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specialist workplace operations

Qiddiya | القدية

<div>
 Qiddiya Investment Company is looking for a dedicated Specialist - Workplace Operations to join our team. In this role, you will be responsible for overseeing the day-to-day operations of workplace environments, ensuring they run smoothly and efficiently. Your focus will be on enhancing employee experience through effective management and continuous improvement of workplace services.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee daily building operations, including soft &amp; hard FM services
  </li>
  <li>
   Supervise contractors and maintenance teams to ensure service quality and SLA compliance
  </li>
  <li>
   Ensure full compliance with HSE, fire life safety, and statutory requirements
  </li>
  <li>
   Lead building inspections and monitor preventive &amp; corrective maintenance plans
  </li>
  <li>
   Coordinate building handover from projects and ensure smooth transition to operations
  </li>
  <li>
   Ensure operational readiness of all building systems (MEP, HVAC, utilities, access control)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree in engineering (Mechanical / Electrical / Civil or Building Services) or related field
  </li>
  <li>
   4 years of experience in workplace operations, facilities management, or a related area
  </li>
  <li>
   Proven experience in building operations and facilities maintenance management
  </li>
  <li>
   Excellent communication and interpersonal skills for effective collaboration
  </li>
  <li>
   Strong knowledge of MEP systems, preventive maintenance planning, and asset lifecycle management
  </li>
  <li>
   Understanding of FM contracts, vendor management, and regulatory compliance
  </li>
 </ul>
</div>


Specialist - Workplace Operations

Qiddiya Investment Company

<div><p>Qiddiya Investment Company is looking for a dedicated Specialist - Workplace Operations to join our team. In this role, you will be responsible for overseeing the day-to-day operations of workplace environments, ensuring they run smoothly and efficiently. Your focus will be on enhancing employee experience through effective management and continuous improvement of workplace services.</p>
Key Responsibilities<ul><li>Oversee daily building operations, including soft &amp; hard FM services</li><li>Supervise contractors and maintenance teams to ensure service quality and SLA compliance</li><li>Ensure full compliance with HSE, fire life safety, and statutory requirements</li><li>Lead building inspections and monitor preventive &amp; corrective maintenance plans</li><li>Coordinate building handover from projects and ensure smooth transition to operations</li><li>Ensure operational readiness of all building systems (MEP, HVAC, utilities, access control)</li></ul><b><br>
Requirements</b><br>
<ul><li>
Bachelor's degree in engineering (Mechanical / Electrical / Civil or Building Services) or related field.</li><li>
4 years of experience in workplace operations, facilities management, or a related area.</li><li>
Proven experience in building operations and facilities maintenance management.</li><li>
Excellent communication and interpersonal skills for effective collaboration.</li><li>
Strong knowledge of MEP systems, preventive maintenance planning, and asset lifecycle management.</li><li>
Understanding of FM contracts, vendor management, and regulatory compliance</li></ul></div>

AstroLabs DMCC

<div><h3 class="jobSectionHeader"><b>Who we are</b></h3><p>
AstroLabs is the Gulf&rsquo;s leading business expansion platform, supporting high-growth companies as they enter and scale in Saudi Arabia and the UAE. Since our founding, we have enabled over 1,500 companies to establish and grow in the region while building a vibrant community of market leaders and innovators.</p><p>
Our teams operate across <b>Dubai, Riyadh, Lebanon</b>, and other remote locations, working as one connected unit to deliver impact across borders.</p><p>
At AstroLabs, our culture is fast-paced, collaborative, and purpose-driven. We value ownership, continuous improvement, and practical problem solving. We care deeply about building systems that scale, supporting each other&rsquo;s growth, and creating an environment where people are empowered to take initiative and do their best work.</p><p></p><h3 class="jobSectionHeader"><b>
Who you are</b></h3><p>
We&rsquo;re looking for a <b>People Ops &amp; Culture Specialist</b> who will serve as the operational anchor of AstroLabs&rsquo; People function in Saudi Arabia. In this role, you will ensure compliance, operational excellence, and a strong employee experience while championing AstroLabs&rsquo; culture locally.</p><p>
You will take ownership of Saudi government portals, employee lifecycle operations, and HR systems accuracy, ensuring all processes are compliant, timely, and well-managed. At the same time, you will act as a trusted point of contact for employees and managers, supporting employee relations matters with professionalism, discretion, and sound judgment.</p><p>
Beyond operations, you will play a key role in strengthening engagement and belonging within the KSA office by promoting AstroLabs&rsquo; values and supporting initiatives that reinforce a positive and inclusive workplace culture.</p><p>
This role is ideal for someone who enjoys structure and regulatory rigor, takes pride in operational ownership, and values being the reliable backbone of a growing organization while helping create a workplace where people feel supported and connected.</p><p></p><h3 class="jobSectionHeader"><b>
What you&rsquo;ll do</b></h3><h4 class="jobSectionHeader"><b>
KSA Operations &amp; Compliance</b></h4><ul><li>
Fully own and manage Saudi government portals (e.g., GOSI, Qiwa, Mudad, Muqeem), ensuring accuracy, compliance, and timely submissions.</li><li>
Monitor regulatory updates of Saudi labor law, assessing impact and ensuring company compliance.</li><li>
Manage KSA employment documentation and regulatory requirements in coordination with GRO/PRO services.</li></ul><h4 class="jobSectionHeader"><b>
Onboarding &amp; Offboarding</b></h4><ul><li>
Own onboarding for KSA employees, ensuring a smooth and compliant start, including documentation, system access, and coordination with managers.</li><li>
Manage offboarding processes, ensuring compliant closures including documentation, asset retrieval, and access disablement.</li><li>
Support Managers in ensuring smooth employee transitions.</li></ul><h4 class="jobSectionHeader"><b>
Employee Relations &amp; Support</b></h4><ul><li>
Act as the first point of contact for employee queries and concerns, ensuring timely and professional resolution.</li><li>
Support conflict resolution and employee relations matters in coordination with the People Team.</li><li>
Ensure adherence to company policies and local labor regulations.</li><li>
Escalate risks appropriately and maintain discretion in sensitive cases.</li></ul><h4 class="jobSectionHeader"><b>
HR Systems &amp; Data Management</b></h4><ul><li>
Own HRIS data accuracy for KSA employees, ensuring real-time updates and proper documentation.</li><li>
Maintain accurate employee lifecycle records including leaves, benefits, personal documents, and status changes.</li></ul><h4 class="jobSectionHeader"><b>
Insurance &amp; Benefits Management</b></h4><ul><li>
Manage employee medical insurance enrollment, renewals, upgrades, and claims support.</li><li>
Ensure compliance with local insurance requirements and policy standards.</li></ul><h4 class="jobSectionHeader"><b>
Asset &amp; Operations Management</b></h4><ul><li>
Maintain accurate tracking of company assets (laptops, SIM cards, equipment) and assigned ownership.</li><li>
Coordinate issuance, retrieval, and inventory reporting.</li></ul><h4 class="jobSectionHeader"><b>
Culture &amp; Office Engagement</b></h4><ul><li>
Champion AstroLabs&rsquo; culture and values by acting as a cultural ambassador within the KSA office, identifying behaviors or trends that may compromise our values, and proactively addressing them in coordination with the People Team.</li><li>
Design and coordinate local engagement initiatives including birthday celebrations, work-anniversary celebration, recognition moments, team-building activities and events.</li><li>
Support employee experience initiatives that strengthen engagement and retention.</li></ul><p></p><h3 class="jobSectionHeader"><b>
What success look like</b></h3><ul><li>
Full compliance with Saudi labor regulations and government portals without delays or errors.</li><li>
Onboarding and offboarding processes are seamless, compliant, and well-coordinated.</li><li>
HRIS records are accurate and maintained in real time.</li><li>
Employee relations matters are handled professionally and proactively.</li><li>
Cultural initiatives drive strong engagement and a positive workplace environment.</li><li>
Assets and benefits administration are accurate and efficiently managed.</li><li>
Trusted partnerships are built with employees and managers.</li></ul><ul><li>
3+ years of experience in People Operations, HR Administration, or HR Compliance.</li><li>
Experience managing Saudi government portals and labor compliance.</li><li>
Strong understanding of KSA labor law and HR best practices.</li><li>
Excellent communication skills in Arabic and English.</li><li>
High attention to detail and ability to manage multiple priorities.</li><li>
Passionate about culture-building and employee experience.</li><li>
Trustworthy and discreet when handling sensitive matters.</li><li>
Solutions-oriented and proactive.</li><li>
Comfortable navigating regulations and compliance requirements.</li></ul></div>

People Ops & Culture Specialist

Red Sea Global

<div><div><div><div><div>Division: Logistics
</div></div></div></div><div><div><div><div>Department: Logistics Centers
</div></div></div></div><div><div><div><div>Company: Red Sea Coastal Trading Company
</div></div></div></div><div><div><div><div><p><b>Empowering Progress Through Integrated Supply Chain &amp; Logistics Solutions</b></p><br>
<p></p>
<p><b>
Red Sea Coastal Trading Company </b>is a specialized supply chain and logistics subsidiary under Red Sea Global, designed to power the seamless delivery of materials, equipment, and services across our portfolio of pioneering developments.</p><br>
<p></p>
<p>
Operating at the heart of Saudi Arabia&rsquo;s most ambitious regenerative tourism projects, the subsidiary delivers end-to-end supply chain management, including procurement support, transportation coordination, inventory and warehouse management, and last-mile logistics to remote destinations across the Red Sea coast and beyond.</p><br>
<p></p>
<p>
With a focus on efficiency, reliability, and environmental responsibility, the team ensures that every link in the supply chain supports Red Sea Global&rsquo;s commitment to sustainability, operational excellence, and local value creation.</p><br>
<p></p>
<p><b>
Efficiency in Motion. Excellence in Delivery.</b></p><br>
<p></p>
<p><b>
Job Purpose:</b></p><br>
<p></p>
<p>
The Administration &amp; Facilities Senior Specialist is responsible for providing centralized administration and facilities coordination for the RSCTC Head Office in Jeddah and Distribution Centers. The role ensures efficient operations, controlled costs, consistent service delivery, and a safe well-managed workplace across all locations including direct supervision of reception services.</p><br>
<p></p>
<p><b>
Key Responsibilities:</b></p><br>
<p></p>
<ul>
<li>Manage day-to-day administrative and office operations at RSCTC Jeddah Head Office and act as the main point of contact for office-related requests, services, and coordination.</li>
<li>Oversee office supplies, pantry services, stationery, utilities coordination, meeting support, seating arrangements, and general workplace coordination.</li>
<li>Coordinate and support office events, celebrations, internal gatherings, and employee engagement activities in a safe, organized, and cost-effective manner.</li>
<li>Provide centralized oversight and coordination of administration and facility-related services for all Distribution Centers.</li>
<li>Coordinate with Distribution Center Management and service providers on office areas, housekeeping, utilities, security services, and site readiness activities.</li>
<li>Ensure consistency in service standards, documentation, and reporting across all Distribution Center locations.</li>
<li>Monitor, track, and control office and DC consumptions, including utilities, pantry, stationery, cleaning materials, and service usage.</li>
<li>Manage, track, and report administration and facility-related costs, support budget planning and cost forecasting, and identify opportunities for cost optimization without impacting service quality or compliance.</li>
<li>Coordinate with Finance and Central Purchasing on quotations, PRs, POs, and invoice verification.</li>
<li>Directly manage and supervise Head Office and Distribution Center receptionists, ensuring professional, consistent front-desk operations and visitor management processes.</li>
<li>Provide guidance, task assignment, performance follow-up, and ensure reception areas maintain a professional appearance and comply with security requirements.</li>
<li>Coordinate with maintenance, IT, and service providers on facility-related issues (AC, lighting, cleaning, internet, printers, etc.).</li>
<li>Conduct periodic remote or on-site checks to ensure cleanliness, safety, and functionality of offices and DC office/welfare areas.</li>
<li>Support and maintain documentation related to licenses, certificates, service contracts, inspections, and vendor records.</li>
<li>Act as a central coordination point between sites, service providers, and internal stakeholders.</li>
<li>Maintain logs and provide regular reports on service requests, consumptions, costs, vendors, open issues, and completed actions.</li></ul><br>
<p></p>
<p><b>
Qualifications &amp; Experience:</b></p><br>
<p></p>
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, Facility Management, or a related field.</li>
<li>Minimum 3&ndash;5 years of experience in administration, facilities coordination, or multi-site operations.</li>
<li>Experience managing office consumption, costs, and service contracts.</li>
<li>Prior experience supervising reception or admin staff is required.</li>
<li>Exposure to warehouse or logistics environments is an advantage.</li></ul><br>
<p></p>
<p><b>
Skills &amp; Competencies:</b></p><br>
<p></p>
<ul>
<li>Strong leadership and supervision skills.</li>
<li>Cost control, consumption monitoring, and budget awareness.</li>
<li>Excellent coordination, follow-up, and stakeholder management skills.</li>
<li>Ability to manage multiple locations and priorities.</li>
<li>Good communication and reporting capabilities.</li>
<li>Proficiency in MS Office and tracking tools.</li>
<li>Willingness to travel to DC locations as required.</li></ul></div></div></div></div></div><p></p>

Senior Specialist - Facility Management

Lumi | لومي

<div>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  As an Employee Relations Specialist, you will be responsible for
 </p>
 <p>
  managing employee relations activities and addressing workplace issues across the
 </p>
 <p>
  organization. In this position, you will be expected to enhance communication between
 </p>
 <p>
  management and employees, address employee complaints and work-related issues,
 </p>
 <p>
  participate in updating policies and procedures, and support initiatives that promote a
 </p>
 <p>
  positive and collaborative work environment. This role requires a knowledgeable and
 </p>
 <p>
  adaptable HR professional who can work independently to handle employee complaints,
 </p>
 <p>
  support conflict resolution, ensure compliance with labor laws, and promote a fair and
 </p>
 <p>
  professional workplace.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Strengthen communication between management and employees to ensure clear and effective information flow.
  </li>
  <li>
   Handle employee complaints and workplace issues, providing professional support and conflict resolution.
  </li>
  <li>
   Contribute to the development and revision of HR policies and procedures to ensure compliance with applicable laws and regulations.
  </li>
  <li>
   Promote a positive work environment and encourage teamwork across the organization.
  </li>
  <li>
   Conduct employee satisfaction surveys and analyze feedback to improve the workplace experience.
  </li>
  <li>
   Ensure compliance with local labor laws, employee rights, and fair employment practices.
  </li>
  <li>
   Collaborate with legal advisors on employee relations matters and legal cases when required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  ● Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field
 </p>
 <p>
  ● Minimum 3 years of relevant experience in Employee Relations
 </p>
 <p>
  ● Strong knowledge of labor laws, employee rights, and fair employment practices
 </p>
 <p>
  ● Excellent communication and interpersonal skills, with the ability to engage diverse
 </p>
 <p>
  stakeholders
 </p>
 <p>
  ● Strong problem-solving, reporting, and organizational skills
 </p>
</div>


Employee Relations Specialist

Ninja 🥷🏽 نينجا

<div>
 The Stock Control Specialist is responsible for ensuring stock accuracy and controlling stock aging, managing inventory movements, and conducting variance analysis across dark store operations. This is an office-based role that requires close coordination with Operations, Commercial, and Distribution Center (DC) teams to maintain accurate inventory records and support operational efficiency.
 <br/>
 <br/>
 The role includes monitoring inventory accuracy, tracking stock aging, reviewing daily stock levels, and identifying discrepancies that require investigation. The specialist will also analyze reports, track inventory movements, and support continuous improvement of stock control processes.
 <br/>
 <br/>
 Key Responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Monitor and maintain high levels of inventory accuracy
  </li>
  <li>
   Track and control stock aging
  </li>
  <li>
   Review daily inventory levels and investigate discrepancies
  </li>
  <li>
   Monitor and record all inventory movements (inbound, outbound, transfers, returns, adjustments)
  </li>
  <li>
   Conduct variance analysis between system stock and physical counts
  </li>
  <li>
   Investigate root causes of discrepancies and recommend corrective actions
  </li>
  <li>
   Prepare daily, weekly, and monthly inventory reports and KPIs
  </li>
  <li>
   Coordinate with Operations, Commercial, and DC teams
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2-3 years experience in stock control, inventory, or warehouse operations
  </li>
  <li>
   Good proficiency in Microsoft Excel (including formulas and data analysis)
  </li>
  <li>
   Good level of English (reading, writing, and basic communication)
  </li>
  <li>
   Experience in WMS, ERP, or inventory systems
  </li>
  <li>
   Strong analytical and problem-solving skills
  </li>
  <li>
   High attention to detail and accuracy
  </li>
  <li>
   Bachelor's degree in Supply Chain, Logistics, Business Administration, or related field is preferred
  </li>
 </ul>
</div>


Stock Control

Confidential Semi-Government

<div>
 <p>
  <strong>
   Job Purpose:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  To support technology and digital teams by contributing to the analysis, development, implementation, and operation of systems and software solutions. The role aims to equip fresh graduates with practical experience, enhance their technical and professional skills, and provide exposure to real work environments that support innovation and business efficiency.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  &bull; Support system analysis, development, testing, and implementation activities
 </p>
 <p>
  &bull; Assist in maintaining and improving digital platforms and technical operations
 </p>
 <p>
  &bull; Collaborate with cross-functional teams on ongoing technical projects
 </p>
 <p>
  &bull; Participate in troubleshooting and resolving technical issues
 </p>
 <p>
  &bull; Prepare basic technical documentation and reports
 </p>
 <p>
  &bull; Support day-to-day technical and operational tasks as required
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  &bull; Bachelor&rsquo;s degree in IT, Computer Science, Software Engineering, or related fields
 </p>
 <p>
  &bull; Fresh graduate or with limited experience
 </p>
 <p>
  &bull; Strong interest in technology and digital solutions
 </p>
 <p>
  &bull; Good communication skills and willingness to learn
 </p>
 <p>
  &bull; Ability to work in a team-oriented environment
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Open Positions:
  </strong>
 </p>
 <p>
  &bull; System Analyst
 </p>
 <p>
  &bull; Operations Specialist
 </p>
 <p>
  &bull; Implementation Specialist
 </p>
 <p>
  &bull; Backend Developer
 </p>
 <p>
  &bull; Frontend Developer
 </p>
</div>


Tamheer Opportunities – Technology & Systems Roles

Explore 953+ Specialist workplace operations in Riyadh this March. Find roles across top companies and apply now to boost your career.

953 specialist workplace operations jobs In Riyadh

Specialist - Workplace Operations

Specialist - Workplace Operations

People Ops & Culture Specialist

Senior Specialist - Facility Management

Employee Relations Specialist

Stock Control

Tamheer Opportunities – Technology & Systems Roles