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staff logistics senior specialist i bws ksa

Balich Wonder Studio

<div>
 
 Job Purpose
 
 
 
 To manage all activities related to
 
 Temporary visa processing, Flights reservations, Accommodation arrangement and transportation
 
 in full alignment with
 
 Saudi regulations
 
 .
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Visa Processing
 </li>
 <li>
 Manage all temporary visas through official Saudi platforms: Like Ministry of Foreign Affairs (MOFA), Visit Saudi
 </li>
 <li>
 Handle All Visa process with the Saudi embassies and the agencies like VFS, Tasheer
 </li>
 <li>
 Maintain strong relationships with visa agencies and embassies
 </li>
 <li>
 Monitor visa reports for the guests and consultants
 </li>
 <li>
 Prepare reports and maintain organized documentation for financial reporting
 </li>
 <li>
 Accommodation Management
 </li>
 <li>
 Arrange accommodation for staff, consultants, guests, and long-term project teams.
 </li>
 <li>
 Negotiate contracts with hotels, Compounds or serviced apartments across major cities.
 </li>
 <li>
 Oversee check-in/out processes, room allocations, utility payments, and maintenance follow-up.
 </li>
 <li>
 Track accommodation occupancy, budgets, and ensure timely renewals or terminations of contracts.
 </li>
 <li>
 Transportation Management
 </li>
 <li>
 Manage all flight bookings, ticketing, and travel arrangement for employees and guests, ensuring cost-effective options and timely travel arrangements.
 </li>
 <li>
 Coordinate daily transport schedules, airport pickups/drop-offs, staff bus routes, and event-related transportation.
 </li>
 <li>
 Supervise internal drivers, third-party transport companies, and vehicle rental providers.
 </li>
 <li>
 Handle urgent travel arrangements, last-minute changes, and emergency rebooking
 </li>
 <li>
 Maintain updated records of travel expenses and support finance with reconciliations and invoicing.
 </li>
 <li>
 Support visa and entry requirements by ensuring flights align with visa issuance and validity periods.
 </li>
 <li>
 Budgeting &amp; Reporting
 </li>
 <li>
 Prepare daily budget report for visas, accommodations, and transportation.
 </li>
 <li>
 Monitor actual spending vs. budget and ensure cost control.
 </li>
 <li>
 Generate regular management reports for the projects and corporate.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Qualifications &amp; Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Logistics, or related field.
 </li>
 <li>
 Minimum 3&ndash;5 years experience in visa processing and staff logistics within Saudi Arabia.
 </li>
 <li>
 Strong knowledge of Saudi Laws and visa regulations
 </li>
 <li>
 Experience in Staff logistics in event fields
 </li>
 <li>
 Excellent negotiation, and communication skills.
 </li>
 <li>
 Strong organizational and problem solving abilities.
 </li>
 <li>
 Expert in MS Office and MOFA platforms.
 </li>
 <li>
 English and Arabic language
 </li>
 <li>
 Able to perform effectively under pressure and respond quickly to urgent or emergency situations.
 </li>
 </ul>
</div>

Staff Logistics Senior Specialist I BWS KSA

Balich Wonder Studio s.r.l

<div>Job Purpose 
 
To manage all activities related to Temporary visa processing, Flights reservations, Accommodation arrangement and transportation in full alignment with Saudi regulations . 
 
 
Key Responsibilities 
 
1. Visa Processing 
 
<ul><li>Manage all temporary visas through official Saudi platforms:
 
Like Ministry of Foreign Affairs (MOFA), Visit Saudi
</li><li>Handle All Visa process with the Saudi embassies and the agencies like VFS, Tasheer
 
</li><li>Maintain strong relationships with visa agencies and embassies
 
</li><li>Monitor visa reports for the guests and consultants
 
</li>Prepare reports and maintain organized documentation for financial reporting 
<li>
 
</li></ul>2. Accommodation Management 
 
<ul><li>Arrange accommodation for staff, consultants, guests, and long-term project teams.
 
</li><li>Negotiate contracts with hotels, Compounds or serviced apartments across major cities.
 
</li><li>Oversee check-in/out processes, room allocations, utility payments, and maintenance follow-up.
 
</li>Track accommodation occupancy, budgets, and ensure timely renewals or terminations of contracts. 
<li>
 
</li></ul>3. Transportation Management 
 
<ul><li>Manage all flight bookings, ticketing, and travel arrangement for employees and guests, ensuring cost-effective options and timely travel arrangements.
 
</li><li>Coordinate daily transport schedules, airport pickups/drop-offs, staff bus routes, and event-related transportation.
 
</li><li>Supervise internal drivers, third-party transport companies, and vehicle rental providers.
 
</li><li>Handle urgent travel arrangements, last-minute changes, and emergency rebooking
 
</li><li>Maintain updated records of travel expenses and support finance with reconciliations and invoicing.
 
</li>Support visa and entry requirements by ensuring flights align with visa issuance and validity periods. 
<li>
 
</li></ul> 
4. Budgeting &amp; Reporting 
 
<ul><li>Prepare daily budget report for visas, accommodations, and transportation.
 
</li><li>Monitor actual spending vs. budget and ensure cost control.
 
</li>Generate regular management reports for the projects and corporate. 
<li>
 
</li></ul> 
 
 
<h3 class="jobSectionHeader">Requirements
</h3><div>Qualifications &amp; Requirements 
 
<ul><li>Bachelor&rsquo;s degree in Business Administration, Logistics, or related field.
 
</li><li>Minimum 3&ndash;5 years experience in visa processing and staff logistics within Saudi Arabia .
 
</li><li>Strong knowledge of Saudi Laws and visa regulations
 
</li><li>Experience in Staff logistics in event fields
 
</li><li>Excellent negotiation, and communication skills.
 
</li><li>Strong organizational and problem solving abilities.
 
</li><li>Expert in MS Office and MOFA platforms.
 
</li><li>English and Arabic language
 
</li><li>Able to perform effectively under pressure and respond quickly to urgent or emergency situations.</li></ul></div></div><div></div>

Antal International

<div>
 
 Join our client, a fast-growing premium food distributor in KSA, as the expert ensuring smooth, compliant, and timely import of premium products into the market.
 
 
 
 
 
 
 Department:
 
 Procurement
 
 
 
 Location:
 
 Riyadh, KSA
 
 
 
 Job Title:
 
 Regulatory &amp; Import Specialist
 
 
 
 Reporting to:
 
 Chief Procurement Officer (CPO)
 
 
 
 
 
 
 1. Scope of Position
 
 
 
 The Regulatory &amp; Import Specialist is responsible for ensuring full compliance with all
 
 
 regulatory requirements related to product registrations, certifications, and customs
 
 
 clearance. The role manages SFDA (Saudi Food &amp; Drug Authority) processes, import
 
 
 documentation, and regulatory approvals, ensuring that all imported products meet legal,
 
 
 quality, and safety standards.
 
 
 
 
 
 
 2. Key Responsibilities
 
 
 
 1. Oversee product registrations, labeling approvals, and certifications with SFDA and other relevant authorities.
 
 
 2. Coordinate with customs brokers and freight forwarders to ensure smooth clearance of shipments, resolving any documentation or compliance issues.
 
 
 3. Collaborate with procurement, logistics, and suppliers to ensure regulatory requirements are integrated into sourcing and shipping processes.
 
 
 4. Monitor changes in SFDA regulations, customs requirements, and import laws; communicate updates to internal stakeholders.
 
 
 5. Identify risks related to compliance, delays, or product rejections; escalate issues and implement corrective actions to avoid business disruption.
 
 
 
 
 
 
 3. Qualifications &amp; Skills
 
 
 
 6. 3&ndash;5 years of experience in import regulatory affairs, customs clearance, or import compliance (preferably in the food/FMCG sector).
 
 
 7. Strong knowledge of SFDA regulations, customs procedures, and import/export documentation.
 
 
 8. Understanding of Incoterms, HS codes, and import duties/tariffs.
 
 
 9. Strong problem-solving skills with the ability to resolve clearance or regulatory challenges under pressure.
 
 
 10. Experience working with customs brokers, freight forwarders, and government
 
 
 agencies.
 
</div>

Regulatory & Import Specialist-FMCG

Vanderlande

<div>
 
 Together, We Make the Difference
 
 
 
 We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
 
 
 Be a part of the Project Execution Team as a
 
 Site Administrator
 
 (Site-based)in Riyadh, KSA.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
 </li>
 <li>
 Ensure all individuals entering the site have the required safety inductions and documentation.
 </li>
 <li>
 Liaise with security to enforce access control procedures.
 </li>
 <li>
 Maintain up-to-date records of gate passes and access logs.
 </li>
 <li>
 Manage office supplies, PPE, and other site consumables in coordination with different departments.
 </li>
 <li>
 Provide general clerical support to the site management team.
 </li>
 <li>
 Support in organizing site meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Serve as a point of contact between the Site and different teams for administrative matters.
 </li>
 <li>
 Assist with scheduling deliveries and coordinating with various stakeholders.
 
 
 </li>
 </ul>
 
 What do I need to qualify for the role?
 
 
 
 <ul>
 <li>
 Diploma or bachelor's degree or equivalent in business administration or a similar field.
 </li>
 <li>
 Minimum 3 years of administrative experience in a site environment, preferably in construction or engineering environments.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Familiarity with access control and construction safety practices.
 </li>
 <li>
 Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Able to accommodate a flexible work schedule.
 </li>
 <li>
 Independent thinking, problem-solving skills, discretion, and integrity are required.
 </li>
 <li>
 Self-starter who can work independently.
 </li>
 <li>
 Good communication skills in English and Arabic.
 </li>
 <li>
 A valid KSA driving license.
 </li>
 </ul>
</div>

Site Administrator (Site-based)

Agility

<div><h3 class="jobSectionHeader">Job Brief:
</h3>This role serves as the central &quot;nerve center&quot; for our KSA operations, ensuring that opportunities across our diverse Agility global portfolio are tracked, managed, and accelerated.
You will bridge the gap between high-level government engagements and operational execution. You will be responsible for maintaining a &quot;single source of truth&quot; for our pipeline, managing complex stakeholder relationships within the Saudi ecosystem, and ensuring that leadership has the data-driven insights needed to make critical decisions.
Requirements<h3 class="jobSectionHeader">
Job Responsibilities:
</h3><ul><li>Pipeline &amp; Opportunity Management: Build and rigorously maintain the KSA Opportunity Tracker (via Power BI or Excel). Monitor the status, ownership, timelines, and dependencies for all regional projects.</li>
<li>Stakeholder &amp; Government Liaison: Track engagements with key KSA entities). Document next actions and ensure no follow-up is missed.</li>
<li>Performance Reporting: Prepare monthly leadership updates and visual dashboards that translate complex data into actionable insights for the executive team.</li>
<li>Operational Accountability: Follow up directly with Operating Companies (OpCos) to ensure meeting actions and deadlines are met. Act as the primary &quot;enforcer&quot; of project timelines.</li>
<li>Risk Mitigation: Proactively identify and flag delays, resource bottlenecks, or strategic risks before they impact delivery.</li>
<li>Knowledge Management: Ensure seamless continuity of project data and strategic relationships during priority shifts or team transitions.</li>
</ul><h3 class="jobSectionHeader">
Your Qualifications</h3><ul>
<li>Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field. An MBA is a plus.</li>
<li>Certification: PMP, PRINCE2, or equivalent project management certification is highly preferred.</li>
<li>3&ndash;6 years of project management experience, preferably within a conglomerate, consulting firm, or logistics/infrastructure sector.</li>
<li>Regional Expertise: Deep understanding of the KSA business landscape and the Vision 2030 framework. Familiarity with the working styles of Saudi government ministries and working in international organizationsis essential.</li>
<li>Native or professional fluency in English and Arabic is required to navigate government documentation and internal reporting.</li>
</ul><h3 class="jobSectionHeader">
Your Proficiencies</h3><ul>
<li>Leadership and Management skills</li>
<li>Data Visualization: Advanced proficiency in Power BI and Excel (lookups, pivot tables, and dashboard creation).</li>
<li>Strategic Thinking: Ability to see the &quot;big picture&quot; across multiple business units (Logistics, Aviation, Ventures) while maintaining attention to detail.</li>
<li>Influence &amp; Communication: Strong interpersonal skills to hold senior leaders accountable for deadlines without direct reporting authority.</li>
<li>Agility: Ability to thrive in a fast-paced environment where priorities shift based on government mandates or market opportunities.</li></ul></div>

Project Management Associate

SD (Middle East) LLC

<div>Together we make the difference

We are a leading provider of innovative and high-performance solutions for airport logistics. Our portfolio includes products and solutions for baggage and cargo handling, high-end software for the digitalization of logistics processes as well as an extensive range of maintenance and services. Major customers include renowned airports and airlines around the globe.

Be part of our team as Shift Leader &ndash; Operations &amp; Maintenance in Riyadh, KSA. 

What are my responsibilities?
<ul><li>Supervise and monitor all related tasks of the BHS's Preventive and Corrective maintenance activities in accordance with workflows (MAXIMO), QMS, HSE plan, and related Standard Operating Procedures.</li>
<li>Ensure technical issues are resolved on time for any operational impact regarding bag processing and technical solutions.</li>
<li>Prepare daily maintenance reports based on MAXIMO work orders.</li>
<li>Ensure all activities are documented with MAXIMO work orders in close cooperation with CAMM Operator.</li>
<li>Ensure smooth cooperation with BHIS Engineers to overcome any anomaly of the BHS.</li>
<li>Enable maintenance teams to perform tasks by providing technical expertise together with the O&amp;M Engineer and needed administrative support, e.g., spare part packages, tools, PPE, conducting toolbox talks, explaining SOPs, etc.</li>
<li>Allocating the daily workforce according to work orders, generating maintenance reports, and troubleshooting any mechanical/ electrical anomaly.</li>
<li>Provide technical expertise to ensure/increase the quality of services.</li>
<li>Control and cross-check the accuracy of the technicians' daily checks and upload the summarized report in MAXIMO.</li>
<li>Ensure that requirements of QHSE departments are adhered to by all staff and take appropriate precautions at all times during working hours and are responsible for maintaining a clean work area during and after the maintenance.</li>
</ul>What do I need to qualify for the role?
<ul><li>Engineering background (bachelor&rsquo;s in mechanical/electrical engineering or a relevant field).</li>
<li>Minimum 2 years of BHS / industry experience (Baggage Handling Systems or Process Automation / Industrial / Manufacturing Plants) experience at Supervisor/Team Leader level is preferred but not mandatory.</li>
<li>Strong knowledge and hands-on experience in operations, maintenance, and technical troubleshooting of automated systems.</li>
<li>Strong understanding of MAXIMO &ndash; Work Order Management module is required.</li>
<li>Hands-on experience in monitoring, controlling, and analyzing operational areas of the system.</li>
<li>Experience reviewing and improving operational processes, documentation, and manuals.</li>
<li>Good understanding of automated material flow systems.</li>
<li>Good awareness of quality and safety procedures.</li>
<li>Technical know-how of PLC systems and IT-based SCADA is an advantage.</li>
<li>Excellent communication skills.</li></ul></div>

Shift Leader – Operations & Maintenance (KSA National)

ENDENA Consulting

<div>ENDENA Consulting is part of the ENDENA Group, a French engineering and consultinggroup that includes two established companies: Terao (specialized in energy efficiencyand green building) and Atixis (focused on construction project management andtechnical consulting).
ENDENA Consulting is our newest business unit, created to support our clients in theMiddle East and Asia by providing highly qualified engineers and consultants throughsecondment and project-based missions. Our goal is to connect top international talentwith leading projects in construction, sustainability, and energy performance, acrosssectors such as hospitality, infrastructure, and real estate.<h2 class="jobSectionHeader">
Job description</h2>
Implement HSE measures day-to-day, supporting senior HSE leadership and ensuring compliance across BAU and contractor operations.
Key Responsibilities:<ul><li>Operate and monitor the Permit to Work (PTW) system.</li><li>Conduct on-site HSE audits, inspections, and incident reporting.</li><li>Ensure contractor compliance with RAMS and HSE policies.</li><li>Support safety inductions, toolbox talks, and training rollouts</li></ul><h2 class="jobSectionHeader"> 
Profile</h2><div>
EDUCATION:
 
 
<ul><li>NEBOSH IGC (minimum); NEBOSH Diploma or equivalent preferred.</li></ul></div><ul><li>Specialist training certifications (fire safety, first aid, working at height</li></ul>
QUALIFICATIONS:
<ul><li>5 years&rsquo; HSE experience in construction or events operations.</li><li>
Familiarity with KSA codes, Civil Defense, and GCC best practices.</li><li>
kSA experience a must.</li></ul></div>

HSE Consultant

Explore 1463+ Staff logistics senior specialist i bws ksa in Riyadh this January. Find roles across top companies and apply now to boost your career.

1463 staff logistics senior specialist i bws ksa jobs IN Riyadh

Staff Logistics Senior Specialist I BWS KSA

Staff Logistics Senior Specialist I BWS KSA

Regulatory & Import Specialist-FMCG

Site Administrator (Site-based)

Project Management Associate

Shift Leader – Operations & Maintenance (KSA National)

HSE Consultant