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accounting specialist bookkeeper onsite indianapolis

aFit Staffing

<p></p><div><div><div><div><div><p><b>Accounting Specialist / Bookkeeper</b><br>
</p></div></div><br>
<div><div><p>Greater Indianapolis, IN Residents Only<br>
</p></div></div><br>
<p></p><div><div><p>You want to work where you know you are a perfect fit. At aFit, a woman owned (WBE) company based in Indianapolis, we are devoted to being collaborative, honorable, and accountable. Our company provides project-based staffing for government and commercial organizations. To our prospective clients, aFit offers a talented workforce in a team-based environment to produce concrete and reliable outcomes. At aFit, we focus on building strong relationships and keeping the day-to-day flexible in an in-person or remote-enabled environment.</p>
<p>
aFit Staffing, Inc. is an equal opportunity employer.
</p><p>Please note, this full-time position is in Indianapolis, IN and we do not offer relocation assistance at this time.<br>
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Description of Duties:</b><br>
</p></div></div><br>
<div><div><p>The Accounting Specialist is responsible for managing the day-to-day accounting operations of the company using QuickBooks Online. This role functions as a full-charge bookkeeper and is responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and supporting month-end close activities. The ideal candidate is highly organized, detail-oriented, and experienced with QuickBooks Online and general accounting processes.<br>
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Required Skills:</b><br>
</p></div></div><br>
<div><div><ul><li>Maintain and manage the company&rsquo;s accounting records in QuickBooks Online.
</li><li>Perform full-cycle bookkeeping including accounts payable, accounts receivable, and general ledger maintenance.
</li><li>Record and reconcile daily financial transactions.
</li><li>Prepare and process invoices, payments, and deposits.
</li><li>Perform monthly bank and credit card reconciliations.
</li><li>Assist with payroll processing and related journal entries.
</li><li>Prepare and post journal entries as needed.
</li><li>Support monthly, quarterly, and year-end close processes.
</li><li>Generate financial reports including profit &amp; loss statements, balance sheets, and cash flow reports.
</li><li>Assist with budgeting and financial analysis as requested.
</li><li>Maintain organized documentation for audits and tax preparation.
</li><li>Work with external accountants or CPAs during tax preparation and financial reviews.
</li>Ensure compliance with company policies and standard accounting practices.<br>
<li>
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Desired Skills and Experience:</b><br>
</p></div></div><br>
<div><div><ul><li>3+ years of accounting or bookkeeping experience.
</li><li>Strong experience using QuickBooks Online required.
</li><li>Solid understanding of general accounting principles and financial reporting.
</li><li>Experience handling full-cycle bookkeeping responsibilities.
</li><li>Proficiency in Microsoft Excel and other Microsoft Office applications.
</li><li>Strong attention to detail and organizational skills.
</li><li>Ability to manage multiple priorities and meet deadlines.
</li><li>Strong communication and problem-solving skills.
</li><li>Able to perform more varied and difficult tasks.
</li><li>Able to work in a collaborative team environment to obtain the best results.
</li><li>Work as a topmost trusted partner with aFit and the client.
</li><li>Provide attention to details.
</li><li>Approaches challenges with a positive, consultative mindset
</li><li>Self-starter with the desire to achieve and work with integrity.
</li><li>Willingness to grow and change through ambiguity.
</li><li>Learning agility, or the ability to develop new skills.
</li>Open and receptive to feedback to continuously grow.<br>
<li>
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Working Schedule and Travel:</b><br>
</p></div></div><br>
<div><div><p>Onsite | Monday through Friday 8am &ndash; 5pm EST<br>
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Education:</b><br>
</p></div></div><br>
<div><div><p>Associate&rsquo;s degree or equivalent experience.</p></div></div></div></div></div><p></p>

Accounting Specialist / Bookkeeper - Onsite Indianapolis, IN

Infoorigin Inc

<ul><li><b>Job Title: </b>Medicaid Enrollment Specialist (Onsite)</li><li><b>Duration : </b>long-term contract</li><li><b>Location :</b> Indianapolis, IN</li><li><b>Interview : </b>In person only</li></ul><p><b>Summary:</b><br/>Responsible for enrolling IV-E eligible children in Medicaid within the Medicaid Enrollment Unit. Processes enrollment forms, updates case management systems, reports placement changes, and ensures accurate Medicaid coverage for wards.</p><p><b>Key Responsibilities:</b></p><ul><li>Review daily Medicaid Enrollment Reports for all 92 counties and assign correct Medicaid categories.</li><li>Complete enrollment updates in IEDSS and MaGIK systems.</li><li>Submit transmittal forms and report placement changes to DFR.</li><li>Request Medicaid cards for eligible wards.</li><li>Ensure proper coding (ward status, authorized representative, correct Medicaid category, and coverage timeframe).</li></ul><p><b>Required Qualifications:</b></p><ul><li>High School Diploma</li><li>1+ year experience in Medicaid enrollment or beneficiary services</li><li>1+ year experience handling HIPAA/confidential information</li><li>Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel</li><li>Ability to multitask, prioritize, meet deadlines, adapt to change, and maintain confidentiality</li></ul><p><b>Preferred Qualifications:</b></p><ul><li>Knowledge of Federal IV-E Foster Care, Adoption, and Medicaid programs</li><li>1+ year experience with IEDSS</li><li>Working knowledge of MaGIK and KidTraks</li></ul><p>Job Type: Contract</p><p>Pay: $20.00 - $22.00 per hour</p><p>Work Location: In person</p>

Medicaid Enrollment Specialist

Hyatt Place Indianapolis Airport

<div>
 <p>
  <strong>
   Company Description
  </strong>
 </p>
 <p>
 </p>
 <p>
  Hyatt Place Indianapolis Airport offers comfortable accommodations and convenient amenities, making it an ideal choice for travelers visiting Indiana. Known for its warm hospitality and modern facilities, the hotel provides guests with a home-away-from-home experience. Conveniently located near the Indianapolis International Airport, Hyatt Place is dedicated to delivering exceptional service to ensure every guest enjoys a relaxing and memorable stay.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Role Description
  </strong>
 </p>
 <p>
 </p>
 <p>
  This is a full-time, on-site Night Auditor role located in Indianapolis, IN. The Night Auditor will handle end-of-day accounting, perform receptionist duties, process guest reservations, and manage front desk inquiries during overnight hours. Responsibilities include reconciling daily financial transactions, maintaining accurate records, delivering outstanding customer service, and addressing guest needs promptly and professionally.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
 </p>
 <ul>
  <li>
   Proficiency in Receptionist Duties, including managing front desk operations and ensuring smooth check-in/check-out processes
  </li>
  <li>
   Experience with Reservations and managing booking systems
  </li>
  <li>
   Strong Communication and Customer Service skills to effectively address guest needs and inquiries
  </li>
  <li>
   Cash Handling experience and basic accounting knowledge are required
  </li>
  <li>
   Detail-oriented with the ability to multitask and manage time efficiently
  </li>
  <li>
   Ability to work night shifts and maintain a professional demeanor under limited supervision
  </li>
  <li>
   High school diploma or equivalent required; prior hotel or hospitality experience is a plus
  </li>
 </ul>
</div>


Night Auditor

J.R. Helms & Associates, P.C.

<p>Indianapolis, IN | Full-Time | On-site</p><p><b>About the Role</b></p><p><b>J.R. Helms &amp; Associates, P.C.</b> is a full-service accounting, tax, and business consulting firm based in Indianapolis. We&rsquo;re hiring a <b>Staff Accountant / General Accountant</b> who wants meaningful client work, professional growth, and a clear development path.</p><p>This role is ideal for someone with hands-on accounting and bookkeeping experience who is ready to take ownership of general ledger responsibilities while continuing to grow in a supportive, collaborative public accounting environment.</p><p><i>This role requires sound judgment, curiosity, and the ability to think through issues&mdash;not just follow a checklist.</i></p><p><b>What You&rsquo;ll Do</b></p><ul><li>Prepare and post <b>journal entries</b></li><li>Reconcile and maintain <b>general ledger accounts</b></li><li>Support <b>month-end and year-end close</b></li><li>Prepare <b>financial statements</b> and supporting schedulesResearch and resolve <b>account discrepancies</b></li><li>Assist with <b>operational and financial audit fieldwork</b></li><li>Perform <b>data entry and financial analysis</b></li><li>Support <b>income tax preparation</b> for individual, business, and non-profit clients (as assigned)</li><li>Communicate clearly with clients and internal team members</li></ul><p><b>What We&rsquo;re Looking For</b></p><ul><li>Experience with <b>QuickBooks</b> and general ledger accounting</li><li>Strong attention to detail and accuracy</li><li>Ability to analyze issues and problem-solve independently</li><li>Clear, professional communication skills</li><li>Comfort working with multiple clients or entities</li><li>Public accounting or small-business accounting experience preferred</li></ul><p><b>Why Join J.R. Helms &amp; Associates</b></p><ul><li><b>SIMPLE IRA with 3% company match</b></li><li>Paid <b>vacation, sick, and holiday time</b></li><li>Paid <b>continuing education</b>, CPA exam support, and professional memberships</li><li>Exposure to a wide range of industries and clients</li><li>Opportunity to grow into <b>senior and leadership roles</b></li></ul><p><b>Compensation:</b></p><p>Competitive salary range of <b>$44,500&ndash;$81,000</b>, based on experience, with opportunities for growth, professional development, and performance-based increases.</p><p><b>Who This Role Is NOT For</b></p><p>This role may <b>not</b> be a good fit if:</p><ul><li>You&rsquo;re looking for a <b>fully remote</b> position</li><li>Your experience is limited to <b>AP/AR, payroll-only, or data-entry-only</b> work</li><li>You prefer highly <b>repetitive, behind-the-scenes tasks</b> with little client interaction</li><li>You&rsquo;re seeking a <b>senior leadership or management-level</b> role at this time</li></ul><p><b>How to Apply</b></p><p>Apply through our website or submit your application via email at Careers@helmscpa.com. We&rsquo;re excited to meet accounting professionals who want to grow with us.</p><p>Pay: $44,000.00 - $81,000.00 per year</p><p>Benefits:</p><ul><li>On-the-job training</li><li>Paid time off</li><li>Professional development assistance</li></ul><p>Experience:</p><ul><li>Bookkeeping: 2 years (Required)</li><li>General ledger reconciliation: 2 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>Indianapolis, IN 46268 (Required)</li></ul><p>Work Location: In person</p>

General Accountant (Staff Accountant / Bookkeeper)

Apollo Technology Solutions LLC

<div><div><b>Job Title: Fiscal Admin Assistant</b><br>
<b>Location: Indianapolis, IN</b><br>
<b>Duration: 10+ Months</b><br>
<br>
**Onsite**<br>
**Working Hours: 8.00 am to 4:30 pm (37.5H/week)**<br>
<br>
<br>
<b>Job Description:</b><br>
To serve as a civilian employee of the client whose primary responsibility is to prepare and process travel requests and vouchers, advise Department employees on travel rules &amp; regulations, and process all utility payments for the Dept.<br>
<br>
Job Duties:
</div><ul><li>Process travel requests for approval. Process all travel vouchers for reimbursement.
</li><li>Serve as liaison between Department and IDOA Travel Section.
</li><li>Stay current on all travel rules and regulations.
</li><li>Advise Department employees on travel rules and regulations.
</li><li>Prepare daily deposit.
</li><li>Process all utility payments.
</li><li>Complete and tabulate travel vouchers.
</li><li>Enter travel into Encompass Financial system to reimburse Department personnel for travel.
</li><li>Review all in-state and out-of-state travel requests for accuracy.
</li><li>Process all registrations thru travel cards or Encompass Financial System.
</li><li>Process emergency travel.
</li><li>Process travel card monthly payment. Make direct payments to motels/hotels for training and lodging.
</li><li>Respond to inquiries from Department personnel regarding travel rules.
</li><li>Troubleshoot with IDOA Travel to resolve any travel-related issues.
</li><li>Assist Department employees in completing travel vouchers correctly.
</li><li>Process all utility payments.
</li><li>Book flights and hotels thru the travel agency website.
</li><li>Process checks thru the remote deposit system.
</li><li>Enter accurate accounting entries into the Encompass AR module.
</li><li>Perform other duties as required.
</li></ul><div><b>Job Qualifications:
</b></div><ul><li>Must be a high school graduate or equivalent G.E.D.
</li><li>Must be able to apply basic accounting and math skills.
</li><li>Knowledge of bookkeeping and auditing.
</li><li>Ability to acquire knowledge of Department functions and procedures.
</li><li>Ability to deal with and solve problems.
</li><li>Ability to calculate and accurately compile data.
</li><li>Ability to work with computerized word processing, spreadsheets, databases and software.
</li><li>Ability to operate and maintain office equipment to include copy machine, calculator, computers and transcribers.
</li><li>Ability to maintain confidentiality.
</li><li>Ability to work under pressure and successfully function in a stressful environment
</li><li>Ability to interpret and apply rules, regulations and guidelines.
</li><li>Must be able to access, input and retrieve information using a calculator and computer.
</li><li>Ability to communicate effectively, both verbally and in writing.
</li><li>Must be able to organize, file and retrieve information.
</li><li>Must be able to proofread documents with accuracy.
</li><li>Must be able to work with minimal supervision, prioritize work and meet deadlines</li>
</ul>
<div><br>
<b>Skills:</b></div>
<ul><li>High school diploma or GED.
</li><li>Prior experience working as an admin. processing travel reservations, processing payments, etc.
</li><li>Basic Accounting &amp; bookkeeping skills
</li><li>Strong attention to detail and accuracy
</li><li>Strong organizational and time management skills
</li><li>Prior working exp. with word processing, managing spreadsheets, databases and financial software.
</li><li>Good communication skills, both orally and in writing.</li></ul></div>

Fiscal Admin Assistant

Kimley-Horn

<div>Overview:
<div>
Kimley-Horn is looking for an Accounting Intern to join the Regional Accounting team in our Indianapolis office!</div><div></div><div><br>
This office-based internship for the Summer 2026 (May-August) is in our Indiapolis office at at 500 E. 96th Street, Suite 300, Indianapolis, IN 46240.</div>
Responsibilities:
<ul><li>Process vendor and sub-consultant invoices, releases, and check requests</li><li>
Review for accuracy, appropriate approvals, valid sales and use tax, and correct general ledger coding</li><li>
Review and approve expense reports to ensure compliance with company policies</li><li>
Follow up with employees regarding items such as unallowable expenses, missing receipts, or clarification on expenses</li><li>
Verifying payment information, vendor set-up</li></ul>
Qualifications:
<ul><li>In the process of completing an Associates, Bachelors, or Masters degree in Accounting or a relevant field</li><li>
Working knowledge and experience with Microsoft Office, including Excel and Outlook</li><li>
High degree of professionalism and strong people skills</li><li>
Effective communication skills</li><li>
Excellent team player</li><li>
Strong attention to detail</li><li>
Ability to multi-task and work effectively in a deadline driven environment</li></ul><div>
Hourly Intern Rate:</div><div>
$21.00/hr</div>
Why Kimley-Horn?:
<div>
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it&mdash; that&rsquo;s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn&rsquo;s placement on the Fortune &ldquo;100 Best Companies to Work&rdquo; list for 18 years!</div></div>

Accounting Intern

<p></p><div><div><div><div><div><p><b>Receptionist and Constituent Services Representative</b></p></div></div><br>
<p></p>
<div><div><p>Indianapolis, IN Residents Only<br>
</p></div></div><p></p><br>
<br>
<div><div><p>You want to work where you know you are a perfect fit. At aFit, a woman owned (WBE) company based in Indianapolis, we are devoted to being collaborative, honorable, and accountable. Our company provides project-based staffing for government and commercial organizations. To our prospective clients, aFit offers a talented workforce in a team-based environment to produce concrete and reliable outcomes. At aFit, we focus on building strong relationships and keeping the day-to-day flexible in an in-person or remote-enabled environment.</p>
<p>
aFit Staffing, Inc. is an equal opportunity employer.
</p><p>Please note, this full-time position is in Indianapolis, IN and we do not offer relocation assistance at this time.
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Description of Duties:</b><br>
</p></div></div><br>
<div><div><p>The Constituent Services Representative is responsible for communicating the actions of a key Indiana state figure in a customer focused environment.
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Key Responsibilities:</b><br>
</p></div></div><br>
<div><div><ul><li>Field, manage, and keep detailed records of all constituent communications.
</li><li>Check guests in for office visits.
</li><li>Communicate actions of a major IN state figure in a customer focused environment.
</li><li>Collaborate with the Outreach team to draft letters, certificates, and other official materials.
</li><li>Maintain a detailed understanding of current state and federal legislation and government agencies.
</li><li>Prepare briefing materials.
</li><li>Draft and proofread correspondence.
</li><li>Organize and maintain filing systems.
</li><li>Develop and update contact databases
</li><li>Research projects as assigned by Director.
</li><li>Other duties assigned.
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Desired Skills and Experience:</b><br>
</p></div></div><br>
<div><div><ul><li>Exceptional written and verbal communications.
</li><li>Responsible for having a broad understanding of current events.
</li><li>Detailed knowledge of local, state and federal government.
</li><li>Keep abreast of state and federal legislation that impacts constituents.
</li><li>Must be able to work effectively in a fast-paced environment, managing multiple tasks and priorities with accuracy and professionalism.
</li><li>Previous customer service experience strongly desired.
</li><li>Proven ability to handle confidential information and documentation with discretion, integrity, and adherence to office policies.
</li><li>Ability to learn new concepts quickly.
</li><li>Able to handle stressful situations.
</li><li>Able to work in a collaborative team environment to obtain the best results.
</li><li>Work as a topmost trusted partner with aFit and the client.
</li><li>Approaches challenges with a positive, consultative mindset
</li><li>Self-starter with the desire to achieve and work with integrity.
</li><li>Willingness to grow and change through ambiguity.
</li><li>Learning agility, or the ability to develop new skills.
</li><li>Open and receptive to feedback to continuously grow.
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Working Schedule:</b><br>
</p></div></div><br>
<div><div><p>Onsite 402 West Washington Street, Indianapolis, IN
</p><p>Monday &ndash; Friday 8am &ndash; 5pm EST
</p><p>Parking provided
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Education:</b><br>
</p></div></div><br>
<div><div><p>Bachelor&rsquo;s degree or equivalent experience.</p></div></div></div></div></div><p></p>

Reception and Administrative Assistant - Onsite Downtown Indy

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