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accounts payable specialist Jobs in Miami

accounts payable specialist

accounting specialist

Serving Immigrants

<p>Accounting Specialist (On-Site &ndash; Miami)</p><p>We are seeking a detail-oriented Accounting Specialist to support the financial operations of our growing legal team. This position will report directly to the CFO and assist in maintaining accurate financial records and compliance.</p><p>Responsibilities:</p><ul><li>Maintain general ledger and accounting records</li><li>Perform monthly bank reconciliations</li><li>Assist in preparation of financial statements</li><li>Support tax compliance and documentation</li><li>Process invoices and manage accounts payable/receivable</li><li>Ensure accuracy and organization of financial data</li></ul><p>Qualifications:</p><ul><li>Minimum 2+ years of accounting experience in the U.S.</li><li>Knowledge of GAAP</li><li>Experience with QuickBooks or similar accounting software</li><li>Strong attention to detail</li><li>Organized and reliable</li><li>Bilingual English/Spanish preferred</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Accounting Specialist

Styles Property Management

<p><b>Job Overview</b><br/>We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the company's outgoing payments, ensuring accuracy and compliance with financial policies and procedures. Your expertise will help maintain smooth financial operations, support vendor relationships, and uphold the integrity of our accounting processes. This position offers an exciting opportunity to contribute to a fast-paced environment where your skills in accounting software, data entry, and financial concepts will shine. Yardi Experience required.</p><p><b>Duties</b></p><ul><li>Process all accounts payable transactions accurately and efficiently using various accounting software such as Yardi, CRMiq, or QuickBooks.</li><li>Verify invoices against purchase orders, receipts, and contracts to ensure proper authorization and accuracy.</li><li>Reconcile vendor statements and resolve discrepancies promptly to maintain positive vendor relationships.</li><li>Prepare and review journal entries related to accounts payable activities, ensuring compliance with GAAP (Generally Accepted Accounting Principles).</li><li>Maintain detailed records of all transactions, including invoice processing, approvals, and payments for audit purposes.</li><li>Assist with month-end closing activities by performing account reconciliations and analyzing payable data.</li><li>Support compliance with SOX (Sarbanes-Oxley Act) controls by documenting processes and conducting internal audits as needed.</li><li>Collaborate with the human resources department on benefits administration and payroll management tasks when required.</li><li>Contribute to process improvements by recommending efficiencies in accounts payable workflows and utilizing tools like ADP, Kronos, or UltiPro.</li></ul><p><b>Skills</b></p><ul><li>Strong understanding of accounting principles, double entry bookkeeping, debits &amp; credits, and general ledger accounting.</li><li>Proficiency in accounting software.</li><li>Experience with accounts payable functions within public accounting or corporate environments.</li><li>Knowledge of financial concepts related to accounts receivable, payroll management, and governmental accounting standards.</li><li>Excellent data entry skills with high accuracy (10 key typing proficiency).</li><li>Analytical mindset with the ability to perform account reconciliation and analyze financial data effectively.</li><li>Familiarity with HRIS systems like ADP or UltiPro for benefits administration and payroll processing.</li><li>Ability to perform journal entries and maintain detailed bookkeeping records efficiently.</li><li>Strong organizational skills combined with attention to detail to ensure compliance with internal controls such as SOX.</li><li>Effective communication skills for collaborating across departments including finance, HR, and external vendors. Join us as an Accounts Payable Specialist where your expertise will drive operational excellence! We value energetic professionals eager to make a meaningful impact through meticulous financial management and innovative process improvements. If you thrive in a collaborative environment that celebrates precision and proactive problem-solving, we want to hear from you!</li></ul><p>Job Type: Full-time</p><p>Pay: $21.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Remote</p>

Accounts Payable Specialist

Blackstone

<div><div>Blackstone is the world&rsquo;s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at <div>www.blackstone.com</div>. Follow @blackstone on <div>LinkedIn</div>, <div>X</div>, and <div>Instagram</div>.</div><div></div><div>
Job Description:</div><div>
The Private Equity Strategies Global Fund Finance group is responsible for the fund performance reporting and all aspects of accounting related to Blackstone&rsquo;s multi-asset private equity funds. The group&rsquo;s main responsibilities include all of the daily accounting, financial reporting and limited partner reporting for the funds. In addition, the group provides support to the front office professionals, addressing a variety of investor relations matters, as well as partners with the PE Strategy Finance team to support the fund Portfolio Management team.</div><div></div><div>
Key responsibilities for this position include:</div><ul><li><div>
Assisting with reviewing daily cash and investment activity</div></li><li><div>
Monitoring and reporting on credit facility activity</div></li><li><div>
Reviewing of journal entries and analysis of general ledger accounts</div></li><li><div>
Coordination of capital calls and distributions</div></li><li><div>
Reviewing of waterfall calculations</div></li><li><div>
Reviewing of management fee calculations and billing statements</div></li><li><div>
Preparation of quarterly and audited annual reports, including financial disclosures</div></li><li><div>
Preparation of quarterly capital account statements</div></li><li><div>
Preparation of quarterly corporate reporting package</div></li><li><div>
Responding to investors inquiries</div></li><li><div>
Managing all regulatory reporting filings, such as Form PF and AIFMD</div></li><li><div>
Partnering with tax compliance to ensure accurate data completeness</div></li><li><div>
Assisting with special projects and internal ad hoc requests</div></li></ul><div></div><div>
Qualifications:</div><ul><li><div>
Bachelor&rsquo;s degree in Accounting</div></li><li><div>
CPA / CPA Candidate</div></li><li><div>
3+ years of related experience in public accounting and/or private equity fund administration</div></li><li><div>
Strong technical accounting skills</div></li><li><div>
Strong analytical skills and detail oriented</div></li><li><div>
Works effectively in a fast-paced professional environment and handles multiple projects</div></li><li><div>
Build productive working relationships across various departments with individuals at different experience levels</div></li><li><div>
Highly motivated and self-starter</div></li><li><div>
Strong verbal and written communication skills</div></li><li><div>
Proficiency in excel required</div></li><li><div>
Investran experience preferred</div></li></ul><div><br>
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.</div><div></div><div>
Expected annual base salary range:</div><div></div>
$110,000 - $150,000<div></div><div>
Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.<br>
<br>
Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone&rsquo;s sole discretion.</div><div></div><div>
Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.</div><div></div><div>
If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).</div><div></div><div>
Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:</div><div></div><ul><li><div>
Attending client meetings where you are discussing Blackstone products and/or and client questions;</div></li><li><div>
Marketing Blackstone funds to new or existing clients;</div></li><li><div>
Supervising or training securities licensed employees;</div></li><li><div>
Structuring or creating Blackstone funds/products; and</div></li><li><div>
Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.</div></li></ul><div></div><div>
Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.<br>
<br>
To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered &quot;prefer not to say&quot;). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.</div></div><div></div>

Global Fund Finance - Private Equity Strategies - Associate

Angel Cordova & Co

<p>We are a well-established accounting firm offering a friendly atmosphere, flexibility when needed, and a comfortable work environment. We assist businesses and their owners with accounting, tax compliance, tax planning, and international tax structuring and reporting.</p><p>We are seeking a part-time, permanent Administrative Assistant who is bilingual (English/Spanish), reliable, motivated, organized, and friendly. The ideal candidate will have a professional attitude and appearance and a genuine interest in learning our business.</p><p>Extensive training will be provided.</p><p><b>Required Skills</b></p><ul><li>Bilingual (English/Spanish) &ndash; excellent verbal and written communication skills</li><li>Strong computer skills, including MS Word, Excel, and Outlook</li><li>Internet savvy</li><li>1&ndash;2 years of clerical/administrative experience (preferred)</li><li>High school diploma or equivalent</li></ul><p><b>Duties</b></p><ul><li>Answer and route phone calls; take accurate messages</li><li>Greet and communicate with clients professionally</li><li>Prepare, edit, and mail correspondence</li><li>File, scan, and retrieve documents</li><li>Manage and maintain digital and physical filing systems</li><li>Organize email correspondence</li><li>Manage appointments and schedules</li><li>Provide administrative support to staff</li></ul><p><b>Attributes</b></p><ul><li>Well-spoken and professional with excellent client-service skills</li><li>Exceptional attention to detail</li><li>Punctual, positive attitude, and dependable</li><li>Able to multitask and work independently with minimal supervision</li><li>Motivated and willing to learn</li></ul><p>Our office is located in Miami, 42nd Avenue (LeJeune Road) &amp; N.W. 7th Street.</p><p>Final candidates will have background check performed.</p><p>Job Type: Part-time</p><p>Pay: $20.00 - $23.00 per hour</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Required)</li><li>Spanish (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

Swatch Group

<div>
 <strong>
  The Company
  <br/>
  <br/>
 </strong>
 Swatch Group is an international group active in the design, manufacture and sale of finished watches, jewelry, watch movements and components. Swatch Group supplies nearly all components required by its 18 watch brands, and Swatch Group companies supply movements and components to third-party watchmakers in Switzerland and around the world. Please be sure to visit our brands' websites to learn more about their fantastic products.
 <br/>
 <br/>
 Swatch Group is also a key player in the manufacture and sale of electronic systems used in watchmaking and other industries.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 As the Accounts Payable Clerk with Swatch Group, U.S., the position will be responsible for processing of all vendor payments, including invoice data entry, check writing, proper accounts posting, report generation, and meeting established pay date deadlines, internal and external according to established schedules.
 <br/>
 <br/>
 This is an on-site position, Monday through Friday. The candidate must have a solid background in accounts payable.
 <br/>
 <br/>
 <strong>
  Profile
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Review all invoices for appropriate documentation and approval prior to payment
  </li>
  <li>
   Matching invoices with purchase orders &amp; enter invoices in accounting system for payment
  </li>
  <li>
   Prioritize invoices according to cash discount potential and payment terms
  </li>
  <li>
   Process check requests, enter manual check, process credit card bills, and weekly check runs
  </li>
  <li>
   Maintain vendor files &amp; respond to all vendors inquires
  </li>
  <li>
   Reconcile vendor statements, research and correct discrepancies
  </li>
  <li>
   Maintain files and documentation thoroughly and accurately
  </li>
  <li>
   Communicate with vendors, and business partners via phone, e-mail or mail
  </li>
  <li>
   1099 maintenance
  </li>
  <li>
   Assist in month-end and year-end closing
  </li>
  <li>
   Assist in processing high volume PO and non-PO related vendor invoices
  </li>
  <li>
   Ensure all invoices are coded to the correct GL accounts and budgets
  </li>
  <li>
   Assist in scanning and filing documents
  </li>
  <li>
   Interact professionally with management and other departments for invoice coding, approvals and disputes
  </li>
  <li>
   Partner with departments to review and process aged items weekly
  </li>
  <li>
   Process new vendor set up requests (Domestic and International)
  </li>
  <li>
   Verifies vendor accounts by reconciling monthly statements and related transactions
  </li>
  <li>
   Answer vendor inquiries and interact with vendors regarding issues relating to invoices
  </li>
  <li>
   Other duties and responsibilities as assigned
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Professional Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Education and Experience Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma required, college courses in accounting preferred
  </li>
  <li>
   Minimum 2 years of experience in an corporate accounts payable/accounting role required
  </li>
  <li>
   Must be proficiency with the financial system SAP
  </li>
  <li>
   Must have intermediate or advanced Excel skills including pivot tables, VLOOKUP and high level functions
  </li>
  <li>
   Must have excellent verbal and written communication skills; strong interpersonal skills
  </li>
  <li>
   Must be organized, accurate, thorough, and able to monitor work for quality
  </li>
  <li>
   Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts
  </li>
  <li>
   Attention to detail and accuracy
  </li>
  <li>
   Must possess strong analytical skills;
  </li>
  <li>
   Strong learning ability and problem solving skills
  </li>
  <li>
   Strong time management skills and ability to be both effective and efficient in work
  </li>
  <li>
   Proficiency in all Microsoft Office applications
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Languages
  <br/>
  <br/>
 </strong>
 <strong>
  The Swatch Group is an equal opportunity employer that promotes diversity and is committed to environmental sustainability.
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent health, dental and vision insurance (employee and dependents are eligible 1st of the month following 30 days; generous employer contribution)
  </li>
  <li>
   Immediate participation in the 401(k) and 100% vested employer match after one year (maximum 4% employer match with 5% employee contribution)
  </li>
  <li>
   Company paid life insurance and Long Term Disability
  </li>
  <li>
   18 days of PTO per year
  </li>
  <li>
   Special bucket of sick time per year extended paid time for medical, parental and military leave
  </li>
  <li>
   Holiday pay
  </li>
  <li>
   Voluntary FSA, STD, Accident/Hospital Indemnity insurance
  </li>
  <li>
   Employee product discount
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  For more information please see
 </em>
 https://transparency-in-coverage.uhc.com/
 <br/>
 <br/>
 #SGUSC
 <br/>
 <br/>
 <strong>
  Job Location:
 </strong>
 800 Northwest 62nd Avenue, 33126 Miami FL, United States (Florida)
 <br/>
 <br/>
 <strong>
  Company Address:
 </strong>
 The Swatch Group (U.S.) Inc. 800 Waterford Way Suite 1000 Miami, FL 33126 USA
 <br/>
 <br/>
</div>


Accounts Payable Clerk

Perry Ellis International, Inc.

<div><div><h3 class="jobSectionHeader"><b>Company Overview</b></h3>
<p>
Perry Ellis International, Inc. represents a diverse portfolio of lifestyle apparel brands. The Company, through its wholly owned subsidiaries owns and licenses nationally and with a brand portfolio of over 40 Brands domestically and internationally recognized brands including: Perry Ellis&reg;, Original Penguin&reg; by Munsingwear&reg;, Laundry by Shelli Segal&reg;, Rafaella&reg;, Cubavera&reg;, Ben Hogan&reg;, Savane&reg;, Grand Slam&reg;, John Henry&reg;, Manhattan&reg;, Axist&reg; and Farah&reg;. The Company enhances its roster of brands by licensing trademarks from third parties, including: Nike&reg; for swimwear, and Callaway&reg;, PGA TOUR&reg;, and Jack Nicklaus&reg; for golf apparel.</p></div><p>
Position Summary:<br>
As a Temporary Procurement Associate, you will be responsible for supporting internal customers throughout all Perry Ellis International Business Divisions. In this entry-level contract role, you will assist in purchasing materials and services of a specialized or complex nature. You will work to investigate sources of supply, issue bid requests, and review quotations related to Indirect Materials, ensuring the procurement process remains efficient and cost-effective.</p>
<p>
Key Responsibilities:</p>
<ul>
<li>Initiate purchase orders, update work items, and manage the administrative lifecycle of procurement requests.</li>
<li>Provide diligent follow-up on purchase orders, including obtaining tracking numbers, managing backorders, and securing return authorizations.</li>
<li>Obtain quotes from appropriate resources and analyze bids to make recommendations on contract awards.</li>
<li>Assist in developing and refining specifications for requested supplies or services.</li>
<li>Support the consolidation of purchasing efforts across operations to drive cost reduction and reduce administrative overhead.</li>
<li>Coordinate with the Finance team to assist in the month-end closing process.</li>
<li>Maintain accurate records of all procurement transactions and vendor communications.</li>
</ul>
<p>Qualifications:</p>
<ul>
<li>Associate's Degree or Higher is required (Bachelor's degree in Business or Supply<br>
Chain preferred).</li>
<li>0&ndash;2 years of experience in purchasing, inventory control, or accounting.</li>
<li>A foundational understanding of the purchase order process and general accounting<br>
principles.</li>
<li>Proficiency in Microsoft Excel and an aptitude for learning enterprise systems like<br>
Oracle.</li>
<li>Strong mathematical skills and analytical ability</li></ul><br>
<p><br>
Personal Attributes:</p>
<ul>
<li>Excellent verbal and written communication skills to effectively interact with internal stakeholders and external vendors.</li>
<li>Strong organizational skills and meticulous attention to detail when tracking orders and managing documentation.</li>
<li>A proactive mindset with the ability to follow up and resolve issues independently.</li>
<li>A collaborative team player who can adapt quickly to a fast-paced, multi-brand corporate environment.</li>
</ul><div><p><i>
Legal Disclaimer:
</i></p><p><i>Perry Ellis International is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to their individual background and characteristics. We are committed to providing a workplace free of any discrimination or harassment. This commitment extends to all aspects of employment, including hiring, promotion, transfer, compensation, and termination. By submitting your application, you acknowledge and agree to the company's commitment to equal employment opportunities.</i></p>
<p><i>
We encourage you to read and understand our Privacy Policy </i><i>here</i><i>.</i></p></div></div>

Entry Level Procurement Associate-Temporary Position

Premium Healthcare Pharmacy

<p>Premium Healthcare Pharmacy is seeking a highly organized and detail-oriented Executive Assistant to support our growing Retail and Compounding Pharmacy. This position plays a key role in supporting executive operations, assisting with bookkeeping functions, and ensuring efficient day-to-day administrative coordination.</p><p>The ideal candidate is professional, discreet, and capable of managing multiple priorities in a fast-paced healthcare environment.</p><p>Responsibilities</p><p><b>Executive Support</b></p><ul><li>Provide direct administrative support to the Pharmacist CEO</li><li>Manage calendar scheduling, meetings, and executive correspondence</li><li>Coordinate internal and external communications</li><li>Prepare reports, documents, and presentations as needed</li><li>Assist with operational projects and business initiatives</li></ul><p><b>Bookkeeping &amp; Financial Support</b></p><ul><li>Assist with bookkeeping tasks including invoice tracking and expense documentation</li><li>Maintain financial records and assist with account reconciliation</li><li>Support coordination with accounting and payroll departments</li><li>Organize financial reports and documentation for review</li></ul><p><b>Operational Support</b></p><ul><li>Assist with administrative coordination for retail and compounding pharmacy operations</li><li>Maintain confidential files and business records</li><li>Support compliance documentation and regulatory files</li><li>Coordinate vendor communications and supply ordering</li></ul><p><b>Qualifications</b></p><ul><li>Minimum 2&ndash;3 years of executive assistant or administrative experience</li><li>Experience with bookkeeping or financial recordkeeping preferred</li><li>Strong organizational and time management skills</li><li>High level of professionalism and discretion with confidential information</li><li>Proficiency in Microsoft Office, Excel, and general office software</li><li>Ability to multitask and work independently</li></ul><p>Experience working in healthcare, pharmacy, or medical environments is a plus.</p><p><b>What We Offer</b></p><ul><li>Competitive compensation</li><li>Opportunity to work closely with executive leadership</li><li>Professional and collaborative work environment</li><li>Growth opportunities within an expanding pharmacy organization</li></ul><p>If you are organized, proactive, and thrive in a high-level support role, we encourage you to apply.</p><p>Join our team and contribute to the success of a growing pharmacy organization!</p><p>Pay: $45,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Administrative Assistant

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