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administrative assistant senior

senior executive assistant

The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
The Mass General Brigham Development Office represents a team of 400+ vibrant, collaborative, skilled fundraising professionals. We are dedicated to inspiring visionary philanthropy that advances caring and curing for patients in Boston and around the world. Philanthropy enables Mass General Brigham to deliver the highest quality patient care, pursue the most innovative and promising research, train the brightest minds to become the next generation of healthcare leaders and expand and improve our world-class facilities. Join us in our mission to transform the future of medicine. The Mass General Brigham Development Office offers excellent benefits, competitive salaries and a hybrid flexible work schedule.<br>
<br>
To Apply:<br>
Applications must include a current resume and a cover letter detailing applicable experience and accomplishments.<p></p><p><b><br>
Job Summary</b></p>
The Senior Executive Assistant, Development Leadership provides high-level administrative and operational support to senior development leadership. This role serves as a trusted partner, enabling leaders to effectively manage priorities related to strategy, donor engagement, and organizational initiatives.<br>
<br>
The Senior Executive Assistant is responsible for managing complex calendars, coordinating meetings and travel, preparing high-level materials and correspondence, and serving as a key liaison for internal and external stakeholders, including senior leaders, board members, and donors. This role requires strong judgment, exceptional discretion, and the ability to manage complex and sensitive work with minimal supervision.<br>
<br>
The position plays a critical role in supporting leadership operations, anticipating needs, and ensuring the efficiency, organization, and effectiveness of the Development Office. This role operates with a high degree of autonomy and is expected to anticipate needs, manage complexity, and support leadership in a fast-paced, high-impact environment.<br>
<br>
Executive Support &amp; Strategic Calendar Management<br>
<ul><li>Proactively manage highly complex calendars for senior leader(s), balancing competing priorities, anticipating needs, and coordinating with internal and external stakeholders, including senior system leaders and donor offices.</li></ul><br>
Meeting, Briefing &amp; Materials Coordination<br>
<ul><li>Prepare and coordinate agendas, briefings, presentations, itineraries, and background materials for high-level meetings and engagements. Capture key takeaways and track follow-up actions to support timely execution.</li></ul><br>
Executive Communications &amp; Correspondence<br>
<ul><li>Draft, edit, and proofread high-level correspondence on behalf of leadership, including donor communications and executive messaging. Ensure accuracy, professionalism, and alignment with organizational priorities.</li></ul><br>
Travel &amp; Expense Management<br>
<ul><li>Coordinate complex domestic and international travel arrangements, including detailed itineraries, logistics, and accommodations. Manage expense reporting, reimbursements, and budget tracking in alignment with organizational policies.</li></ul><br>
Donor, Database &amp; Reporting Support<br>
<ul><li>Support leadership in donor and prospect activity by coordinating meetings, preparing briefings, and maintaining accurate records in the donor database. Generate reports and assist with tracking key development activities and metrics.</li></ul><br>
Leadership Coordination &amp; Stakeholder Engagement<br>
<ul><li>Serve as a key liaison between leadership and internal/external stakeholders, often interpreting and communicating executive intent with professionalism and diplomacy. Support cross-functional coordination and leadership initiatives.</li></ul><br>
Operational &amp; Project Support<br>
<ul><li>Support leadership priorities and special projects by coordinating logistics, managing timelines, and assisting with research, data gathering, and synthesis of information to inform decision-making.</li></ul><br>
Office &amp; Administrative Oversight<br>
<ul><li>Oversee day-to-day administrative functions, including managing incoming communications, prioritizing requests, coordinating visitors, and supporting meetings and events.</li></ul><br>
Confidential &amp; Sensitive Work<br>
<ul><li>Handle highly confidential donor, patient, and institutional information with the utmost discretion, sound judgment, and professionalism.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p>
Bachelor&rsquo;s degree required and 5-7 years of related experience. In addition, the ideal candidate will possess the following skills, abilities and competencies:</p><p></p><ul><li>
Exceptional verbal and written communication skills, with the ability to draft and edit high-level professional correspondence</li><li>
Advanced organizational, time management, and prioritization skills in a fast-paced, high-demand environment</li><li>
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, SharePoint), with the ability to quickly learn and adapt to new systems and technologies</li><li>
Strong problem-solving skills and the ability to exercise sound judgment and independent decision-making</li><li>
Demonstrated ability to manage complex scheduling, logistics, and competing priorities with minimal supervision</li><li>
Experience working with databases or CRM systems (Blackbaud, Raiser&rsquo;s Edge, Atlas, or similar preferred)</li><li>
Exceptional attention to detail and commitment to producing accurate, high-quality work</li><li>
Strong interpersonal skills with the ability to interact effectively with senior leaders, board members, donors, and colleagues at all levels</li><li>
High level of professionalism, discretion, and ability to manage sensitive and confidential information</li><li>
Ability to anticipate needs, take initiative, and operate proactively</li><li>
Ability to collaborate across teams and support cross-functional initiatives</li><li>
Flexibility and adaptability in a dynamic and evolving environment</li><li>
Commitment to the mission and values of the organization</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
399 Revolution Drive<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Senior Executive Assistant, Development Leadership

Aster Talent

<div>
 <p>
  Seeking a highly polished
  <strong>
   Executive Assistant
  </strong>
  to support a small group of senior executives in a fast-paced, high-performance environment within the investment industry.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Boston, MA (Hybrid &ndash; 3 days onsite / 2 days remote)
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $115K&ndash;$120K DOE + bonus
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a standout opportunity for a proactive, detail-oriented professional who thrives on keeping complex schedules and priorities running seamlessly. The ideal candidate brings strong judgment, discretion, collaboration and a solutions-first mindset.
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  &bull; Manage complex calendars and coordinate meetings across multiple time zones
 </p>
 <p>
  &bull; Arrange domestic and international travel, including detailed itineraries and logistics
 </p>
 <p>
  &bull; Prepare and edit correspondence, reports, and presentations
 </p>
 <p>
  &bull; Track and process expenses with accuracy and timeliness
 </p>
 <p>
  &bull; Serve as a liaison between executives and internal/external stakeholders
 </p>
 <p>
  &bull; Anticipate needs and proactively solve challenges
 </p>
 <p>
  &bull; Support team initiatives and special projects
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <p>
  &bull; 7+ years of Executive Assistant experience, ideally supporting multiple senior leaders
 </p>
 <p>
  &bull; Prior experience in financial services or investment environments strongly preferred
 </p>
 <p>
  &bull; Exceptional organizational skills and attention to detail
 </p>
 <p>
  &bull; Strong technical proficiency (Microsoft Office, Outlook, Zoom, Teams)
 </p>
 <p>
  &bull; Excellent communication and interpersonal skills
 </p>
 <p>
  &bull; High level of professionalism and discretion
 </p>
 <p>
  <strong>
   Why Join:
  </strong>
 </p>
 <p>
  &bull; Direct exposure to senior leadership at a respected investment firm
 </p>
 <p>
  &bull; Collaborative, team-oriented culture
 </p>
 <p>
  &bull; Competitive compensation and hybrid flexibility
 </p>
 <p>
  <br/>
 </p>
 <p>
  If you&rsquo;re interested&mdash;or know someone who might be a great fit&mdash;feel free to reach out or apply directly.
 </p>
</div>


Executive Assistant

Daley And Associates, LLC

<div>
 <span>
  <span>
   <strong>
    <u>
     <span>
      Executive Assistant
      <br/>
     </span>
    </u>
   </strong>
   <span>
    We are currently seeking candidates for an Executive Assistant opportunity with a global investment firm based in Boston, MA. &nbsp;The Executive Assistant will be responsible for proactive calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional support as needed.&nbsp;The ideal candidate will have 0-2+&nbsp;years of administrative experience, preferably in financial services.&nbsp;
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <span>
    This is an 8+ month contract opportunity, paying between $27-$33 / hour (depending on experience) This role supports a hybrid work model (4 days onsite, 1 day remote).
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <strong>
    <span>
     Responsibilities:
     <br/>
    </span>
   </strong>
   <span>
    &bull; Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively.
    <br/>
    <br/>
    &bull; Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting.
    <br/>
    <br/>
    &bull; Prepare meeting materials, client presentations, and daily team packets; collaborate with guest speakers and internal stakeholders.
    <br/>
    <br/>
    &bull; Oversee logistics for meetings and events, including room scheduling, catering, and technology setup.
    <br/>
    <br/>
    &bull; Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments.
    <br/>
    <br/>
    &bull; Provide additional support as needed.
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <strong>
    <span>
     Qualifications:
     <br/>
    </span>
   </strong>
   <span>
    &bull; Bachelor&rsquo;s degree required.
    <br/>
    <br/>
    &bull; 0-2+ years of administrative experience in a professional services environment; investment management or financial services experience preferred.
    <br/>
    <br/>
    &bull; Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools.
    <br/>
    <br/>
    &bull; Strong attention to detail and organizational skills with the ability to manage competing priorities.
    <br/>
    <br/>
    &bull; Excellent communication, interpersonal, and problem-solving abilities.
    <br/>
    <br/>
    &bull; Professional presence, discretion, and a collaborative mindset.
    <br/>
    <br/>
    &bull; Flexible and adaptable with a positive, proactive attitude.
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <span>
    For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com.
    <br/>
    <br/>
    <br/>
    <br/>
    <br/>
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <br/>
 &nbsp;
</div>


Aura

<div>
 Aura is on a mission to create a safer internet. In a world where our lives are increasingly online, Aura's category-defining suite of intelligent digital safety products help millions of customers protect themselves against digital threats, and that number is growing rapidly. This is an exciting phase at Aura, and our team of over 400 people worldwide is guided by a leadership slate that's successfully grown startups into multi-billion dollar organizations.
 <br/>
 <br/>
 Come build with us!
 <br/>
 <br/>
 We are seeking a highly sophisticated, proactive, and organized Executive Administrative Assistant &amp; Office Manager to provide high-level support to our senior leadership team while overseeing the day-to-day operations of our office. This dual-impact role requires a professional who can seamlessly pivot between complex executive coordination and the logistical management of a physical office space. The ideal candidate acts as a "right hand" to leadership, ensuring their time is optimized, and the office environment remains professional, welcoming, safe, and efficient.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 Senior Executive Support:
 <br/>
 <br/>
 <ul>
  <li>
   High-Level Coordination: Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders.
  </li>
  <li>
   Strategic Calendar Management: Manage complex, shifting calendars; prioritize conflicting meeting requests and proactively resolve scheduling gaps.
  </li>
  <li>
   Travel &amp; Logistics: Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
  </li>
  <li>
   Meeting Preparation: Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations.
  </li>
  <li>
   Communication Management: Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Daily Operations: Oversee all onsite office functions to ensure a seamless work environment for the team and visitors.
  </li>
  <li>
   Vendor &amp; Facility Management: Liaise with property management and external vendors; oversee office equipment maintenance, repairs, and security protocols.
  </li>
  <li>
   Inventory Control: Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized.
  </li>
  <li>
   Mail &amp; Logistics: Direct all incoming/outgoing mail and high-priority packages.
  </li>
  <li>
   Culture &amp; Safety: Maintain a clean, professional, and secure work environment in strict adherence to Aura&rsquo;s security policies.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event &amp; Project Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executive Events: Plan and execute onsite and offsite meetings, board presentations, and team-building activities, managing all logistics including catering and technology needs.
  </li>
  <li>
   Project Liaison: Assist in tracking progress on key office initiatives, ensuring deadlines are met, and stakeholders are kept informed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Financial Administration
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Expense Management: Process complex executive expense reports and perform monthly credit card reconciliations.
  </li>
  <li>
   Invoicing: Manage office-related invoicing and work with the finance team to ensure timely vendor payments.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience: 5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management.
  </li>
  <li>
   Discretion: Exceptional ability to handle sensitive and confidential information with the utmost professionalism.
  </li>
  <li>
   Communication: Elite written and verbal communication skills; ability to interact confidently with high-level executives and external partners.
  </li>
  <li>
   Agility: A "no task is too small" attitude with the ability to pivot quickly in a fast-paced, dynamic environment.
  </li>
  <li>
   Technical Proficiency: Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software.
  </li>
  <li>
   Organization: Superior time-management skills and the ability to manage multiple high-priority projects simultaneously.
  </li>
  <li>
   Self-Directed: Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative.
  </li>
  <li>
   Team Player: Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Environment
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   In-Office Hybrid: This position requires being physically present in our Boston (Seaport) office on Tuesday, Wednesday, and Thursday to manage onsite operations, and sometimes other days as needed based on pre-scheduled events.
  </li>
  <li>
   Collaboration: Opportunity to work within a supportive, high-energy team dedicated to Aura&rsquo;s growth.
   <br/>
   <br/>
  </li>
 </ul>
 Aura is committed to offering a generous package to support our employees in all aspects of their life in and out of work. Our packages offer competitive pay, generous health and wellness benefits, retirement savings plans, parental leave and much more! Pay range for this position is $80,000-$90,000/year but may vary depending on job-related knowledge, skills, and experience.
 <br/>
 <br/>
 Aura is proud to be an equal employment workplace. All qualified applicants will be considered for employment without regard to, and will not be discriminated against based on race, color, ancestry, national origin, religion, age, sex, gender, marital status, sexual orientation, gender identity, disability status, veteran status, or any protected category. Beyond equal employment opportunity, Aura is committed to being an inclusive community where all feel welcome.
 <br/>
 <br/>
 Aura is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please let your Talent Acquisition Partner know.
 <br/>
 <br/>
 Important privacy information for United States based job applicants can be found here.
</div>


Executive Administrative Assistant & Office Manager

Amazon Web Services

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><div>
The AWS Global Sales Technology (AGS Tech) organization is looking for an exceptionally driven, resourceful and proactive Executive Assistant. You will be part of a collaborative, customer-obsessed, fast-moving global organization and working with technical teams such as Solutions Architects and Customer Solutions Managers.<br>
<br>
This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests. The right candidate will have a strong sense of ownership, bias for action, and be able to work accurately when under pressure to meet tight deadlines. You will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as leadership offsites and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you&rsquo;ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.<br>
<br>
The Executive Assistant will collaborate with various business partners in associated departments, as well as other Executive Assistants across the multiple global stakeholder teams within AWS Global Sales and AWS. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility.<br>
<br>
Key job responsibilities<br>
<ul><li>Expertly own and manage a complex executive calendar, scheduling across global time zones.</li><li>Own domestic and international travel; craft detailed, efficient travel itineraries that optimize time and productivity.</li><li>Conceptualize and execute a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites.</li><li>Exercise sound judgment when handling confidential matters and communications in an ambiguous environment.</li><li>Track and help drive completion of key deliverables and following up on outstanding items.</li><li>Work with other assistants throughout the org and across the rest of the company.</li><li>Responsible for space planning of the WW AGS Tech organization</li><li>Play a leadership role with the AGS Tech EA team.</li></ul><br>
A day in the life<br>
The AWS Global Sales (AGS) NAMER Tech organization is a global, cross-functional team supporting Amazon's sales initiatives across North America.<br>
<br>
About the team<br>
Diverse Experiences<br>
<br>
AWS values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn&rsquo;t followed a traditional path, or includes alternative experiences, don&rsquo;t let it stop you from applying.<br>
<br>
Why AWS?<br>
<br>
Amazon Web Services (AWS) is the world&rsquo;s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating &mdash; that&rsquo;s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.<br>
<br>
Inclusive Team Culture<br>
<br>
AWS values curiosity and connection. Our employee-led and company-sponsored affinity groups promote inclusion and empower our people to take pride in what makes us unique. Our inclusion events foster stronger, more collaborative teams. Our continual innovation is fueled by the bold ideas, fresh perspectives, and passionate voices our teams bring to everything we do.<br>
<br>
Mentorship &amp; Career Growth<br>
<br>
We&rsquo;re continuously raising our performance bar as we strive to become Earth&rsquo;s Best Employer. That&rsquo;s why you&rsquo;ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.<br>
<br>
Work/Life Balance<br>
<br>
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there&rsquo;s nothing we can&rsquo;t achieve.</div><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>5+ years of senior level leadership support experience</li><li>Experience with executive level calendar management</li><li>Experience with domestic or international travel coordination</li><li>Experience leading process improvements</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>7+ years of senior level leadership support experience</li><li>Experience in a fast-paced, high-tech company</li><li>Experience working with large global teams</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, MA, Boston - 74,200.00 - 129,800.00 USD annually<br>
USA, NY, New York - 81,600.00 - 142,800.00 USD annually<br>
USA, VA, Herndon - 74,200.00 - 129,800.00 USD annually</div><p></p>

Executive Assistant, AGS Tech, AGS Tech

The Hollister Group

<div>
 <p>
  <strong>
   Job Title:
  </strong>
  <strong>
   Executive Assistant
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Overview:
  </strong>
 </p>
 <p>
  Our client, a renowned advertising agency, is seeking a highly organized and proactive Executive Assistant to support their C-level leadership, primarily the CEO in a 4 month contract (possibility to extend). This dynamic role offers an engaging environment in a creative and friendly office culture located in Boston's Fort Point area. The successful candidate will be essential in managing busy schedules, coordinating travel, and handling sensitive tasks with efficiency and professionalism. If you thrive in fast-paced settings and enjoy building strong relationships within a collaborative team, this opportunity provides a rewarding challenge to make an impactful contribution to a leading agency known for its bold and innovative approach.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
 </p>
 <p>
  $40.00 per hour
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Coordinate and optimize multiple executives' calendars, resolving conflicts proactively.
  </li>
  <li>
   Prepare and confirm meeting agendas, ensuring important time is allocated for strategic thinking and travel.
  </li>
  <li>
   Act as a trusted gatekeeper, utilizing sound judgment to prioritize calls, emails, and meeting requests.
  </li>
  <li>
   Manage and process a high volume of expenses efficiently and accurately.
  </li>
  <li>
   Make domestic and international travel arrangements, crafting detailed itineraries that account for time zones, delays, and logistics.
  </li>
  <li>
   Organize meeting and event logistics, including audiovisual setup and catering arrangements.
  </li>
  <li>
   Schedule meetings and conference calls with internal teams and external clients or partners.
  </li>
  <li>
   Welcome guests and manage security protocols for onsite meetings.
  </li>
  <li>
   Monitor and respond to email correspondence promptly and professionally.
  </li>
  <li>
   Support special projects and assist colleagues with overflow tasks as needed.
  </li>
  <li>
   Maintain familiarity with company policies and technological updates.
  </li>
  <li>
   Demonstrate exceptional multi-tasking skills, prioritizing effectively during busy periods.
  </li>
  <li>
   Show a genuine enthusiasm for assisting leaders and fostering a positive office environment.
  </li>
  <li>
   Exhibit flexibility to adapt schedules when urgent priorities arise.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <ul>
  <li>
   5-7 years of experience in an executive support role, preferably supporting senior-level professionals.
  </li>
  <li>
   Strong proficiency with Outlook, Teams, Zoom, and Mac operating systems.
  </li>
  <li>
   Proven ability to handle calendar management, travel planning, and expense reporting with precision.
  </li>
  <li>
   Exceptional attention to detail and organizational skills.
  </li>
  <li>
   Resilience to adapt to rapid changes and changing priorities.
  </li>
  <li>
   Ability to prioritize tasks strategically to meet deadlines efficiently.
  </li>
  <li>
   Excellent communication skills and a friendly, professional demeanor.
  </li>
  <li>
   High school diploma required; a college degree is preferred but not mandatory.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Our Commitment to Inclusion &amp; Belonging
  </strong>
 </p>
 <p>
  The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
 </p>
</div>


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