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executive administrative assistant Jobs in San Francisco

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ClearView Healthcare Partners

<div>
 ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.
 
 
 
 Role Overview
 
 
 
 ClearView Healthcare Partners is seeking an Office Manager (OM) for our San Francisco office to ensure a comfortable and efficient working environment. This role includes vendor management, administrative support for various team members, meeting and event logistics, leading office moves or expansions and supporting core internal functions. Our administrative team is critical to their local office and operates as a global team, embodying the company values and contributing to the office environment. Employees are encouraged to join internal initiatives to drive company culture, engage with colleagues, and gain new skills and experiences. This role will report directly to the Chief Operating Officer with dotted line reporting to the Local Office Lead.
 
 
 
 General office management responsibilities
 
 
 
 Office Managers are responsible for ensuring that the office runs smoothly, is welcoming, and coordinated with all stakeholders.
 
 
 <ul>
 <li>
 Serve as a lead in the office and collaborate with local office leadership to ensure a positive experience for employees (e.g., getting to know local employees, walking around proactively to identify opportunities to ensure safety and positive experience, sharing observations with HR and the Local Office Lead, etc)
 </li>
 <li>
 Support the Local Office Lead with general administrative tasks
 </li>
 <li>
 Communicate relevant office updates and changes to the broader organization
 </li>
 <li>
 Suggest office improvements for approval by leadership team (e.g. snack /beverage vendors, etc.)
 </li>
 <li>
 Ensure admins or receptionists keep all office and kitchen supplies stocked
 </li>
 <li>
 Run office programs (e.g. company-wide meetings, ergonomic supplies, etc.)
 </li>
 <li>
 Act as liaison to external vendors (e.g., building management/maintenance, office supplies, services, etc.)
 </li>
 <li>
 Responsible for creating a welcoming environment for all; includes ensuring the setup of new hire desks, office access, etc.
 </li>
 <li>
 Maintain updated office seating chart and understand forward-looking space planning
 </li>
 <li>
 Coordinate meetings as needed &ndash; compile /distribute the agenda; take and distribute minutes; hold time on calendars / Reserve and set up space for catered events &amp; order lunch or coordinate with food vendor
 </li>
 <li>
 Partner with other corporate departments on initiatives that affect the local office (e.g., with IT on support for desks and call rooms; with HR on predicting headcount; with compliance on business continuity planning, etc.)
 </li>
 <li>
 Have visibility into all events in the office and ensure the calendar of programming is appropriate
 </li>
 <li>
 Manage the budget for the office; coordinate with the finance department annually on the budget process
 
 
 </li>
 </ul>
 
 Dedicated administrative support for aligned leadership and extended leadership team members
 
 
 
 The OM will also have a specific set of aligned leadership and extended leadership team members that they will provide support to at an Executive Assistant level.
 
 
 <ul>
 <li>
 Manage travel (includes aligned project team if managing client-based travel)
 </li>
 <li>
 Manage and submit expenses in a timely manner
 </li>
 <li>
 Support statement of work (SOW) tracking inclusive of ensuring full execution on behalf of our client
 </li>
 <li>
 Ensure accurate calendar and scheduling support (internal and external as needed)
 </li>
 <li>
 Provide other support as needed
 
 
 </li>
 </ul>
 
 Leadership within the Global Support Team
 
 
 
 All OMs are expected to work as a global management team to ensure that the Global Support Team is operating as a coordinated unit, achieving goals, and providing superior support to the organization. OMs will split the following responsibilities:
 
 
 <ul>
 <li>
 Lead, manage, and coach administrative assistant(s) and/or receptionist(s)
 </li>
 <li>
 Invest in support team specific cross-office initiatives such as support team training programs, etc.
 </li>
 <li>
 Ensure there is an appropriate amount of coverage for all leadership and all initiatives via team capacity planning
 </li>
 <li>
 &ldquo;Listen to clients&rdquo; proactively and recommend changes/additions to the service model to continually improve and evolve service of the team
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required
 
 
 
 <ul>
 <li>
 3-5 years of experience in an office manager or equivalent role
 </li>
 <li>
 5-7 years of experience supporting leadership of an organization
 </li>
 <li>
 Experience coaching and managing others
 </li>
 <li>
 Strong written and oral communication skills
 </li>
 <li>
 Ability to adapt, multi-task, and prioritize effectively
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint)
 </li>
 <li>
 Quick learner with new technology tools (e.g., SharePoint, SAP Concur, Salesforce)
 </li>
 <li>
 Attention to detail
 </li>
 <li>
 Ability to lift 50 pounds
 </li>
 <li>
 Willingness to work in our San Francisco office at least 50% (2-3 days per week)
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 Willingness to take on various tasks
 </li>
 <li>
 Strong interpersonal skills and desire to build relationships
 
 
 </li>
 </ul>
 The base salary range for this position is between $90,000 and $120,000.
 
 
 In addition to the base salary, you will be eligible for an annual discretionary performance bonus, and a comprehensive benefits package.
 
 
 
 What We Value
 
 
 
 We recognize that not every candidate will meet every qualification listed. If you&rsquo;re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.
 
 
 
 Equal Opportunity Employer
 
 
 
 ClearView Healthcare Partners ("CV") is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.
</div>

Office Manager

Levelpath

<div>
 
 About You
 
 
 
 You&rsquo;re a problem-solver who dives deep, learns fast, and applies knowledge to drive progress. Big challenges inspire you - you map the path and own the results. You love helping others, thrive in smart teams, and find motivation in shared milestones. You value fast iteration and real feedback from both your team and from customers. You're an early riser, and ready for your next adventure.
 
 
 
 About Us
 
 
 
 Levelpath is the modern AI procurement platform for global enterprises. Since our founding in 2022, we have been on a mission to make procurement delightful. Uniquely intuitive, Levelpath makes procurement more nimble in days and unlocks savings in weeks, while delivering clarity, control and intelligence for all stakeholders. Levelpath provides a complete view of spend for procurement, finance, legal and IT - from intake and sourcing to contracting and payment. Built in AI delivers contextually relevant and genuinely helpful answers, uncovering valuable opportunities and dramatically increasing efficiency. Global brands trust Levelpath&rsquo;s deep procurement expertise to transform their business outcomes and drive value from their supplier relationships.
 
 
 
 Pathfinders Wanted - Join Us!
 
 
 
 As our Office Manager, you will shape the heartbeat of our workplace. This role is critical to creating a welcoming, organized, and high-functioning office that supports our growing team. As we continue to scale, we need someone who can own day-to-day office operations while elevating the employee experience in meaningful, thoughtful ways.
 
 
 In a typical week, you might coordinate with building management, plan an in-office team event, troubleshoot a facilities issue, support onboarding logistics for a new hire, and partner with People Ops on an employee experience initiative. You&rsquo;ll have real ownership and autonomy, with the opportunity to continuously improve how our office runs and how our team feels at work.
 
 
 Success in this role looks like an office that runs smoothly, employees who feel supported, and culture moments that bring our team together.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Own and manage day-to-day office operations to ensure a welcoming, efficient, and well-run workplace
 </li>
 <li>
 Serve as the primary point of contact for building management, vendors, and service providers, proactively resolving facilities and operational issues
 </li>
 <li>
 Act as the first line of support for employees&rsquo; office and workplace needs, delivering a friendly and professional experience
 </li>
 <li>
 Plan and execute employee experience initiatives, including team events, office lunches, and in-office culture programs
 </li>
 <li>
 Partner closely with the People Ops Manager to support onboarding, offboarding, equipment coordination, and workplace logistics
 </li>
 <li>
 Identify and implement process improvements that enhance office efficiency and employee satisfaction
 </li>
 <li>
 Jump into special projects and evolving operational needs, adapting quickly as priorities shift
 
 
 </li>
 </ul>
 
 What You Bring To The Table
 
 
 
 <ul>
 <li>
 3+ years of experience in office management, workplace operations, facilities coordination, or a related role
 </li>
 <li>
 Strong organizational skills with exceptional attention to detail and the ability to manage multiple requests simultaneously
 </li>
 <li>
 Experience using modern workplace tools such as Google Workspace, Slack, Notion, and calendaring systems
 </li>
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 A proactive, resourceful mindset with a demonstrated ability to troubleshoot and solve practical problems
 </li>
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 Clear, friendly communication skills and a strong service-oriented approach
 </li>
 <li>
 Experience handling sensitive information with discretion and professionalism
 </li>
 <li>
 A growth mindset and enthusiasm for improving systems, processes, and employee experiences
 
 
 </li>
 </ul>
 
 While not required, it&rsquo;s an added plus if you have:
 
 
 
 <ul>
 <li>
 Experience with HRIS or ATS systems
 </li>
 <li>
 Basic IT troubleshooting or office technology support experience
 </li>
 <li>
 Prior experience at an early-stage or high-growth startup
 </li>
 <li>
 Exposure to people operations processes or employee engagement programs
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 100% Medical, dental, and vision insurance
 </li>
 <li>
 Flexible PTO, Parental Leave, Sick Leave
 </li>
 <li>
 Competitive compensation and equity package
 </li>
 <li>
 401k
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 In-office snacks and Friday team lunches
 </li>
 <li>
 Team-driven happy hours and celebrations
 
 
 </li>
 </ul>
 
 The estimated annual base cash salary for this role is $80,000 - $100,000.
 
 
 
 
 Levelpath is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment. We work hard to evaluate all employees and job applicants consistently, without regard to race, color, religion, gender, national origin, age, disability, pregnancy, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. We&rsquo;re working to build a more inclusive economy where our customers have equal access to opportunity, and we strive to live by these same values in our workplace.
 
</div>

MissionStaff

<div>
 We connect top talent in Business Services, Tech, Marketing &amp; Creative with companies of all sizes&mdash;offering flexible, high-touch staffing solutions. We are currently filling the following direct-hire job for our client.
 
 
 
 Office Manager / Executive Assistant
 
 
 
 
 Overview
 
 
 
 Join a dynamic and innovative organization at the forefront of AI-driven design technology. As an Office Manager / Executive Assistant, you will be the heartbeat of our San Francisco HQ, ensuring the smooth operation of our office, providing exceptional support to top leaders, and fostering a polished, welcoming environment. This role offers an exciting opportunity to be instrumental in a rapidly growing startup culture where your proactive attitude and organizational prowess will make a significant impact.
 
 
 
 Required Skills
 
 
 
 <ul>
 <li>
 Minimum of 2+ years experience in office management, executive assistance, operations, hospitality, or related administrative roles
 </li>
 <li>
 Extremely organized, proactive, and detail-oriented with strong follow-through abilities
 </li>
 <li>
 Superior communication skills, both written and verbal
 </li>
 <li>
 Demonstrated vendor management and logistics skills
 </li>
 <li>
 High level of discretion, judgment, and sensitivity handling confidential information
 </li>
 <li>
 Competency in managing calendars, scheduling, and meeting logistics
 </li>
 <li>
 Ability to operate effectively in a fast-paced, ambiguous startup environment
 </li>
 <li>
 Proficiency in Notion workspace, Google Workspace, Slack, and general tech-savviness
 
 
 </li>
 </ul>
 
 Nice To Have Skills
 
 
 
 <ul>
 <li>
 Experience supporting C-level executives and senior leadership
 </li>
 <li>
 Hospitality or event hosting experience, including vendor and building management
 </li>
 <li>
 Background working within high-growth tech, startup, finance, PE/VC, or consulting sectors
 </li>
 <li>
 Experience with onboarding and supporting remote or hybrid teams
 
 
 </li>
 </ul>
 
 Preferred Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience preferred
 
 
 </li>
 </ul>
 MissionStaff is an equal opportunity employer. Please note that we do not accept unsolicited resumes from third-party recruiters or agencies. Additionally, candidates must be U.S. citizens or Permanent Residents to be considered for this position.
 
 
</div>

Office Manager / Executive Assistant

Pacific Dental Grou[p

Job Overview We are seeking a highly organized and dynamic Dental Office Manager/Treatment Coordinator to lead our dental practice operations and enhance patient care experiences. The ideal candidate will possess extensive medical office management expertise, including proficiency with electronic health record (EHR) systems, practice management software, and billing procedures. This role demands strong leadership skills, a comprehensive understanding of dental and medical terminology, and the ability to coordinate treatment plans effectively. The successful candidate will ensure smooth clinic operations, foster excellent patient relationships, and oversee administrative functions with precision and professionalism.Duties<ul><li>Manage daily office operations, including scheduling, patient flow, and administrative workflows to optimize efficiency.</li><li>Coordinate patient treatment plans by explaining procedures, financial options, and insurance coverage clearly and compassionately.</li><li>Oversee billing, coding, and collections processes utilizing dental practice management software such as Eaglesoft or Dentrix.</li><li>Supervise staff including front desk personnel, dental assistants, and hygienists to promote a collaborative team environment.</li><li>Ensure compliance with HIPAA regulations and maintain the confidentiality of medical records and patient information.</li><li>Monitor financial performance through budgeting, fiscal management, and resource allocation to support practice growth.</li><li>Implement policies related to medical administrative support, human resources, and clinic standards aligned with JCAHO or other accreditation requirements.</li><li>Maintain up-to-date knowledge of dental clinic best practices, healthcare management protocols, and EMR/EHR systems like eClinicalWorks or Epic.</li></ul>Experience<ul><li>Proven experience in dental office management or healthcare administration within a clinical setting.</li><li>Demonstrated supervisory experience overseeing multidisciplinary teams in a medical or dental environment.</li><li>Extensive knowledge of dental office workflows, billing practices, and insurance claims processing.</li><li>Familiarity with practice management software such as Eaglesoft or Dentrix is essential; experience with EMR/EHR systems like Epic or eClinicalWorks is highly desirable.</li><li>Strong understanding of medical terminology, medical records management, and HIPAA compliance standards.</li><li>Background in fiscal management including budgeting, financial reporting, and resource planning within healthcare settings.</li><li>Prior experience in medical administrative support roles involving acute care or hospital environments is advantageous but not mandatory. Join us in delivering exceptional dental care by leading our team with professionalism, innovation, and dedication to patient satisfaction!</li></ul>Pay: $30.00 - $35.00 per hourWork Location: In person

Dental Office Manager/Treatment Coordinator

JPMorganChase

<div>JOB DESCRIPTION 
Become an integral part of Consumer &amp; Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Consumer &amp; Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
<ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul>Required qualifications, capabilities, and skills
<ul><li>At least three years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul>
Preferred qualifications, capabilities, and skills<ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul>
FEDERAL DEPOSIT INSURANCE ACT: 
 
This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries.
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 
ABOUT US 
Chase is a leading financial services firm, helping nearly half of America&rsquo;s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans 
 
 
ABOUT THE TEAM 
 
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We&rsquo;re proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Administrative Assistant

Upside

<div>
 
 About Upside
 
 
 
 Upside is solving the B2B go-to-market problem with AI. We unify, structure, and use AI to enhance GTM data. Our team is ex-Branch ($4b valuation, $100m+ ARR), and we&rsquo;re seed-stage, moving fast, and partnering closely with well-known companies as design partners to shape the product.
 
 
 We&rsquo;re looking for a meticulous, proactive Office Assistant to keep our San Francisco office running flawlessly. This role exists for one primary reason: to make every person in the office more productive and effective.
 
 
 In this essential role, you'll be the backbone of a perfect working environment. Your proactive approach ensures that every detail of the office is handled, creating a seamless and welcoming experience for everyone. You are the reason the office always runs smoothly and looks impeccable.
 
 
 This is a 1099 contractor position, paid hourly, with shifts 2-3 days per week (Mon/Tue/Wed or Thu). You must be on-site at our San Francisco office by 9:00 AM sharp each shift day.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Keep the office clean, stocked, and organized, including kitchen, common areas, conference rooms, and restroom
 </li>
 <li>
 Order and manage office and kitchen supplies, including grocery and food inventory
 </li>
 <li>
 Receive and sort mail, packages, and deliveries
 </li>
 <li>
 Serve as the first point of contact for visitors and building access
 </li>
 <li>
 Maintain supply inventory and restock proactively
 </li>
 <li>
 Support light plant care and general office upkeep
 </li>
 <li>
 Assist with care/walks for our office dog as needed
 </li>
 <li>
 Handle ad hoc projects, errands, and operational requests from the team
 
 
 </li>
 </ul>
 
 What We&rsquo;re Looking For
 
 
 
 <ul>
 <li>
 16-20 hours/week availability during weekdays
 </li>
 <li>
 Prior experience in office coordination, household management, hospitality, or a similar hands-on role
 </li>
 <li>
 Strong attention to detail and high personal standards for cleanliness and organization
 </li>
 <li>
 Proactive and self-directed: you notice what needs to be done and handle it
 </li>
 <li>
 Reliable, punctual, and consistent
 </li>
 <li>
 Comfortable lifting up to 30 lbs and navigating stairs regularly (we&rsquo;re on the 2nd floor)
 </li>
 <li>
 Comfortable working around pets
 </li>
 <li>
 Able to maintain strict confidentiality (Non-disclosure agreement required)
 </li>
 <li>
 Familiarity with task management and inventory tracking tools is a plus (Notion, Asana, Spreadsheets, etc)
 
 
 </li>
 </ul>
 
 Why Upside
 
 
 
 <ul>
 <li>
 Work with a group of experienced founders who already built one unicorn company; work directly with the founding team on high-leverage problems.
 </li>
 <li>
 Opportunity to work at a fast-paced startup with ambitious goals
 
 
 </li>
 </ul>
 
 We&rsquo;re an equal-opportunity employer. If you&rsquo;re excited about the role but don&rsquo;t meet every bullet, we still want to hear from you.
 
 
 
</div>

Part-Time Office Assistant

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278 office manager jobs In San Francisco

Office Manager

Office Manager

Office Manager

Office Manager / Executive Assistant

Dental Office Manager/Treatment Coordinator

Senior Administrative Assistant

Part-Time Office Assistant