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admin officer

Global Hub Customs Services

Job Type: Full-time Location: Dubai, UAE Availability: Immediate joiners preferred Nationality: Any Residency: UAE Residents Only Office Location: Sheikha Noora Tower, Barsha Heights (Tecom), DubaiGlobal Hub Customs Services LLC is looking for an experienced Accountant &amp; Admin Officer to handle accounting, HR, and daily office operations. Applicants with logistics or customs clearance background will have an advantage.Responsibilities Accounting &amp; Finance<ul><li>Record daily accounting transactions</li><li>Prepare invoices, receipts, payment vouchers</li><li>Handle VAT filing and month-end reports</li><li>Reconcile bank statements, clients, and suppliers</li><li>Assist with payroll and financial reporting</li></ul>Admin &amp; HR<ul><li>Monitor and secure employee attendance</li><li>Prepare monthly timesheets</li><li>Maintain staff files, visas, contracts, and leaves</li><li>Handle company renewals (trade license, insurance, etc.)</li><li>Support office operations and documentation</li></ul>Logistics &amp; Customs (Preferred)<ul><li>Knowledge of Dubai Trade, Mirsal 2, BOE</li><li>Understanding of freight forwarding documentation (BL, DO, Manifest)</li><li>Coordination with shipping lines, transporters, and clients</li></ul>IT Support (Bonus)<ul><li>Basic troubleshooting</li><li>Familiarity with ERP/accounting systems</li><li>Ability to support our platform MasarLink (optional)</li></ul>Requirements<ul><li>MUST be currently living in the UAE</li><li>2&ndash;4 years UAE experience in accounting/admin</li><li>Logistics or customs clearance experience is a plus</li><li>Strong Excel and accounting software skills (QuickBooks / Zoho / Tally)</li><li>Good communication skills and teamwork</li><li>Organized, reliable, and able to work independently</li></ul>Languages<ul><li>English (required)</li><li>Arabic, Hindi, Urdu, Tagalog or others (advantage)</li></ul>Salary<ul><li>Based on experience</li></ul>Email: info@globalhubcustoms.comEmail: globalhubcustoms@gmail.comJob Type: Full-timePay: From AED2,500.00 per month

Accountant & Admin Officer

Times World Information Technology

<div>We are looking for a highly organized and professional Female Reception and Admin Officer to manage front desk operations and support office administration. The role includes assisting the CEO, coordinating daily office activities, and ensuring smooth functioning of administrative processes. The ideal candidate will be detail oriented, proactive, and capable of handling multiple responsibilities efficiently.
<div><h4 class="jobSectionHeader">Key responsibilities:</h4>
Front desk and guest relations 
Greet and assist visitors in a courteous and professional manner. 
Manage visitor registration, access, and coordination with internal teams. 
Handle all incoming calls and route them appropriately. 
Maintain a welcoming, clean, and organized reception area. 
 
Administrative support 
Assist the CEO with scheduling, meetings, appointments, and travel arrangements. 
Prepare correspondence, memos, letters, reports, and documentation as required. 
Handle incoming and outgoing mail, courier services, and office communication. 
Maintain accurate filing systems, documentation, and office records. 
 
Office administration 
Monitor and maintain office supplies, stationery, and pantry inventory. 
Coordinate with facility management, vendors, and service providers. 
Oversee general office upkeep to ensure a smooth and organized work environment. 
Manage office petty cash, maintain logs, and ensure timely reconciliation. 
Support HR and Admin with leave monitoring, attendance updates, and basic staff coordination. 
Assist in organising company events, internal meetings, and administrative activities.
 
 
Confidentiality and professionalism 
Handle sensitive information and documents with strict confidentiality.
 
Maintain a professional appearance, communication style, and work ethic at all times.

</div><div><h4 class="jobSectionHeader">Requirements (Qualifications/Experience/Competencies)
</h4>Bachelor&rsquo;s degree in any discipline. 
Minimum 3 years of experience as a receptionist, admin officer, secretary, or similar role. 
Strong verbal and written communication skills. 
Excellent organizational and time management abilities. 
Proficiency in Microsoft Office (Word, Excel, Outlook). 
Experience handling petty cash and basic office bookkeeping is an advantage. 
Ability to multitask and work efficiently under pressure. 
Professional demeanor, customer service skills, and a positive attitude. 
Must be currently residing in the UAE.</div></div>

Reception and Admin Officer (Female)

Ultimate trading company

About UsUltimate Trading Co. LLC is a leading supplier of building materials and sanitaryware across the UAE &amp; GCC. With our own brand Aqua Pro and partnerships with top international manufacturers, we deliver high-quality products to major projects and distributors. Our success is driven by a strong commitment to professionalism, teamwork, and operational excellence across all departments.Role OverviewWe are looking for a proactive and organized HR cum Admin cum PRO to manage human resources, office administration, and government relations activities. The ideal candidate will have hands-on experience in HR operations, visa processing, and document control within the UAE. This role is key to ensuring smooth day-to-day operations, employee satisfaction, and compliance with labor and immigration laws.Key Responsibilities:<ul><li>Manage end-to-end HR operations including recruitment, onboarding, and employee documentation.</li><li>Maintain employee records, attendance, leave tracking, and payroll coordination.</li><li>Prepare and process employment contracts, offer letters, and HR correspondence.</li><li>Coordinate with government departments (MOHRE, Immigration, etc.) for visa processing, renewals, cancellations, and labor card formalities.</li><li>Handle all PRO-related activities including document submissions, attestations, and trade license renewals.</li><li>Manage general office administration, supplies, maintenance, and logistics.</li><li>Support management with internal communications, meeting coordination, and travel arrangements.</li><li>Maintain organized filing systems (digital and physical) for HR and company documentation.</li><li>Ensure compliance with UAE labor laws and company policies.</li><li>Assist in company events, training programs, and employee welfare initiatives.</li></ul>Skills &amp; Qualifications:.<ul><li>Strong understanding of UAE labor law and visa processes.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Highly organized, detail-oriented, and able to multitask effectively.</li></ul>What We Offer:<ul><li>Visa Sponsorship</li><li>Health Insurance Coverage</li><li>Competitive Salary (based on experience and qualifications)</li><li>Opportunity to grow within a reputed and expanding organization</li><li>Professional development and career advancement</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

HR & Admin Officer

sasa-real-estate

Job Title: Admin Officer &ndash; Real Estate (Off-Plan Market, Dubai)Location: Dubai, UAE Job Type: Full-TimeAbout the Role:We are looking for an experienced and organized Admin Officer to support our real estate operations, especially in the off-plan sector. The ideal candidate will assist the sales team, coordinate with developers, handle documentation, and ensure smooth administrative workflows.Key Responsibilities: Dubai Specific &amp; Off-Plan Focused<ul><li>Coordinate with major Dubai developers for updated project details, availability, pricing, and booking procedures.</li><li>Prepare and manage real estate forms and RERA documents (Form A, Form B, Form F).</li><li>Assist with DLD related processes and document submissions.</li><li>Maintain updated project brochures, price lists, payment plans, and marketing materials.</li></ul>Administration &amp; Sales Support<ul><li>Manage client documentation, KYC, booking forms, and follow-ups.</li><li>Support agents with reservation forms, unit selection sheets, and required paperwork.</li><li>Update CRM and internal trackers with leads, deals, and client information.</li><li>Coordinate appointments, meetings, and property presentations.</li><li>Handle daily office tasks, emails, calls, and filing systems.</li></ul>Customer Service<ul><li>Respond to client inquiries and provide requested information promptly.</li><li>Assist in coordinating payments, booking confirmations, and developer communication.</li></ul>Requirements:<ul><li>Minimum 1&ndash;2 years of admin experience in Dubai&rsquo;s real estate market (off-plan experience preferred).</li><li>Strong knowledge of RERA and DLD processes.</li><li>Proficient in MS Office and CRM systems.</li><li>Strong communication, organization, and follow-up skills.</li><li>Ability to work in a fast-paced environment.</li></ul>Preferred Attributes:<ul><li>Professional, detail-oriented, and proactive.</li><li>Strong understanding of Dubai&rsquo;s off-plan property market.</li><li>Team player with excellent time management.</li></ul>Job Types: Full-time, PermanentPay: AED3,500.00 - AED5,000.00 per month

Admin Officer – Real Estate (Off-Plan Market, Dubai)

IT Max Global

Job Summary:A Female Admin Officer will be responsible for the daily office procedures and should be able to ensure our administrative activities run smoothly on a daily and long-term basis. The Admin Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include organizing company records, managing office stock, preparing regular reports (e.g. petty cash) The ideal candidate also needs to have working knowledge of office equipment and office management tools (e.g MS Outlook, Word, Excel, PPT, CRM, Teams)Key Responsibilities:<ul><li>&middot; Greeting visitors, answering calls and routing callers to the appropriate party</li><li>&middot; Scheduling appointments and maintaining the company&rsquo;s calendars</li><li>&middot; Creating and maintaining filing systems including confidential documents, both electronic and physical</li><li>&middot; Preparing communications such as memos, emails, invoices, reports and other correspondence</li><li>&middot; Distributing correspondence (e.g., letters, emails and packages) to the appropriate party</li><li>&middot; Maintaining and updating the company&rsquo;s databases</li><li>&middot; Answering queries by employees and clients</li><li>&middot; Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations</li><li>&middot; Managing agendas/travel arrangements/appointments etc. for the upper management</li><li>&middot; Organizing in-house and external events such as quotations, reservations and booking flights</li><li>&middot; Assisting the Sales team with quotations and entity registrations on portals</li><li>&middot; Tracking stocks of office supplies and place orders when necessary</li><li>&middot; Negotiating pricing with suppliers</li><li>&middot; Submitting timely reports and preparing presentations as assigned</li><li>&middot; Managing shipping and logistics both import and export</li><li>&middot; Handling the petty cash report</li><li>&middot; Performing other duties as assigned</li></ul>Experience, Skills &amp; Qualifications:<ul><li>&middot;Degree holder in administrative course or similar.</li><li>Solid experience as Administrative Officer or similar role with minimum of 3 years of experience in the field.</li><li>Proficiency with Microsoft office applications, and aptitude for learning new software and systems.</li><li>Excellent written and verbal communication skills.</li><li>Strong time-management and multitasking abilities.</li><li>Strong organization skills with a problem-solving attitude.</li><li>Ability to maintain confidentiality of company&rsquo;s information.</li><li>Desire to be proactive and create a positive experience for others.</li><li>Contribute to team effort by accomplishing related results as needed.</li><li>Fluent in English &amp; Tagalog</li></ul>Job Type: Full-timePay: From AED4,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Previous experience in Accounting and Marketing</li></ul>Language:<ul><li>English (Required)</li><li>Tagalog (Preferred)</li></ul>

Administrative Officer

XYLEM ELECTROMECHANICAL LLC

We are looking for energetic and proactive Female Admin Officer, will be responsible for providing administrative, technical, and coordination support for ongoing projects. The role requires strong organizational skills combined with fundamental engineering knowledge to ensure smooth project documentation, workflow management.<ul><li>Manage day-to-day administrative tasks including filing, correspondence, documentation control, and office coordination.</li><li>Coordinate between site teams, procurement, and management for timely execution of project activities.</li><li>Track project milestones, deadlines, material approvals, and ensure all documentation is up-to-date.</li><li>Maintain company records, approvals, permits, staff attendance, leave schedules, and other HR-related documentation.</li><li>Prepare and follow up purchase requests (PRs), quotations, LPOs, and vendor comparisons.</li><li>Maintain material logs and coordinate with suppliers for timely delivery to site.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Excellent communication and coordination abilities.</li><li>Strong organizational and multitasking skills.</li><li>Ability to work independently and support multiple departments.</li><li>Attention to detail and ability to meet deadlines.</li></ul>Job Types: Full-time, PermanentPay: AED2,000.00 - AED3,500.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>corporate: 2 years (Required)</li></ul>

Office Administrator

ASHOKA GLOBAL DMCC

<ul><li>Join Our Team at Ashoka Global FZCO!</li></ul>Position: Office Admin Location: Dubai, UAEAshoka Global FZCO, a leading bullion trading company, is looking for a diligent and organized Admin to join our team. If you are detail-oriented and have strong administrative skills, this role could be a perfect fit for you!Key Responsibilities:<ul><li>Manage daily administrative tasks and office operations.</li><li>Coordinate schedules, meetings, and appointments.</li><li>Maintain and update records and databases.</li><li>Handle correspondence and communication with clients and partners.</li><li>Assist in the preparation of reports and presentations.</li><li>Support the sales and Operations teams with various tasks.</li></ul>Qualifications:<ul><li>Proven experience as an administrative coordinator or in a similar role.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication and interpersonal skills.</li><li>Proficiency in MS Office Suite and other relevant software.</li><li>Ability to work independently and as part of a team.</li><li>Fluent in English; additional languages are a plus.</li></ul>Why Ashoka Global FZCO?<ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional growth and development.</li><li>A collaborative and supportive work environment.</li><li>Be part of a leading company in the bullion trading industry.</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED4,000.00 per month

Explore 567+ Admin officer in Dubai United Arab Emirates this December. Find roles across top companies and apply now to boost your career.

567 admin officer jobs IN Dubai United Arab Emirates

Accountant & Admin Officer

Reception and Admin Officer (Female)

HR & Admin Officer

Admin Officer – Real Estate (Off-Plan Market, Dubai)

Administrative Officer

Office Administrator

Office Administrator