front desk receptionist

front desk/mail clerk

receptionist

Tampa General Hospital

<div></div><div><div><b>Description</b><div></div><p><br>
Under general supervision and in alignment with established policies, procedures, and professional standards, this role performs a variety of receptionist and clerical/secretarial duties. Responsibilities include initiating and maintaining patient records, documenting patient activity, and supporting clinical operations through accurate recordkeeping. The role also involves monitoring long-term video surveillance systems from a centralized nursing station, recognizing alarms, and promptly reporting alerts to the registered nurse. All duties are carried out in accordance with the mission, vision, and values of Tampa General Hospital.</p><div><br>
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Qualifications</b><div></div><ul><li><p><br>
High school diploma or GED <b>required</b>.</p></li><p></p><li><p><br>
One year hospital or medical assistant experience within previous three years.</p></li></ul><p></p><div><br>
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Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> TGH Main Campus 1 Tampa General Circle Tampa 33601</div><div><b>
Eligible for Remote Work</b><b>:</b> On Site</div><div><b>
Job</b><b>:</b> Nursing (Technical/Clerical)</div><div><b>
Organization</b><b>:</b> Florida Health Sciences Center Tampa General Hospital</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Scheduled Days</b><b>:</b> Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, Saturday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> On Site</div><div><b>
Shift Hours</b><b>:</b> 7am-7pm</div><div><b>
Minimum Salary</b><b>:</b> 15.45</div><div><b>
Job Posting</b><b>:</b> Jul 9, 2026, 4:46:32 PM</div></div>

Neuro Monitoring Assistant - Pediatric Medsurg

Detail Planners

<p><b>Job Overview</b></p><p>Detail Planners is seeking a highly organized, proactive Administrative Operations Coordinator to support our day-to-day business and event operations.</p><p>This position is ideal for someone who enjoys keeping multiple moving pieces organized, following up until tasks are complete and making certain that nothing falls through the cracks. The right person will be comfortable communicating with vendors, organizing financial documentation, coordinating shipments and maintaining accurate records across multiple client programs.</p><p>This is not a traditional receptionist or calendar-management position. It is a hands-on operational role for someone who takes ownership, anticipates what is needed and closes the loop without requiring constant direction.</p><p><b>Duties</b></p><p><b>Administrative and Vendor Support</b></p><ul><li>Draft and send routine emails to vendors, venues and business partners</li><li>Follow up on outstanding proposals, invoices, receipts, confirmations and deliverables</li><li>Maintain organized vendor and program files</li><li>Track deadlines and communicate when information or action is overdue</li><li>Confirm that requested work has been completed and documented</li><li>Assist with general administrative projects and business correspondence</li></ul><p><b>Receipt and Expense Management</b></p><ul><li>Collect and organize receipts, invoices and supporting documentation</li><li>Assign expenses to the correct client, event or internal program</li><li>Identify missing or incomplete documentation and follow up promptly</li><li>Maintain clear, accurate electronic records</li><li>Assist with basic expense reconciliation and reporting</li><li>Coordinate with the company&rsquo;s accounting team as needed</li></ul><p>This position will provide bookkeeping support but will not be responsible for preparing taxes, issuing financial statements or performing higher-level accounting functions.</p><p><b>Shipping, Supplies and Inventory</b></p><ul><li>Order office, event and program supplies</li><li>Prepare and coordinate outgoing shipments</li><li>Track packages from shipment through confirmed delivery</li><li>Maintain organized shipping records and tracking information</li><li>Monitor basic supply and program inventory</li><li>Help identify lost, delayed or incomplete shipments and work toward resolution</li></ul><p><b>Program and Operational Organization</b></p><ul><li>Maintain separate and accurate records for multiple client programs</li><li>Update trackers, checklists, spreadsheets and status reports</li><li>Organize program documents, invoices, receipts and shipping records</li><li>Alert leadership to missing information, potential delays or unresolved issues</li><li>Help create and maintain repeatable administrative processes</li><li>Keep projects moving by following up consistently and professionally</li></ul><p><b>Experience</b></p><ul><li>At least three years of experience in administrative operations, office coordination, event support, bookkeeping support or a similar role</li><li>Demonstrated experience managing multiple projects, clients or cost centers</li><li>Strong written communication and professional email skills</li><li>Proficiency with Microsoft Excel, Word and Outlook</li><li>Experience using QuickBooks or another accounting platform</li><li>Experience organizing receipts, invoices and expense documentation</li><li>Strong attention to detail and ability to identify missing or inconsistent information</li><li>Ability to work independently, prioritize competing deadlines and follow tasks through completion</li><li>Comfortable communicating with vendors and requesting overdue information</li><li>Reliable, discreet and able to handle confidential business and financial information</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience in event planning, hospitality, meetings, travel or professional services</li><li>Experience with QuickBooks Enterprise</li><li>Experience using project-management or event-management systems</li><li>Familiarity with purchase orders, vendor invoices and client-program expense coding</li><li>Experience coordinating shipments for events or remote programs</li><li>Associate or bachelor&rsquo;s degree in business, accounting, hospitality or a related field</li></ul><p>Equivalent professional experience will be considered in place of a degree.</p><p><b>The Person Who Will Succeed in This Role</b></p><p>You will be successful in this role if you:</p><ul><li>Naturally notice when something is missing</li><li>Keep clear records without being reminded</li><li>Follow up professionally and persistently</li><li>Enjoy bringing order to complicated or fast-moving situations</li><li>Can switch between email, spreadsheets, receipts, vendors and shipments without losing details</li><li>Ask thoughtful questions when something does not look right</li><li>Take ownership of a task through final completion</li><li>Understand that &ldquo;sent the email&rdquo; is not the same as &ldquo;resolved the issue&rdquo;</li></ul><p><b>What Success Looks Like</b></p><p>Within the first several months, the Administrative Operations Coordinator will:</p><ul><li>Maintain complete and organized documentation for active programs</li><li>Reduce missing receipts and uncoded expenses</li><li>Keep vendor responses and deliverables moving on schedule</li><li>Provide accurate and current shipping information</li><li>Maintain dependable supply and program-ordering processes</li><li>Give leadership confidence that administrative details are being actively managed and completed</li></ul><p><b>Schedule and Work Environment</b></p><p>This is a full-time position based in the Tampa area. Regular business hours are expected, although occasional schedule flexibility may be required during active event periods.</p><p>Some local errands, supply coordination or shipment handling may be required.</p><p>Please submit your r&eacute;sum&eacute; and a brief statement describing your experience with:</p><ul><li>Vendor follow-up</li><li>Receipt and expense organization</li><li>Excel or Google Sheets</li><li>QuickBooks or similar accounting software</li><li>Shipping, tracking or inventory coordination</li></ul><p>Candidates may also be asked to complete a brief practical skills assessment involving email communication, expense coding and organizational judgment.</p><p>Pay: $48,500.00 - $56,000.00 per year</p><p>Work Location: In person</p>

Administrative Operations Coordinator

<div></div><div><div><b>Description</b><div></div><p><br>
The Patient Services Representative I (PSR I) serves as the first point of contact for patients arriving at the imaging facility for scheduled or walk-in radiologic procedures. This role is responsible for greeting patients, completing check-in and registration processes, verifying required documentation, collecting payments, and ensuring accurate entry of patient and insurance information. The PSR I plays a key role in creating a positive patient experience while supporting efficient clinic flow, regulatory compliance, and collaboration with clinical and administrative team members in a fast-paced healthcare environment.</p><p><b>
Essential Functions:</b></p><ul><li>Greet, check in, and register patients promptly and courteously for scheduled and walk-in imaging appointments.</li><li>Verify required documentation for imaging procedures, including prescriptions, referrals, authorizations, insurance cards, and photo identification.</li><li>Confirm patient compliance with exam preparation requirements and communicate concerns to appropriate clinical staff.</li><li>Contact referring physician offices to obtain missing prescriptions, referrals, or clarifications as needed.</li><li>Scan and upload required documents into the patient&rsquo;s electronic record accurately and timely.</li><li>Update demographic, insurance, and clinical information for returning patients to ensure accuracy.</li><li>Provide required forms, explain instructions, and obtain patient signatures in accordance with policy.</li><li>Collect time-of-service payments, issue receipts, and document transactions accurately in the system.</li><li>Support daily operations by answering phones, scheduling or rescheduling appointments, and escorting patients as needed.</li><li>Collaborate with team members to support patient flow, assist with coverage during high volume periods, and perform additional duties as assigned.</li></ul><div><br>
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Qualifications</b><div></div><p><b><br>
Education:</b></p><ul><li>
High School Diploma or GED</li></ul><p><b>
Work Experience and Additional Information:</b></p><ul><li>
Knowledge of customer service concepts and company policies including safety, privacy and HIPAA.</li></ul><p><b>
Technical Knowledge, Skills, and Abilities:</b></p><ul><li>Ability to interact professionally, courteously, and empathetically with patients, families, physicians, and team members, including those who may be anxious or upset.</li><li>Understanding of patient registration workflows, insurance verification, referrals, authorizations, and basic medical terminology, preferably in an imaging or healthcare setting.</li><li>Ability to efficiently use electronic health record systems, scheduling software, scanners, and office equipment with strong typing accuracy and attention to detail.</li><li>Ability to verify patient information, documentation, and financial transactions accurately to ensure compliance, billing integrity, and quality patient care.</li><li>Ability to identify registration issues, missing documentation, or scheduling conflicts and take appropriate action, including contacting referring offices or escalating concerns.</li><li>Ability to function effectively in a team environment, manage multiple priorities, and adapt to changing workloads, patient volumes, and operational needs.</li></ul><div><br>
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Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> TGHI Carrollwood 14499 N. Dale Mabry Hwy. Tampa 33606</div><div><b>
Eligible for Remote Work</b><b>:</b> On Site</div><div><b>
Job</b><b>:</b> Office/Administrative/Clerical</div><div><b>
Organization</b><b>:</b> TGH Imaging</div><div><b>
Schedule</b><b>:</b> Part-time</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> On Site</div><div><b>
Shift Hours</b><b>:</b> 1000-1800</div><div><b>
Job Posting</b><b>:</b> Jul 30, 2026, 2:25:29 PM</div></div>

Patient Services Representative I - TGH Imaging Carrollwood

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3 receptionist jobs In Tampa

Neuro Monitoring Assistant - Pediatric Medsurg

Administrative Operations Coordinator

Patient Services Representative I - TGH Imaging Carrollwood