sales coordinator

project coordinator

operations coordinator

events coordinator

hr coordinator

vendor coordinator

Talent Blueprint FZ LLC

<div>
 
 
 Job Title:
 
 Logistics &amp; Administration Coordinator
 
 
 &nbsp;
 
 
 
 Purpose:
 
 To manage and coordinate logistics, procurement, administrative operations, and cross-functional project support across all company functions. This role is critical for ensuring operational efficiency, proper documentation, compliance with procurement protocols, and smooth coordination with internal teams, clients, vendors, and partners in UAE and KSA.
 
 
 &nbsp;
 
 
 This role covers logistics, procurement, vendor coordination, and document control for all Skywave projects, with cross-support to Cleanzco, Ivylane, and Musco. Responsibilities span UAE and KSA operations, with regular interface with internal teams, suppliers, clients, and regulatory entities.
 
 
 
 <ul>
 
 <li>
 
 Accurate and timely procurement processes, PO creation, and ERP entry
 
 </li>
 
 <li>
 
 Coordination of logistics and shipment documentation for outgoing and incoming items
 
 </li>
 
 <li>
 
 Administrative compliance, including document filing and registration processes
 
 </li>
 
 <li>
 
 
 Vendor onboarding, certification handling, and inventory tracking oversight
 
 
 </li>
 
 <li>
 
 Timely submission and accuracy of POs and procurement documentation
 
 </li>
 
 <li>
 
 Compliance with certification and registration deadlines (SIRA, SABER, Fasah)
 
 </li>
 
 <li>
 
 Effectiveness of warehouse coordination and inventory accuracy
 
 </li>
 
 <li>
 
 Quality and accessibility of document filing systems
 
 </li>
 
 <li>
 
 Number of vendor registrations and successful client coordination touchpoints
 
 </li>
 
 <li>
 
 Maintain and update the TGS Tracking Sheet for confirmed/pipeline projects
 
 </li>
 
 <li>
 
 Perform daily data entry of proposals and PO/OC/OGs into JDE and the new ERP
 
 </li>
 
 <li>
 
 Issue item codes for procurement/admin support and confirm budget alignment with supplier quotes
 
 </li>
 
 <li>
 
 Support warehouse coordinators with inventory schedules and tracking
 
 </li>
 
 <li>
 
 Handle incoming and outgoing shipment logistics in coordination with vendors and Musco (KSA)
 
 </li>
 
 <li>
 
 Track and file delivery notes for completed shipments
 
 </li>
 
 <li>
 
 File, organize, and manage company documentation and client contracts
 
 </li>
 
 <li>
 
 Schedule and take notes for internal Skywave meetings
 
 </li>
 
 <li>
 
 Register company for exhibitions, tenders, conferences, RFPs, and RFQs
 
 </li>
 
 <li>
 
 Maintain presentation templates and Skywave process charts
 
 </li>
 
 <li>
 
 Coordinate with internal teams for mandatory training and client meeting logistics
 
 </li>
 
 <li>
 
 
 Facilitate SABER, SIRA certification processes and Fasah broker registration
 
 
 
 Manage all new supplier registrations in compliance with procurement protocols.
 
 
 
 </li>
 
 </ul>
 
 
 
 
 
 Qualification:
 
 
 
 
 
 
 <ul>
 
 <li>
 
 
 
 
 
 
 &nbsp; &nbsp; &nbsp; &nbsp;
 
 
 
 
 3-5 years of experience in logistics, procurement, or admin support roles.
 
 
 
 
 </li>
 
 <li>
 
 
 
 
 
 
 &nbsp; &nbsp; &nbsp; &nbsp;
 
 
 
 
 Familiarity with UAE and KSA operational regulations
 
 
 
 
 </li>
 
 <li>
 
 
 Experience with JDE, ERP systems, and certification portals preferred
 
 
 </li>
 </ul>
</div>

Logistics & Administration Coordinator

ILAJ SERVICES FZCO

Position OverviewThe Service Relationship Coordinator plays a key role in ensuring seamless communication between internal teams, vendors, and customers. This role ensures that service delivery meets ILAJ&rsquo;s quality standards, all SOPs are followed, reports are generated on time, and escalations are handled efficiently. The ideal candidate thrives in a fast-paced environment, is highly organized, and communicates effectively.Key Responsibilities1. Service Coordination &amp; Communication<ul><li>Act as the primary communication link between internal departments, service delivery teams, and external vendors.</li><li>Ensure all service requests, tasks, and updates are communicated clearly and promptly.</li><li>Maintain continuous follow-up on ongoing tasks to ensure timely completion.</li></ul>2. Quality Assurance &amp; Service Standards<ul><li>Ensure all work is executed as per the ILAJ Services Standard Operating Procedures (SOPs).</li><li>Monitor service quality and escalate issues to the operations team when required.</li><li>Conduct detailed checks and validations on work done before updating clients.</li></ul>3. Issue Management &amp; Escalation Handling<ul><li>Identify any service delays, gaps, or customer concerns and take proactive corrective measures.</li><li>Manage escalations efficiently and ensure timely resolution.</li><li>Coordinate with supervisors, operations, and vendors to address problem areas.</li></ul>4. Reporting &amp; Documentation<ul><li>Generate and maintain daily, weekly, and monthly service performance reports.</li><li>Keep proper logs of vendor performance, task completion, and issues raised.</li><li>Ensure accurate documentation for all service activities and client correspondences.</li></ul>5. Vendor &amp; Team Coordination<ul><li>Coordinate with vendor teams to ensure manpower availability and adherence to service standards.</li></ul>Must-Have RequirementsCommunication &amp; Client Handling<ul><li>Excellent communication skills in English (additional languages are a bonus).</li><li>Ability to handle multiple calls throughout the day with clarity and professionalism.</li></ul>Work Style &amp; Flexibility<ul><li>Must be proactive, disciplined, and well-organized.</li><li>Ability to work in a fast-paced environment with changing priorities.</li><li>Week-off flexibility: Weekly one day off, assigned based on business requirements.</li></ul>Experience &amp; Skills<ul><li>Relevant experience in coordination, customer service, or operations (preferred).</li><li>Previous experience working in a fast-paced or service-driven industry.</li><li>Ability to multitask, prioritize, and manage time effectively.</li><li>Basic reporting and computer skills (Excel, Google Sheets, CRM tools preferred).</li></ul>Why Join ILAJ Services?<ul><li>Opportunity to work in a dynamic and rapidly growing service organization.</li><li>Exposure to multi-department coordination and vendor management.</li><li>Growth opportunities within various business units.</li></ul>How to Apply <ul><li>Send an email to: Info@ilaj.ae</li><li>Whats App resume at :0505179880</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,200.00 per month

Service Relationship Coordinator

JETEX

<div><div><div><div><div><h5 class="jobSectionHeader">Department: Corporate Image</h5>
<h5 class="jobSectionHeader">Location: Dubai</h5>
</div><div>SIGN IN &amp; APPLY
</div></div></div></div><div><div><div><div><div>Company Overview:</div><div><div>
Join Jetex, an award-winning global leader in executive aviation with a unique ecosystem of more than 35 locations around the world whose success always springs from the engagement and talent of teams who create flexible, best-in-class trip support solutions. The company provides exceptional private terminals (FBOs), aircraft fueling, ground handling and global trip planning. It caters to both owners and operators of business jets for corporate, commercial, and personal air travel. With professions that span our entire value chain - from trip planning to indulging passengers with exceptional hospitality - Jetex offers a vast range of career opportunities around the world. Committed to being an employer of choice, Jetex encourages employees to pursue their aspirations thanks to concrete development and learning opportunities, including personalized career itineraries, contribution to entrepreneurial projects and other initiatives.</div></div><div></div><div> 
Department Overview:</div><div>
Corporate Image specializes in elevating brand perception through comprehensive facility and uniform management and enhancing the professional image, ensuring that every aspect of the projects reflects excellence and attention to detail.</div><div></div><div> 
Job Purpose:</div><div><div>
The Corporate Image Coordinator is responsible for ensuring smooth, cost-efficient procurement and logistics of supplies for the Corporate Image Department. This role includes coordinating vendors, tracking orders, maintaining records, processing payments, and supporting strategic procurement initiatives. The ideal candidate is highly organized, detail-oriented, and proactive in improving processes.</div></div> 
Key Responsibilities

<ul><li>Manage procurement of amenities and supplies, maintain vendor records, and support vendor evaluations.</li></ul>

<ul><li>Track orders and logistics to ensure timely, cost-efficient delivery, including shipment follow-ups and documentation.</li></ul>

<ul><li>Maintain procurement records, assist with invoices and payments, monitor budgets, and coordinate contract renewals.</li></ul>

<ul><li>Handle Jetex Global billing and ensure accurate cost allocation.</li></ul>
<ul><li>Support the Corporate Image Projects Lead in daily operations and contribute to improving procurement and logistics processes.</li></ul><div></div><div><div> 
Requirements:</div><div></div><div><div><div><div> 
Experience</div><div> 2-3 years' experience in a similar role, demonstrating competence in managing corporate image projects and vendor relationships</div></div> 
<div><div>
Skill Set</div><ul><li>
Strong coordination, multitasking, and organizational skills</li><li>
Proficiency in Microsoft Office (Excel, Word, Outlook).</li><li>
Analytical mindset with attention to detail and reporting accuracy.</li><li>
Strong written and verbal communication skills.</li><li>
Problem-solving attitude and ability to work independently.</li><li>
Ability to support the team with operational tasks efficiently.</li></ul></div></div></div></div></div> 
<div></div>
</div><div><div>SIGN IN &amp; APPLY</div></div></div></div></div><div></div>

Corporate Image Coordinator

Magic

<div>
 
 
 Department:
 
 Support &amp; Leadership
 
 
 
 Location:
 
 Global+
 
 
 
 Compensation:
 
 $6.00 / hour
 
 
 
 
 Description
 
 
 
 
 About the Client
 
 
 A growing Canadian restaurant group expanding its portfolio of new builds and fit-outs across multiple cities. They prioritize fast, consistent execution, strong vendor relationships, and tight cost controls during build and procurement phases. This role supports their expansion by offloading time‑consuming sourcing, vendor coordination and daily inbox work so leadership can focus on higher‑value tasks.
 
 
 
 Why does this role exist?
 
 
 This position is being hired to reduce leadership&rsquo;s operational load by managing procurement and vendor interactions, handling a shared inbox, and coordinating contractors and permitting across projects. The VA will accelerate product sourcing and quotation, take ownership of vendor follow-ups and records, and launch initial recruiting tasks so the client can focus on strategic growth and store rollouts. The objective is measurable: cut email/administrative time, deliver timely procurement recommendations, and maintain organized project records.
 
 
 
 The Impact you&rsquo;ll make
 
 
 
 
 Shared Inbox &amp; Communication Management
 
 <ul>
 <li>
 Manage a shared Outlook inbox: triage, respond, flag, and route messages promptly.
 </li>
 <li>
 Keep meticulous notes (contacts, calls, dates, outcomes, required follow-ups) in OneNote/CRM.
 </li>
 <li>
 Provide daily/weekly summaries of outstanding items and ensure timely follow-ups.
 
 </li>
 </ul>
 
 Procurement &amp; Sourcing
 
 <ul>
 <li>
 Rapidly source and vet products/services for construction and restaurant build (e.g., sound panels, AV, fabrics).
 </li>
 <li>
 Compare supplier options and costs, prepare clear cost-out tables, and recommend top 1&ndash;2 suppliers.
 </li>
 <li>
 Place orders and track purchase progress; follow up to ensure timely delivery and resolve vendor issues.
 
 </li>
 </ul>
 
 Vendor &amp; Contractor Coordination
 
 <ul>
 <li>
 Make vendor and supplier calls (including local Canadian numbers/dialer), coordinate contractors across cities, and assist with permitting, drawings, and contractor scheduling.
 </li>
 <li>
 Negotiate with suppliers for quotes, lead times, and favorable terms.
 </li>
 <li>
 Maintain vendor contact lists and update status for each project.
 </li>
 </ul>
 
 
 Recruitment &amp; Resourcing Support
 
 <ul>
 <li>
 Post job ads, screen incoming applicants, shortlist and pre-qualify candidates (e.g., chefs, handymen, and accountants).
 </li>
 <li>
 Schedule interviews and manage candidate communications.
 </li>
 <li>
 Maintain records of candidate pipelines and outcomes.
 
 </li>
 </ul>
 
 Project Organization &amp; Reporting
 
 <ul>
 <li>
 Maintain organized project logs, track deadlines, and ensure follow-ups are completed on schedule.
 </li>
 <li>
 Provide 30‑day progress reports and ongoing status updates via Teams/Zoom as needed.
 </li>
 <li>
 Ensure secure handling of sensitive documents and vendor data.
 
 
 </li>
 </ul>
 
 Skills, Knowledge and Expertise
 
 
 
 
 Required:
 
 <ul>
 <li>
 Demonstrable procurement/vendor sourcing experience in construction, AV, or hospitality supply chains.
 </li>
 <li>
 Proven experience managing shared inboxes and calendar coordination (Outlook/Teams).
 </li>
 <li>
 Strong phone experience &mdash; comfortable making supplier/contractor calls and negotiating over the phone.
 </li>
 <li>
 Excellent written English with the ability to mirror Canadian business tone/phrasing (familiarity with Canadian market/business culture).
 </li>
 <li>
 Proven track record of organized follow-up and record-keeping (CRM/OneNote or equivalent).
 </li>
 <li>
 WFH Set-Up:
 <ul>
 <li>
 Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
 </li>
 <li>
 Internet speed of at least 40MBPS
 </li>
 <li>
 Headset with an extended mic that has noise cancellation and a webcam
 </li>
 <li>
 Back-up computer and internet connection
 </li>
 <li>
 Quiet, dedicated workspace at home
 </li>
 </ul>
 </li>
 </ul>
 
 Your Superpowers:
 
 <ul>
 <li>
 
 Technical skills:
 
 <ul>
 <li>
 Product sourcing and cost-comparison analysis.
 </li>
 <li>
 Vendor negotiation and order placement.
 </li>
 <li>
 Familiarity with construction/AV/build materials and common specifications.
 </li>
 <li>
 Proficient with Outlook, OneNote, Teams, Zoom, WhatsApp; comfortable using dialer/Google Business Phone if required.
 </li>
 </ul>
 </li>
 <li>
 
 Soft skills / traits
 
 :
 <ul>
 <li>
 Clear, professional communicator (phone and email).
 </li>
 <li>
 Highly organized, proactive, and deadline-driven.
 </li>
 <li>
 Strong attention to detail and meticulous note-taking.
 </li>
 <li>
 Reliable, responsive, and customer-service oriented.
 </li>
 <li>
 Curious and willing to learn new products and niche solutions.
 </li>
 </ul>
 </li>
 </ul>
 
 You should apply if...
 
 <ul>
 <li>
 You enjoy being part of a fast-growing hospitality/restaurant expansion and take ownership of getting tasks done.
 </li>
 <li>
 You are comfortable making vendor calls, negotiating, and coordinating across time zones.
 </li>
 <li>
 You thrive on turning messy inboxes and loose project details into tidy, actionable plans.
 </li>
 <li>
 You are discrete about handling sensitive information and follow best practices for data/privacy.
 </li>
 <li>
 You want a remote, flexible VA role and can mirror Canadian business tone in all communications.
 </li>
 </ul>
 
 What to expect...
 
 
 
 
 
 Work Setup:
 
 <ul>
 <li>
 Remote position
 </li>
 <li>
 Must have a reliable internet connection and a quiet workspace
 </li>
 <li>
 Required to provide own computer with Intel Core i5 or something similar or higher operating system
 </li>
 </ul>
 
 Working Hours:
 
 <ul>
 <li>
 20 hours per week
 </li>
 <li>
 M - F , 10 am to 2:30 pm Eastern Time |
 </li>
 </ul>
 
 Compensation:
 
 <ul>
 <li>
 $6 per hour
 </li>
 <li>
 No benefits package included
 
 
 </li>
 </ul>
 
 Benefits
 
 
</div>

Procurement & Vendor Management VA - Freelance, Remote

AYA HOLDING GROUP

Operations Coordinator &ndash; Holiday Homes (Dubai)AYA Boutique Holiday Homes | Full-Time | DubaiWe are looking for a motivated and reliable Operations Coordinator to support our Dubai holiday home operations. This role ensures smooth coordination between housekeeping, vendors, and inventory management.Key Responsibilities:<ul><li>Daily pick-up and drop-off of the housekeeping team</li><li>Vendor coordination for maintenance, repairs, and service requests</li><li>Inventory management of supplies and ensuring all units are properly stocked</li><li>On-ground support for the housekeeping team for any urgent needs</li></ul>Requirements:<ul><li>Valid UAE driving license (mandatory)</li><li>Strong knowledge of Dubai routes</li><li>Experience in operations or hospitality is preferred</li><li>Excellent coordination and communication skills</li><li>Reliable, organized, and able to work independently</li><li>Flexibility with working hours when required</li></ul>Only candidates who meet the above requirements will be considered.Apply Now:Send your CV to kate@ayahg.com with the subject line: Operations Coordinator Holiday HomeJob Type: Full-timePay: AED4,500.00 per month

Operations Coordinator

DUBAI PROPERTIES GROUP LLC

<ul><li>Strategic & Budgetary Support: Assist in developing and executing the co-working space’s strategy, KPIs, and budget in alignment with business goals.</li><li>Operational Efficiency: Manage daily operations, ensure workflow optimization, cost control, and policy compliance to drive productivity and profitability.</li><li>Front Desk & Member Onboarding: Supervise reception operations, application processing, and ensure seamless registration and mailroom services.</li><li>Customer Service Management: Lead the team to maintain high service standards, promptly address member inquiries, and enhance customer satisfaction.</li><li>Facility & Building Oversight: Inspect premises, maintain booking systems, and coordinate with facilities and IT teams for upkeep and enhancements.</li><li>Health, Safety & Compliance: Ensure adherence to HSE standards and corporate policies for a safe and compliant operational environment.</li><li>Vendor & IT Coordination: Manage external service providers and IT support to ensure uninterrupted service and efficient operational support.</li><li>Event & Programming Support: Facilitate smooth execution of events and programming by coordinating operational support and anticipating member needs.</li><li>Stakeholder & Member Engagement: Foster relationships with members and stakeholders through regular feedback sessions and implement enhancements.</li><li>Reporting & Continuous Improvement: Develop KPIs, generate performance reports, monitor feedback, and drive continual improvement through benchmarking and process optimization.</li></ul>

UAE National Manager – Community Management

Seattle Aviation Solutions

<div>
 
 
 
 About Seattle Aviation Solutions (SAS):
 
 
 
 
 Seattle Aviation Solutions (SAS) is a leading global distributor of aftermarket parts for business and commercial aircraft. Headquartered in Seattle, with operational hubs in Dubai and Turkey, SAS is committed to providing exceptional service and quality products to its clients worldwide.
 
 
 
 
 
 
 
 Position: Warranty Coordinator
 
 
 
 
 We are seeking a diligent, detail-oriented Warranty Coordinator to join our aviation team. This position will manage aviation warranty and core exchanges across a high volume of aircraft parts. You will work with vendors, repair stations, sales and internal operations to keep all warranty activity accurate, compliant and on time.
 
 
 
 
 
 
 
 This role requires direct aviation warranty experience. Backgrounds limited to automotive, appliance, or other non-relevant warranty work will not meet the requirements.
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Monitor and coordinate exchange units (cores), ensuring timely return from customers, vendors, or other parties.
 </li>
 <li>
 Coordinate with the repair / maintenance team to manage repair of cores and warranty parts, ensuring repair status, timeline, and quality.
 </li>
 <li>
 Oversee all paperwork, traceability, and documentation processes (aviation&hyphen;paperwork/trace), ensuring compliance with regulatory and internal standards.
 </li>
 <li>
 Create, track, and follow up on warranty claims/issues: review warranty eligibility, submit claims, monitor vendor responses, and update status for each part in the system.
 </li>
 <li>
 Ensure that warranty policy is properly applied for each part&mdash;determine coverage based on vendor warranty terms, purchase agreements, service life policies, etc.
 </li>
 <li>
 Coordinate with repair / overhaul department to obtain repaired (serviceable) parts and ensure that exchanges are closed out properly.
 </li>
 <li>
 Maintain inventory or tracking of exchange / core parts, including condition, location, status (returned, repaired, serviceable, beyond repair).
 </li>
 <li>
 Communicate regularly with sales, vendor, customer, and internal teams to provide status updates on cores, warranty claims, and exchanges.
 </li>
 <li>
 Generate and maintain documentation and records (e.g. invoices, repair quotations, vendor credits, shipping documents, vendor correspondence).
 </li>
 <li>
 Maintain or update internal systems (e.g. Maintenance Information System, ERP, Parts Inventory/Trace systems) to reflect accurate warranty &amp; core statuses.
 </li>
 <li>
 Monitor vendor performance (turnaround times, quality of repair), and escalation when SLAs or warranty commitments are not met.
 </li>
 <li>
 Produce periodic reports / metrics: number of claims, credits due / received, core return rates, repair lead times, cost recovery, etc.
 </li>
 <li>
 Identify trends or recurring warranty / core issues and suggest process improvements to reduce cost or delays.
 </li>
 </ul>
 
 
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 2&ndash;4+ years&rsquo; experience in aviation core/warranty coordination, parts operations, repair coordination, or related field.
 </li>
 <li>
 Strong familiarity with aviation regulatory and traceability requirements (paperwork, serial numbers, parts history).
 </li>
 <li>
 Experience with vendor warranty policies, purchase agreements, service bulletins, life time policies etc.
 </li>
 <li>
 Good knowledge of aviation parts repair processes / overhaul / maintenance workflows.
 </li>
 <li>
 Excellent organizational skills, ability to track many moving parts (literally) and maintain accurate records.
 </li>
 <li>
 Strong communication / interpersonal skills; ability to interact with vendors, customers, sales, and internal technical teams.
 </li>
 <li>
 Proficiency with computer systems: inventory or ERP systems, Maintenance Information System or similar, MS Office suite (especially Excel).
 </li>
 <li>
 Attention to detail; ability to spot discrepancies in paperwork, agreements, or repair reports.
 </li>
 <li>
 Ability to follow up persistently to ensure cores / warranty parts are returned/repaired in a timely manner.
 </li>
 <li>
 Ability to prioritize workload, handle multiple tasks, and work under deadlines.
 </li>
 <li>
 (Preferred) Associate&rsquo;s or Bachelor&rsquo;s degree in Aviation Maintenance, Aeronautical Engineering, Logistics, Operations, or related field.
 </li>
 </ul>
 
 
 
 
 
 
 Preferred Qualifications:
 
 
 
 <ul>
 <li>
 Experience with specific aviation trace / inventory software (e.g., TRAX, AvSight, CAMP, IFS, etc.).
 </li>
 <li>
 Prior exposure to core exchange programs, vendor / customer shipping and customs documentation.
 </li>
 <li>
 Familiarity with international vendor practices, import/export / customs for parts (if relevant).
 </li>
 <li>
 Experience generating and using warranty performance metrics / dashboards.
 </li>
 </ul>
 
 
 
 
 
 
 Benefits:
 
 
 
 <ul>
 <li>
 Competitive salary + benefits
 </li>
 <li>
 Comprehensive health insurance
 </li>
 <li>
 Opportunities for career advancement and professional growth
 </li>
 <li>
 Fast paced work environment
 </li>
 </ul>
 
 
 
 
 
 Location: Dubai, UAE
 
 
 
 
 Job Type: Full-time, Night Shift (8 PM - 5 AM Dubai Time)
 
 
</div>

Warranty Coordinator

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