sales coordinator

contracts manager

housekeeping coordinator

engineering coordinator

project coordinator

tender coordinator

FLORA GROUP

Duties &amp; ResponsibilitiesSales Support:<ul><li>Assist sales team members in daily activities such as scheduling meetings, preparing presentations, and managing communication with clients.</li><li>Coordinate sales efforts across various departments, ensuring seamless collaboration and timely delivery of services.</li></ul>Client Relationship Management:<ul><li>Serve as a primary point of contact for clients, addressing inquiries and resolving issues promptly.</li><li>Maintain client databases and ensure accurate and up-to-date information.</li></ul>Order Processing and Documentation<ul><li>Process sales orders accurately and efficiently, ensuring all details are recorded and communicated to relevant departments.</li><li>Prepare and distribute sales contracts, proposals, and invoices as needed. LPO, Submittal, quotation.</li></ul>Sales Analysis &amp; Reporting<ul><li>Assist in compiling sales data and generating reports for management review.</li><li>Analyze sales performance metrics to identify trends and opportunities for improvement.</li></ul>Administrative Support:<ul><li>Manage calendars, travel arrangements, and expense reports for sales team members.</li><li>Organize and maintain sales documentation and files in an orderly manner.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field.</li><li>Proven experience as a Sales Coordinator or in a similar role within the technology industry, preferably with an IT background.</li><li>Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.</li><li>Strong communication and interpersonal skills, with the ability to interact professionally with clients and internal teams.</li><li>Proficiency in CRM software (e.g., Salesforce, HubSpot) and Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li><li>Attention to detail and problem-solving skills</li></ul>If you're interested, please share your CV at: career@floragroup.netJob Type: Full-timeApplication Question(s):<ul><li>Do you have prior experience working as a Sales Coordinator or in a similar role within the IT or technology industry?</li><li>Have you been involved in preparing and processing LPOs, quotations, submittals, or sales contracts?</li></ul>

Tender Sales Coordinator

Jointown Pharmaceutical MENA

Key Responsibilities<ul><li>Tender Identification &amp; Planning</li><li>Monitor HMC requirements, Qatar Government Procurement portals, and supplier market trends to identify upcoming medical tenders.</li><li>Coordinate annual procurement plans for medical supplies and equipment with hospital departments, clinical engineering, and pharmacy teams.</li><li>Tender Preparation &amp; Documentation</li><li>Review Requests for Tender (RFT), RFQs, and RFPs for technical and regulatory requirements specific to medical devices, pharmaceuticals, and clinical services.</li><li>Compile and validate technical specifications in collaboration with biomedical engineers, clinicians, and quality teams.</li><li>Prepare tender documents, evaluation criteria, and submission guidelines in compliance with Qatar&rsquo;s Law No. 24 of 2015 on Public Procurement.</li><li>Vendor Coordination &amp; Compliance</li><li>Liaise with approved vendors and potential bidders, ensuring pre-qualification and adherence to HMC/Hamad-approved supplier lists.</li><li>Verify supplier compliance with Ministry of Public Health (MoPH) regulations, Qatar Customs, and international medical standards (ISO, FDA, CE, etc.).</li><li>Evaluation &amp; Award Process</li><li>Facilitate tender opening sessions and ensure transparent evaluation of technical and financial proposals.</li><li>Support tender committees in preparing evaluation reports and award recommendations.</li><li>Negotiate pricing and contract terms to secure best value without compromising quality or patient safety.</li><li>Contract Management &amp; Post-Award Support</li><li>Draft and issue Letters of Award and contracts in coordination with HMC Legal and Finance.</li><li>Monitor supplier performance, delivery schedules, and warranty/service agreements for medical equipment and consumables.</li><li>Maintain records for audits and ensure continuous improvement of the tendering process.</li></ul>Qualifications &amp; Experience<ul><li>Education:</li><li>Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, Healthcare Management, or related field.</li><li>Certification in Procurement (e.g., CIPS, CPPP) preferred.</li><li>Experience:</li><li>Minimum 3&ndash;5 years of procurement/tendering experience, with at least 2 years in a healthcare or medical environment (hospital, pharma, or medical equipment sector).</li><li>Familiarity with Qatar public procurement law and GCC healthcare supply chain standards is highly desirable.</li><li>Technical Skills:</li><li>Strong knowledge of medical equipment, pharmaceuticals, and healthcare consumables.</li><li>Proficiency in e-tendering systems (such as Qatar Government Procurement Portal) and ERP software (e.g., Oracle, SAP).</li><li>Advanced MS Office skills (Excel for cost analysis, Word/PowerPoint for proposals).</li><li>Core Competencies:</li><li>Excellent negotiation, analytical, and financial evaluation skills.</li><li>Strong communication and report-writing abilities in English (Arabic an advantage).</li><li>Ability to manage multiple tenders simultaneously and meet tight deadlines.</li></ul>Key Performance Indicators (KPIs)<ul><li>Percentage of tenders completed within required timelines.</li><li>Compliance rate with HMC and Qatar procurement policies.</li><li>Cost savings achieved through competitive bidding.</li><li>Supplier performance and contract fulfillment metrics.</li></ul>Job Type: Full-timePay: From QAR7,000.00 per monthApplication Question(s):<ul><li>Are you able to speak, write, and&nbsp;type&nbsp;in&nbsp;Arabic.</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Tender: 5 years (Preferred)</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>

Tender Specialist – Medical Sector

Inspire Management Training Center

We are seeking a Document Controller cum Tender Support Officer (Female) responsible for managing project-related documentation and assisting the tendering team with the preparation and submission of bids. The role focuses on maintaining accurate document control, ensuring compliance with company procedures, and supporting the timely delivery of tender submissions.Key Responsibilities:Document Control<ul><li>Manage and maintain project documentation, ensuring accuracy, accessibility, and version control.</li><li>Log, track, and distribute documents (drawings, correspondences, contracts, technical submittals, approvals).</li><li>Monitor document revisions, approvals, and submission timelines.</li><li>Ensure compliance with company standards, project specifications, and ISO requirements.</li><li>Prepare reports on document status, outstanding approvals, and pending submissions.</li></ul>Tender Support<ul><li>Assist in preparing, formatting, and compiling tender documents, RFQs, and pre-qualification packages.</li><li>Coordinate with estimation, technical, and procurement teams to gather necessary information.</li><li>Ensure all tender documents meet client requirements and deadlines.</li><li>Maintain a database of tenders, vendor registrations, and submission records.</li><li>Support in preparing standard templates and documentation for future bids.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree or Diploma</li><li>Minimum 3&ndash;5 years of experience in document control and tendering support, preferably in construction/engineering industry.</li><li>Strong knowledge of document control procedures and tendering processes.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Excellent organizational, communication, and time management skills.</li><li>High attention to detail with ability to handle multiple tasks under tight deadlines.</li></ul>Benefits:<ul><li>Competitive salary (Inclusive of all)</li></ul>Job Types: Full-time, PermanentEducation:<ul><li>Diploma (Preferred)</li></ul>Experience:<ul><li>Document Controller cum Tender Support Officer: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Document Controller & Tender Support Officer

Guildhall

The Role
 Guildhall is seeking an experienced Tendering manager to join our client's team in Qatar who is a leading engineering and construction consultancy in Qatar, recognized for managing large-scale infrastructure, commercial, and mixed-use development projects. The ideal candidate will be responsible for submitting completed bids to existing or prospective customers on time and within budget, ensuring that all questions have been answered as fully as possible. Roles & Responsibilities: • Present commercial and technical bids to higher management • Plan and manage all aspects of bids, providing subject matter expertise where required. • Coordinate the production of bids and proposals, producing a cost bid plan, and gain all relevant authorizations. • Record, analyze, and manage issues, risks, changes, and dependencies during the bid. • Ensure all bids have a win strategy that is communicated to all team members and reflected in the submission • Manage bids from receipt of tender documentation to handover to the production team • Lead the tender team at Bidders Conferences, Mid-term interviews, and post-tender interviews as required • Develop a strategy for winning each individual bid. This should include, but not be limited to, quality, design development, innovation, supply chain, financial & legal response • Hold launch meetings & regular review meetings with the bid team to ensure that the bid is on course • Lead production of the bid document in both electronic and hard copy formats. Supervise the administration staff working on the document. • Manage final negotiations leading to Contract signing • Effectively communicate bid strategy and solutions to the construction team • To be up to date with market conditions, vendors, and pricings.
 
Requirements
 <ul>
<li>Bachelor’s Degree preferably in Engineering with appropriate professional accreditations and/or a significant number of years of formal and practical preparation in the area of construction contract management. • 10 - 15 years; experience in the preparation, negotiation, and management of large-scale civil (office, hotel, apartment high high-rise complexes) and industrial construction contracts and sub-contracts. Gulf experience is a definite asset. • Previous experience in BIM and Facility Management (FM) tenders is desirable. • Experience with Candy Tender Software required. • Experience of working in a similar role within a General Contractor, preferably in Qatar. • Experience in Planning and Managing the Bid Process. • Experience of bid management and bid co-ordination on design and build and traditional contract forms at tender and construction stages is essential • Proven success in winning bids/tenders, ideally from within the Construction industry • Well-developed analytical, oral, and presentation/communication skills • familiarity with ERP systems, like Microsoft Dynamics preferred. • Ability to ensure standards and specifications are met.</li>
</ul>
About the company
 Guildhall is the most respected HR & Headhunting Consultancy in the MENA Region. With deep, extensive knowledge of HR & Recruiting in the region, Guildhall has become a trusted partner of choice for candidates and clients. Starting from an exclusive recruitment agency in Dubai - UAE, Guildhall has grown into an elite service with the ability to cover vacancies in across MENA and Asia-pacific. Offering tailored Career Sessions and an innovative industry-first membership program designed to save money on core services. Guildhall is the partner of choice.

Tendering Manager

BECON TRADING AND CONTRACTING WLL

Position Overview:The Tender Specialist will be responsible for managing the end-to-end tendering, RFQs, and quotation process in the Oil &amp; Gas sector. This role requires strong commercial acumen, technical understanding of products/services, and the ability to coordinate with internal teams and external clients/vendors to deliver accurate and timely proposals.Key Responsibilities:<ul><li>Review and analyze tender documents, RFQs, and bid invitations to identify requirements and prepare compliance checklists.</li><li>Coordinate with procurement, technical, and finance teams to gather necessary information for tender submissions.</li><li>Prepare accurate and competitive commercial and technical proposals within deadlines.</li><li>Ensure adherence to client specifications, contractual terms, and company policies in all submissions.</li><li>Liaise with vendors, subcontractors, and OEMs for quotations, pricing, and technical clarifications.</li><li>Maintain and update tender/quotation trackers and bid status reports.</li><li>Conduct risk assessment of tender terms and highlight potential contractual/commercial risks.</li><li>Follow up with clients on submitted bids, negotiate terms if required, and support contract finalization.</li><li>Build and maintain strong relationships with clients, suppliers, and internal stakeholders.</li><li>Maintain organized records of submitted bids, correspondence, and supporting documentation.</li><li>Stay updated with market trends, competitor activities, and industry pricing strategies.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s Degree in Engineering, or a related field.</li><li>Minimum 4&ndash;5 years of experience in Tendering / Quotations / RFQ handling, preferably in the Oil &amp; Gas sector.</li><li>Strong knowledge of tendering procedures and contractual terms (EPC, LSTK, Supply Contracts).</li><li>Familiarity with ERP systems and tender portals (Ariba, SAP, Oracle, etc.).</li><li>Excellent communication, negotiation, and documentation skills.</li><li>Proficiency in MS Office (Excel, Word, PowerPoint).</li><li>Ability to work under pressure with strict deadlines.</li></ul>Key Skills &amp; Competencies:<ul><li>Strong analytical and problem-solving skills.</li><li>Attention to detail and accuracy in documentation.</li><li>Ability to manage multiple tenders simultaneously.</li><li>Commercial awareness with cost estimation and pricing skills.</li><li>Excellent interpersonal and teamwork abilities.</li></ul>Performance Indicators (KPIs):<ul><li>Timely submission of quotations/tenders.</li><li>Accuracy and compliance of bids submitted.</li><li>Bid-to-win ratio improvement.</li><li>Efficiency in coordination with internal/external stakeholders.</li><li>Contribution to overall sales and revenue growth.</li></ul>Job Type: Full-time

Tender Specialist -Oil & Gas(Quotations / RFQs)

Premium Limited Group

Role SummaryThe Tendering &amp; Pricing Officer will manage the preparation, review, and submission of tenders, proposals, and pricing specifically for facility and property management services. This role ensures that all submissions are competitive, accurate, and aligned with client requirements while maintaining profitability and compliance with industry standards.Key ResponsibilitiesTendering &amp; Proposal Management<ul><li>Review RFPs, RFQs, and tender documents related to facility and property management.</li><li>Prepare detailed technical and commercial proposals, ensuring compliance with client requirements.</li><li>Develop value-added service offerings to enhance competitiveness in bids.</li><li>Coordinate clarifications and submit all tender-related documentation within deadlines.</li></ul>Pricing &amp; Cost Estimation<ul><li>Prepare detailed pricing models for facility management contracts (soft services, hard services, integrated FM, property services).</li><li>Calculate costs for manpower, maintenance, cleaning, security, utilities, consumables, and subcontracted services.</li><li>Develop cost-benefit analysis to optimize pricing strategies.</li><li>Maintain an updated database of service costs, supplier/vendor rates, and market benchmarks.</li></ul>Documentation &amp; Compliance<ul><li>Draft pricing schedules, BOQs, service-level agreements (SLAs), and supporting forms.</li><li>Ensure all submissions comply with local regulations, legal frameworks, and company policies.</li><li>Maintain accurate records of tender submissions, amendments, clarifications, and awards.</li></ul>Collaboration &amp; Coordination<ul><li>Work closely with operations, property management, HR, procurement, and finance teams to collect accurate input for pricing.</li><li>Liaise with clients, consultants, and vendors during the tendering process.</li><li>Support negotiations with clients regarding scope, pricing, and contract terms.</li></ul>Reporting &amp; Continuous Improvement<ul><li>Track tender outcomes, win/loss ratios, and prepare management reports.</li><li>Analyze competitor pricing trends in the facility and property management market.</li><li>Recommend process improvements to increase efficiency and success rate in tendering.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Facilities Management, Business Administration, Quantity Surveying, or related field.</li><li>Minimum 3&ndash;5 years&rsquo; experience in tendering, pricing, or cost estimation for facility and property management services.</li><li>Strong knowledge of FM services (hard &amp; soft services, leasing support, community management, property operations).</li><li>Experience preparing technical and commercial proposals for large-scale residential, commercial, or mixed-use properties.</li><li>Excellent analytical and numerical skills with strong attention to detail.</li><li>Proficiency in MS Excel and tendering software/tools.</li><li>Strong communication and presentation skills.</li><li>Ability to work under tight deadlines with multiple stakeholders.</li></ul>Job Type: Full-time

Tendering & Pricing Officer

Bin Abad Trading and Contracting

We are hiring a highly skilled and motivated Senior Estimation &amp; Quantity Surveyor to join our dynamic team in Doha. The ideal candidate will have a strong background in both Civil and MEP works, with proven expertise in tendering, cost estimation, quantity surveying, and contract management.Key Responsibilities:<ul><li>Prepare accurate cost estimations and BOQs for civil and MEP tenders.</li><li>Coordinate with the Director of Engineering for technical and management approvals.</li><li>Analyze tender documents, specifications, and drawings to prepare competitive bids.</li><li>Evaluate subcontractor and supplier quotations for accuracy and compliance.</li><li>Participate in technical and commercial clarifications during the tender stage.</li><li>Ensure compliance with FIDIC and contractual obligations.</li><li>Conduct value engineering assessments and support project cost optimization.</li><li>Prepare and submit variation orders, claims, and final accounts.</li></ul>Requirements:<ul><li>Minimum of 8 years of experience in Doha in estimation and quantity surveying for civil and MEP projects.</li><li>Bachelor&rsquo;s degree in Civil Engineering, Mechanical Engineering, or related field.</li><li>Strong knowledge of FIDIC contracts and local construction regulations.</li><li>Proven experience in tender coordination and liaison with engineering and project management teams.</li><li>Proficient in estimation software (e.g., CCS Candy, Excel, AutoCAD, MS Project).</li><li>Excellent communication and organizational skills.</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Quantity Surveyor: 8 years (Required)</li></ul>

Senior Estimation & Quantity Surveyor (Civil & MEP)

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