accounts payable specialist (payroll support)

accounting clerk

accounts payable specialist (payroll support) Jobs in Anchorage

accounts payable specialist - ai Jobs in Anchorage

accounts payable specialist - ai

finance support clerk

payroll lead - anchorage, ak Jobs in Anchorage

payroll lead - anchorage, ak

accounts payable specialist payroll support

AWAIC

<div><div>Department: Finance/Human Resources Classification: Exempt
Reports to: Senior Accountant Status: Full-time
Location : Anchorage Revision Date: 04/10/2026 
 
Position Summary: The Accounts Payable Specialist (Payroll Support) is responsible for the timely completion of a variety of day-to-day finance and human resource support functions. This position is responsible for accounts payable, processing payroll, benefits administration, recruitment coordination, and any program support as assigned. This position works with the Senior Accountant, Senior Director of Finance &amp; Operations, and Director of Human Resources. 
 
Minimum Qualifications &amp; Experience
<div><ul><li>Associate Degree in Accounting, Finance, Business Administration or similar fields; OR
</li><li>Two years' experience in a business administration support role in the finance department of an organization; AND
</li><li>Proficient use of computers and standard office equipment, excellent written and verbal communication skills, and the ability to prioritize workload to meet deadlines is required.
</li><li>Possession of a current State of Alaska Driving License and maintenance of a clean driving record.
</li>Ability to clear and maintain stringent federal, state and local background clearances. 
<li>
</li></ul></div>Essential Functions 
Finance Department Support Functions:
Accounts Payable
<div><ul><li>Timely process weekly accounts payable invoices
</li><li>Route invoices internally for review and approval through our accounting software. This includes: ensuring proper documentation is attached, there are no duplications, and account coding in accurate, consistent, and in accordance with approved budgets.
</li><li>Review vendor ledger to ensure all bills are paid timely and coordinate with vendors to obtain proper supporting documentation.
</li><li>Maintain vendor database and W-9s.
</li><li>Reconcile monthly credit card statements and track all receipts for proper record retention.
</li><li>Review petty cash reconciliation and disbursement requests
</li><li>Maintain in-kind donations log, including preparing monthly journal entries for recognition of in-kind expense and revenues.
</li>Maintain gift card inventory, including preparing monthly journal entries to record gift card activities. 
<li>
</li></ul></div>Payroll
<div><ul><li>Coordinate with Human Resources Department to ensure all employees are properly entered and maintained in payroll software.
</li></ul></div><div><ul><li>Review biweekly payroll inputs for the 3 rd party payroll processor, this includes:
<ul><li>Reviewing timesheets against payroll policies
</li><li>Reviewing pay rates against approved documents
</li></ul></li>Reconcile employee benefit payroll deductions with billing from benefit vendors and prepare related benefit disbursements. 
<li>
</li></ul></div> 
 
Human Resource Department Support Functions:
<div><ul><li>Coordination of Benefits education for employees during annual open enrollment, and for new employees during their orientation and onboarding period.
</li>Assist in maintaining retention of employees, volunteers, and contractors&rsquo; records during their tenure at AWAIC. This includes both physical files as well as in the HRIS system. 
<li>
</li></ul></div> 
Supervisory Accountabilities : 
 
This position is not responsible for management or supervision of other positions. 
 
Knowledge, Skills, and Abilities Required: 
 
Knowledge
<div><ul><li>Knowledge of nonprofit accounting and budgets
</li>Knowledge of Department of Labor laws and regulations 
<li>
</li></ul></div>Skills
<div><ul><li>Demonstrate good organization and filing skills.
</li><li>Demonstrated ability to work independently, juggle multiple projects, meet deadlines, and manage priorities.
</li><li>Knowledgeable in typical office software programs and applications.
</li>Knowledgeable in accounting and payroll software programs and applications. 
<li>
</li></ul></div> 
Interpersonal
<div><ul><li>Demonstration of ethics, integrity, fairness, and trustworthiness.
</li><li>Demonstrate good oral and written communication skills.
</li><li>Effective, supportive, and positive interpersonal communication skills and behaviors.
</li>Ability to demonstrate empathy and compassion consistent with the organization&rsquo;s guiding principles and values. 
<li>
</li></ul> 
AWAIC is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants, regardless of race, color, religion, sec, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. Employment with AWAIC is at-will, meaning either you or the company may terminate the employment relationship at any time, with or without cause or notice, unless otherwise provided by applicable law or a written agreement. Signing below does not change the at-will employment status. 
Note: This job posting in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this posting are the minimum levels of knowledge, skills, or abilities.
 This posting does not create an employment contract, implied or otherwise, other than an &quot;at will&quot; relationship.</div></div></div>

Accounts Payable Specialist (Payroll Support)

Ahtna, Incorporated

<div>Summary

The Accounts Payable Specialist assists the Accounts Payable department with general accounting duties. The Accounts Payable Specialist also deals with administrative duties in the accounting office.

The pay rate for this position is $26.77-$32.12/hour.

This position comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), company-paid holidays, and an annual performance bonus.

This position will be posted for 5 days or until filled.

Essential Duties and Responsibilities
<ul>
<li>Set up Vendors; with the knowledge of 1099-Misc IRS guidelines</li>
<li>Distribute incoming mail for approvals</li>
<li>Daily processing of vendor invoices, General Ledger coding and project coding verification in Deltek and ORAA for multiple companies</li>
<li>Enter high volume invoices for multiple subsidiaries; verify authorized approvers</li>
<li>General Ledger coding and project coding verification</li>
<li>Check and verify all voucher edits, correct and post journals; non-manual check registers</li>
<li>Complete bank transactions &ndash; initiate ACH payments and process manual check payments</li>
<li>Select and cut checks for multiple companies on a weekly basis; attach backup and file</li>
<li>Complete 1099&rsquo;s - reconcile ledgers, review edit reports, print 1099&rsquo;s</li>
<li>Review travel, per diem, mileage, employee reimbursements and Corp Credit Card expense reports in Deltek for payments</li>
<li>Process Mail outs &ndash; certified, regular and other ways of mailing items</li>
<li>Research and resolve outstanding balances on invoices and statements</li>
<li>Promptly and professionally handle the queries and requests of fellow employees and vendors, in person, through telephone or email communications</li>
<li>General Administrative duties such as: copying, filing, scanning and organizing accounting office</li>
<li>Other duties as assigned</li></ul> 


Minimum Qualifications
<ul>
<li>A minimum of four (4) years of Accounts Payable experience that demonstrates ability to meet core competency requirements</li>
<li>High School Diploma, or equivalent, required</li>
<li>Operate 10 key by touch</li>
<li>Must be able to type 40 wpm</li>
<li>Minimum one year experience with CostPoint/Deltek system</li>
<li>Ability to complete tasks and meet deadlines with minimal supervision</li></ul> 


Preferred Qualifications
<ul>
<li>Associates Degree in Finance or other related field</li>
<li>Experience and knowledge of Alaska Native cultures</li></ul> 


Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment. 


Core Competencies

To perform this job successfully, the incumbent must be able to perform each essential duty satisfactorily. The competencies listed below are representative of the knowledge, skills, and/or abilities required. These are in addition to the Core Competencies listed in the Employee Handbook that all employees are expected to demonstrate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Ahtna Core Values: Understands and recognizes Ahtna&rsquo;s cultural and traditional principles; leads by example through the demonstration of respect, integrity, professionalism, dedication, perseverance and courtesy; willingly shares information as appropriate; maintains and promotes a high standard of both personal and professional ethics; values and promotes education and development</li>
<li>Accounting/Finance &ndash; The individual has a basic understanding of GAAP and has a working knowledge of general ledger, accounts payable, accounts receivable, payroll, income tax and banking</li>
<li>Adaptability - Adapts to changes in the work environment; manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays or unexpected events</li>
<li>Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction</li>
<li>Dependability - Follows instructions, responds to management direction, takes responsibility for own actions, keeps commitments, commits to long hours of work when necessary to reach goals, completes tasks on time or notifies appropriate person with an alternate plan</li>
<li>Ethics - Treats people with respect; keeps commitments, inspires the trust of others, works with integrity and ethically, upholds organizational values</li>
<li>Initiative - Volunteers readily, undertakes self-development activities, seeks increased responsibilities, looks for and takes advantage of opportunities, asks for and offers help when needed</li>
<li>Judgment &ndash; The individual displays willingness to make decisions, exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision-making process and makes timely decisions. Works well under pressure</li>
<li>Oral and Written Communication &ndash; The individual speaks clearly and persuasively in positive and negative situations, listens and gets clarification, responds well to questions, participates in meetings, demonstrates group presentation skills, prepares and delivers written reports, conducts meetings and negotiates with employees, subcontractors and clients. Writes clearly and informatively, presents numerical data effectively and is able to read and interpret written information.</li>
<li>Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action policies and respects diversity</li>
<li>Planning/Organizing &ndash; the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans, plans for additional resources, sets goals and objectives, organizes or schedules other people and their tasks, develops realistic action plans, has ability to manage multiple priorities and projects simultaneously, has ability to work long hours to meet a deadline.</li>
<li>Problem Solving &ndash; The individual identifies and resolves problems in a timely manner and gathers, analyzes and interprets both financial and general business information skillfully. The individual understands the implications of new information for both current and future problem-solving and decision-making. Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems</li>
<li>Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments</li>
<li>Teamwork - Focuses on solving conflict, maintains confidentiality, keeps emotions under control, tries new things, balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests</li></ul> 


Physical Demands

Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job.

Work is performed in an office setting with ability to speak and receive phone communications often. Work requires computer usage with strength, dexterity, coordination and visual acuity to use keyboard and video display terminal and other office equipment. Moderate travel required to shareholder communities, subsidiary offices and other locations as needed.

Work Schedule: Monday &ndash; Friday, 8:00 AM &ndash; 5:00 PM</div>

Accounts Payable Specialist - AI

Bristol Alliance of Companies

<div>Job Summary

The Senior Accounting Specialist plays a key role in supporting Accounts Payable, Accounts Receivable, and General Ledger. With a strong focus on dedication and expertise, this position helps ensure the smooth operation of financial processes, maintaining accuracy and efficiency. Beyond supporting the accounting department's commitment to compliance and reporting on the organization's financial health, this role also serves as a vital resource for employees and managers.

Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Functions
<ul>
<li>Input, Review, and Update for the Accounts Receivable/General Ledger such as:</li>
<li><ul><li>a. Monitor and process daily cash receipts, including electronic funds transfers (EFTs) and checks received. Generate deposits for checks received</li>
<li>b. Handle accounts receivable (AR) invoices, reversals, equipment invoices, and AP refunds</li>
</ul></li><li>Input, Review, and update for Accounts Payable such as:</li>
</ul><ul><li>Approve and edit Vendor invoices, update and create vendors as needed, and set up Pcards and/ or modify them.</li>
<li>Assist in stop payments, check run, and any AP needed functions.</li>
</ul><ul><li>Reconcile:</li>
<li><ul><li>a. Review and reconcile daily email communication for data input</li>
<li>b. Match intercompany invoices to accounts payable (A/P) records</li>
<li>c. Conduct monthly reconciliations of AR and income accounts</li>
</ul></li><li>Create Intercompany Billings:</li>
<li><ul><li>a. Collect billing data on a weekly basis</li>
<li>b. Format and input invoices accurately</li>
<li>c. Post intercompany invoices</li>
</ul></li><li>Produce Reports:</li>
<li><ul><li>a. Provide daily notifications of cash received by project</li>
<li>b. Generate and distribute AR aging reports regularly</li>
</ul></li><li>Support General Ledger:</li>
<li><ul><li>Post journal entries to maintain accurate financial records.</li>
</ul></li><li>Pull Queries/reports:</li>
<li><ul><li>b. Prepare ad hoc reports as requested</li>
</ul></li><li>Assist with Annual Review and Audit:</li>
<li><ul><li>a. Compile AR, AP, and contract data as needed</li>
</ul></li><li>Other duties as assigned.</li>
</ul>
Competencies
<ul>
<li>Skilled in Intermediate Excel.</li>
<li>Skilled in customer service.</li>
<li>Ability to prioritize, organize, and work well under stress to meet deadlines.</li>
<li>Ability to switch tasks frequently while waiting for data completion.</li>
<li>Ability to work flexible hours as required to meet deadlines.</li>
<li>Ability to adapt to constant change.</li>
<li>Ability to learn new skills and embrace new responsibilities.</li>
<li>Verbal and written communication such as in-person, via phone, and email.</li>
<li>Skilled attention to detail.</li>
<li>Skilled with a solutions-oriented mindset, with a positive attitude.</li>
<li>Knowledge of the Small Business Administration&rsquo;s 8(a) program.</li>
<li>Skilled in the Microsoft Office Suite and Adobe products.</li>
<li>Knowledge of Unanet and UKG Pro software.</li>
</ul>
 Required Education and Experience
<ul>
<li>High school diploma or GED.</li>
<li>Minimum of 5 years of accounts payable, accounts receivable, or general ledger experience in corporate accounting.</li>
<li>Valid driver&rsquo;s license.</li>
</ul>
Preferred Education and Experience
<ul>
<li>Experience with Alaska Native Corporations and knowledge of Small Business Administration&rsquo;s 8(a) program.</li>
<li>Experience in government contracting, the construction industry and a multi-company environment.</li>
</ul>
 Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Position is primarily based in an office environment, with occasional exposure to varying noise levels that may require clear and auditable communication.</li>
<li>Position may involve working in conditions that require prolonged periods of sitting, frequent use of computers and office equipment and collaboration in shared workspaces.</li>
<li>Position will involve exposure to standard office equipment factors such as printer toner, paper dust, artificial lighting, and temperature variations due to air conditioning or heating systems.</li>
<li>Position requires close visual focus for tasks such as operating a computer, reviewing documents and performing detailed analytical work.</li>
</ul>
Physical Qualifications
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
<ul>
<li>Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.</li>
<li>Hearing: must be able to hear audible safety alarms.</li>
<li>Visual Acuity: must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.</li>
<li>Lifting: must be able to exert up to 50 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.</li>
</ul>
Benefits
Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, short-term disability insurance, and 401(k) plan with employer match.

Equal Opportunity Employer Statement
Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.

Disclaimer
This job description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

This job description is not a contract or employment. It does not promise or guarantee any particular benefit or specific action. All employment with Bristol is &ldquo;at-will&rdquo; which means that Bristol or employee can terminate the employment relationship at any time with or without cause.</div>

SR Accounting Specialist

Alaska Gear Company

<div>At Alaska Gear Company, we work hard and play hard&mdash;designing and building high-quality gear for outdoor work and adventure in extreme environments.

Our mission is simple: together, we&rsquo;re building a worldwide, Alaska-based outdoor equipment company. We&rsquo;re a growing team of down-to-earth people who love the outdoors and take pride in creating strong, reliable products for backcountry adventurers.

As we continue to grow, we have an exciting opportunity for an Accounting Clerk to join our team. This position will work out of our Anchorage office after an initial training/probationary period at our Palmer facility. The ideal applicant will be detail-oriented, hardworking, and have experience in a related field.
<h4 class="jobSectionHeader">
Key Responsibilities:</h4><h4 class="jobSectionHeader">
Accounts Payable</h4><ul><li>
Prepare weekly payables batch and process payments.</li><li>
Enter invoices, review vendor statements, and reconcile receipts to corporate credit cards.</li><li>
Manage vendor information, correspondence, and prepare credit applications for purchasing.</li><li>
Assist with annual 1099 preparations and filings.</li></ul><h4 class="jobSectionHeader">
Accounts Receivable</h4><ul><li>
Enter and apply account payments, collect delinquent payments, and send out monthly statements.</li><li>
Manage customer correspondence from AR email.</li><li>
Manage retail cash deposits, HQ petty cash and make bank deposits when needed.</li><li>
Prepare quarterly review of customer account limits &amp; discounts</li></ul><h4 class="jobSectionHeader">
Payroll</h4><ul><li>
Prepare Biweekly and Monthly payrolls for processing and complete post processing tasks.</li><li>
Set up new employees, make changes to deductions, and time &amp; attendance policies per direction from HR.</li><li>
Assist with employee inquiries (copies of W2 or paystubs).</li></ul><h4 class="jobSectionHeader">
Other</h4><ul><li>
Scanning and electronic filing.</li><li>
Assist with company event preparation and planning (cookouts, holiday parties, etc.).</li><li>
Office and administrative tasks as assigned (ex. mail processing, answering accounting calls, shredding).</li></ul><h4 class="jobSectionHeader">
Minimum Qualifications:</h4><ul><li>
Associates degree or higher with focus in accounting preferred.</li><li>
2+ years of accounting experience preferred.</li><li>
Experience utilizing Microsoft products, Quickbooks Online, Bill.com, or other accounting software.</li><li>
High attention to detail</li><li>
Selfdisciplined and strong organizational skills</li><li>
Commitment to supporting and working within a team environment.</li></ul><h4 class="jobSectionHeader">
Compensation and Benefits:</h4><ul><li>
Hourly compensation DOE</li><li>
Health, Dental, Vision, Life Insurance</li><li>
Paid Time Off (following 90 days of employment)</li><li>
Holiday pay</li><li>
401(k)</li><li>
Great Employee Discounts</li><li>
Free Employee Product Rentals</li><li>
Casual Work Environment</li></ul>
Our Accounting Department is a critical part of what keeps Alaska Gear Company up and running. If you are detail-oriented, enjoy working with financial data, and take pride in ensuring accuracy while supporting sound business decisions, we encourage you to submit an application online for consideration.
<h4 class="jobSectionHeader">
Important Information:</h4>
All applications MUST be submitted online, and only complete applications will be considered! Hard copy, emailed, or telephonic applications will not be accepted.

Check out our website, YouTube, and social media to see all we have going on!
<h4 class="jobSectionHeader">
EEO STATEMENT</h4>
Alaska Gear Company is an equal opportunity employer and complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, please call 1-907-331-0381.
<h4 class="jobSectionHeader">
About Alaska Gear Company</h4>
At Alaska Gear Company, we work hard to play hard! Building high quality aviation products and outdoor gear for adventure beyond roads and runways! Our mission is together, we build a worldwide Alaska-based outdoor equipment company. We&rsquo;re a growing team of casual people who love aviation, outdoor activities and mostly Alaska! We strive to provide strong and safe products to bush pilots and outdoor enthusiasts who are pursuing adventure in the backcountry. Whether a bush pilot, hunter, researcher, or guide, we deliver solutions to ensure our customers have all the essentials to endure their outdoor adventure. With locations in Palmer, Fairbanks, and Anchorage Alaska we continue to grow and are looking for qualified, hard working individuals to come be part of out team!</div>

Accounting Clerk

Partners for Progress

Partners for Progress, Inc., seeks a highly organized, self motivated and hardworking multi-tasker with strong communication skills and a positive attitude. Partners for Progress is a Social Justice Non-Profit. The Office Administrator is a key position as part of the team that operates a busy reentry program for justice involved individuals in downtown Anchorage and supports Therapeutic Courts statewide. Team members support each other with the goal of providing program and participant support. This is accomplished in a manner that is welcoming and mutually respectful. Main duties are Office Management, Human Resources support, Data Management, Accounting support, and Board of Director support. The Office Administrator organizes, coordinates and performs administrative duties to facilitate and maintain organizational effectiveness and efficiency. The ideal candidate will have strong attention to detail, will be an energetic professional adaptable to change, and have excellent follow-through.JOB DUTIES:1. Office Management:<ul><li>Provide high level of Administrative and IT support to Administration and Program staff.</li><li>Manage and maintain purchasing system for PFP, ensuring proper purchase requests and coding. Routinely seeks out best pricing and does weekly purchasing via online, phone order or shopping in person for supplies. Ensure all receipts are printed and coded at time of purchase.</li><li>Maintain updated Office space chart, space lease documents, and building costs spreadsheet. Coordinate and complete all office space lease renewals, advertise office space available, coordinate and ensure repairs for building are done.</li><li>Maintain inventory of all office and kitchen supplies; check inventory on a weekly basis and do supply orders once per week. Ensure staff name and coding is on each purchase request, ensure requests are approved. Order online when possible.</li><li>Maintain kitchen/breakroom cleanliness.</li><li>Manage, keep updated and maintain Partners for Progress Website. Ensure employees are updated in a timely manner on website. Post to and maintain all PFP Social Media platforms consistently.</li><li>Compile, develop and produce Partners for Progress quarterly newsletter.</li><li>Ability to run errands for the company such as bank deposits and purchasing when needed.</li><li>Maintain PFP Google Calendar and email groups - schedule training, meetings, workshops, and staff events with descriptions and links, keep all google email groups updated, train staff on use of electronic calendar system.</li><li>Maintain all PFP memberships ie: SHRM, NADCP, PickClickGive, Foraker.</li><li>Research, coordinate and book travel for all PFP staff and board members to include hotel, airtravel, transportation and calculating perdiem. Manage PFP Alaska Air Mileage Plan Account.</li><li>Maintain Organizational documents including Staff Contact lists, Mailing lists, and Organizational Charts.</li><li>Maintain all Logo work and ensure consistency in use organization wide. Maintain all PFP forms, letterhead, brochures, and business cards. Design and produce signs, banners and other media and outreach products as needed.</li></ul>2. Human Resources:<ul><li>Prepare and manage all recruitments for open positions for Partners for Progress including advertising, conduct all reference checks and document, setup and coordinate all interviews, conduct all applicant notifications.</li><li>Prepare and process all new hires including all required documents; hire letters, PANs, W4s, I9s, resumes, reference checks. Conduct all new hire orientations and document, setup and maintain all personnel files utilizing proper file procedures. Maintain all employee training certificates.</li><li>Coordinate and facilitate all required background checks incuding managing the State of Alaska Background Check Program, creating new records, and processing all fingerprint cards in a timely manner.</li><li>Enroll and track all employee benefits such as the SIMPLE IRA plan.</li><li>Prepare and process all employee separations.</li><li>Maintain all PFP Job Descriptions.</li><li>Setup, coordinate and facilitate all required employee training such as annual HIPPA training. Ensure all training is on company calendar.</li><li>Ensure all required employment and insurance notices are posted at PFP offices.</li></ul>3. Data and File Management:<ul><li>Enter, manage, and maintain all participant data in the Alaska Housing Management Information System used by HUD, (AKHMIS). Enter, manage, and maintain data in various other databases as needed. Ensure participant records are accurate, complete, and entered timely.</li><li>Conduct monthly audits of clients in accounting system compared to clients in AKHMIS or other required program databases.</li><li>Manage and maintain all organizational network and physical file systems including accounting, personnel, contract, and vendor files utilizing proper filing procedures.</li><li>Maintain current year files, prior year files and archive/box older files for storage at PFP storage facilities properly marking boxes with contents, dates, and department. Arrange for transport of all archived materials to storage facility. Maintain inventory of all archived documents at storage facility, coordinate purging as necessary.</li></ul>4. Accounting Support:<ul><li>Responsible for weekly Accounts Payable support including reviewing, collecting signatures, copying and mailing out checks on a weekly basis in a timely manner.</li><li>Responsible for bi-weekly payroll support.</li><li>Review all credit card entries in accounting system.</li><li>Ensure donors receive donation receipts and thank you letters/cards in a timely manner.</li></ul>5. Board Support:<ul><li>Coordinate all board of director meetings, arrange for lunch, ensure board room is prepared and clean prior to all meetings.</li><li>Prepare board packets, do notices and manage zoom meetings.</li><li>Record, transcribe and maintain all board of director meeting minutes in a timely manner.</li><li>Maintain an accurate board of director list.</li></ul>Provide resume with 3 Professional ReferencesJob Type: Full-timePay: $23.00 - $25.00 per hourBenefits:<ul><li>Paid time off</li><li>Retirement plan</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Office Administrator

A-1 Lawn & Landscaping

Office Assistant / Receptionist - FULL TIME POSITIONS AVAILABLE IMMEDIATELYFront Office Assistant Position - On The Job Training Offered - Many Growth Opportunities!Are you tired of the mundane office job? Do you like fast-paced work?Do you love working in an office and want to expand your experience?COME JOIN OUR TEAM @ A-1 Lawn &amp; Landscaping.Responsibilities include:<ul><li>Answering multi-line phones</li><li>Entering Data into a CRM system</li><li>Scheduling appointments &amp; maintaining calendars.</li><li>Processing daily time sheets.</li><li>Providing support for management team</li><li>Monitor e-mail accounts providing information, following-up on emails and phone calls.</li></ul>Skills/ Experience:<ul><li>Working knowledge of Microsoft Office Suite to include Excel, Word, &amp; Outlook.</li><li>One to three years of customer service experience preferred</li><li>People orientated with good communication skills</li><li>Comfortable speaking with customers</li><li>Dependable: show up on time and ready to work</li><li>Able to multi-task and work in a fast-paced environment.</li></ul>Hours: Full time positions available immediately; overtime available during summer months with rotating Saturday schedule.Office hours are 8am to 5pm: Monday through Friday with rotating Saturdays during summer season 9am to 4pm.Please submit resume to apply.Pay: $18.00 - $24.00 per hourPay: $18.00 - $24.00 per hourBenefits:<ul><li>Paid time off</li></ul>Experience:<ul><li>Multi-line phone systems: 1 year (Preferred)</li><li>Payroll: 1 year (Preferred)</li><li>Bookkeeping: 1 year (Preferred)</li></ul>Work Location: In person

Office Assistant/Receptionist

Compass Group USA

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 ESS
 
 
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 We are hiring immediately for a full time remote HR ASSISTANT (RECRUITING)position.
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 Location: Remote- must be Pacific Standard time or Alaska Standard Time. Note: online applications accepted only.
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 Schedule: Full time schedule. Monday - Friday, 9:00 am - 5:00 pm. More details upon interview.
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 Requirement: Previous Recruiting experience required.
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 Pay Range: $22.70 per hour to $28.37 per hour.
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 Internal Employee Referral Bonus Available
 
 
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 ESS Support Services Worldwide &ndash; Alaska and Gulf of Mexico - is a leading provider of comprehensive support services, specializing in food and facility maintenance for clients and their employees both offshore and on remote land sites.
 
 
 Our team consists of culinary professionals, dedicated kitchen support personnel, and hospitality experts committed to delivering unparalleled guest services, supporting every aspect of daily community life for our clients' resident workers -- 365 days a year, 24 hours a day.
 
 
 ESS Support Services Worldwide offers competitive wages, has an award-winning benefits program which includes health, medical, dental, vision, retirement plus other insurance which meets the needs of each individual.
 
 
 
 Job Summary
 
 
 
 
 Summary:
 
 Provides administrative support to the Human Resources Director on all personnel matters. Assists with payroll processing.
 
 
 
 Essential Duties and Responsibilities:
 
 
 
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 Performs customer service functions by answering employee requests and questions.
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 Conducts benefits enrollment for new employees.
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 Verifies I-9 documentation and completes I-9 forms; tracks and initiates updates as required.
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 Submits online investigation requests and assists with employee background checks.
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 Conducts audits of payroll, benefits or other HR programs; recommends any corrective action.
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 Updates HR spreadsheet with employee change requests and processes paperwork.
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 Assists with processing terminations.
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 Assists with the preparation of performance review forms.
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 Assists HR Manager with various research projects and/or special projects.
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 Assists with the recruitment and interview process.
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 Assists with the various employee discount coupons by contacting companies as directed by HR Manager.
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 Schedules meetings and interviews as requested by HR Manager.
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 Schedules conferences by reserving facilities at local hotels and/or restaurants.
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 Makes photocopies, faxes documents and performs other clerical functions.
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 Files papers and documents into appropriate employee files.
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 Prepares correspondence.
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 Prepares new employee files.
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 Processes mail.
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 Performs other duties as assigned.
 
 
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 Full-time and part-time positions offer the following benefits to associates:
 
 Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program, Paid Parental Leave and Personal Leave
 
 
 Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)
 
 
 
 For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.
 
 
 
 
 About Compass Group: Achieving leadership in the foodservice industry
 
 
 
 Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
 
 
 Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
 
 
 Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/
 
 
 Applications are accepted on an ongoing basis.
 
 
 ESS maintains a drug-free workplace.
 
 
 Req ID: 1527397
 
 
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HR ASSISTANT (RECRUITING) (REMOTE)  (FULL TIME)

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