accounting assistant

accounts payable assistant

Ideal Pest Control

Position Overview: Ideal Partners Staffing is seeking a detail-oriented Accounts Payable Assistant for a direct hire opportunity. This role is responsible for managing outgoing payments, processing invoices, and maintaining accurate financial records. The ideal candidate will ensure compliance with company policies while supporting efficient financial operations.Key Responsibilities:<ul><li>Review, code, and process vendor invoices with proper authorization</li><li>Prepare and execute weekly payment runs, including checks, ACH, and electronic payments</li><li>Reconcile vendor statements, investigate discrepancies, and resolve billing issues</li><li>Maintain and update vendor records, including W-9s and payment terms</li><li>Respond to internal and external inquiries regarding payment status</li><li>Assist with month-end close activities, including accruals and expense reporting</li><li>Perform administrative duties such as filing and document management</li></ul>Qualifications:<ul><li>2&ndash;5 years of accounts payable or related accounting experience</li><li>Solid understanding of accounting principles and practices</li><li>Proficiency in Microsoft Excel and accounting software</li><li>Experience with Eclipse software is a plus</li><li>Strong organizational skills with the ability to manage multiple priorities</li><li>High level of accuracy and attention to detail</li><li>Effective communication and interpersonal skills</li><li>Ability to work collaboratively in a team environment</li></ul>Pay: $21.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Accounts Payable Assistant

Q Factor Chiropractic

Company Overview Q Factor Chiropractic is an upscale chiropractic office renowned for providing exceptional customer service and maintaining the highest standards in healthcare. We pride ourselves on fostering a welcoming environment and being recognized as the top chiropractic practice in our area.Job Overview We are seeking a detail-oriented and energetic Accountant to join our dynamic team. In this vital role, you will manage financial records, ensure compliance with accounting standards, and support the financial health of our practice. Your expertise will help us maintain accurate financial data, streamline accounting processes, and contribute to our continued success.Duties<ul><li>Prepare, review, and analyze financial statements, including balance sheets and income statements, ensuring accuracy and compliance.</li><li>Manage accounts payable and receivable processes using accounting software such as QuickBooks.</li><li>Perform bank reconciliations and account analysis to verify data integrity across the general ledger.</li><li>Handle payroll management tasks utilizing systems like Quickbooks, ensuring timely and accurate employee payments.</li><li>Maintain detailed records of journal entries, double-entry bookkeeping transactions, and month-end closing activities.</li><li>Conduct internal audits for financial reporting accuracy.</li><li>Assist with tax preparation and compliance activities related to governmental accounting standards.</li></ul>Skills<ul><li>Strong knowledge of GAAP, governmental accounting standards, and technical accounting concepts.</li><li>Proficiency in multiple accounting software platforms including QuickBooks.</li><li>Experience with payroll management systems such as QuickBooks.</li><li>Ability to perform detailed account reconciliation, balance sheet analysis, and accounts payable/receivable management.</li><li>Excellent data entry skills with high accuracy (10 key typing) and proficiency in double-entry bookkeeping.</li><li>Solid understanding of financial concepts including budgeting, credit analysis, and account analysis.</li><li>Strong math skills combined with analytical thinking to interpret financial data effectively. Join us as an Accountant to play a crucial role in maintaining our financial integrity while supporting our mission to deliver outstanding healthcare services!</li></ul>Job Types: Full-time, Part-timePay: $30.00 - $40.00 per hourBenefits:<ul><li>Paid sick time</li><li>Paid time off</li><li>Work from home</li></ul>Work Location: Hybrid remote in Irving, TX 75039

Accountant

Meriton

<div><div>Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value&mdash;for our partners and our people.

If you're looking to make an impact, we're glad you're here. At Meriton, you'll join a team that believes in big ideas, doing great work, and building careers that matter&mdash;every step of the way.</div>
Position Description 


Job Title: Accounting Administrator, Accounts Payable

Reports To: Accounts Payable Manager

FLSA Status: Non-Exempt

Location: Shared Services Office, Irving, TX (Hybrid) 


Summary:

The Accounting Administrator provides administrative and operational support to centralized accounting functions by managing shared communication channels, processing mail and documentation, routing inquiries, and supporting workflow coordination. This role is responsible for ensuring timely intake, organization, and tracking of customer- and vendor-related correspondence while maintaining documentation standards, internal controls, and audit readiness. 


Essential Duties and Responsibilities:

Administrative &amp; Communication Support:
<ul>
<li>Monitor and manage shared accounting email inboxes.</li>
<li>Review, tag, categorize, and route incoming emails to the appropriate accounting team or queue.</li>
<li>Acknowledge receipt of inquiries when required and ensure timely handoff to the assigned owner.</li>
<li>Answer incoming accounting-related phone calls; provide basic information and route calls appropriately.</li>
<li>Maintain inquiry logs, call logs, or tracking records as required.</li>
</ul>
Mail Processing &amp; Document Management:
<ul>
<li>Receive, open, and process incoming and returned mail related to invoices, statements, checks, and general accounting correspondence.</li>
<li>Prepare and mail customer invoices, statements, and vendor payments as directed.</li>
<li>Identify address issues, undeliverable mail, or documentation gaps and route findings to the appropriate owner.</li>
<li>Scan, index, and attach documents to customer or vendor records within Microsoft Dynamics 365.</li>
<li>Maintain organized electronic and physical files to support audit readiness.</li>
</ul>
Workflow Coordination &amp; Task Support:
<ul>
<li>Accumulate invoices received through centralized inboxes and route them for review.</li>
<li>Verify invoices and expenses include required approvals prior to routing.</li>
<li>Create, assign, and track work items related to inquiries and documentation requests.</li>
<li>Follow up on open administrative items to ensure timely resolution.</li>
</ul>
Data Accuracy &amp; Controls Support:
<ul>
<li>Identify and flag potential customer or vendor master data issues.</li>
<li>Ensure documentation accuracy and retention in accordance with SOX and internal controls.</li>
<li>Adhere to established accounting policies and procedures.</li></ul> 


Competencies:
<ul>
<li>Strong organizational and administrative skills</li>
<li>Attention to detail and accuracy</li>
<li>Professional communication and customer service orientation</li>
<li>Ability to manage multiple priorities</li>
<li>Accountability and compliance focus</li></ul> 


Education/Experience:
<ul>
<li>High school diploma or GED required; associate degree preferred</li>
<li>1&ndash;3 years of administrative or accounting support experience preferred</li>
<li>Proficiency with Microsoft Office</li>
<li>Experience with Microsoft Dynamics 365 preferred</li></ul> 


Work Environment:

Corporate shared services office environment with moderate noise level. Hybrid arrangements may be available based on business needs. 


Physical Demands:

Must be able to sit, stand, walk, bend, and reach during the workday. May be required to lift up to 25 pounds occasionally. 


Meriton is an Equal Opportunity Employer<div>

Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate's qualifications, experience, internal equity, and the budgeted amount for the specific role and location.</div></div>

Accounting Administrator, Accounts Payable

Aramark

<div><div><div><h2 class="jobSectionHeader">Job Description</h2></div><div>
Aramark Healthcare+ is seeking an Office Manager to join their team at Baylor Scott and White Hospital Irving in Irving, TX. The Office Manager is responsible for the supervision and control of general office functions, uploading financial data, and light Human Resource administration duties including union administration duties (where applicable). Primarily supervises day-to-day data collection and supervises or completes basic accounting reports. Assists unit management in completion of standard monthly management reports.</div></div><div><div><h2 class="jobSectionHeader">
Job Responsibilities</h2></div><div><ul><li>
Manages and guarantees disbursement of payroll, benefits, and taxes consistent with government wage and hour laws</li><li>
Ensures the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely</li><li>
Communicates actively with Operations, Human Resources and Billing to review cross-departmental impacts and reconciles data sharing</li><li>
Leads regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports</li><li>
Responsible for the operation of all accounting systems and records, including, but not limited to, cash receipts, expenditures, investments, purchasing, inventory, assets and payroll</li><li>
Ensures that written performance evaluations of supervised employees are completed as required, provides continuous feedback on personnel performance issues, and takes immediate action to recognize achievements and address deficiencies or problems</li><li>
Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives</li><li>
Meets deadlines for financial documents</li><li>
Reconciles bank accounts and verify the bank balance with the general ledger</li><li>
Supervises all month-end and year-end accounting procedures including preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll and General Ledger computer systems</li></ul>
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.</div></div><div><div><h2 class="jobSectionHeader">
Qualifications</h2></div><div><ul><li>
Requires a minimum of 2 years of experience in accounting and payroll</li><li>
Bachelor Degree or equivalent experience preferred</li><li>
Ability to work in a fast-paced environment</li><li>
Ability to handle confidential information</li><li>
Ability to manage in a diverse environment with a focus on client and customer service</li><li>
Requires strong interpersonal skills</li><li>
Requires effective verbal and written communication skills</li><li>
Experience in Microsoft Office with advanced skills in Microsoft Excel</li></ul></div></div><div><div><h2 class="jobSectionHeader">
Education</h2></div></div><div></div><div><div><h2 class="jobSectionHeader">
About Aramark</h2></div><div>
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.</div></div></div>

Office Manager

Las Colinas Association

<div>Accounting Assistant / Accounting Associate 
Las Colinas Association (LCA) &ndash; Irving, TX (In-Office Position &ndash; No Remote Work)
Position Summary 
The Las Colinas Association (LCA) is seeking a detail-oriented and reliable Accounting Assistant / Accounting Associate to support daily accounting operations and monthly financial reporting. This is a full-time, in-office role based in Irving, TX and requires regular, on-site presence.
This position is responsible for maintaining accurate financial records, performing balance sheet reconciliations, and supporting accounts receivable and cash application processes. The role also serves as a point of contact for member inquiries and requires strong communication skills and a customer-service mindset.
Essential Responsibilities<ul><li>
Perform monthly balance sheet reconciliations and resolve discrepancies</li><li>
Prepare and post journal entries</li><li>
Support accounts receivable processes, including applying payments and researching account balances</li><li>
Assist with cash receipts processing across multiple payment platforms</li><li>
Maintain schedules and supporting documentation for monthly financial reporting</li><li>
Respond to member inquiries via phone and email regarding account balances and transactions</li><li>
Perform general administrative duties including filing, scanning, and document management</li><li>
Assist with special projects and other duties as assigned based on departmental needs</li></ul>
Qualifications &amp; Skills<ul><li>
Minimum of 2 years of bookkeeping or general accounting experience</li><li>
Strong understanding of basic accounting principles and reconciliations</li><li>
High level of accuracy and attention to detail</li><li>
Strong organizational and time management skills, with the ability to meet deadlines</li><li>
Effective verbal and written communication skills</li><li>
Proficiency in Microsoft Office, including Excel</li><li>
Experience with accounting systems; experience with Zoho Books or other Zoho applications is a plus</li><li>
Ability to prioritize tasks and adapt to changing priorities</li><li>
Professional demeanor with a strong commitment to customer service</li><li>
Ability to handle sensitive information with confidentiality and integrity</li><li>
Self-motivated with the ability to work both independently and as part of a team</li></ul>
Work Location Requirement 
This position is fully in-office at our Irving, TX location. Remote or hybrid work arrangements are not available. Applicants must be able to reliably commute to Irving, TX daily.</div>

Accounting Assistant

CEC Facilities

<div>Position Summary
The Job Cost Administrator provides administrative and transactional support to the Job Cost Accountant and project teams, with a focus on Guaranteed Maximum Price (GMP) contract billings. This role is responsible for maintaining accurate project documentation, assisting with billing preparation, and ensuring timely processing of cost data, subcontractor invoices, and compliance-related paperwork.
Key Responsibilities<ul><li>
Assist in the preparation of monthly progress billings, including compiling backup documentation and updating Schedule of Values (SOV).</li><li>
Track and organize subcontractor invoices, lien waivers, insurance certificates, and compliance documentation.</li><li>
Support change order processing by collecting and organizing supporting documents.</li><li>
Maintain accurate electronic and physical project files in accordance with company standards.</li><li>
Monitor and track retainage, ensuring proper documentation is received prior to payment processing.</li><li>
Coordinate with Accounts Payable to ensure timely and accurate processing of vendor and subcontractor payments.</li><li>
Assist with reconciliation of job cost reports and identify discrepancies for review by the Job Cost Accountant.</li><li>
Provide administrative support for audit requests.</li><li>
Communicate with subcontractors and internal teams to follow up on missing or incomplete documentation.</li><li>
Help ensure compliance with contract requirements and internal controls.
</li><li>Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.</li></ul>
Qualifications<ul><li>
Associate&rsquo;s degree in Accounting, Business Administration, or related field preferred (or equivalent experience).</li><li>
1&ndash;3 years of administrative or accounting support experience, preferably in construction or job cost environment.</li><li>
Basic understanding of accounting principles and job cost structure.</li><li>
Familiarity with construction ERP systems (e.g., COINS, Sage 300 CRE, Viewpoint, Procore) is a plus.</li><li>
Proficiency in Microsoft Excel and general office software.</li></ul>
Skills &amp; Abilities<ul><li>
Strong attention to detail and organizational skills.</li><li>
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</li><li>
Effective written and verbal communication skills.</li><li>
Team-oriented mindset with a willingness to support multiple stakeholders.</li><li>
Ability to handle confidential financial information with discretion.</li><li>
Ability to work in a team environment and initiative to work alone.</li></ul>
Work Environment &amp; Physical Demands
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.<ul><li>
Requires mobility within an office environment.
</li><li>Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone.
</li><li>Prolonged periods sitting at a desk and working on a computer.
</li><li>The employee may be required to walk; reach with hands and arms; and bend.
</li><li>May be required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
</li><li>Possess good hearing, normal or corrected.
</li><li>The employee must be able to regularly lift and/or move up to 50 pounds.
</li><li>The employee may be required to climb stairs.
</li><li>Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed.
</li></ul>CEC Companies is an Equal Opportunity Employer. We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law. All qualified applicants are encouraged to apply.</div>

Job Cost Administrator - GMP

Texan Credit Corporation

Texan Credit has an Assistant Manager opening in our Irving office. Texan Credit is a Texas based company with over 110 offices between Texas and Oklahoma. We have been in business for over 17 years and need self-motivated individuals to join our team.Visit www.TexanCredit.com for more information on Texan Credit.We offer competitive compensation, benefits package, and a lucrative bonus program.<ul><li>Starting hourly pay $13.50 but negotiable depending on experience.</li><li>90-day evaluation with the possibility of up to a 10% increase in pay.</li><li>8 days of paid time off after 90 days and 15 days after 1 year of employment.</li><li>401 K after 1 year of employment.</li><li>Optional health, vision, dental, disability, and life insurance coverage.</li><li>Full-time hours are always 40 or more each week.</li></ul>Responsibilities include but are not limited to.<ul><li>Assist the Manager in coordinating daily operations to be a profitable location.</li><li>Monitor market trends and make recommendations for operations.</li><li>Provide administrative support, including data entry and filing.</li><li>Answer phone calls and emails with professionalism and good phone etiquette.</li><li>Assist in training staff members.</li><li>Ensure compliance with company policies, procedures, and state laws.</li><li>Full account support including applications, underwriting, processing, and servicing accounts.</li></ul>Experience/Skills needed.<ul><li>Previous experience in a similar role preferred, but not required.</li><li>Strong organizational skills and attention to detail.</li><li>Experience with math calculations for daily, weekly, and monthly goals.</li><li>Familiarity with market trends and consumer preferences.</li><li>Strong phone etiquette and communication skills.</li><li>Ability to prioritize tasks and manage time efficiently.</li><li>Excellent customer service required.</li><li>A positive attitude and willingness to learn.</li><li>Bilingual is a plus!!</li></ul>Job Type: Full-timePay: $13.50 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Shift:<ul><li>8 hour shift</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Ability to Commute:<ul><li>Irving, TX 75060 (Required)</li></ul>Work Location: In person

Bilingual Assistant Manager

Explore 39+ Accounts payable assistant in Irving this May. Find roles across top companies and apply now to boost your career.