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real estate coordinator

Saraya Capital Technical Services LLC

We are seeking a detail-oriented and proactive Real Estate Admin to support the daily operations of our real estate team. The coordinator will be responsible for managing listings, coordinating transactions, communicating with clients and agents, and ensuring all documentation and deadlines are met throughout the sales and leasing process.<ul><li>Assist real estate agents with scheduling appointments, property showings, and open houses.</li><li>Prepare and process contracts, forms, and other real estate documents.</li><li>Maintain organized filing systems (physical and digital).</li><li>Manage the transaction process from contract to closing.</li><li>Ensure all documentation is complete and submitted on time.</li><li>Track deadlines and coordinate with clients, agents, mortgage brokers, and legal teams.</li><li>Handling the maintenance complaints and coordinating the Maintenance Team</li><li>Serve as a liaison between clients, agents, and third-party service providers.</li><li>Provide updates to clients on the status of their transactions.</li><li>Input and update property listings in the MLS or CRM system.</li><li>Coordinate professional photography, signage, and staging if needed.</li><li>Prepare marketing materials and ensure accurate listing details.</li><li>Ensure compliance with real estate laws and regulations.</li><li>Maintain transaction files and records for auditing and reporting purposes.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field (preferred)</li><li>Previous experience in real estate administration or coordination is a plus</li><li>Knowledge of real estate transaction processes, documents, and legal requirements</li><li>Proficient in MS Office, CRM software, and MLS systems</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work independently and as part of a team</li></ul>Preferred Skills:<ul><li>Familiarity with RERA regulations (UAE-specific)</li><li>Knowledge of real estate CRM platforms.</li></ul>Job Type: Full-timePay: AED2,800.00 - AED3,300.00 per monthApplication Question(s):<ul><li>Are you from Philippines? If so, then only apply</li><li>Are you willing to join for a salary of AED2800 to AED3300 (all inclusive)?</li><li>Are you available to join immediately?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>UAE Real Estate : 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Real Estate Coordinator -Tagalog - Freshers can also apply

Driven Properties

<div><h3 class="jobSectionHeader">Key Responsibilities</h3><h3 class="jobSectionHeader">
1. Licensing Coordination</h3><ul>
<li>Handle full onboarding process including documentation collection, EID process, visa applications, and PRO coordination.
</li><li>Coordinate RERA training, certification renewals, and licensing compliance for brokers and property consultants.
</li><li>Maintain updated records of all licenses, permits, and expiries to ensure zero lapses.
</li></ul><h3 class="jobSectionHeader">2. HR Operations &amp; Employee Lifecycle Management</h3><ul>
<li>Maintain complete employee files (physical and digital) in strict compliance with internal policies and UAE Labor Law.
</li><li>Oversee probation evaluations, confirmation letters, and performance checkpoints.
</li><li>Manage employee transfers, role changes, and internal movement requests.
</li><li>Draft HR letters, memos, disciplinary notices, and policy communication.
</li><li>Track leave balances, attendance records, and HR-related reporting.
</li><li>Conduct thorough offboarding, ensuring return of assets, visa cancellation, and final settlement coordination.
</li></ul><h3 class="jobSectionHeader">3. Employee Relations &amp; HR Advisory</h3><ul>
<li>Act as the main HR contact for staff concerns, providing guidance on policies, grievance handling, and conflict resolution.
</li><li>Mediate employee relations issues and escalate complex cases appropriately.
</li><li>Support managers with performance concerns, coaching them on process and documentation.
</li><li>Contribute to building a positive culture through HR initiatives, engagement activities, and recognition programs.
</li></ul><h3 class="jobSectionHeader">4. HR Compliance, Policies &amp; Documentation</h3><ul>
<li>Ensure all HR processes comply with UAE Labor Law, DLD/RERA requirements, and company policies.
</li><li>Audit HR files, contracts, and personnel records regularly.
</li><li>Participate in policy drafting, updates, and compliance communication across departments.
</li><li>Support internal audits, certification requirements, and government submissions.
</li></ul><h3 class="jobSectionHeader">5. Payroll &amp; Finance Coordination</h3><ul>
<li>Coordinate with Finance on monthly payroll inputs &mdash; attendance changes, overtime, commissions, deductions, leaves, and benefits.
</li><li>Validate new joiner and leaver payroll calculations.
</li><li>Handle reimbursements, petty cash for HR activities, and payment follow-ups related to training and licensing.</li>
</ul>
Requirements<h3 class="jobSectionHeader">
Requirements</h3><h3 class="jobSectionHeader">
Education &amp; Experience</h3><ul>
<li>Bachelor&rsquo;s degree in Human Resources, Business Administration preferably in real estate
</li><li>Minimum 3&ndash;5 years HR experience, preferably in real estate or high-volume sales-driven environments.
</li><li>Strong knowledge of UAE Labor Law and experience working with PROs and government portals.
</li><li>Experience managing end-to-end recruitment and onboarding processes.
</li></ul><h3 class="jobSectionHeader">Skills &amp; Competencies</h3><ul>
<li>Excellent communication and interpersonal skills.
</li><li>Strong multitasking abilities and comfort working in fast-paced environments.
</li><li>High attention to detail and accuracy in documentation.
</li><li>Strong organizational skills; able to prioritize and manage multiple workflows at once.
</li><li>Proficiency in HR systems, CRM, MS Office, and cloud-based file management.</li>
</ul>
Benefits<ul>
<li>Opportunity to work with a leading real estate company in Dubai.</li>
<li>Collaborative and dynamic work environment.</li>
<li>Competitive salary and benefits package.</li>
<li>Opportunities for professional growth and development.</li></ul></div>

Real Estate HR Coordinator

Sobha Realty

Job Title: DLD Coordinator / Real Estate Compliance SpecialistLocation: DubaiIndustry: Real EstateJob Summary:We are seeking an experienced and detail-oriented DLD Coordinator with strong expertise in the Oqood system, unit termination and registration processes, and thorough knowledge of RERA regulations. The ideal candidate will have a solid background in customer service and real estate operations, with additional experience in audit and governance functions. Proficiency in Arabic is essential for this role.Key Responsibilities:<ul><li>Manage and execute all tasks related to unit registration, termination, and updates through the Oqood system in compliance with DLD regulations.</li></ul><ul><li>Ensure timely and accurate submission of all real estate transactions and contracts to the Dubai Land Department.</li></ul><ul><li>Liaise with RERA and DLD representatives to stay updated with regulatory changes and guidelines and ensure full compliance.</li></ul><ul><li>Support the termination process for units, coordinating with internal teams and government authorities to ensure legal and procedural accuracy.</li></ul><ul><li>Handle customer service interactions, addressing client inquiries related to ownership registration, Oqood updates, and other DLD-related matters.</li></ul><ul><li>Coordinate with internal departments (Legal, Sales, CRM) to ensure proper documentation and compliance with audit and governance requirements.</li></ul><ul><li>Assist in internal audits related to real estate transactions and registrations.</li></ul><ul><li>Maintain accurate records of all property transactions, ownership documents, and DLD correspondences.</li></ul><ul><li>Provide training and support to internal teams on Oqood system processes and DLD updates.</li></ul>Requirements:<ul><li>Minimum 3-5 years of experience in real estate, preferably in a similar DLD coordination or compliance role.</li></ul><ul><li>Proficient in using the Oqood system and handling DLD portal transactions.</li></ul><ul><li>Strong knowledge of RERA guidelines, DLD regulations, and unit termination procedures.</li></ul><ul><li>Background in customer service and real estate client support.</li></ul><ul><li>Exposure to audit and governance practices in a real estate setting.</li></ul><ul><li>Fluent in Arabic and English (spoken and written).</li></ul><ul><li>Excellent organizational skills with attention to detail.</li></ul><ul><li>Strong communication, coordination, and documentation skills.</li></ul><ul><li>Ability to work under pressure and meet regulatory deadlines.</li></ul>Job Type: Full-time

Contracts Executive

Job Summary:We are seeking an experienced and detail-oriented DLD Coordinator with strong expertise in the Oqood system, unit termination and registration processes, and thorough knowledge of RERA regulations. The ideal candidate will have a solid background in customer service and real estate operations, with additional experience in audit and governance functions. Proficiency in Arabic is essential for this role.Key Responsibilities:<ul><li>Manage and execute all tasks related to unit registration, termination, and updates through the Oqood system in compliance with DLD regulations.</li><li>Ensure timely and accurate submission of all real estate transactions and contracts to the Dubai Land Department.</li><li>Liaise with RERA and DLD representatives to stay updated with regulatory changes and guidelines and ensure full compliance.</li><li>Support the termination process for units, coordinating with internal teams and government authorities to ensure legal and procedural accuracy.</li><li>Handle customer service interactions, addressing client inquiries related to ownership registration, Oqood updates, and other DLD-related matters.</li><li>Coordinate with internal departments (Legal, Sales, CRM) to ensure proper documentation and compliance with audit and governance requirements.</li><li>Assist in internal audits related to real estate transactions and registrations.</li><li>Maintain accurate records of all property transactions, ownership documents, and DLD correspondences.</li><li>Provide training and support to internal teams on Oqood system processes and DLD updates.</li></ul>Requirements:<ul><li>Minimum 3-5 years of experience in real estate, preferably in a similar DLD coordination or compliance role.</li><li>Proficient in using the Oqood system and handling DLD portal transactions.</li><li>Strong knowledge of RERA guidelines, DLD regulations, and unit termination procedures.</li><li>Background in customer service and real estate client support.</li><li>Exposure to audit and governance practices in a real estate setting.</li><li>Fluent in Arabic and English (spoken and written).</li><li>Excellent organizational skills with attention to detail.</li><li>Strong communication, coordination, and documentation skills.</li><li>Ability to work under pressure and meet regulatory deadlines.</li></ul>Job Type: Full-timePay: From AED6,000.00 per month

Registration Executive

Nexus Elite Properties LLC

As a Real Estate Admin cum Accounts Coordinator, you ll handle the daily operations that keep our real estate business running smoothly from DLD portal tasks (Trakheesi, Ejari, Oqood) to invoicing, documentation, compliance, and marketing coordination. About Nexus Elite Properties: Registered with 30+ major developers across UAE, Nexus Elite Properties is redefining global real estate marketing and investments connecting investors and families to Dubai s best properties. Your Key Responsibilities: Manage DLD, RERA, and developer documentation (Forms A/B/F/I, SPAs, MOUs, Title Deeds, etc.) Coordinate property listings on Bayut, Dubizzle, and Property Finder Handle client communication, broker cards, and RERA renewals Manage VAT invoices, FTA reports, and petty cash Oversee property management tasks tenant relations, deposits, and inspections Conduct AML checks and ensure due diligence in all transactions Support real estate consultants and marketing campaigns Requirements: Minimum 1-2 years of real estate admin experience in Dubaibr&gt;Knowledge of DLD, RERA, and VAT compliance Proficient in MS Office, MS Excel, Google Workspace, and real estate portals Strong communication, multitasking, and customer service skills Bachelor s degree preferred, not mandatory.

Real Estate Admin cum Accounts Coordinator

Ismail Al Hammadi Group L.L.C. Ismail Al Hammadi Group L.L.C.

Bridge Point is where innovation meets expertise. Based in Dubai, we are a boutique solutions provider dedicated exclusively to real estate developers. Our mission is to simplify complexities, unlock opportunities, and elevate every project we touch. From navigating regulations to building strong sales pipelines and ensuring financial precision, we’re here to make your vision a reality. We deliver confidence, strategy, and seamless execution that developers need in Dubai’s dynamic real estate market. Please note this is not a PRO Role, candidate with visa & PRO related experience will not be considered. Role DescriptionThe Government Relations Coordinator is responsible for supporting the real estate development team by ensuring smooth coordination with Dubai government entities such as the Dubai Land Department (DLD), RERA, Dubai Municipality, and other relevant authorities. This role involves overseeing project registration, permits, regulatory compliance, and maintaining up-to-date knowledge of real estate laws and regulations in the UAE. Key Responsibilities:<ul><li>Liaise with Government Authorities: Act as the key point of contact with DLD, RERA, Dubai Municipality, DEWA, Civil Defense, and other relevant authorities to facilitate approvals, registrations, and permits for real estate projects.</li><li>Project Registration & Compliance: Support the registration of real estate projects with DLD and RERA, including off-plan project approvals, Escrow account setup, Title Deed issuance, and compliance with Law No. 8 of 2007 and other applicable regulations.</li><li>Monitor Regulatory Changes: Stay current with regulatory updates from Dubai’s real estate authorities and ensure internal teams are informed and aligned with compliance requirements.</li><li>Documentation & Filing: Prepare and submit all required documentation for approvals, licenses, and NOCs related to development, handover, or marketing of real estate projects.</li><li>Coordinate with Development Teams: Work closely with internal legal, development, planning, and sales departments to ensure alignment with government processes and timelines.</li><li>Track Government Applications: Maintain detailed logs of all submissions and approvals, ensuring timely follow-ups and reporting delays or issues to management.</li><li>Support Policy Advocacy: Participate in consultations, industry working groups, and forums organized by DLD, RERA, or other relevant bodies to advocate for the company’s interests and stay informed on regulatory trends.</li><li>Handle Public Affairs: Assist in the planning and coordination of site visits, inspections, and official meetings with government representatives.</li></ul>

Government Relations Coordinator - Real Estate Developer Experience

Creston Suites Vacation Homes Rental L.L.C

Full job descriptionWe are seeking a skilled and dedicated Real Estate Administrative Coordinator to join our growing organization. The ideal candidate will provide exceptional administrative and operational support to Management and our team of luxury property agents.Ideal Candidate Requirements:Minimum of 2 years of experience in real estate.Experienced in handling CRM systems and monitoring online property advertisements.Capable of processing property permits and broker IDs through Trakheesi.Familiar with real estate documentation and forms (Form A, B, F, and I) as well as related applications.Agent Contract Transfers: Coordinate and facilitate contract transfers between agents.Tenancy Contract &amp; Addendum Preparation: Draft and finalize tenancy contracts and addendums as required.A-to-A Documentation: Prepare, organize, and maintain A-to-A agreements and related documentation.Knowledge of Anti-Money Laundering (AML) KYC and handling AccountsProficient in Microsoft Office applications (Word, Excel, PowerPoint).Smart, well-presented, and professional in appearance and demeanor.Eager to learn and adapt to new systems or processes.A dedicated team player with a strong sense of responsibility.Excellent command of English, both written and verbal.Strong research, organizational, and multitasking skills.Able to provide comprehensive office and operational support to the team.Capable of working effectively under pressure and meeting strict deadlines.Job Type: Full-timeJob Type: Full-timePay: Up to AED3,000.00 per month

Real Estate Admin

Explore 2576+ Real estate coordinator in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.