administrative assistant Jobs in Dubai United Arab Emirates

administrative assistant

admin assistant Jobs in Dubai United Arab Emirates

admin assistant

office assistant Jobs in Dubai United Arab Emirates

office assistant

executive secretary Jobs in Dubai United Arab Emirates

executive secretary

office administrator Jobs in Dubai United Arab Emirates

office administrator

admin officer

DESTINO DESIGN INTERIOR DECORATION L.L.C

Job title: HR &amp; Admin Executive (HR-cum-Admin) &mdash; Interior Decoration CompanyJob summary: Manage full-cycle HR and day-to-day administrative operations for a small-to-medium interior decoration firm.Responsible for recruitment, onboarding, employee relations, payroll support, HR compliance, office management, vendor coordination, and facilities to ensure smooth studio and project-site operations.Key responsibilities:<ul><li>Recruitment &amp; onboarding: write job posts, screen CVs, schedule interviews, coordinate tests/portfolio reviews, conduct onboarding and orientation for design, project, and site teams.</li><li>Employee lifecycle: maintain personnel records, manage probation reviews, promotions, transfers, exits and conduct exit interviews.</li><li>Payroll &amp; benefits support: collect attendance/OT data, liaise with payroll provider or process in-house payroll, administer statutory benefits (PF/ESI/Taxes/etc.), maintain leave records.</li><li>HR policies &amp; compliance: develop/update employee handbook, ensure compliance with labour laws and local regulations, maintain statutory registers and filings.</li><li>Performance &amp; training: coordinate performance appraisal cycles, track KPIs, arrange training, workshops and certifications for designers, site staff, and admin.</li><li>Employee relations &amp; culture: handle grievances, mediate conflicts, run engagement programs and organize company events.</li><li>Office &amp; facilities management: supervise office upkeep, supplies, furniture, equipment, and security; manage lease/utility relationships.</li><li>Vendor &amp; procurement: source/maintain relationships with suppliers for office and project needs (printing, stationery, temporary staff), negotiate contracts, manage purchase records.</li><li>Travel &amp; project support: arrange travel/accommodation for staff and client meetings; coordinate project-site administrative needs and local hires for sites.</li><li>Administrative reporting: prepare monthly HR and admin reports (headcount, attrition, attendance, leaves, training spend).</li></ul>Required qualifications &amp; experience:<ul><li>Bachelor&rsquo;s degree in HR, Business Administration, or related field.</li><li>2&ndash;3 years HR + admin experience; experience in interior design, architecture, construction, or other creative/project-driven firms preferred.</li><li>Good knowledge of local labour laws, payroll, PF/ESI/GST (as applicable).</li></ul>Skills &amp; attributes:<ul><li>Strong interpersonal and communication skills; discrete and professional with confidential matters.</li><li>Good organizational, multitasking and problem-solving ability.</li><li>Proficiency with HRIS/Excel, attendance systems; familiarity with payroll software.</li><li>Basic procurement and vendor management skills.</li><li>Comfortable interacting with creative teams and site staff; flexible and proactive.</li></ul>KPIs / success metrics (examples):<ul><li>Time-to-fill and offer-acceptance rate.</li><li>Employee retention/attrition rate.</li><li>Payroll accuracy and on-time delivery.</li><li>Timely compliance filings and zero legal infractions.</li><li>Office uptime/supplies fulfillment rate and vendor cost savings.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

HR & Admin Officer

TJ Technical Services Contracting Company LLC

We are looking for UAE experienced Accountant cum HR &amp; Admin Officer who can manage the duties independently. Preferably with own visa. Apply only relevant candidates.Duties and responsibilities:&middot; Prepare Tax payments &amp; submission.. Preparing VAT returns.. VAT compliance audit.. Compliance and auditing.. Identify Tax savings opportunities.. Corporate Tax preparation and submission.. Cash flow management.. Budgeting and forecasting.. Coordinate with Clients and suppliers.. Analysing business plans.. Financial forecasting and risk analysis.. Follow up on Payment Applications and Invoices.. Prepare daily attendance and time sheet.. Prepare salary slips.. Prepare undertaking letters to MCs for safety induction.. Arrange and manage employee documents.. Prepare various documents and letters.&middot; The ability to organize your time and workload.&middot; To be thorough and pay attention to detail.&middot; The ability to use your initiative.&middot; Patience and the ability to remain calm in stressful situations.Excellent verbal communication skills.Job Types: Full-time, Part-time, Contract, Permanent Contract length: 24 monthsPay: AED2,000.00 - AED4,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Supervisor: 3 years (Preferred)</li></ul>Work Location: In person

UAE Experienced Accounts,HR & Admin Officer/Manager

Align Staffing Solutions

We are hiring a proactive HR Admin professional to join our team.Key Responsibilities:<ul><li>Handle HR functions including recruitment, hiring, onboarding, and employee relations.</li><li>Support procurement and accounting tasks.</li><li>Liaise with vendors, suppliers, and handle logistics.</li><li>Serve as the main contact point for all HR and administrative matters within the department.</li><li>Ensure confidentiality and proper handling of sensitive information.</li></ul>Requirements:<ul><li>Fluent in English and Arabic, both written and verbal.</li><li>2-3 years UAE experience mandatory.</li><li>Strong organizational skills and attention to detail.</li><li>Proficiency in Microsoft Office and HR tools.</li><li>Ability to maintain confidentiality and handle sensitive information appropriately.</li></ul>Benefits: Competitive package with standard benefits in line with UAE Labour Law.Please send your updated CV to lisa@alignmanpower.com with the subject line &quot;HR Admin - Arabic Speaker&quot;Job Type: Full-timePay: AED7,500.00 - AED10,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your earliest availabilty to start if selected?</li></ul>

HR Admin Officer- Arabic Speaker

MDS CTS

<div>
 Date: Feb 9, 2026
 
 
 Location:
 
 
 Dubai, AE
 
 
 Company: M D S COMPUTERS TECHNICAL SYSTEMS L.L.C.
 
 
 Req ID: 3015
 
 
 
 Job Title
 
 
 
 
 Sales Administration Officer
 
 
 
 
 Job Scope
 
 
 
 The Sales Administration Officer is accountable for processing purchases on a daily basis including the placement and tracking of orders, management of shipments and processing of customer accounts.
 
 
 
 Main Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Receive orders related to software and/or hardware through email or CRM and update customers accordingly
 </li>
 <li>
 Price, create an ERP account and input orders into the vendor&rsquo;s system while updating Salesforce and Traverse
 </li>
 <li>
 Upload purchase orders in Salesforce
 </li>
 <li>
 Track shipments, update tracking file and handle any issues or discrepancies with related stakeholders
 </li>
 <li>
 Act as the primary contact to customers, close business in coordination with the related sales employee and complete administrative functions in line with the objectives and responsibilities of the Sales Team
 </li>
 <li>
 Update customers and internal stakeholders on order backlogs and information
 </li>
 <li>
 Work with logistics, sales and credit teams to ensure order fulfilment in a timely manner
 </li>
 <li>
 Handle customer complaints in a timely manner and escalate issues when necessary
 </li>
 <li>
 Update sales reports as required and manage ad hoc requests as and when necessary
 
 
 
 </li>
 </ul>
 
 Position Requirements
 
 
 
 
 Education
 
 
 
 Bachelor&rsquo;s degree in Business Administration or any other related field
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 3-5 years of experience as sales admin or Junior accountant
 </li>
 <li>
 Experience in any ERP is a must. Sales Force experience is preferred.
 </li>
 <li>
 Strong and clear communication skills
 </li>
 </ul>
</div>

Sales Administration Officer

Lionheart Real Estate L.L.C

23+ Years of British-Managed Experience in DubaiLionheart Real Estate, a trusted name in the Dubai property market, is seeking a dedicated Administrative Officer to help run our office and support our sales agents.Key Responsibilities<ul><li>Prepare and manage all Dubai property paperwork, including Forms A, B, F, and MOUs.</li><li>Ensure compliance with RERA rules and handle Trakheesi submissions accurately.</li><li>Update property listings on portals like Bayut, Dubizzle, Property Finder, and maintain our internal database.</li><li>Communicate with clients, schedule meetings, and coordinate property viewings.</li><li>Assist the team with social media content and general office tasks.</li></ul>Requirements<ul><li>Minimum of 2 years&rsquo; experience in a Dubai real estate office.</li><li>Strong knowledge of Dubai property laws and documentation.</li><li>Proficient with computers, including email, Google Workspace, Word, and Excel.</li><li>Highly organized, reliable, and attentive to detail.</li></ul>What We Offer<ul><li>A friendly, professional, and supportive work environment.</li><li>Training and development opportunities to advance your career.</li><li>Competitive salary based on experience.</li></ul>Job Types: Full-time, PermanentPay: AED4,000.00 - AED6,000.00 per monthExperience:<ul><li>Dubai Real Estate Admin: 2 years (Required)</li></ul>

Real Estate Administrative Officer

The Doris Duan-Young Autism Center

Client Relations OfficerFull-time/ Admin / Dubai Healthcare CityBe part of DDY - Expertise That Cares!The Doris Duan-Young Autism Center (DDY) is a multidisciplinary center in Dubai Healthcare City. We are committed to delivering innovative, evidence-based programs and services, supported by industry-recognized credentials,accreditations, and certifications.We are looking for a Client Relations Officer to join our team at our Autism Center &mdash; someone who is compassionate, professional, and passionate about making a difference in the lives of children and families.This role offers an exciting chance to elevate your career in an inspiring &amp; Supportive environment.Key Responsibilities:<ul><li>Serve as the primary point of contact for both existing and new clients and families.</li><li>Answer a high volume of client inquiries and maintain a rapid response and follow-up rate according to the company standards.</li><li>Conduct communication with potential new clients, providing all relevant information about company services.</li><li>Educate patients about payment options and financial assistance while handling price and package negotiations with clients.</li><li>Explain all paperwork, policies, and Insurance procedures, and schedule the initial consultation appointments, assessment appointments, intake appointments, etc.</li><li>Support the admissions and onboarding process for new clients</li><li>Build and maintain long-term positive relationships with parents, caregivers, and stakeholders.</li><li>Coordinate closely with the Client Relations Manager to ensure seamless service delivery.</li><li>Collaborate with the clinical and administrative teams to ensure client satisfaction and service quality.</li><li>Maintain accurate and confidential client records in line with organizational standards.</li><li>Obtain customer feedback, assist with client satisfaction surveys, and provide regular updates to the Management of any concerns/matters that may arise.</li></ul>Requirements:<ul><li>A bachelor&rsquo;s degree in a related field is required.</li><li>Fluency in Arabic and English (spoken and written) is mandatory.</li><li>Previous experience in a healthcare or rehabilitation setting (experience in an autism or therapy center is a plus).</li><li>Good understanding of insurance procedures and documentation.</li><li>Strong communication, coordination, and interpersonal skills.</li><li>Excellent negotiation skills and multitasking abilities.</li><li>Professional, empathetic, and client-focused attitude.</li><li>Proficiency in Microsoft Office, MS Excel, and CRM systems (preferred).</li><li>Ability to work collaboratively within a multidisciplinary team.</li></ul>If you are interested, please share your CV with hr@ddydubai.com or drop your CV directly to the HR team via WhatsApp +971 55 524 8075Job Type: Full-time

Client Relations Officer

Ocley Group

<div>
 
 
 Job Overview
 
 
 
 We are seeking a highly organized and reliable Administrative Officer to support daily operations in a fully remote setting. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple tasks while working independently in a virtual environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide administrative support to management and team members
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments
 </li>
 <li>
 Handle email correspondence and respond to inquiries professionally
 </li>
 <li>
 Prepare, organize, and maintain digital documents and records
 </li>
 <li>
 Assist with data entry, reports, and basic documentation
 </li>
 <li>
 Coordinate with internal teams and external partners as needed
 </li>
 <li>
 Track tasks, deadlines, and follow-ups to ensure timely completion
 </li>
 <li>
 Support basic finance or HR-related admin tasks (e.g., invoices, timesheets, onboarding support), if required
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Proven experience as an Administrative Assistant or in a similar role
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficient in Google Workspace and/or Microsoft Office
 </li>
 <li>
 Comfortable using project management and communication tools (e.g., Slack, Zoom, Trello, Asana)
 </li>
 <li>
 Ability to work independently and meet deadlines in a remote setup
 </li>
 <li>
 High attention to detail and problem-solving skills
 </li>
 </ul>
 
 
 
 
 
 Preferred
 
 
 <ul>
 <li>
 Experience working in a remote or virtual team
 </li>
 <li>
 Basic bookkeeping, HR, or CRM experience
 </li>
 <li>
 Familiarity with cloud-based tools and digital filing systems
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Fully remote work setup
 </li>
 <li>
 Flexible working hours (if applicable)
 </li>
 <li>
 Supportive and collaborative team environment
 </li>
 <li>
 Opportunity for long-term growth and skill development
 </li>
 </ul>
 
 
 
</div>

Administrative Officer (Remote - Urgent)

Explore 312+ Admin officer in Dubai United Arab Emirates this March. Find roles across top companies and apply now to boost your career.