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admin assistant pro saudization

Fluid Codes

<div>
 
 
 
 About the company:
 
 
 
 
 Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa.
 
 
 Ansys is the global leader in engineering simulation, helping the world&rsquo;s most innovative companies deliver radically better products to their customers. By offering the best and broadest portfolio of engineering simulation software, Ansys helps companies solve the most complex design challenges and engineer products limited only by imagination.
 
 
 
 
 
 
 
 About the Role:
 
 
 
 
 We are seeking a proactive and detail-oriented Administrative Assistant / PRO to support our HR, Finance, and Management teams. This role is vital in ensuring efficient administrative processes and maintaining smooth coordination with various KSA government portals and entities, including but not limited to Etimad, Muqeem, GOSI, Qiwa, and Mudad.
 
 
 The ideal candidate will have 1&ndash;2 years of relevant experience in administration and public relations, particularly within Saudi Arabia, and a proven ability to handle government-facing interactions professionally and effectively.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 PRO tasks:
 
 <ul>
 <li>
 Handle all activities related to government relations (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.).
 </li>
 <li>
 Liaise with government departments including the Ministry of Labor, GOSI, Jawazat, Muqeem, MOL, MOFA, Baladiya, and others as required.
 </li>
 <li>
 Update and maintain records of all legal documents, including CR (Commercial Registration), Saudization reports, and Municipality certificates.
 </li>
 <li>
 Maintain confidentiality and accuracy in all administrative and PRO tasks
 </li>
 <li>
 Handle inquiries and communications from government agencies and ensure timely resolution.
 </li>
 <li>
 Submit and follow up on government tenders
 
 
 through portals such as Etimad.
 </li>
 </ul>
 
 
 
 
 Administrative tasks:
 
 <ul>
 <li>
 Maintain and update employee records, documents, and contracts.
 </li>
 <li>
 Coordinate with HR for onboarding, offboarding, and document submissions.
 </li>
 <li>
 Assist HR for letters for employees (salary, employment, NOC, etc.).
 </li>
 <li>
 Monitor expiry dates of documents (Iqamas, licenses) and ensure timely renewals.
 </li>
 <li>
 Support day-to-day office administration, supplies, and logistics.
 </li>
 <li>
 Assist in administrative tasks across HR, Finance, and Management departments.
 </li>
 </ul>
 
 
 
 
 
 
 Key Requirements:
 
 
 
 <ul>
 <li>
 1&ndash;2 years of experience in administration and PRO roles, preferably within KSA
 </li>
 <li>
 Fluent in Arabic and English &ndash; both written and verbal
 </li>
 <li>
 Strong knowledge and experience with KSA government portals (Etimad, Qiwa, GOSI, Muqeem, Mudad, etc.)
 </li>
 <li>
 Ability to handle government correspondence and formal documentation
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, Outlook) and Google Business Suite
 </li>
 <li>
 Ability to work independently and manage multiple tasks efficiently
 </li>
 <li>
 Understanding of Saudi labor laws and administrative procedures
 </li>
 <li>
 Bachelor&rsquo;s degree or diploma in Business Administration, HR, or a related field (preferred)
 </li>
 </ul>
 
 
</div>

Admin Assistant / PRO (SAUDIZATION)

Medtel WN WLL

Job SummaryThe Public Relations Officer (PRO) is responsible for handling all government-related documentation, processes, and formalities in compliance with Saudi Arabian laws and regulations. The PRO will manage visa procedures, employee onboarding documentation, legal renewals, government portal activities, and ensure smooth communication between the company and government authorities.⸻Key Responsibilities1. Government Relations<ul><li>Process and manage all government-related transactions with MOI, MOL, GOSI, Mudad, Qiwa, Absher, ZATCA, and other relevant authorities.</li><li>Handle Iqama issuance, renewal, transfer, and other residency-related procedures.</li><li>Manage Exit/Re-entry visas, Final exit visas, and related documentation.</li><li>Maintain updated knowledge of Saudi labor laws, visa regulations, and government compliance requirements.</li></ul>2. Visa &amp; Work Permit Management<ul><li>Process new visas, work permits, and residency permits for new employees.</li><li>Coordinate medical tests, fingerprints, bio-metrics, and related onboarding formalities.</li><li>Submit and follow up on block visas, visa endorsements, and embassy procedures.</li></ul>3. Company Documentation &amp; Licensing<ul><li>Manage renewal and updates of company documents such as CR, Municipality License, Chamber of Commerce, Saudization certificates, etc.</li><li>Handle all official letters, attestations, and approvals required from government offices.</li></ul>4. Employee Onboarding &amp; Offboarding<ul><li>Assist in preparing employee documentation for onboarding and government file creation.</li><li>Ensure smooth offboarding including final exit, clearance, and cancellation formalities.</li></ul>5. Government Portal Management<ul><li>Maintain and update company records on:</li><li>Qiwa (contracts, work permit issuance, profession changes)</li><li>Mudad (wage protection system updates)</li><li>GOSI (employee registrations and deletions)</li><li>Absher (approvals, exit-reentry visa issuance)</li><li>ZATCA (if applicable &ndash; VAT, tax correspondence)</li></ul>6. Compliance &amp; Reporting<ul><li>Ensure company compliance with Saudi labor and immigration laws.</li><li>Prepare daily/weekly reports of government transactions.</li><li>Maintain detailed, organized records of all processed documents.</li></ul>⸻Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field.</li><li>Minimum 2&ndash;5 years of proven experience as a PRO in Saudi Arabia.</li><li>Excellent understanding of Saudi labor and immigration laws.</li><li>Strong communication skills in Arabic &amp; English.</li><li>Valid Saudi driving license (preferred).</li><li>Strong knowledge of government portals (Qiwa, GOSI, Mudad, Absher, etc.).</li></ul>⸻Key Skills<ul><li>Strong interpersonal and negotiation skills.</li><li>Ability to handle multiple tasks and meet deadlines.</li><li>Professional attitude and strong follow-up skills.</li><li>High level of confidentiality and accuracy.</li></ul>⸻Work Environment<ul><li>Office-based with frequent visits to government offices.</li><li>Working hours as per Saudi labor law.</li></ul>Job Type: Full-timePay: ﷼6,000.00 - ﷼8,000.00 per month

Public Relation Officer (PRO)

Unified Real Estate Development Company

<div>
 
 
 Key Job Responsibilities:
 
 
 
 
 1) HR Operations &amp; Employee Lifecycle
 
 
 <ul>
 <li>
 Manage end-to-end HR operations including onboarding, probation follow-ups, transfers, promotions, and offboarding.
 </li>
 <li>
 Prepare, issue, renew, and maintain employee contracts, letters, and HR documentation in line with company policy and Saudi labor requirements.
 </li>
 </ul>
 
 
 2) HR Compliance &amp; Labor Law Awareness (HR-Focused)
 
 
 <ul>
 <li>
 Ensure HR practices comply with
 
 Saudi Labor Law
 
 , HRSD regulations, and related HR directives (not acting as a legal officer, but ensuring HR alignment).
 </li>
 <li>
 Monitor and communicate updates in labor regulations, Saudization requirements, GOSI, wage protection rules, and HR-related government circulars.
 </li>
 <li>
 Maintain compliance calendars and checklists for renewals, documentation, and regulatory deadlines.
 </li>
 <li>
 Support internal HR audits and prepare basic compliance reports for management.
 </li>
 </ul>
 
 
 3) Government Platforms &amp; HR Digital Systems
 
 
 
 Handle and ensure proper HR usage, tracking, and compliance on platforms including but not limited to:
 
 <ul>
 <li>
 
 Qiwa
 
 : contracts, employee transfers, work relationship management, compliance status.
 </li>
 <li>
 
 Muqeem / Absher Business
 
 : resident employee services and renewals coordination.
 </li>
 <li>
 
 Mudad
 
 : Wage Protection System (WPS) uploads and follow-up.
 </li>
 <li>
 
 HRSD portals
 
 : Saudization monitoring, policy updates, and reporting.
 </li>
 <li>
 
 HRDF / TAMHEER / related programs
 
 : registrations, eligibility checks, claims follow-up, and training support.
 </li>
 <li>
 Support other HR or training platforms mandated by government or company.
 </li>
 <li>
 Ensure all platform data matches internal HR records and resolve discrepancies proactively.
 </li>
 </ul>
 
 
 4) Saudization, Training &amp; Internship Programs
 
 
 <ul>
 <li>
 Support Saudization targets through coordinated hiring, reporting, and follow-ups.
 </li>
 <li>
 Track and administer government training incentives and employment support programs for Saudi nationals.
 </li>
 </ul>
 
 
 Coordinate HRDF initiatives such as:
 
 
 <ul>
 <li>
 
 Internship / Tamheer
 
 program onboarding and tracking.
 </li>
 <li>
 Government-supported training pathways.
 </li>
 <li>
 Liaise with departments to identify Saudi talent needs and internship opportunities.
 </li>
 </ul>
 
 
 5) Employee Relations &amp; Workplace Support
 
 
 <ul>
 <li>
 Act as the first HR point of contact for employee queries related to policy, benefits, attendance, leaves, and workplace concerns.
 </li>
 <li>
 Support employee relations cases, ensuring fair process aligned with company policy and Saudi HR regulations.
 </li>
 </ul>
 
 
 6) HR Reporting &amp; Documentation
 
 
 <ul>
 <li>
 Generate reports: Saudization status, training participation, WPS/Qiwa/HRDF status.
 </li>
 </ul>
 
 
 
 
 
 KNOWLEDGE, SKILLS AND EXPERIENCE:
 
 
 
 
 
 
 
 Education &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Human Resources, Business Administration or in relevant field.
 </li>
 <li>
 
 2&ndash;3 years of HR experience
 
 in Saudi Arabia (preferably in a multi-department organization)
 </li>
 <li>
 Up-to-date awareness of Saudi labor law changes affecting HR compliance.
 </li>
 <li>
 
 Saudi National only
 
 (per role requirement).
 </li>
 </ul>
 
 
 
 
 
 Required Skills &amp; Competencies
 
 
 <ul>
 <li>
 Strong understanding of
 
 Saudi HR regulations
 
 and practical application within HR operations.
 </li>
 <li>
 Solid hands-on experience with
 
 Qiwa, Mudad, Muqeem, HRSD, HRDF
 
 and related portals.
 </li>
 <li>
 Organized, detail-oriented, and able to manage multiple priorities.
 </li>
 <li>
 Proficient in MS Office and HR systems.
 </li>
 <li>
 
 Bilingual (Arabic &amp; English)
 
 preferred.
 </li>
 </ul>
 
 
</div>

HR Specialist

Slimstock

<div>
 
 
 About Slimstock
 
 
 
 Slimstock is a global leader in inventory optimization and supply chain planning. With our cutting-edge Slim4 platform, we help companies around the world improve forecasting accuracy, boost availability, and reduce waste. As we continue to expand our presence internationally, we are looking for an experienced Public Relations Officer (PRO) to manage all government-related processes and ensure compliance with Saudi laws and regulations, supporting our regional operations and growth.
 
 
 
 
 
 
 Role Overview
 
 
 
 As the PRO at Slimstock in KSA, you will be responsible for handling all official documentation and liaising with government authorities to ensure smooth business operations. This includes managing visa and immigration procedures, labor and employment compliance, and maintaining strong relationships with relevant government entities. The role requires a proactive professional with excellent organizational skills and a deep understanding of Saudi regulations and platforms such as QIWA, GOSI, Absher, and Mudad.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Government Liaison &amp; Compliance
 
 
  Act as the primary point of contact between Slimstock and Saudi government entities (e.g.,
 
 
 Ministry of Human Resources &amp; Social Development, Jawazat, GOSI, Chamber of Commerce).
 
 
  Ensure timely renewal of company licenses, permits, and registrations.
 
 
  Monitor regulatory changes and advise management on compliance requirements.
 
 
 Visa &amp; Immigration Services
 
 
  Process employee work visas, Iqamas, and residency permits, including issuance, renewal,
 
 
 transfers, and cancellations.
 
 
  Handle exit/re-entry and final exit visa formalities for employees.
 
 
  Facilitate onboarding processes including medical tests, fingerprinting, and other required
 
 
 procedures.
 
 
  Labor &amp; Employment Compliance
 
 
  Manage all processes on Saudi government platforms (QIWA, GOSI, Mudad) for labor contracts
 
 
 and Saudization compliance.
 
 
  Ensure adherence to Saudi labor laws and assist with employee-related legal matters.
 
 
  Document Management
 
 
  Maintain accurate records of all official documents (Iqamas, trade licenses, labor cards).
 
 
  Submit and track government applications and renewals.
 
 
 Relationship Management
 
 
  Build and maintain strong relationships with government officials and key stakeholders.
 
 
  Represent Slimstock professionally in all government interactions.
 
 
 Qualifications
 
 
  Education:
 
 
 bachelor&rsquo;s degree in business administration or related field
 
 
 
 
 
 
 Experience:
 
 
 
 o Minimum 3 years of experience as a PRO in Saudi Arabia.
 
 
 o In-depth knowledge of Saudi immigration, labor laws, and government procedures.
 
 
 o Familiarity with QIWA, GOSI, Absher, and other KSA digital platforms.
 
 
 
 
 
 
 Skills:
 
 
 
 o Strong organizational and time management abilities.
 
 
 o Excellent communication skills in Arabic and English.
 
 
 o Proficiency in Microsoft Office Suite.
 
 
 o Valid KSA driving license preferred.
 
 
 
 
 
 
 Why Join Slimstock?
 
 
 
 At Slimstock, you&rsquo;ll be part of a dynamic and collaborative team that&rsquo;s shaping the future of supply chain excellence. We value innovation, teamwork, and continuous improvement. You&rsquo;ll have the opportunity to make a real impact, working with global brands while contributing to more sustainable and efficient supply chains.
 
 
 
 
 
 
 How to Apply:
 
 
 
 Interested candidates are invited to submit their resume and cover letter to k.weber@slimstock.com.
 
</div>

Public Relations Officer

Namma Int'l Digitec FZ LLC

&middot; Assisting with day to day operations of the HR and Admin functions and duties&middot; Providing clerical and administrative support to HR and Admin&middot; Compiling and updating employee records&middot; Deal with employee requests regarding human resources issues&middot; Assist in payroll preparation by providing relevant data.&middot; Communicate with public services when necessary&middot; Properly handle complaints and grievance procedures&middot; Coordinate and communicate with candidates and schedule interviews&middot; Process employees&rsquo; requests and provide relevant information&middot; Assisting and preparing documents of employee for employment, residence, renewal, amendment and cancellation process&middot; Handling utility services but not limited to application/ cancellationHR &amp; Admin Assistant Skills &amp; Qualifications&middot; Reporting Skills&middot; Maintaining Employee Files&middot; Dependability&middot; Organization&middot; Scheduling&middot; Confidentiality&middot; Independence&middot; Verbal Communication&middot; Teamwork&middot; Microsoft Office Skills&middot; Research skills&middot; Detail attentionJob Type: Full-timePay: ﷼3,000.00 - ﷼5,000.00 per month

HR Secretary

Rawaj - Human Capital Management

<div>Leverage your abilities and join the dynamic team of a leading company in the retail industry in Riyadh, Saudi Arabia.
An HR Manager &ndash; Transformation leads the development and execution of human resources strategies that drive organizational transformation, enhance employee experience, and support business growth. The role focuses on modernizing HR practices, implementing digital HR solutions, and aligning HR operations with the company&rsquo;s strategic direction.<h3 class="jobSectionHeader">
Key Accountabilities</h3><ul><li>
Lead HR transformation initiatives to enhance efficiency, employee engagement, and organizational performance.</li><li>
Develop and execute HR strategies aligned with business objectives, focusing on talent management, workforce planning, and organizational development.</li><li>
Oversee change management programs to ensure smooth transitions during restructuring, new system implementations, or process improvements.</li><li>
Drive the adoption of HR digitalization tools, including HRIS, automation, and data analytics for informed decision-making.</li><li>
Collaborate with senior leadership to design and roll out policies that support a high-performance culture.</li><li>
Analyze workforce data and market trends to improve HR strategies and support business growth.</li><li>
Manage and develop the HR team, ensuring strong capability building and continuous improvement.</li><li>
Oversee employee relations, performance management, and development frameworks to ensure alignment with transformation goals.</li><li>
Partner with different business units to ensure HR initiatives are integrated across the company.</li><li>
Stay updated on HR best practices, Saudization requirements, and new trends in the Saudi retail sector.</li></ul><h3 class="jobSectionHeader">
Knowledge, Skills, and Experience</h3>
We are Looking for:<ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field (MBA or HR certifications preferred).</li><li>
Minimum of 10 years of HR experience, with at least 3 years in a leadership role focusing on HR transformation or organizational development.</li><li>
Strong experience in the Saudi market and deep understanding of labor laws and Saudization.</li><li>
Proven expertise in HR digital transformation, HRIS implementation, and process optimization.</li><li>
Solid experience in change management, restructuring, and building scalable HR frameworks.</li><li>
Excellent leadership skills with the ability to influence and drive organizational change.</li><li>
Strong communication, analytical, and problem-solving skills.</li><li>
Ability to design innovative HR solutions tailored to the Saudi retail environment.</li><li>
Familiarity with performance management systems, talent development programs, and employee engagement methodologies.</li></ul></div>

HR Manager - Retail | Saudi Arabia

<div>Leverage your HR expertise and lead core HR operations within a leading medical clinics group in Riyadh, Saudi Arabia.
The HR Supervisor &ndash; Clinics oversees and supports end-to-end human resources operations within a fast-paced clinical environment. The role is responsible for supervising HR processes, ensuring full compliance with Saudi Labor Law and healthcare regulations, supporting clinic workforce requirements, and driving consistent HR practices across multiple clinics.<h3 class="jobSectionHeader">
Key Accountabilities</h3><ul><li>
Supervise daily HR operations across clinics, ensuring efficiency, consistency, and compliance with internal policies and Saudi regulations.</li><li>
Lead HR improvement initiatives to enhance operational efficiency, employee engagement, and organizational effectiveness.</li><li>
Implement and monitor HR policies and procedures aligned with business objectives, clinic operations, and healthcare requirements.</li><li>
Support and coordinate change initiatives, including HR system implementations, policy updates, and operational improvements.</li><li>
Oversee the use of HR digital tools and HRIS systems to ensure accurate employee data management, reporting, and process optimization.</li><li>
Ensure consistent application of approved HR policies to maintain a professional, compliant, and structured work environment.</li><li>
Supervise workforce data management to support HR reporting, compliance, manpower planning, and decision-making.</li><li>
Oversee employee relations activities, including contracts, onboarding, offboarding, disciplinary actions, and daily HR support.</li><li>
Support performance management cycles and employee development initiatives in line with company guidelines.</li><li>
Coordinate with clinic managers and department heads to ensure smooth execution of HR processes across all locations.</li><li>
Ensure continuous compliance with Saudi Labor Law, Saudization requirements, and healthcare/clinic-specific HR regulations.</li><li>
Provide guidance and support to junior HR staff, ensuring adherence to best practices and operational standards.</li></ul><h3 class="jobSectionHeader">
Knowledge, Skills, and Experience</h3>
We are Looking for:<ul><li>
Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>
5&ndash;8 years of progressive HR experience, preferably within healthcare, medical, or clinic environments.</li><li>
Proven experience in supervising or leading HR operations.</li><li>
Strong knowledge of Saudi Labor Law, Saudization requirements, and healthcare HR regulations.</li><li>
Hands-on experience with HRIS systems and digital HR tools.</li><li>
Solid background in HR operations, employee relations, and HR documentation.</li><li>
Strong communication, organizational, and problem-solving skills.</li><li>
Ability to work independently, supervise others, and collaborate effectively with cross-functional teams.</li></ul></div>

HR Supervisor I Clinics | Saudi Arabia

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