
 Customer Service:
 
 
 Provide courteous and professional customer service to students, parents, and school staff.
 
 
 Establish and maintain positive relationships with passengers.
 
 
 Educational Qualifications:
 
 
 High school diploma or equivalent.
 
 
 Valid commercial driver's license (CDL) with appropriate endorsements.
 
 
 Completion of a school bus driver training program.
 
 
 Experience:
 
 
 With 1-3 years experience with atleast 1-2 year of experience as a school bus driver
</div>

Bus Driver - Emirates British Nursery (The Villa)

Explore 110+ Real estate coordinator in Dubai United Arab Emirates this April. Find roles across top companies and apply now to boost your career.