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virtual office assistant

LUXOFT

We are seeking a highly organized and proactive Virtual Assistant to support day-to-day operations, manage communications, and keep projects on track. The ideal candidate is detail-oriented, dependable, and comfortable managing multiple tasks while maintaining strict timelines.
Key Responsibilities:
Manage and organize email inboxes, prioritize messages, and respond on behalf of the executive when appropriate.
Maintain and manage calendars, including scheduling meetings, appointments, and reminders.
Assist in planning, coordinating, and tracking projects to ensure deadlines are met.
Track action items, follow-ups, and deliverables to ensure nothing falls through the cracks.
Qualifications:
Proven experience as a Virtual Assistant or in a similar administrative role.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency with email platforms (Gmail, Outlook), calendar tools (Google Calendar, Outlook), and project management tools (Asana, Trello, or similar).
Ability to prioritize tasks and work independently with minimal supervision.
Tech-savvy and quick to learn new software and systems.
Preferred Attributes:
Detail-oriented and highly organized.
Proactive problem solver who anticipates needs.
Reliable, professional, and adaptable to changing priorities.

Experienced Virtual Assistant Needed for Ongoing Support

SOFTWIRE TECHNOLOGY

We are seeking a detail-oriented and reliable Virtual Assistant with experience in data entry to support our business operations. The role involves organizing, inputting, and updating data in spreadsheets and databases to ensure accuracy and efficiency. This is a remote position, ideal for a proactive freelancer who can work independently and deliver high-quality results.
Key Responsibilities:
• Perform accurate data entry into Google Sheets, Microsoft Excel, or CRM platforms.
• Organize and clean data to maintain consistent and error-free records.
• Verify and cross-check data for accuracy and completeness.
• Update and manage databases with current information (e.g., customer details, product inventories, or business records).
• Handle light administrative tasks, such as scheduling or email organization, as needed.
• Follow provided guidelines to ensure data integrity and confidentiality.
Requirements:
• Proven experience in data entry or virtual assistant roles (please provide examples of previous work).
• Proficiency in Microsoft Excel, Google Sheets, and/or CRM tools (e.g., HubSpot, Zoho, or similar).
• Strong attention to detail and commitment to accuracy.
• Excellent time management and ability to meet deadlines.

Virtual Assistant for Data Entry and Database Management

Confidential Careers

<div>
 
 
 Exciting Opportunity for Office Assistant (Hybrid Role) as part of Emiratization.
 
 
 
 We&rsquo;re looking for a motivated candidate to join our dynamic team as an
 
 Office Assistant
 
 .
 
 
 You&rsquo;ll be part of a collaborative, people-first workplace where ideas are valued, growth is encouraged, and no two days are the same.
 
 
 
 What we offer:
 
 
 
 ✅ Hybrid schedule &ndash; 3 days in office, 2 days from home
 
 
 ✅ Exceptional work culture and supportive team environment
 
 
 ✅ Comprehensive health &amp; life insurance
 
 
 ✅ Opportunities to travel across GCC countries and to the UK for work and client meetings
 
 
 If you&rsquo;re organized, proactive, and eager to grow in a creative international setting &mdash; we&rsquo;d love to hear from you.
 
 
 
 (This opportunity is shared confidentially &ndash; shortlisted candidates will be contacted directly.)
 
 
</div>

Office Assistant (Hybrid Role)- Emiratization

Bu Elee Creative Studios

About UsBu Elee Creative Studios LLC is a leading filmmaking and photography agency based in the UAE. We specialize in producing high-quality visual content for corporate, cultural, and creative projects across the region. Our team works with global brands and government entities to deliver exceptional photography, videography, and digital content.Job SummaryWe are seeking a proactive and organized Personal Assistant to support the company&rsquo;s day-to-day operations and client communications. The ideal candidate will be based in Dubai and comfortable working remotely while staying responsive, professional, and detail-oriented.This role involves regular email and phone communication with clients, administrative support, and coordination for meetings and events across the UAE.Key Responsibilities<ul><li>Handle client communication through email and phone in a professional and timely manner.</li><li>Schedule and organize meetings, appointments, and travel arrangements.</li><li>Assist in preparing documents, reports, and presentations.</li><li>Maintain accurate records and follow up on pending tasks.</li><li>Support event coordination and accompany the team for on-site client meetings when required.</li><li>Attend weekly in-person meetings with management.</li><li>Represent the company in a professional manner during events and client interactions.</li></ul>Requirements<ul><li>Based in Dubai, UAE.</li><li>Excellent written and verbal communication skills in English.</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and polite communication style.</li><li>Prior experience as a Personal Assistant or in a client coordination role preferred.</li><li>Proficiency in Microsoft Office or Google Workspace tools.</li><li>Must be flexible to travel within the UAE when needed.</li></ul>Work Conditions<ul><li>Work setup: Remote (Work from home)</li><li>Weekly meetings: In-person, once a week in Dubai</li><li>Days off: 2 days per week</li><li>Travel: Required occasionally within UAE; transport and meals covered</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per month

Personal Assistant cum Clients Executive

Saleh Omer Bin Haider Group

Job Title: Personal Assistant Reporting To: Owner Location: DubaiJob Summary:We are looking for a highly organized and trustworthy Personal Assistant to provide comprehensive support to the Owner/Director. The ideal candidate will manage daily administrative tasks, communications, and personal errands, while also taking full responsibility for coordinating national and international travel&mdash;ensuring smooth logistics and itineraries.Key Responsibilities:<ul><li>Manage calendar, appointments, and meeting schedules.</li><li>Plan, book, and manage all travel arrangements, including flights, hotel accommodations, visas, transport, and detailed itineraries.</li><li>Handle daily correspondence&mdash;emails, phone calls, and messages.</li><li>Act as the point of contact between the Director and internal/external parties.</li><li>Prepare documents, reports, presentations, and meeting minutes.</li><li>Maintain an organized filing and document management system.</li><li>Track deadlines, follow-ups, and task reminders.</li><li>Assist in personal tasks and errands when required.</li><li>Maintain confidentiality and handle sensitive information discreetly.</li><li>Accompany during business travel or meetings when necessary.</li></ul>Requirements:<ul><li>Minimum 2&ndash;5 years of experience as a Personal or Executive Assistant.</li><li>Strong experience in handling full travel logistics (airline bookings, visas, hotels, transportation).</li><li>Excellent command of English; Arabic is a plus.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>High attention to detail and time management.</li><li>Discreet, professional, and presentable.</li><li>UAE driving license is a plus.</li></ul>Job Types: Full-time, Permanent

Female personal Assistant

Hilton Hotels

As a Personal Assistant (Telephone Operator), you will accept, deliver, and respond to guest and management messages, inquiries, and emergencies using your knowledge of the hotel facilities, services, and the local vicinity to respond quickly and effectively. You will play a key role in guest communications, ensuring their needs are met and their expectations exceeded. Specifically, you will be responsible for performing the following tasks to the highest standards:
<ul>
 <li>Achieve positive outcomes from guest queries in a timely and efficient manner.</li>
 <li>Accept and deliver all messages correctly and promptly for both guests and management.</li>
 <li>Ensure all wake-up calls are scheduled and delivered accurately and on time.</li>
 <li>Demonstrate knowledge of all hotel facilities, services, and dining options, and use up-selling techniques to promote these offerings where appropriate.</li>
 <li>Handle emergency calls immediately and relay comprehensive and accurate information as required.</li>
 <li>Ensure all guest information and requests are handled discreetly and with the highest level of confidentiality.</li>
 <li>Provide detailed and accurate information during shift handovers to guarantee service continuity.</li>
 <li>Demonstrate a consistently high level of customer service, maintaining a courteous and professional telephone manner at all times.</li>
 <li>Comply with hotel security, fire regulations, and all health and safety legislation.</li>
 <li>Participate in training sessions to enhance communication skills, product knowledge, and customer service techniques.</li>
 <li>Demonstrate in-depth knowledge of local attractions, cultural highlights, landmarks, and services in the hotel s vicinity.</li>
 <li>Ensure compliance with Waldorf Astoria brand standards in all communications.</li>
 <li>Support other departments as necessary to maintain seamless guest service.</li>
</ul>

Personal Assistant (Telephone Operator)

Haslen's Beauty Box

Hybrid Role &ndash; Dubai Based | Immediate StartI&rsquo;m looking for a reliable, organised and proactive Personal Assistant to support both the daily operations of my salon and my personal business schedule. Social Media experience is desired. This is a hybrid role &mdash; you&rsquo;ll work from home most days, with 1&ndash;2 days per week in the salon or accompanying me for in-person support when required.Key ResponsibilitiesSalon &amp; Business Coordination &ndash; Communicating with the team and assisting with daily salon operations &ndash; Managing WhatsApp &amp; Instagram enquiries and client communication &ndash; Booking and maintaining the online calendar &ndash; Tracking stock levels &amp; notifying when items are low &ndash; Collecting feedback and helping to maintain a high client experienceSocial Media &amp; Branding Support &ndash; Managing and posting on social media accounts according to a set plan &ndash; Assisting during content days (filming, BTS &amp; basic editing/captioning) &ndash; Maintaining brand consistency in tone, visuals and messaging &ndash; Creating simple graphics using Canva when required &ndash; Helping plan and schedule content across platformsRecruitment &amp; Admin Support &ndash; Posting job adverts and screening candidates &ndash; Assisting with scheduling interviews &amp; onboarding when needed &ndash; Preparing summaries, checklists, reminders &amp; simple reporting &ndash; Managing my diary and weekly schedule &ndash; Occasional errands within reasonRequirementsYou must be:&ndash; Dubai based &ndash; Organised, reliable, and able to take initiative &ndash; A clear and confident communicator &ndash; Good knowledge of social media platforms (Instagram, TikTok, etc.) &ndash; Comfortable using: WhatsApp, Email, Word, Excel/Sheets, Canva &ndash; Able to work both independently and alongside the CEOPreferred (Not Mandatory, But Highly Beneficial)&ndash; Experience in the hair &amp; beauty industry &ndash; Previous PA, salon coordinator or social media support role &ndash; Sales or customer service background &ndash; Familiarity with Dubai locations, suppliers, and general business cultureHow to ApplySend your CV or summary of experience to:Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Personal Assistant & Business Support - FEMALE ONLY

Explore 3905+ Virtual office assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.