accounting specialist / bookkeeper - onsite indianapolis, in

client intake coordinator and accounting admin

general accountant (staff accountant / bookkeeper)

accounting assistant Jobs in Indianapolis

accounting assistant

accounting specialist / bookkeeper - onsite indianapolis, in Jobs in Indianapolis

client intake coordinator and accounting admin Jobs in Indianapolis

general accountant (staff accountant / bookkeeper) Jobs in Indianapolis

ltl accounting associate Jobs in Indianapolis

ltl accounting associate

accounting intern

Kimley-Horn

<div>Overview:
<div>
Kimley-Horn is looking for an Accounting Intern to join the Regional Accounting team in our Indianapolis office!</div><div></div><div><br>
This office-based internship for the Summer 2026 (May-August) is in our Indiapolis office at at 500 E. 96th Street, Suite 300, Indianapolis, IN 46240.</div>
Responsibilities:
<ul><li>Process vendor and sub-consultant invoices, releases, and check requests</li><li>
Review for accuracy, appropriate approvals, valid sales and use tax, and correct general ledger coding</li><li>
Review and approve expense reports to ensure compliance with company policies</li><li>
Follow up with employees regarding items such as unallowable expenses, missing receipts, or clarification on expenses</li><li>
Verifying payment information, vendor set-up</li></ul>
Qualifications:
<ul><li>In the process of completing an Associates, Bachelors, or Masters degree in Accounting or a relevant field</li><li>
Working knowledge and experience with Microsoft Office, including Excel and Outlook</li><li>
High degree of professionalism and strong people skills</li><li>
Effective communication skills</li><li>
Excellent team player</li><li>
Strong attention to detail</li><li>
Ability to multi-task and work effectively in a deadline driven environment</li></ul><div>
Hourly Intern Rate:</div><div>
$21.00/hr</div>
Why Kimley-Horn?:
<div>
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it&mdash; that&rsquo;s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn&rsquo;s placement on the Fortune &ldquo;100 Best Companies to Work&rdquo; list for 18 years!</div></div>

Accounting Intern

Eiteljorg Museum

<div><div><div><div><h4 class="jobSectionHeader"><b>Salary Range: </b>$13 per hour</h4>
<div>
<div><div><div><p>The Eiteljorg Museum of American Indians and Western Art in downtown Indianapolis seeks a motivated college student or recent graduate to assist the Marketing and Communications Department in its efforts to promote and raise awareness of the museum&rsquo;s events, exhibits and programs during summer 2026. Through this paid marketing internship, a student can learn practical, valuable workplace skills that will bolster any resume.</p>
<p>
The summer internship would last from the end of May or early June 2026 until early August 2026, but can be adjusted to start or finish earlier or later depending on the applicant&rsquo;s college calendar, requirements and other summer obligations. Typically, this position is 20 to 25 hours per week during business hours on weekdays. The applicant also should have the flexibility to work certain required evening and weekend events.</p>
<p><b>
To Apply:</b></p>
</div>
</div></div></div><div><div><div><div><p>Please send <b>r&eacute;sum&eacute; </b>and <b>cover letter, three writing or project samples, and contact information for three professional references </b>by March 16 to personnel@eiteljorg.com.</p>
</div>
</div></div></div></div></div><div><h5 class="jobSectionHeader"><b>Job Description</b></h5>
<div><div><p><b> </b>Marketing and Communications Internship, Summer 2026</p>
<p><b>
Reports to: </b>Public Relations Manager</p>
<p><b>
Department: </b>Marketing and Communications</p>
<p><b>
Status:</b> Part-Time</p>
<p><b>
Position Overview:</b></p>
<p>
The Eiteljorg Museum of American Indians and Western Art in downtown Indianapolis seeks a motivated college student or recent graduate to assist the Marketing and Communications Department in its efforts to promote and raise awareness of the museum&rsquo;s events, exhibits and programs during summer 2026. Through this paid marketing internship, a student can learn practical, valuable workplace skills that will bolster any resume.</p>
<p>
The summer internship would last from the end of May or early June 2026 until early August 2026, but can be adjusted to start or finish earlier or later depending on the applicant&rsquo;s college calendar, requirements and other summer obligations. Typically, this position is 20 to 25 hours per week during business hours on weekdays. The applicant also should have the flexibility to work certain required evening and weekend events.</p>
<p><b>
Essential Duties and Responsibilities:</b></p><br>
<p>
The summer internship position helps execute marketing and communications tasks in support of the museum&rsquo;s marketing goals, strategies and objectives. Major responsibilities include, but are not limited to:</p>
<ul>
<li>Assisting the Marketing and Communications staff with tactical creative execution of marketing and communications plans in support of all institutional initiatives, including exhibitions and programs</li>
<li>Uploading numerous digital images for upcoming exhibits and events &mdash; such as art images for the <i>Quest for the West&reg;</i> Art Show and Sale &mdash; to the museum&rsquo;s website, and captioning them accurately</li>
<li>Assisting in maintaining the museum&rsquo;s daily presence on multiple social media platforms, including Instagram, Facebook, TikTok, LinkedIn and others</li>
<li>Attending intern orientation meetings with key staff</li>
<li>Updating multiple online tourism and community calendars with details of museum exhibits and events</li>
<li>Taking photographs and shooting video of museum events and activities for promotional tools, including editing video and posting it onto the museum website or social media</li>
<li>Gathering information in person from staff from other departments about upcoming events and exhibits</li>
<li>Writing items or articles as assigned, including the Calendar of Events for the <i>Storyteller </i>member magazine, one or more news releases, or items for the museum&rsquo;s e-newsletter or Eiteljorg Blog</li>
<li>Delivering or distributing printed materials</li>
<li>Attending regular meetings internally with museum staff</li>
<li>Attending external meetings with tourism groups or other tourism industry public events to maintain marketing visibility</li>
<li>Other duties as assigned.</li>
</ul>
<p><b>Additional Information:</b><br>
<br>
Rate of pay is $13/hour. The intern also will have access to certain cost-saving benefits, including free parking at the White River State Park underground garage, free admission to the museum and museum programs, and discounts to the museum caf&eacute; and museum store. There are many intangible benefits, including opportunities to:</p>
<ul>
<li>Learn from museum staff and executives about the nonprofit world and art museum profession</li>
<li>Sharpen office workplace skills</li>
<li>Build a portfolio, develop a professional network, and acquire effective job references.</li>
</ul>
<p>The museum can schedule the intern&rsquo;s hours to coordinate around classes or any outside employment commitment the intern might have. This internship is primarily in-person at the Eiteljorg Museum, although some work may be done remotely with supervisor approval. In assisting in promotion of museum exhibits and events, the intern is expected to maintain confidentiality about not-yet-announced information that is still proprietary. While the Eiteljorg Museum cannot guarantee an intern will receive college credit for the internship, the Marketing and Communications staff will provide documentation necessary to the intern&rsquo;s faculty advisor for the intern to receive academic credit for their work, time and effort.</p>
<p>
Please be aware that in order to be selected as an Eiteljorg intern, an internship applicant must successfully pass a criminal background check.</p>
</div></div>
</div><div><h5 class="jobSectionHeader"><b>Requirements / Qualifications</b></h5>
<div><p><b>Required Skills, Competencies, and Qualities:</b></p><br>
<p>
Skills the Eiteljorg Museum seeks in a Marketing and Communications Intern are:</p>
<ul>
<li>Reliability, dependability, and strong time-management skills</li>
<li>Strong verbal and written communication abilities</li>
<li>Accuracy and attention to detail</li>
<li>Professional workplace demeanor</li>
<li>Ability to follow specific directions</li>
<li>Ability to take on assignments that have tight deadlines.</li>
</ul>
<p>The intern must follow all museum policies and procedures.</p>
<p>
During the summer 2026 marketing internship, it is necessary for the intern to work certain evening and weekend events, including the Eiteljorg Indian Market and Festival on June 27 and June 28 (both days), as well as the Juneteenth Community Celebration on June 20, and the July 3 Saloon Night event. These are primarily outdoor events.</p>
<p><b>
Qualifications and Work Experience Requirements:
</b></p><ul><li>Enrolled college or university student or recent graduate</li>
<li>Major in public relations, digital marketing, journalism, advertising, communications, tourism or a related field</li>
<li>Experience with social media and social media marketing</li>
<li>Experience with Microsoft Office and Adobe Suite software</li>
<li>Some experience with photography, and video production and editing</li>
<li>Some experience with website builders and design.</li></ul></div><br>
<p></p>
</div><div><h5 class="jobSectionHeader"><b>Additional Information</b></h5>
<div><p><b>Mission Statement: </b>The Eiteljorg Museum explores the intersection of the arts, histories and cultures of the past and present by sharing the diverse stories of the American West and the Indigenous Peoples of North America.</p>
<p><b>
Vision and Values:</b> The Eiteljorg Museum is committed to being a welcoming environment where people feel a sense of belonging. We aim to build authentic connections through artistic expressions and educational programs, creating thought-provoking experiences that explore our past, present, and shared future. We amplify the voices of artists and champion their creative expression, representing the intersection of cultures and perspectives to create a place where transformation is possible. Our diverse story of human accomplishment, adversity, and perseverance is told with respect and sensitivity to all peoples and cultures. We uphold the values of integrity, respect, collaboration, and excellence as paramount to accomplishing our mission. Integrity involves stewarding our collection, resources, processes, and relationships with honesty and transparency. Respect is intentionally weaving diversity, equity, accessibility, and inclusion into every aspect of the Museum. Collaboration involves developing and sustaining authentic internal and external relationships that support common goals. Excellence is about creating exceptional experiences.</p>
<p><b>
Commitment to Diversity and Inclusion:</b> The Eiteljorg Museum is committed to fostering a diverse and inclusive environment. We actively encourage applications from candidates of all backgrounds and strive to support a workforce that reflects the rich diversity of the communities we serve. We are an equal opportunity employer.</p>
<p>
The Eiteljorg Museum is unable to sponsor or take over sponsorship of employment visas for U.S.-based positions. Candidates must have current work authorization in the United States that does not require visa sponsorship.</p>
<p><b>
ADA Requirements: </b>The Eiteljorg Museum is committed to providing equal employment opportunities to all individuals, including those with disabilities. In compliance with the Americans with Disabilities Act (ADA), the Museum will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, unless such accommodations would cause undue hardship. If you require accommodation during the application or hiring process, please contact Human Resources at 317.275.1335 . We will work with you to meet your needs in a confidential and respectful manner. The Eiteljorg Museum values diversity and inclusion and encourages all qualified individuals to apply.</p>
<p><b>
Physical and Work Environment Demands: </b>The Marketing and Communications Internship primarily involves working in an office environment, requiring the ability to sit, stand, and walk for extended periods, often moving between different areas. The position necessitates regular use of hands and fingers for handling objects, tools, or controls, particularly when using a computer or managing physical membership materials. Adequate vision and hearing are essential for tasks such as reading documents, using a computer, and communicating effectively with colleagues and members. Occasionally, the role may require lifting and carrying objects, such as membership materials, event supplies, or office equipment, weighing up to 25 pounds. The job also involves frequent repetitive motions, such as typing and using a computer mouse.</p>
<p>
While most work is performed in a typical office setting with controlled climate and standard office lighting, some duties may take place in various indoor and outdoor event settings, requiring adaptability to different environments and weather conditions. The noise level is usually moderate but may occasionally be higher during events. The role involves regular interaction with staff, members, donors, and the public, necessitating excellent interpersonal and communication skills. Although the position generally follows a standard work week, flexibility is required to accommodate events, meetings, and other activities that may occur outside of regular business hours, including evenings and weekends.</p></div></div></div></div>

Marketing and Communications Internship, Summer 2026

dormakaba

<div><p>Position Overview<br>
</p><p></p><p>dormakaba is seeking a <b>Multimedia Intern </b>based in Indianapolis, IN. The <b>Multimedia Intern </b>is responsible for both production and editing of videos and PowerPoints, ensuring on time and on budget delivery.
</p><p>Rising Talent Internship Program
</p><p>Looking to apply your skills to real-world business challenges alongside experienced professionals? dormakaba&rsquo;s Rising Talent Internship Program offers hands-on projects that make a real impact&mdash;from manufacturing and product design to customer engagement and innovation.
</p><p>Learn more about the program by watching this short video: https://www.youtube.com/watch?v=qD_8FLLdkOU<br>
</p><p></p><p>HIRING SALARY RANGE: Base Salary $ 19.00-$23.00 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) Please visit our career site for more information on benefits.
</p><p>Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.
</p><p>What you will do<br>
<br>
<br>
</p><ul><li>Act as the editor and/or graphics animation expert on assigned projects.
</li><li>Convert and organize video assets using established project folder structures and archiving protocols.
</li><li>Assist Studio Manager with video shoot recordings, including micing talent, lighting placement, and applying general video production principles.
</li><li>Support photo shoot production and execution (when applicable).
</li><li>Collaborate with Learning Leader Strategist to update and refresh PowerPoint training decks, ensuring adherence to current brand standards, logo placements, imagery, and design.
</li></ul><p>What we require<br>
<br>
<br>
</p><ul><li>Video production skills, including setting up video interviews, understanding lighting principles, and recording high-quality audio.
</li><li>Proficiency in PowerPoint for updating and refreshing existing presentation files.
</li><li>Experience using Adobe Premiere, After Effects, and Photoshop editing software.
</li><li>Strong interpersonal and communication skills for collaborating with diverse stakeholders.
</li>Ability to manage multiple projects while meeting deadlines and budget requirements.<br>
<li>
<br>
<br>
</li></ul><p>What we prefer<br>
<br>
<br>
</p><ul><li>Adobe Creative Cloud proficiency (Premiere Pro, Photoshop, After Effects, Audition, etc.).
</li><li>Pursuing or holding a degree in Media, Video Production, Film, Communications, or related field.
</li><li>Mirrorless or DSLR camera experience, preferably with Panasonic LUMIX cameras.
</li><li>Microsoft Office Suite proficiency (PowerPoint, Word, Teams, Excel).
</li>Livestream experience using platforms such as Zoom or Microsoft Teams.<br>
<li>
</li></ul><p></p><p>Who we are<br>
<br>
<br>
</p><p>We are at the heart of every place that matters. From automatic doors to cloud-based access management &ndash; as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who are setting industry standards every day.
</p><p>Work in a place where you matter &ndash; apply now!<br>
</p><p></p><p>#Li-IG1 #Li-Onsite</p></div>

Multimedia Intern

aFit Staffing

<p></p><div><div><div><div><div><p><b>Accounting Specialist / Bookkeeper</b><br>
</p></div></div><br>
<div><div><p>Greater Indianapolis, IN Residents Only<br>
</p></div></div><br>
<p></p><div><div><p>You want to work where you know you are a perfect fit. At aFit, a woman owned (WBE) company based in Indianapolis, we are devoted to being collaborative, honorable, and accountable. Our company provides project-based staffing for government and commercial organizations. To our prospective clients, aFit offers a talented workforce in a team-based environment to produce concrete and reliable outcomes. At aFit, we focus on building strong relationships and keeping the day-to-day flexible in an in-person or remote-enabled environment.</p>
<p>
aFit Staffing, Inc. is an equal opportunity employer.
</p><p>Please note, this full-time position is in Indianapolis, IN and we do not offer relocation assistance at this time.<br>
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Description of Duties:</b><br>
</p></div></div><br>
<div><div><p>The Accounting Specialist is responsible for managing the day-to-day accounting operations of the company using QuickBooks Online. This role functions as a full-charge bookkeeper and is responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and supporting month-end close activities. The ideal candidate is highly organized, detail-oriented, and experienced with QuickBooks Online and general accounting processes.<br>
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Required Skills:</b><br>
</p></div></div><br>
<div><div><ul><li>Maintain and manage the company&rsquo;s accounting records in QuickBooks Online.
</li><li>Perform full-cycle bookkeeping including accounts payable, accounts receivable, and general ledger maintenance.
</li><li>Record and reconcile daily financial transactions.
</li><li>Prepare and process invoices, payments, and deposits.
</li><li>Perform monthly bank and credit card reconciliations.
</li><li>Assist with payroll processing and related journal entries.
</li><li>Prepare and post journal entries as needed.
</li><li>Support monthly, quarterly, and year-end close processes.
</li><li>Generate financial reports including profit &amp; loss statements, balance sheets, and cash flow reports.
</li><li>Assist with budgeting and financial analysis as requested.
</li><li>Maintain organized documentation for audits and tax preparation.
</li><li>Work with external accountants or CPAs during tax preparation and financial reviews.
</li>Ensure compliance with company policies and standard accounting practices.<br>
<li>
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Desired Skills and Experience:</b><br>
</p></div></div><br>
<div><div><ul><li>3+ years of accounting or bookkeeping experience.
</li><li>Strong experience using QuickBooks Online required.
</li><li>Solid understanding of general accounting principles and financial reporting.
</li><li>Experience handling full-cycle bookkeeping responsibilities.
</li><li>Proficiency in Microsoft Excel and other Microsoft Office applications.
</li><li>Strong attention to detail and organizational skills.
</li><li>Ability to manage multiple priorities and meet deadlines.
</li><li>Strong communication and problem-solving skills.
</li><li>Able to perform more varied and difficult tasks.
</li><li>Able to work in a collaborative team environment to obtain the best results.
</li><li>Work as a topmost trusted partner with aFit and the client.
</li><li>Provide attention to details.
</li><li>Approaches challenges with a positive, consultative mindset
</li><li>Self-starter with the desire to achieve and work with integrity.
</li><li>Willingness to grow and change through ambiguity.
</li><li>Learning agility, or the ability to develop new skills.
</li>Open and receptive to feedback to continuously grow.<br>
<li>
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Working Schedule and Travel:</b><br>
</p></div></div><br>
<div><div><p>Onsite | Monday through Friday 8am &ndash; 5pm EST<br>
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Education:</b><br>
</p></div></div><br>
<div><div><p>Associate&rsquo;s degree or equivalent experience.</p></div></div></div></div></div><p></p>

Accounting Specialist / Bookkeeper - Onsite Indianapolis, IN

J.R. Helms & Associates, P.C.

<p>Indianapolis, IN | Full-Time | On-site</p><p><b>About the Role</b></p><p><b>J.R. Helms &amp; Associates, P.C.</b> is a full-service accounting, tax, and business consulting firm based in Indianapolis. We&rsquo;re hiring a <b>Staff Accountant / General Accountant</b> who wants meaningful client work, professional growth, and a clear development path.</p><p>This role is ideal for someone with hands-on accounting and bookkeeping experience who is ready to take ownership of general ledger responsibilities while continuing to grow in a supportive, collaborative public accounting environment.</p><p><i>This role requires sound judgment, curiosity, and the ability to think through issues&mdash;not just follow a checklist.</i></p><p><b>What You&rsquo;ll Do</b></p><ul><li>Prepare and post <b>journal entries</b></li><li>Reconcile and maintain <b>general ledger accounts</b></li><li>Support <b>month-end and year-end close</b></li><li>Prepare <b>financial statements</b> and supporting schedulesResearch and resolve <b>account discrepancies</b></li><li>Assist with <b>operational and financial audit fieldwork</b></li><li>Perform <b>data entry and financial analysis</b></li><li>Support <b>income tax preparation</b> for individual, business, and non-profit clients (as assigned)</li><li>Communicate clearly with clients and internal team members</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Experience with <b>QuickBooks</b> and general ledger accounting</li><li>Strong attention to detail and accuracy</li><li>Ability to analyze issues and problem-solve independently</li><li>Clear, professional communication skills</li><li>Comfort working with multiple clients or entities</li><li>Public accounting or small-business accounting experience preferred</li></ul><p><b>Why Join J.R. Helms &amp; Associates</b></p><ul><li><b>SIMPLE IRA with 3% company match</b></li><li>Paid <b>vacation, sick, and holiday time</b></li><li>Paid <b>continuing education</b>, CPA exam support, and professional memberships</li><li>Exposure to a wide range of industries and clients</li><li>Opportunity to grow into <b>senior and leadership roles</b></li></ul><p><b>Compensation:</b></p><p>Competitive salary range of <b>$44,500&ndash;$81,000</b>, based on experience, with opportunities for growth, professional development, and performance-based increases.</p><p><b>Who This Role Is NOT For</b></p><p>This role may <b>not</b> be a good fit if:</p><ul><li>You&rsquo;re looking for a <b>fully remote</b> position</li><li>Your experience is limited to <b>AP/AR, payroll-only, or data-entry-only</b> work</li><li>You prefer highly <b>repetitive, behind-the-scenes tasks</b> with little client interaction</li><li>You&rsquo;re seeking a <b>senior leadership or management-level</b> role at this time</li></ul><p><b>How to Apply</b></p><p>Apply through our website or submit your application via email at Careers@helmscpa.com. We&rsquo;re excited to meet accounting professionals who want to grow with us.</p><p>Pay: $44,000.00 - $81,000.00 per year</p><p>Benefits:</p><ul><li>On-the-job training</li><li>Paid time off</li><li>Professional development assistance</li></ul><p>Experience:</p><ul><li>Bookkeeping: 2 years (Required)</li><li>General ledger reconciliation: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Indianapolis, IN 46268 (Required)</li></ul><p>Work Location: In person</p>

General Accountant (Staff Accountant / Bookkeeper)

Recognition Services

<p><b>Job Description</b></p><p><b>COMPANY OVERVIEW:</b></p><p>EMT (Emblem Marketing Team) is a privately-owned supplier/manufacturer of custom advertising &amp; promotional products. We&rsquo;re growing and we&rsquo;re looking for talented individuals to join our team.</p><p>In addition to competitive compensation, a positive small business environment, and a great opportunity for growth, this position offers:</p><ul><li>Competitive hourly rate</li><li>Paid holidays</li><li>Monday - Friday daytime hours (12:30pm - 5:30pm)</li><li>Paid training and a positive work environment</li></ul><p><b>JOB SUMMARY:</b> Accounting Assistant</p><p>The Accounting Assistant will be working alongside the Accounting Manager to assist with billing of orders, freight billing, and other related responsibilities.</p><p>The ideal candidate will be highly organized, possess strong attention to detail, and have demonstrated experience with a variety of general bookkeeping functions.</p><p><b>ESSENTIAL FUNCTIONS:</b></p><ul><li>Daily billing on all shipped orders</li><li>Process customer invoices in a timely manner</li><li>Assist with credit card processing</li><li>Other responsibilities as assigned</li></ul><p><b>POSITION REQUIREMENTS:</b></p><ul><li>Three (3) years&rsquo; experience in accounting, bookkeeping, or related field</li><li>Proficiency with Microsoft Excel, Accounting software, and MS Outlook</li><li>Ability to prioritize projects &amp; manage time effectively to meet deadlines</li><li>A team-player with a positive attitude</li></ul><p>Job Type: Part-time</p><p>Pay: $20.00 - $21.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Schedule:</p><ul><li>Day shift</li><li>Monday to Friday</li><li>No weekends</li></ul><p>Work Location: In person</p>

Accounting Assistant

Bose McKinney & Evans LLP

<div><div><div>The Client Intake Coordinator manages the client intake process and ensures all new clients and matters are set up according to the New File Intake policy. In addition, this position is responsible for various accounting administrative tasks. This position is not remote and is full time.
</div></div><p></p><div><div><b>Client Intake Coordinator Responsibilities</b></div></div><ul><li><div>
Ensure new client and/or matter information was properly entered in the accounting software, Aderant Expert. Often involves follow up with Client Intake Specialist, administrative assistants, and attorneys.</div></li><li><div>
Follow-up on pending client matters and gather required documentation until the matters are opened or determined as closed.
</div></li><li><div>Prepare and mail welcome letters to new clients.</div></li><li><div>
Assist in the development of file opening paperless workflow and improving the file intake process.</div></li><li><div>
Backup to Client Intake Specialist, conducting database search requests for conflicts of interest and entering new client matter forms.</div></li></ul><div><div><b>
Accounting Administrative Responsibilities</b></div></div><ul><li><div>
Sort daily mail and then prepare checks for deposit using VersaPay.</div></li><li><div>
Prepare daily check trust account deposit.</div></li><li><div>
Scan client address changes in FileSite.</div></li><li><div>
Assist with annual rate increase process.</div></li><li><div>
Draft various letters for the Accounting team such as: refunds sent to clients, requesting someone to sign a check before it can be deposited, or to verify employment.</div></li><li><div>
Responsible for mailing overnight packages for the Accounting team.</div></li><li><div>
Revise the firm&rsquo;s W9 and provide to vendors/customers upon request.</div></li><li><div>
Perform other assigned tasks and duties necessary to support the Accounting Department and CFO.</div></li></ul><div><div><b>
Qualifications/Requirements</b></div></div><ul><li><div>
At least 1 year of legal experience is preferred.</div></li><li><div>
Proficient with MS Office software, Word, Excel and Outlook. Knowledge of accounting software, Aderant Expert, a plus. Must be comfortable with new technology and software.</div></li><li><div>
Must generate high-quality work with exceptional attention to detail.</div></li><li><div>
Ability to compile and analyze data then furnish the information in report format, written correspondence, e-mail or verbally.</div></li><li><div>
This position requires managing multiple priorities in a fast-paced, deadline-driven work environment. Ability to work with frequent interruptions and adapt to changes in workflow.
</div></li><li><div>Ability to communicate with courtesy, with a customer service focus and excellent judgment in all interpersonal interactions. Maintains a professional appearance. Must demonstrate good judgment and discretion.</div></li><li><div>
Dependable team player who works collaboratively and cooperatively with others. Must be enthusiastic about training and developing staff along with helping balance heavy workloads.</div></li></ul><div><div>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</div></div></div><p></p>

Client Intake Coordinator and Accounting Admin

Explore 30+ Accounting intern in Indianapolis this March. Find roles across top companies and apply now to boost your career.