administrative assistant

administrative & office manager / lead coordinator Jobs in San Francisco

executive assistant office manager Jobs in San Francisco

executive assistant office manager

office administrative assistant Jobs in San Francisco

office administrative assistant

office manager

Robert Half

<div>
 <p>
  <strong>
   Office Manager / Assistant &ndash; FiDi (Professional Services)
  </strong>
 </p>
 <p>
  Robert Half is partnering with a fast‑paced professional services firm in San Francisco&rsquo;s FiDi to hire an Office Manager/Assistant. The role supports daily operations, AP/AR, billing, vendor management, and admin tasks. MS Office proficiency required. Hybrid: onsite 4 days/week. Ideal for someone organized, proactive, and ready to grow as the company scales.
 </p>
 <p>
  <strong>
   Apply now&mdash;interviews are being scheduled.
   <br/>
  </strong>
 </p>
 &bull; Proven experience in office management or a similar administrative role.
 <br/>
 &bull; Proficiency in QuickBooks for bookkeeping and financial management.
 <br/>
 &bull; Strong skills in calendar and inbox management to support executive functions.
 <br/>
 &bull; Familiarity with managing commercial insurance and business licenses.
 <br/>
 &bull; Excellent organizational abilities and attention to detail.
 <br/>
 &bull; Effective communication skills to interact with visitors and team members professionally.
 <br/>
 &bull; Ability to multitask and handle a variety of administrative responsibilities.
 <br/>
 &bull; Experience with electronic filing systems and document organization.
 <br/>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
 <br/>
 <br/>
 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Office Manager

Levelpath

<div>
 <strong>
  About You
  <br/>
  <br/>
 </strong>
 You&rsquo;re a problem-solver who dives deep, learns fast, and applies knowledge to drive progress. Big challenges inspire you - you map the path and own the results. You love helping others, thrive in smart teams, and find motivation in shared milestones. You value fast iteration and real feedback from both your team and from customers. You're an early riser, and ready for your next adventure.
 <br/>
 <br/>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Levelpath is the modern AI procurement platform for global enterprises. Since our founding in 2022, we have been on a mission to make procurement delightful. Uniquely intuitive, Levelpath makes procurement more nimble in days and unlocks savings in weeks, while delivering clarity, control and intelligence for all stakeholders. Levelpath provides a complete view of spend for procurement, finance, legal and IT - from intake and sourcing to contracting and payment. Built in AI delivers contextually relevant and genuinely helpful answers, uncovering valuable opportunities and dramatically increasing efficiency. Global brands trust Levelpath&rsquo;s deep procurement expertise to transform their business outcomes and drive value from their supplier relationships.
 <br/>
 <br/>
 <strong>
  Pathfinders Wanted - Join Us!
  <br/>
  <br/>
 </strong>
 As our Office Manager, you will shape the heartbeat of our workplace. This role is critical to creating a welcoming, organized, and high-functioning office that supports our growing team. As we continue to scale, we need someone who can own day-to-day office operations while elevating the employee experience in meaningful, thoughtful ways.
 <br/>
 <br/>
 In a typical week, you might coordinate with building management, plan an in-office team event, troubleshoot a facilities issue, support onboarding logistics for a new hire, and partner with People Ops on an employee experience initiative. You&rsquo;ll have real ownership and autonomy, with the opportunity to continuously improve how our office runs and how our team feels at work.
 <br/>
 <br/>
 Success in this role looks like an office that runs smoothly, employees who feel supported, and culture moments that bring our team together.
 <br/>
 <br/>
 <strong>
  What You&rsquo;ll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own and manage day-to-day office operations to ensure a welcoming, efficient, and well-run workplace
  </li>
  <li>
   Serve as the primary point of contact for building management, vendors, and service providers, proactively resolving facilities and operational issues
  </li>
  <li>
   Act as the first line of support for employees&rsquo; office and workplace needs, delivering a friendly and professional experience
  </li>
  <li>
   Plan and execute employee experience initiatives, including team events, office lunches, and in-office culture programs
  </li>
  <li>
   Partner closely with the People Ops Manager to support onboarding, offboarding, equipment coordination, and workplace logistics
  </li>
  <li>
   Identify and implement process improvements that enhance office efficiency and employee satisfaction
  </li>
  <li>
   Jump into special projects and evolving operational needs, adapting quickly as priorities shift
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Bring To The Table
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience in office management, workplace operations, facilities coordination, or a related role
  </li>
  <li>
   Strong organizational skills with exceptional attention to detail and the ability to manage multiple requests simultaneously
  </li>
  <li>
   Experience using modern workplace tools such as Google Workspace, Slack, Notion, and calendaring systems
  </li>
  <li>
   A proactive, resourceful mindset with a demonstrated ability to troubleshoot and solve practical problems
  </li>
  <li>
   Clear, friendly communication skills and a strong service-oriented approach
  </li>
  <li>
   Experience handling sensitive information with discretion and professionalism
  </li>
  <li>
   A growth mindset and enthusiasm for improving systems, processes, and employee experiences
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  While not required, it&rsquo;s an added plus if you have:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience with HRIS or ATS systems
  </li>
  <li>
   Basic IT troubleshooting or office technology support experience
  </li>
  <li>
   Prior experience at an early-stage or high-growth startup
  </li>
  <li>
   Exposure to people operations processes or employee engagement programs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   100% Medical, dental, and vision insurance
  </li>
  <li>
   Flexible PTO, Parental Leave, Sick Leave
  </li>
  <li>
   Competitive compensation and equity package
  </li>
  <li>
   401k
  </li>
  <li>
   Commuter benefits
  </li>
  <li>
   In-office snacks and Friday team lunches
  </li>
  <li>
   Team-driven happy hours and celebrations
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  The estimated annual base cash salary for this role is $80,000 - $100,000.
  <br/>
  <br/>
 </em>
 <em>
  Levelpath is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment. We work hard to evaluate all employees and job applicants consistently, without regard to race, color, religion, gender, national origin, age, disability, pregnancy, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. We&rsquo;re working to build a more inclusive economy where our customers have equal access to opportunity, and we strive to live by these same values in our workplace.
 </em>
</div>


Global Relay

<div>
 <strong>
  Who we are:
  <br/>
  <br/>
 </strong>
 For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world&rsquo;s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
 <br/>
 <br/>
 Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It&rsquo;s a place where you can genuinely make an impact &ndash; and be recognized for it.
 <br/>
 <br/>
 We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.
 <br/>
 <br/>
 <strong>
  About the Role
  <br/>
  <br/>
 </strong>
 Global Relay has just opened a state-of-the-art office in the financial district of San Francisco. Located over 15,000 sq ft, with an amazing fit out and the highest quality furniture and fittings. Our office is equipped with desking for around 40 staff members, with event space to host our clients and partners.
 <br/>
 <br/>
 Global Relay is seeking a proactive and highly organized
 <strong>
  Office Manager
 </strong>
 to support our San Francisco office. This role is central to creating a welcoming, efficient, and engaging workplace while coordinating internal and external events. You will be the go-to person for day-to-day office operations, vendor coordination, employee support, and event execution.
 <br/>
 <br/>
 <strong>
  Your Responsibilities
  <br/>
  <br/>
 </strong>
 Office Operations
 <br/>
 <br/>
 <ul>
  <li>
   Own the day-to-day operations of the SF office, ensuring it is always organized, functional, and welcoming
  </li>
  <li>
   Manage office supplies and equipment, including inventory tracking, ordering, distribution, and invoice reconciliation
  </li>
  <li>
   Maintain overall office appearance and cleanliness, coordinating cleaning, repairs, and maintenance
  </li>
  <li>
   Partner with building management, contractors, and vendors to resolve issues quickly and cost-effectively
  </li>
  <li>
   Greet visitors, manage check-ins, and ensure office security procedures are followed
  </li>
  <li>
   Handle phone operations, incoming calls, messages, mail, courier deliveries, and collections
   <br/>
   <br/>
  </li>
 </ul>
 Administrative and Cross-functional Support
 <br/>
 <br/>
 <ul>
  <li>
   Create and maintain vendor records, administrative templates, and office documentation
  </li>
  <li>
   Support HR and Business Operations teams with new-hire onboarding (office tours, access card setup, background screening coordination)
  </li>
  <li>
   Ensure compliance with local Health &amp; Safety regulations
  </li>
  <li>
   Provide ad hoc administrative and project support to executive management and other teams as needed
   <br/>
   <br/>
  </li>
 </ul>
 Events &amp; Hospitality
 <br/>
 <br/>
 <ul>
  <li>
   Coordinate and support in-house events, including client, partner, and internal team events
  </li>
  <li>
   Arrange catering and on-site event logistics, ensuring a polished and professional experience
  </li>
  <li>
   Support internal social events that help build community and connection within the office
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About You
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of administrative experience in a fast-paced environment
  </li>
  <li>
   Post-secondary education preferred
  </li>
  <li>
   Excellent organizational, time-management, and prioritization skills with strong attention to detail
  </li>
  <li>
   Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook)
  </li>
  <li>
   Demonstrated good judgment with the ability to proactively and independently solve problems and make decisions
  </li>
  <li>
   A self-starter mindset with a strong work ethic and appetite for continuous learning
  </li>
  <li>
   Ability to exercise tact and discretion and be trusted with confidential information
  </li>
  <li>
   Goal-oriented self-starter who can work independently and reliably with minimal supervision, and who has an appetite for continuous learning
  </li>
  <li>
   Friendly, "can-do" attitude with a customer-focused approach
   <br/>
   <br/>
  </li>
 </ul>
 Compensation: Global Relay advertises the pay range for this role in accordance with the pay transparency laws of the state of California. In addition to the annual base salary (range listed below), compensation for this role also includes commissions, extended health benefits, and 401k contributions.
 <br/>
 <br/>
 San Francisco - Base salary range: $85,000 USD - $110,000 USD
 <br/>
 <br/>
 <strong>
  What you can expect:
  <br/>
  <br/>
 </strong>
 At Global Relay, there&rsquo;s no ceiling to what you can achieve. It&rsquo;s the land of opportunity for the energetic, the intelligent, the driven. You&rsquo;ll receive the mentoring, coaching, and support you need to reach your career goals. You&rsquo;ll be part of a culture that breeds creativity and rewards perseverance and hard work. And you&rsquo;ll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.
 <br/>
 <br/>
 Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
 <br/>
 <br/>
 We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.
 <br/>
 <br/>
 To learn more about our business, culture, and community involvement, visit www.globalrelay.com.
</div>


Aux Talent

<div>
 <p>
  Aux Talent is partnering with a cutting edge Series B AI startup to find an Executive Assistant/Office Manager to support the Co-Founders (CEO and COO). The role is based out of San Francisco and the ideal candidate will be in office 5 days each week. You will handle business support primarily, but there will be some personal assistance on occasion, as well as office operations tasks. This is the first administrative support hire for the company and they are looking for someone who is highly driven, can work autonomously and is an overall executer.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Typical duties (but are not limited to):
  </strong>
  calendaring, travel coordination, inbox management, project coordination, personal assistance, space planning, vendor management, event planning and gifting as the company continues to scale (currently about 60 employees)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
  3-5 years of executive support and office management experience in a fast-paced startup environment, Strong eye for design and detail, Highly organized and reliable, Proactive&mdash;you don&rsquo;t wait to be told what to do
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  Hours vary, Full Time
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Pay:
  </strong>
  $100,000&ndash;$130,000/year (depending on experience) + equity + comprehensive benefits
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  San Francisco
 </p>
</div>


Executive Assistant Office Manager

Edri Construction San Francisco

<div>
 <p>
  <strong>
   **Administrative &amp; Office Manager / Lead Coordinator**
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Construction Company | Hiring Now
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are an established and growing construction company seeking an experienced **Administrative &amp; Office Manager / Lead Coordinator** to join our team.
 </p>
 <p>
  This is a key role for someone who is highly organized, proactive, and experienced in construction office operations. You will be at the center of our daily workflow&mdash;supporting client communication, scheduling, and lead management while helping streamline operations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   **Key Responsibilities**
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  &bull; Professionally answer incoming calls and assist clients
 </p>
 <p>
  &bull; Schedule leads, appointments, and follow-ups
 </p>
 <p>
  &bull; Coordinate calendars, job schedules, permits, and city inspections
 </p>
 <p>
  &bull; Track and manage marketing lead sources and follow-ups
 </p>
 <p>
  &bull; Maintain CRM systems for project tracking and client communication
 </p>
 <p>
  &bull; Support social media and online presence
 </p>
 <p>
  &bull; Assist with overall office operations and team coordination
 </p>
 <p>
  &bull; Manage compliance platforms (e.g., Green Halo for waste tracking/reporting)
 </p>
 <p>
  &bull; Utilize AI tools to improve workflow and efficiency
 </p>
 <p>
  &bull; Dispatch and coordinate job schedules as needed
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   **Qualifications**
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  &bull; Prior experience in a construction office required
 </p>
 <p>
  &bull; Strong communication and customer service skills
 </p>
 <p>
  &bull; Experience with scheduling, dispatching, and lead coordination
 </p>
 <p>
  &bull; Familiarity with permits and inspection processes
 </p>
 <p>
  &bull; Highly organized with strong multitasking ability
 </p>
 <p>
  &bull; Comfortable using CRM systems
 </p>
 <p>
  &bull; Knowledge of marketing lead sources and lead management
 </p>
 <p>
  &bull; Social media experience is a plus
 </p>
 <p>
  &bull; Ability to work independently in a fast-paced environment
 </p>
 <p>
  &bull; Spanish-speaking is preferred
 </p>
 <p>
  &bull; AI tools experience is a plus
 </p>
 <p>
  &bull; Experience with Green Halo is a plus
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   **Compensation**
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Compensation is competitive and based on experience.
 </p>
 <p>
  📩 **How to Apply*
 </p>
 <p>
  <br/>
 </p>
 <p>
  Please send your resume and cover letter to:
 </p>
 <p>
  edriconstruction@gmail.com
 </p>
 <p>
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <span>
   Prepared fro
  </span>
 </p>
 <p>
  <br/>
 </p>
</div>


Administrative & Office Manager / Lead Coordinator

Lawrence Berkeley National Laboratory

<div><div>Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Environment, Health, and Safety (EHS) Division. Reporting to the EHS Division Office Administrative Manager, this position will provide a comprehensive range of administrative support to the Health &amp; Safety Department.</div><div></div><div><br>
In this exciting role, you will track, prioritize and monitor administrative workflow with an opportunity to implement process and procedural improvements, stay abreast of changes in procedures, and disseminate information to members of the administrative team.</div><div></div><div><br>
This position has an anticipated start date of May 4, 2026.</div><div></div><div><br>
***If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.***</div><div></div><div><br>
We&rsquo;re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!</div><div></div><div><i><br>
Why join Berkeley Lab?</i></div><div></div><div><br>
We invest in our employees by offering a total rewards package you can count on:</div><ul><li>
Exceptional health and retirement benefits, including pension or 401K-style plans.</li><li>
Opportunities to grow in your career - check out our Tuition Assistance Program.</li><li>
A culture where you&rsquo;ll belong - we are invested in our teams!</li><li>
In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.</li><li>
Parental bonding leave (for both mothers and fathers).</li><li>
Pet insurance.</li></ul><div></div><p><br>
What You Will Do:</p><ul><li>
Provide administrative support to the EHS Division&rsquo;s Health &amp; Safety Department Head and Team Managers, and Teams including scheduling, coordinating, and attending various meetings.</li><li>
Provide administrative support to multiple Health &amp; Safety Teams including BioSafety, Ventilation, Ergo, Illness &amp; Injury and Divisional Safety through scheduling, taking meeting minutes, responding/tracking of maintenance requests, and conducting funding recharge activities.</li><li>
Provide scheduling and communication support on all recruitment related activities including interviews, site access, and travel.</li><li>
Support staff on-boarding and off-boarding procedures.</li><li>
Triage and assign administrative requests through the EHS Administrative Help Desk application.</li><li>
Support the Department&rsquo;s use of electronic calendaring tools and electronic document management systems.</li><li>
Oversee mail and package reception and distribution, maintenance of office supplies, replacement of copier/printer consumables, and filing and archiving.</li><li>
Provide backup administrative support to the Health Services Clinic Reception and Travel &amp; Procurement processing as needed.</li><li>
Provide other administrative support and assist with division event planning as needed.</li></ul><div></div><p><br>
What We Are Looking For:</p><ul><li>
A minimum of six years of administrative experience in a professional, academic, or corporate setting requiring confidentiality and discretion, or equivalent experience.</li></ul><ul><li>
Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.</li><li>
Advanced proficiency in Google Workspace, MS Office Suite, Adobe Acrobat, Zoom video conferencing on a Mac or PC platform.</li><li>
Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.</li><li>
Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.</li><li>
Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.</li><li>
Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization.</li><li>
Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates.</li><li>
Must be able to work occasional overtime as required.</li><li>
Must be able to perform the physical requirements of this position, including performing computer-related functions for up to 8 hours per day that involve data entry, business correspondence, document management, research, calendaring, and taking/preparing meeting minutes, and other duties as assigned.</li></ul><div></div><p><br>
 Desired Skills/Knowledge:</p><ul><li>
A.A. Degree or equivalent experience.</li><li>
Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.)</li><li>
Familiarity with Smartsheet and experience navigating a helpdesk system.</li><li>
Familiarity with Word Press and experience making website updates.</li><li>
Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.</li><li>
Valid California Driver&rsquo;s License, ability to drive a government vehicle.</li></ul><div></div><p><br>
Additional Information:</p><ul><li>
Application Date: Priority consideration will be given to candidates who apply with a resume and cover letter describing their interest in the position by Monday, April 27, 2026. Applications will be accepted until the job posting is removed.</li><li>
Appointment Type: This is a full time, career appointment, non-exempt from overtime pay (hourly paid).</li><li>
Salary Range: This position is represented by a union for collective bargaining purposes and has a salary range of $34.65 - $44.00 hourly for job code 572.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate&rsquo;s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement).</li><li>
Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.</li>
Work Modality: This position will be performed onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. Work schedules are dependent on business needs. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information <li>).</li><li>
Relocation Assistance: This position is not eligible for relocation assistance.</li><li>
Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.</li></ul><div></div><div><br>
Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov</div><div></div><div><br>
Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.</div><div></div><div><br>
Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.</div></div><div></div>

Administrative Assistant III (EHS)

RIMEPRO INC

<div><div><h3 class="jobSectionHeader"><b>Position Overview
</b></h3><p>The Senior Project Engineer supports the execution of mechanical and HVAC construction projects from preconstruction through closeout. This role works closely with the Project Manager and field teams to coordinate project documentation, manage technical scopes, and ensure projects are delivered on time and within budget.
</p><p>This position is ideal for candidates with a strong background in commercial HVAC or mechanical systems who are looking to grow into a Project Manager role while gaining exposure to all phases of construction.
</p><p></p><h3 class="jobSectionHeader"><b>Key Responsibilities
</b></h3><ul><li>Support the Project Manager in managing mechanical/HVAC scopes from preconstruction through completion.
</li><li>Handle project documentation including RFIs, submittals, change orders, and purchase orders.
</li><li>Coordinate with subcontractors, vendors, and field teams to ensure smooth project execution.
</li><li>Track and maintain project budgets, manpower logs, and schedules.
</li><li>Monitor project progress and assist in resolving field and coordination issues.
</li><li>Review and track submittals, equipment specs, and material deliveries.
</li><li>Assist with procurement, vendor coordination, and material planning.
</li><li>Participate in project meetings and provide updates to internal and external stakeholders.
</li><li>Maintain organized project documentation using tools such as Procore, Bluebeam, and scheduling software.
</li><li>Support quality control and ensure work aligns with project specifications and standards.
</li></ul><p></p><h3 class="jobSectionHeader"><b>Qualifications
</b></h3><ul><li>3+ years of experience as a Project Engineer or Senior Project Engineer in mechanical, HVAC, or MEP construction.
</li><li>Bachelor&rsquo;s degree in Construction Management, Mechanical Engineering, or related field preferred.
</li><li>Strong understanding of HVAC systems, construction sequencing, and job costing.
</li><li>Experience managing project documentation including RFIs, submittals, and change orders.
</li><li>Proficiency with Microsoft Office, Bluebeam, Procore, Primavera (P6), and/or Viewpoint Vista.
</li><li>Strong organizational, communication, and problem-solving skills.
</li><li>Ability to manage multiple tasks and projects in various stages of construction.
</li><li>Comfortable working with field teams, subcontractors, and clients.
</li></ul><p></p><h3 class="jobSectionHeader"><b>Compensation &amp; Benefits
</b></h3><ul><li>Competitive salary based on experience.
</li><li>Medical, dental, and vision insurance.
</li><li>401(k) with company match.
</li><li>Paid time off and holidays.
</li><li>Long-term growth opportunities within a strong pipeline of commercial and industrial HVAC projects.</li></ul></div></div>

Sr Project Engineer - HVAC

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Sr Project Engineer - HVAC