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admin assistant office executive

Al Kubaisi Group Porto Cabin

ADMIN ASSISTANT / OFFICE EXECUTIVE<ul><li>Work Location - Al Shamal</li><li>Arabic Speakers Preferred</li><li>Indians &amp; Srilankans Preferred</li><li>Salary - 1800 - 2500 QAR ( Based on Experience )</li><li>Mid Range Candidates Preferred</li></ul>Job Descriptions<ul><li>Need to Handle Documentation</li><li>overlook office operations</li><li>manage data entry</li><li>Manage Filing of Documents</li><li>Support Sales Executives Data Entry</li><li>Coordinate with Headoffice for Office Operations</li><li>Keep Attendance Records</li></ul>Candidates with immediate joining with valid QID and NOC is PreferredJob Type: Full-timePay: QAR1,800.00 - QAR2,500.00 per month

Admin Assistant / Office Executive

Lesha Bank

<div>
 
 OVERVIEW
 
 
 
 
 
 The Executive Assistant (EA) is in charge of managing the Executive's schedules and communications. The EA is responsible for prioritizing emails and phone calls, as well as organizing meetings and business events.
 
 
 
 
 
 DUTIES &amp; RESPONSIBILITIES:
 
 
 
 
 <ul>
 <li>
 Serve as the focal point for communication between Executive's, staff members, clients, and other outside partners.
 </li>
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 Control the flow of information in a timely and correct manner.
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 Scheduling meetings and managing the schedules of Executive
 </li>
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 Ensure timely and accurate information flow management.
 </li>
 <li>
 Arrange meetings and manage the Executive's calendars.
 </li>
 <li>
 Make travel and accommodation arrangements.
 </li>
 <li>
 Compile a daily budget and create weekly, monthly, or quarterly reports.
 </li>
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 Manage the Executive's office by maintaining an inventory of the supplies.
 </li>
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 Prepare data for memos, emails, presentations, and reports used in internal and external communication.
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 Record minutes of meetings.
 </li>
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 Distribute correspondence and screen and guide phone calls.
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 Maintain and organize the office filing system.
 </li>
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 Arranged guest logistics.
 </li>
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 Support the Admin Department if needed.
 </li>
 </ul>
 
 
 
 
 
 
 
 SKILLS
 
 <ul>
 <li>
 Be proactive and use good judgment when dealing with challenging situations.
 </li>
 <li>
 Telephone Skills, Verbal Communication.
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 <li>
 Microsoft Office Skills.
 </li>
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 Listening, Customer Focus, Organization, Informing Others, Handles Pressure, and Phone Skills.
 </li>
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 Supply Management
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 Act with professionalism and integrity.
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 <li>
 Own mistakes and share your knowledge to prevent repeating the same error within your department or division.
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 <li>
 Keep sensitive information confidential.
 </li>
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 Follow through on commitments.
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 Work well both autonomously and within a team.
 </li>
 <li>
 Display a positive, approachable attitude.
 </li>
 <li>
 Support each other; we all work within the same company.
 </li>
 </ul>
 
 
 
 
 
 
 
 QUALIFICATION &amp; KNOWLEDGE
 
 <ul>
 <li>
 Minimum 3 years&rsquo; experience in a similar position.
 </li>
 <li>
 Detail-oriented, efficient and organized professional.
 </li>
 <li>
 Proficiency with Microsoft Office applications.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Preferably holding a diploma in admin /secretarial field.
 </li>
 <li>
 Valid Qatar Driving License
 </li>
 </ul>
 
 
</div>

Executive Assistant

Jun Sheng Technologies LLC

Location: Doha, Qatar Job Type: Full-timeJob Description: We are seeking a professional and well-presented Admin &amp; Reception Executive to join our team in Qatar. The candidate will handle front desk operations and provide day-to-day administrative support.Key Responsibilities:<ul><li>Manage reception and welcome visitors professionally</li><li>Handle incoming calls, emails, and inquiries</li><li>Coordinate appointments and office activities</li><li>Assist with administrative tasks and documentation</li><li>Maintain records and office files</li></ul>Requirements:<ul><li>Valid Qatar ID with transferable sponsorship (preferred)</li><li>Good communication skills in English (Arabic is an advantage)</li><li>Basic computer skills (MS Office, email handling)</li><li>Presentable, organized, and punctual</li><li>Previous experience in Qatar is a plus</li></ul>How to Apply: Interested candidates may apply through IndeedJob Type: Full-timePay: QAR2,500.00 - QAR3,000.00 per month

Admin & Reception Executive

Acciona Facility Middle East

Job Summary:We are seeking a highly organized and detail-oriented Document Controller / Administrative Assistant with experience in the Facility Management or Project Management industry. The ideal candidate will be responsible for managing project documentation, maintaining records, and providing administrative support to ensure smooth day-to-day operations.Key Responsibilities:&middot; Maintain and manage all project and company documentation (hard copy and electronic)&middot; Ensure proper document control procedures are followed (filing, version control, tracking)&middot; Assist in preparing reports, correspondence, and presentations&middot; Support project managers and FM teams with administrative tasks&middot; Handle incoming and outgoing documents and ensure timely distribution&middot; Maintain confidentiality of sensitive documents&middot; Coordinate meetings, prepare minutes, and follow up on action itemsRequirements:&middot; Minimum 2&ndash;3 years&rsquo; experience as a Document Controller or Admin Assistant&middot; Experience in Facility Management or Project Management is required&middot; Strong knowledge of document control procedures and systems&middot; Proficient in Microsoft Office (especially Excel and Word)&middot; Familiar with document management systems (Aconex, SharePoint, EDMS &ndash; advantage)&middot; Strong organizational and time-management skills&middot; Good written and verbal communication skills&middot; Ability to work under pressure and meet deadlinesJob Type: Full-timePay: From QAR1.00 per month

Document Controller (Female)

Palm Courts

We&rsquo;re Hiring: Administrative Assistant / Customer ServiceLocation: Doha, QatarWe&rsquo;re looking for a reliable and organized Admin / Customer Service Officer to join our team. Flexible working hours (Remote).Responsibilities:<ul><li>Handling customer inquiries and messages</li></ul><ul><li>Scheduling and administrative support</li></ul><ul><li>Managing bookings, records, and follow-ups</li></ul><ul><li>Assisting with daily operations</li></ul>Requirements:<ul><li>Based in Doha, Qatar</li></ul><ul><li>Good communication skills in English &amp; Arabic</li></ul><ul><li>Organized, responsible, and customer-focused</li></ul><ul><li>Prior admin or customer service experience is a plus</li></ul>To apply: Please send your CV via email: info@thepcrc.comJob Type: Part-timeExpected hours: No less than 20 per week

Administrative Assistant / Customer Service

OISSG Consultancy

Job Summary:Managing communications, coordinating meetings and corporate travel itineraries, and preparing documents and presentations.Key Responsibilities:&middot; Managing Directors' calendars and schedules&middot; Answering or screening emails, calls, and in-person appointments&middot; Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports&middot; Managing documents and confidential information with appropriate discretion&middot; Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff&middot; Serving as the liaison between executives and internal/external partners&middot; Assisting with special projects by coordinating resources and tracking progress.Qualifications:&middot; Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in another secretarial position&middot; Full comprehension of office management systems and procedures&middot; Excellent knowledge of MS Office&middot; Proficiency in English, preferably from the Philippines&middot; Exemplary planning and time management skills&middot; Up-to-date with advancements in office gadgets and applications&middot; Ability to multitask and prioritize daily workload&middot; High-level verbal and written communication skills&middot; Discretion and confidentiality&middot; Additional qualification as a personal assistant would be considered an advantage&middot; Ability to work independently and collaboratively in a team environment&middot; Willing to Join ImmediatelyJob Type: Full-time

Female Admin Coordinator

Seero Engineering Consulting

We are seeking a detail-oriented and motivated Admin / Proposal Assistant to join our team. This is an excellent opportunity for fresh graduates who are looking to gain hands-on experience in administrative support and proposal coordination. The ideal candidate is organized, proactive, and eager to learn in a fast-paced professional environment.Key Responsibilities<ul><li>Provide general administrative support to the team</li><li>Assist in preparing, formatting, and proofreading business proposals and reports</li><li>Maintain and organize company documents and records</li><li>Coordinate meetings, schedules, and internal communications</li><li>Support data entry and document management tasks</li><li>Communicate with internal departments to gather information for proposals</li><li>Ensure deadlines are met for proposal submissions</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Communications, or related field (Fresh graduates encouraged to apply)</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint)</li><li>Excellent organizational and time-management skills</li><li>High attention to detail</li><li>Ability to work independently and in a team environment</li></ul>Job Type: Full-time

Admin / Proposal Assistant

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