office manager

accounting manager

vapi

<div>Position: Sr. Accountant / Accounting Manager (Individual Contributor)
Location: San Francisco, CA (Hybrid)
Vapi (/ˈVɑːpi/):<ul><li>
We&rsquo;re creating the shift to voice as humanity&rsquo;s default interface</li><li>
We&rsquo;re the most configurable platform for deploying voice agents</li><li>
We&rsquo;ve grown to over 700k developers in two years, adding 2,000+ every day</li><li>
Try talking to Vapi now!</li></ul>
Why We&rsquo;re Hiring This Role:<ul><li>
Until now, our accounting function has been handled by an external firm. As we scale, we're making the deliberate decision to bring that work in-house - and this is the first hire that makes it real.<ul><li>
This person won't be stepping into a fully built machine; they'll be the one building it.</li><li>
They'll take ownership of processes that have lived outside the company, get them running cleanly on our internal stack, and establish the foundation that our finance function grows on.</li><li>
It's a high-visibility role with direct impact on how the business operates day-to-day, and a real opportunity for the right person to shape something from the ground up.</li></ul></li></ul>
What You&rsquo;ll Do:<ul><li>
30 Day:<ul><li>
Own the end-to-end AP process, including invoice receipt, GL coding, approval routing, and payment execution</li><li>
Review and verify invoices for accuracy, proper authorization, and compliance with company policies</li><li>
Process payment runs (ACH, wire, check) and ensure accurate, on-time cash disbursements</li><li>
Perform three-way matching (PO, receipt, invoice) for purchase-order-backed transactions</li><li>
Ensure transactions are properly coded, receipts are collected, and expenses sync accurately into our ERP</li></ul></li><li>
60 Day:<ul><li>
Support month-end close by preparing AP accruals, reconciling the AP subledger to the general ledger, and clearing open items</li><li>
Manage vendor relationships, respond to payment inquiries, and resolve discrepancies in a timely manner</li><li>
Administer the corporate card program manage card issuance, spending limits, policy enforcement, and employee expense review</li><li>
Maintain vendor master data, including W-9 collection and annual 1099 preparation and filing</li></ul></li><li>
90 Day:<ul><li>
Assist in the billing and invoicing process, ensuring customer invoices are accurate and issued on time</li><li>
Collaborate with Sales and Account Management to resolve billing disputes and ensure proper revenue recognition alignment</li><li>
Support cash application activities, including posting customer payments and reconciling unapplied cash</li><li>
Monitor accounts receivable aging and assist with collections outreach as needed</li><li>
Maintain customer account records and assist in the setup of new customer billing profiles</li><li>
Partner with Revenue Operations to ensure quote-to-order-to-invoice workflows are functioning accurately across Salesforce, Stripe, Tabs, and Rillet</li></ul></li></ul>
Who You Are:
Required:<ul><li>
Bachelor's degree in Accounting, Finance, or a related field</li><li>
2&ndash;4 years of accounting experience with a strong focus on accounts payable</li><li>
Solid understanding of GAAP and general accounting principles</li><li>
Experience with cloud-based ERP or accounting platforms (Rillet experience a strong plus)</li><li>
Familiarity with corporate card and spend management tools</li><li>
High attention to detail and strong organizational skills</li><li>
Ability to manage competing priorities and meet deadlines in a fast-paced environment</li><li>
Clear written and verbal communication skills</li></ul>
Preferred:<ul><li>
CPA candidate or actively pursuing CPA licensure</li><li>
Experience supporting quote-to-cash or order-to-cash processes</li><li>
Experience with Salesforce (CRM) and billing</li></ul>
Why Vapi:<ul><li>
Generational impact: Build the human interface for every business</li><li>
Ownership culture: 70% of the company are previous founders</li><li>
Kind team: The founders, Jordan and Nikhil, are Canadians</li><li>
Tier-1 Investors: YC, KP seed, Bessemer Series A</li></ul>
What We Offer:<ul><li>
Real stake: We offer a competitive salary and excellent equity ownership</li><li>
Comprehensive health coverage: medical, dental, and vision plans</li><li>
Team love: We love hanging out, and we do quarterly off-sites</li><li>
Unlimited PTO, with a culture that encourages ~20 days off per year</li><li>
More: catered meals, transportation, gym, and a $10k annual L&amp;D budget</li></ul>
Even if your background doesn't check every box, we'd love to hear from you. Great candidates often bring strengths we didn't know to ask for.
Salary Range is $140,000 to $180,000 per year plus equity and benefits.</div>

Accounting Manager

Transforming Age

<div>Location:
1
AlmaVia of San Francisco
1
1 Thomas More Way
11
San Francisco CA 94132
1
The salary for this role is between $95,000 -$100,000 DOE . We offer great benefits including Medical, Vision, Dental, 401(k) with matching, generous PTO, and much, much more!! Apply today!
Do you thrive in an environment where meaningful work happens every day? Do you want to make a difference in the lives of older adults? AlmaVia of San Francisco i s a picturesque, pet-friendly assisted living and memory care community nestled near Lake Merced. As part of Transforming Age and Elder Care Alliance , we focus on providing the best services and support to our residents as well as our team.
Our Culture of Excellence is built on a foundation of respect, integrity, and a commitment to the well-being of both our residents and our team members. We foster a collaborative and supportive environment where innovation and compassion drive everything we do.
We have an incredible opening for an Business Office Manager to help provide administrative support to our community. This is a fantastic opportunity if you enjoy a variety of responsibilities, and desire to advance your career in a growing industry with the best clients and team members!
Our Business Office Manager:
<ul><li>Partners with department directors to process timely and accurate HRIS entries including hires, terminations, status changes, and payroll/timesheet approvals.
</li><li>Serves as the primary HR resource at the community, collaborating with the Support Center to ensure consistency and compliance with organizational policies and procedures.
</li><li>Ensures employee file compliance with applicable federal, state, and local employment laws (e.g., Title 22, Wage Order 5, OSHA, FEHA, FMLA/CFRA).
</li><li>Manages the administration of employee benefits, including new enrollments, terminations, life events, and open enrollment, ensuring legal compliance.
</li><li>Monitors, tracks, and manages the leave of absence (LOA) process, including accommodations and job modifications.
</li><li>Coaches and guides managers on employee relations matters, escalating issues to HR leadership when necessary.
</li><li>Leads onboarding and pre-onboarding processes to ensure a seamless new hire experience, including background checks, clearances, system access, and training participation.
</li><li>Partners with the Support Center to track and deliver mandatory training to ensure organizational and regulatory compliance.
</li><li>Manages employee engagement efforts, including the community rewards and recognition program.
</li><li>Collaborates with department leaders to improve retention and reduce turnover by fostering a positive team member experience.
</li><li>Partners with the Executive Director on safety and risk management programs aligned with corporate and regulatory requirements.
</li><li>Maintain OSHA logs and related documentation to ensure timely updates and compliance with Cal/OSHA and Workers&rsquo; Compensation laws.
</li><li>Provide comprehensive administrative and project support to the Executive Director and Department Heads.
</li><li>Support front desk operations by coordinating closely with Administrative Staff to ensure seamless coverage and service.
</li><li>Lead and manage the Front Desk/Receptionist team, ensuring excellent customer service and efficient daily operations.
</li><li>Promotes the Mission, Vision and Values of Transforming Age in all areas of responsibility, and demonstrate commitment to Culture of Excellence and strategic goals
</li><li>Performs other duties as assigned
</li></ul>What you need to succeed:
<ul><li>Associate degree in accounting, business, finance, or human resources or the equivalent combination of education and experience. (Bachelor&rsquo;s preferred).
</li><li>Two to five years of experience in accounts receivable, payroll, and human resources.
</li><li>Minimum 1 year experience supervising at least one employee.
</li><li>The ability to speak, read and comprehend the English language.
</li><li>Experience with employee/customer relations, financial reports, bank reconciliations, and full cycle accounting.
</li><li>High level of proficiency with Microsoft Office Suite products (required - Outlook, Excel, Word).
</li><li>Ability to prioritize work and to prepare accurate and timely reports to meet required deadlines.
</li><li>Working knowledge of California labor laws, leave management (FMLA/CFRA/PDL), and Title 22 regulations.
</li><li>Current driver&rsquo;s license preferred.</li></ul></div>

AlmaVia of San Francisco - Business Office Manager

NextAxiom Technology, Inc

Job Summary We are seeking a highly skilled Freelance Bookkeeper with extensive experience in enterprise software to join our dynamic team. This role offers the flexibility of remote work while providing vital bookkeeping support for diverse organizations, including non-profits and corporations. The ideal candidate will be passionate about maintaining accurate financial records, ensuring compliance with GAAP (Generally Accepted Accounting Principles), and leveraging advanced accounting software to streamline processes. Your expertise will help organizations stay financially organized, compliant, and prepared for growth. This position is perfect for a motivated professional eager to apply their technical accounting skills in a flexible, project-based environment. Ideal for someone experienced in software accounting and comfortable working independently.Responsibilities<ul><li>Manage and perform general ledger accounting, including journal entries, account analysis, and account reconciliation to ensure accurate financial data.</li><li>Conduct bank reconciliations and balance sheet reconciliations regularly to verify account accuracy.</li><li>Maintain accounts payable and accounts receivable processes, ensuring timely payments and collections.</li><li>Prepare detailed financial reports, including financial statements, budgets, and tax-related documentation.</li><li>Utilize enterprise software such as QuickBooks, Xero, Sage, Quicken, and other financial tools to record transactions and generate reports.</li><li>Perform payroll processing with ADP TotalSource and related tax filings in compliance with governmental regulations.</li><li>Assist with governmental accounting requirements and ensure adherence to GAAP standards across all financial activities.</li><li>Paying and filling quarterly sales taxes in multiple states in US and Canada</li></ul>Qualifications<ul><li>Proven experience as a bookkeeper for an enterprise software company</li><li>Revenue recognition (SaaS / licensing / maintenance models)</li><li>Accrual accounting and deferred revenue</li><li>Hands-on experience with QuickBooks Desktop (required)</li><li>Strong attention to detail and organizational skills</li><li>Ability to work independently and meet deadlines</li><li>Based in the San Francisco Bay Area</li><li>Experience with governmental accounting standards and tax preparation is a plus.</li></ul>Pay: $50.00 - $80.00 per hourWork Location: Remote

Freelance Bookkeeper (Enterprise Software Experience Required)

Ｃollective

<div>About Collective:
Collective is on a mission to redefine the way businesses-of-one work. Our technology and team of trusted advisors help members achieve financial independence by taking care of everything from business incorporation to accounting, bookkeeping, tax services, and access to a thriving community, all in one integrated platform. We believe in empowering self-employed people to enjoy the same tax savings that big companies get, so they can focus on their passion, not paperwork.
Featured in Forbes, Business Insider, Yahoo, Bloomberg, Financial Times, TechCrunch, and more. We are backed by General Catalyst, Sound Ventures (Ashton Kutcher and Guy Oseary), QED Investors, Google&rsquo;s Gradient Ventures, Expa, and other investors who have financed iconic companies like YouTube, Substack, Twitch, Box, Hims, Instacart, and Lyft.
About the role:
We&rsquo;re looking for a metrics-driven Sales Manager/Senior Manager who can lead a high-performing team across a fast-paced, high-velocity sales cycle. This role is best suited for people who are passionate about helping small businesses grow, have a track record of sales excellence and are committed to building trusting relationships with our members.
What you'll do:
<ul><li>Lead from the front by co-selling with your reps (we don&rsquo;t hide behind Gong).</li><li>
Coach and develop a high-performing sales team with clear expectations and consistent development.</li><li>
Inspire your team to go above and beyond for our members and for themselves.</li><li>
Own team pipeline management and ensure accurate forecasting.</li><li>
Partner with Marketing on outbound strategy and top-of-funnel growth.</li><li>
Improve sales processes and playbooks to support a high-velocity motion using AI.</li><li>
Maintain strong reporting hygiene and support reporting needs.</li></ul>
What you'll bring:<ul><li>
8+ years in sales with 4+ years direct management experience with high-velocity teams.</li><li>
Strong followership and references - your reps will sing your praises when asked.</li><li>
A record of exceeding targets as both an IC and a manager.</li><li>
An &ldquo;always learning&rdquo; mentality.</li><li>
Experience using AI tools to enhance sales efficiency.</li><li>
Clear and confident communication skills.</li><li>
Passion for supporting small business owners is a huge plus.</li></ul>
What we offer:<ul><li>
Remote-Friendly Environment: Flexibility to work from home while staying connected to the team. Please note that we're open to remote candidates within the U.S. for this role, but Bay Area-based employees follow a hybrid schedule.</li><li>
Health &amp; Wellness: $200 quarterly reimbursement to support your well-being.</li><li>
Fresh Lunch: Provided on in-office days for those in a hybrid schedule.</li><li>
Commuter Support: $150 monthly reimbursement for transit expenses for those in a hybrid schedule.</li><li>
Health &amp; Wellness: $200 quarterly reimbursement to support your well-being.</li><li>
Time Off: Flexible PTO plus 14 company holidays.</li><li>
Comprehensive Coverage: 100% medical, dental, and vision for employees; 75% coverage for dependents.</li><li>
Parental Leave: 16 weeks fully paid.</li><li>
Retirement &amp; Ownership: 401k plan plus an equity package.</li><li>
Team Connection: Quarterly virtual events and an annual in-person summit.</li></ul>
#LI-Remote
Compensation Range: $140K - $185K</div>

Sales Manager/Senior Manager

Your Part-Time Controller, LLC

<div>Overview:
<div>
AWARD-WINNING Accounting Firm&mdash;You should work here! #LI-Hybrid</div><div>
Controller for Nonprofit Organizations</div><div></div><div> 
YPTC&rsquo;s Bay Area market includes the following counties: Sacramento, San Francisco, Contra Costa, Marin, San Mateo, Santa Clara, and Alameda.</div><div></div><div> 
Your Part-Time Controller, LLC, (YPTC) is a national leader in providing outsourced accounting services to nonprofit organizations. Currently we are among the fastest growing accounting firms in the US, and we are seeking to add a talented Controller to join our team. Your Part-Time Controller, LLC has been nationally recognized as THE Best Place to Work by Accounting Today for 2025 and recently received an inaugural Best Places to Work for Women award from Best Companies Group! Year after year, YPTC consistently ranks amongst the top workplaces across the nation both regionally and nationally.</div><div></div><div> 
We offer a hybrid work environment, a flexible work schedule, an excellent benefits program, generous employer medical contributions, professional education opportunities, competitive compensation, a standard full-time 35-hour work week, and a people-focused culture with genuine support inside and outside of work. BE A CONTROLLER WITH A PURPOSE! Accounting skills, paired with a passion for helping nonprofit organizations, make for consistent, positive, client relationships. Additionally, the commitment that our leadership has shown through the pandemic and beyond has resulted in unprecedented growth and Best Place to Work awards.</div><div> 
</div><div>We are looking for a dedicated, personable, hands-on Controller seeking a dynamic opportunity to guide our clients and provide transformative accounting services. Successful candidates must be comfortable working with multiple clients both virtually and on-site. The Controller will interact with clients, their staff, Board of Directors, and Finance Committees on a regular basis.</div>
Responsibilities:
<div>
Serve as the outsourced Controller/CFO for multiple non-profit clients. Your responsibilities would include:</div><ul><li>
Transforming nonprofit client financial departments to help them meet their mission!</li><li>
Financial reporting for management and Board decision making and presentations</li><li>
Recommending and implementing improvements to accounting, operations, internal controls, and compliance policies and procedures, supporting client strategy and best practices</li><li>
Transactional activities including accounts payable, accounts receivable (revenue recognition and billing), and payroll, general accounting, reconciliations, month-end close, and maintaining workpapers</li><li>
Analysis and data visualization, budgeting and forecasting</li><li>
Grant management, allocations, and funder reporting</li><li>
Prepare for and manage annual audit
</li><li>Client and staff training opportunities</li></ul>
Qualifications:
<ul><li>Passionate about working in or supporting non-profit organizations</li><li>
Bachelor&rsquo;s Degree required, preferably in Accounting or Finance</li><li>
5-7 plus years accounting experience</li><li>
Experience working in a remote environment preferred</li><li>
Ability to manage and lead multiple clients, work independently, and be responsive on a timely basis
</li><li>Demonstrated strong Microsoft Excel skills</li><li>
Experience with multiple GL packages, especially QuickBooks, and electronic bill pay systems</li><li>
Non-profit accounting, public accounting experience, and/or consulting experience is a plus but not required
</li><li>CPA certification is a plus</li><li>
Bilingual-English/Spanish a plus</li><li>
Our part-time employees are expected to work during normal business hours to best serve our clients</li><li>
Customized cover letter explaining interest and qualifications for this role is required</li></ul><div></div> 
YPTC Offers<ul><li>
A Best Place to Work! We are nationally recognized by both Inc. Magazine and Accounting Today
</li><li>Work with a mission-driven purpose serving nonprofit organizations
</li><li>A culture of support, enabling our staff to succeed
</li><li>Growth! We are among the fastest growing accounting firms in the US, with unlimited opportunities for professional growth
</li><li>Competitive compensation
</li><li>Work-life balance, full and part-time positions available
</li><li>Standard 35-hour full-time work week, with eligibility for paid overtime for non-exempt employees</li><li>
For full-time positions, we offer:
</li><li><ul><li>4 WEEKS PAID TIME OFF, generally consisting of 100 hours paid vacation to start with eligibility for additional vacation based on tenure and a minimum 40 hours sick time, subject to applicable state law</li><li>
9 paid holidays
</li><li>Full benefits package including medical, dental, vision, life insurance and supplementary benefit options</li><li>
Very generous employer contributions to medical insurance premiums</li></ul></li><li>
For part-time positions, we offer:</li><li><ul><li>
Pro-rated vacation and sick time based on hours worked</li><li>
Eligibility for supplementary benefit options</li></ul></li><li>
401(k) Retirement Plan with Employer Match
</li><li>Ample professional development opportunities and reimbursement
</li><li>Company provided laptop and technology stipend
</li><li>Hybrid work environment
</li></ul><div>Starting annual base salary is $100,000 to $135,000 based on a 35-hour work week for this non-exempt position. Total compensation may increase with overtime pay and eligibility for various bonuses. A professional development reimbursement and technology stipend are also provided on an annual basis. Please note that the base salary offered may vary depending on relevant factors as determined by Your Part-Time Controller, LLC, which may include, but is not limited to, education, skill, experience, licensure and certifications, internal salary ranges, geographical location, and other business needs.</div> 
Applicants in need of special assistance or accommodation during the interview process or in accessing our website may contact us by sending an email to careers@yptc.com. In your email, please include your name and preferred method of contact, and we will respond as soon as possible. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Controller - Bay Area, CA - Full-Time or Part-Time

Salkhi Petroleum

Job descriptionThis position requires travel to all stations in the company (all Bay Area, Sacramento, Central Coast)Internal Process Auditor/TrainerThe Internal Process Auditor/Trainer is a member of the operations staff above the C-Store level.Company Description: Salkhi Petroleum, is one of the fastest growing fuel distribution and convenience store companies in the Bay Area. Our business includes the sale and supply of gasoline products as well as convenience stores at the sites. We deal with several gasoline brands such as Chevron, Valero, and 76. We set a high standard in quality among other competitors that has allowed for the company to expand while maintaining and developing these standards.Responsibilities include:- Visit stores on a monthly basis or as needed to audit store processes based on direction from operations and accounting- Review cameras and provide footage for investigations- Provide training to store managers based on findings of audit- Report findings to Regional Manager/CFO- Provide feedback on process improvements to accommodate seamless financial and operational excellence- Provide new employee training for SMs, TMs, and as needed for cashiers- Provides station level IT support to operations as issues arise - May provide additional operational support based on workloadJob Requirements:- Clear communication skills with the ability to accomplish tasks in a timely manner as well as communicate needed store level improvements- Must have a vehicle, insurance, and a valid California driver's license- Computer Skills working with Windows programs. Previous C Store back-office and Point-Of-Sale software experience favored but not required- Previous Auditing and Training preferred Job Type: Full-timePay: $70,000.00 - $90,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: On the road

Internal Auditor

TEEMA Group

<div>Role Summary
The Accounts Payable Specialist I plays an essential role in supporting a high-performing Accounting team. This position helps ensure that financial transactions are accurately recorded, processed in a timely manner, and handled with strong internal controls. With a focus on precision, collaboration, and continuous improvement, this role contributes to the smooth daily operations of the accounting function while supporting a mission-driven environment dedicated to high standards and outstanding service.
 Duties<ul><li>
Manage and maintain the Accounts Payable inbox, responding to inquiries and seeking support when appropriate.</li><li>
Address vendor questions and assist with researching and resolving discrepancies.</li><li>
Collaborate with fellow Accounts Payable Specialists to support account reconciliations by identifying or reviewing posted A/P transactions.</li><li>
Review and distribute invoices by entity and department in alignment with established guidelines.</li><li>
Assist with weekly check runs, including matching checks to invoices and preparing check stock for printing.</li><li>
Identify and communicate opportunities for process and policy improvements.</li><li>
Perform administrative tasks and ad hoc projects as assigned.</li><li>
Complete daily filing of checks and invoices, as applicable.</li><li>
Support vendor account reconciliation efforts.</li><li>
Utilize accounting software and systems to manage A/P transactions as part of future process enhancements.</li><li>
Demonstrate and promote a strong commitment to core values, including compassion, excellence, resourcefulness, inclusivity, and exceptional service.</li><li>
Uphold service principles, including greeting, respecting, enhancing experience, assisting, and expressing gratitude in all interactions.</li><li>
Other duties as assigned.</li></ul>
 Required Qualifications<ul><li>
Associate Degree in Accounting or Business Administration, or</li><li>
Specialized Accounting Certificate, or</li><li>
One additional year of directly related experience in lieu of the degree or certificate.</li><li>
Minimum of 3 years of Accounts Payable experience.</li></ul>
Knowledge, Skills, and Abilities<ul><li>
Strong communication and interpersonal abilities.</li><li>
Fundamental knowledge of processing vendor invoices for payment.</li><li>
Ability to analyze issues, demonstrate resourcefulness, and resolve problems promptly.</li><li>
Ability to respond courteously and professionally to inquiries or concerns from vendors or internal departments.</li><li>
Excellent data entry accuracy and speed.</li><li>
Availability to work occasional evenings and weekends.</li></ul>
 Desired Qualifications<ul><li>
Familiarity with modern accounting software and systems.</li><li>
Interest in process improvement and operational efficiency.</li><li>
Enthusiasm for contributing to a collaborative, service-focused team.</li></ul>
 Location &amp; Work Type<ul><li>
Professional office environment.</li><li>
A hybrid schedule may be available after 3 months, typically involving 2&ndash;3 days on-site and 2&ndash;3 days remote per week.</li></ul>
#Workwolf</div>

Accounts Payable Healthcare

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