administrative assistant Jobs in Al Khobar

administrative assistant

admin assistant

hr advisor 1

hr manager

hr specialist

administration and hr officer

Central Ventilation Systems W.L.L. (Doha

<p><b>Job Summary</b></p><p>This role is tasked with the management and execution of HR and administration functions of the company working with management and all levels of staff and employees to build a team work environment with best practices and best possible organizational structure to execute the long-term goal of the company. This role will require development and execution of HR policy and procedure of the company. The employee is expected to oversee all HR and Administration functions such as labor hiring, on-boarding, training and development of employee potential as well as succession planning and exit of employees.</p><p><b>Job Description</b></p><ul><li>Planning, development and documentation of company-wide organizational structure that is in line with the long-term strategic goals of the company and allows best possible functionality.</li><li>Developing, maintaining and updating HR policy and procedure documentation that is in line with local labor laws, and organizational structure and long terms goals of the company addressing the needs of the company as well as the employees.</li><li>Development and implementation of best practices at all levels of the organization encouraging employee growth, satisfaction and best outcomes.</li><li>Coordination of process of recruitment including: posting of relevant jobs, coordinating interviews, evaluations, on-boarding and necessary inductions, training and counseling&rsquo;s.</li><li>Providing necessary support for payroll processing.</li><li>Scheduling: Coordinate meetings, appointments, and travel arrangements for staff members. Manage calendars and set up conference calls.</li><li>Handle petty cash and reconcile financial discrepancies.</li><li>Closely work with PRO to handle all company and employee related documentation.</li><li>Document Handling: Prepare, review, and manage correspondence, reports, and other documents. Ensure accurate and timely filing and record-keeping.</li><li>Development of employee-oriented culture and maintain all practices for cost containment and effectiveness.</li><li>Overlooking all exit procedures, resolution of any grievances, conducting exit interviews, and reporting on necessary information for organization and employee to assist in future cases.</li><li>Continuous development of employee skills and engage in best practices and develop employee skills in line with best industry practices.</li><li>Office Management: Oversee daily office operations, including managing office supplies, equipment, and maintenance.</li><li>Monitor and advise Managers and department heads in the progressive disciple system of the company and engage with employees to improve performance.</li><li><b>Requirements:</b></li><li>Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field is preferred.</li><li>Experience: Minimum of 2-3 years of experience in an administrative or office management role in Saudi Arabia; preferably in Dammam.</li><li>Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office equipment (printers, fax machines, etc.) and basic IT troubleshooting.</li><li>Language Skills: Fluent in English and proficiency in Arabic is highly desirable.</li><li>Communication: Excellent verbal and written communication skills. Ability to interact professionally with colleagues, clients, and visitors.</li><li>Organizational Skills: Strong organizational and multitasking abilities. Ability to prioritize tasks and manage time effectively.</li><li>Attention to Detail: High level of accuracy and attention to detail in all administrative tasks.</li><li>Problem-Solving: Strong problem-solving skills with a proactive approach to identifying and addressing issues.</li><li>Adaptability: Flexibility to adapt to changing priorities and work demands. Ability to work independently and as part of a team.</li><li>Ability to exhibit composure, patience, and confidence when facing difficult situations</li><li>Self-starter with a proven track record of multi-tasking abilities</li><li>Hands on experience with various types of HR policies design and implementation.</li><li>Good knowledge of Saudi labor law and industry practices.</li></ul><p>Job Type: Full-time</p><p>Pay: From ﷼3,500.00 per month</p><p>Application Question(s):</p><ul><li>Your current salary</li><li>Notice period/ availability to join - </li><li>Reason to change job</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Admin and HR in Saudi Arabia: 2 years (Required)</li></ul><p>Language:</p><ul><li>Hindi/ Urdu and English (Required)</li></ul><p>License/Certification:</p><ul><li>driving license (Preferred)</li></ul>

Administration and HR Officer

GVS Cargo and Logistics

<p><b>We&rsquo;re Hiring: Procurement officer / Manager</b></p><p><b>Location:</b> Riyadh &amp; Dammam, Kingdom of Saudi Arabia<br/><b>Employment Type:</b> Full-time<br/><b>Salary Range:</b> <b>SAR 5,500 &ndash; SAR 8,500</b></p><p>We are seeking a skilled and results-driven <b>Procurement Manager</b> to manage and improve our purchasing and supplier management activities across <b>Riyadh and Dammam</b> operations. The ideal candidate will have strong knowledge of the Saudi market, supplier sourcing, and cost-control strategies.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage end-to-end procurement activities including sourcing, purchasing, and supplier evaluation</li><li>Develop and implement procurement strategies to ensure cost efficiency and timely availability of materials</li><li>Identify, negotiate, and manage local and international suppliers</li><li>Prepare and review purchase orders, contracts, and agreements</li><li>Monitor procurement KPIs, budgets, and cost-saving initiatives</li><li>Coordinate with operations, finance, and logistics teams</li><li>Ensure compliance with company policies and KSA procurement regulations</li><li>Maintain accurate procurement records and reporting</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Supply Chain, Procurement, or a related field</li><li><b>3&ndash;5 years</b> of experience in procurement or purchasing (KSA experience preferred)</li><li>Strong understanding of the <b>Saudi supplier market and procurement practices</b></li><li>Experience with ERP systems and procurement software</li><li>Excellent negotiation, communication, and analytical skills</li><li>Fluency in English (Arabic is a strong advantage)</li></ul><p>Application Process:</p><ul><li>Step 1: Fill out the application form using the link below (initial screening stage)</li></ul><p>Application Link: https://forms.gle/nzKEpZJxbKVGGV2Q9</p><ul><li>Step 2: Send your updated CV to hr@gvs-bh.com</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼5,500.00 - ﷼8,500.00 per month</p>

Procurement Officer

Nabors Industries

<div><p>Reporting to the HR Supervisor with functional guidance from the HR Manager, the Human Resources Coordinator provides comprehensive HR operational support across multiple legal entities (NACL, Zamil, and ITS) and diverse business units. The role supports the full employee lifecycle, HR system transactions, payroll coordination, government platform processes, reporting, and documentation. The position operates in a complex, regulated, and dynamic environment requiring flexibility, accuracy, confidentiality, and strong coordination with line managers, employees, government platforms, and corporate stakeholders.</p></div>
<br><div><p>Minimum qualifications:
</p><ul><li><p>D iploma or recognized equivalent is required.
</p></li><li><p>Minimum 3 years of experience in HR administration or coordination.
</p></li><li><p>Strong knowledge of HR administrative processes and documentation.
</p></li><li><p>Proficiency in Microsoft Office applications (Word, Excel, Outlook).
</p></li><li><p>Experience working with HR systems and electronic filing platforms.
</p></li><li><p>Ability to manage multiple priorities with minimal supervision.
</p></li><li><p>Strong attention to detail and ability to maintain strict confidentiality.
</p></li><li><p>Good written and verbal communication skills.
</p></li><li>Basic analytical and reporting skills.
</li></ul><p>Preferred Qualifications:
</p><ul><li><p>Bachelor&rsquo;s degree or higher education in Human Resources, Business Administration, or a related field.
</p></li><li><p>5 years of experience working in multi-entity or regulated environments.
</p></li><li><p>Familiarity with Saudi labour regulations and government HR platforms such as QIWA and Muqeem.
</p></li><li><p>Previous experience supporting payroll processes and audits.
</p></li><li>Professional HR certification is an advantage.</li></ul></div>
<br><div><ul><li><p>Prepare, issue, and maintain HR correspondence including employment contracts, job offers, amendments, change-of-status letters, confirmations, and related documentation.
</p></li><li><p>Draft, update, and maintain Job Descriptions (JDs) in coordination with HR management and line managers.
</p></li><li><p>Process HR system transactions including recruitment activities, initiation of manpower requisitions, onboarding workflows, employee data updates, and terminations.
</p></li><li><p>Coordinate recruitment and onboarding documentation to ensure compliance with company policies, corporate requirements, and regulatory obligations.
</p></li><li><p>Support payroll administration by coordinating timesheets, adjustments, allowances, bonuses, and payroll-related data with HR management and Finance.
</p></li><li><p>Prepare HR, payroll, and manpower reports related to headcount, turnover, overtime, leave balances, and compliance requirements.
</p></li><li><p>Prepare accounting-related HR reports on a monthly, quarterly, and annual basis to support audits and internal controls.
</p></li><li><p>Renew employee contracts through the QIWA system and ensure accuracy and timeliness of contract data.
</p></li><li><p>Prepare and submit work visa applications through the QIWA system and prepare visa documentation for recruitment and onboarding processes.
</p></li><li><p>Monitor employee medical fitness reports and coordinate pre-employment and annual medical examinations with employees and approved medical providers.
</p></li><li><p>Coordinate with line managers for annual performance appraisal cycles and ensure collection, follow-up, and filing of appraisal documentation.
</p></li><li><p>Coordinate with line managers to collect, verify, and maintain employee timesheets for payroll accuracy and cost allocation.
</p></li><li><p>Maintain accurate, confidential, and audit-ready employee files through structured electronic filing systems.
</p></li><li><p>Maintain leave requests, approvals, and supporting documentation within employee files and HR systems.
</p></li><li><p>Provide day-to-day HR operational support and first-line assistance to employees and line managers across all legal entities and business units.
</p></li><li><p>Support HR management in responding to government inspections, audits, compliance reviews, and ad-hoc regulatory requests.
</p></li><li><p>Ensure HR data consistency and integrity across multiple HR systems, legal entities, and business units.
</p></li></ul><p>Assist with employee relations administration including documentation, disciplinary records, and grievance files.</p></div>
<br><div>Nabors is a leading provider of advanced technology for the energy industry. With operations in about 20 countries, Nabors has established a global network of people, technology and equipment to deploy solutions that deliver safe, efficient and responsible hydrocarbon production. By leveraging its core competencies, particularly in drilling, engineering, automation, data science and manufacturing, Nabors aims to innovate the future of energy and enable the transition to a lower carbon world.<br>
<div></div><br>
<div><b>Equal Opportunity Employer<br>
</b></div><div></div><br>
<div>Nabors is committed to providing equal employment opportunities to all employees and applicants and prohibiting discrimination and harassment of any type without regard to race, religion, age, color, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.&amp;nbsp; This applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.&amp;nbsp; To learn more about our Fair Employment practices, please refer to the Nabors Code of Conduct .</div></div>

Human Resources Coordinator

Rashed Al Rashed & Sons Group

<div><div><div><div><div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<p></p><div><div>Summary:<br>
We are seeking a detail-oriented Procurement Officer to oversee our company's purchasing activities. The Procurement Officer will be responsible for sourcing, negotiating, and purchasing materials and services to meet the company's operational needs.<br>
<br>
Job Responsibility:<br>
<ul><li>Develop and implement procurement strategies to ensure cost-effective purchases.</li><li>Source suppliers and maintain strong relationships to ensure timely delivery of high-quality goods and services.</li><li>Negotiate contracts and terms with vendors to secure advantageous agreements.</li><li>Monitor inventory levels and manage purchasing budgets to minimize costs and maximize efficiency.</li><li>Coordinate with other departments to understand their procurement needs and requirements.</li><li>Track and report key functional metrics to senior management.</li></ul><br>
Candidate Requirements:<br>
<ul><li>Bachelor's degree in business administration, Procurement, Supply Chain Management, or related field.</li><li>Proven work experience as a Procurement Officer or in a similar role.</li><li>Strong negotiation and communication skills.</li><li>Familiarity with procurement software and tools.</li><li>Excellent analytical and problem-solving abilities.</li><li>Ability to work well under pressure and meet tight deadlines.</li></ul></div></div><br>
<p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
<p></p><div><p>Strong negotiation skills<br>
2. Excellent communication and interpersonal abilities<br>
3. Proficiency in vendor management<br>
4. Sound understanding of procurement processes and procedures<br>
5. Analytical and problem-solving skills<br>
6. Attention to detail and high level of accuracy<br>
7. Ability to work well under pressure and meet deadlines<br>
8. Knowledge of supply chain management principles<br>
9. Familiarity with relevant legal regulations and contracts<br>
10. Proficiency in using procurement software and tools</p></div><p></p>
</div><p></p><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Dammam, Saudi Arabia</div>
</div><div><div>Business Sector</div>
<div>Industrial &amp; Manufacturing</div>
</div><div><div>Company Type</div>
<div>Employer (Private Sector)</div>
</div><div><div>Functional Area</div>
<div>Purchasing &amp; Procurement</div>
</div><div><div>Work Schedule</div>
<div>Full time</div>
</div><div><div>Employment Type</div>
<div>Employee</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Mid Career / Experienced</div>
</div><div><div>Residence Location</div>
<div>Khobar, Saudi Arabia; Dammam, Saudi Arabia; Dhahran, Saudi Arabia</div>
</div><div><div>Degree Level</div>
<div>Bachelor's degree</div>
</div></div></div></div><p></p><div><div><div><h3 class="jobSectionHeader"><b>AlRashed Group Industrial</b></h3>
 <div></div><div><div><div>Industrial &amp; Manufacturing</div>
 </div><div></div><div><div>Dammam, Saudi Arabia</div>
 </div><div></div><div>https://www.alrashedindustrial.com<br>
</div></div></div></div><div>الرؤية:
أن نكون روادًا في القطاع الصناعي في المملكة العربية السعودية من خلال تبني الابتكار وتعزيز التنمية المستدامة، مع السعي لنكون الشريك المفضل وصاحب العمل الأول في القطاع الصناعي.
الرسالة:
مهمتنا هي الاستفادة من خبرات فريق القيادة لتنفيذ حلول صناعية مبتكرة تساهم في تعزيز التميز والنمو المستدام، مع الالتزام بأعلى معايير الأداء والموثوقية.
القيم الأساسية:
النزاهة
الابتكار
التعاون
... <div><b>See more</b></div></div></div></div></div></div></div><p></p>

Matar Al Baqmi Holding Company

<div><h3 class="jobSectionHeader"><b>Job Overview</b></h3><p>
The <b>Debt Collection Officer</b> is responsible for managing the collection process of overdue accounts and reducing the company's bad debt. This role involves interacting with clients to collect payments, negotiate repayment plans, and ensure timely receivables to maintain cash flow. The Debt Collection Officer will work closely with the finance and accounts departments to report on outstanding debts and contribute to overall financial health.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><ul>
<li>Contact customers via phone, email, or letter to remind them of overdue payments and negotiate repayment plans.</li>
<li>Maintain accurate records of communications and payment agreements in company databases.</li>
<li>Investigate and resolve customer inquiries regarding payments and account discrepancies.</li>
<li>Review accounts receivable aging reports and prioritize follow-ups on overdue accounts.</li>
<li>Develop and implement effective collection strategies while adhering to legal and ethical standards.</li>
<li>Work towards achieving collection targets and KPIs set by the management.</li>
<li>Keep detailed records of each collection action, including customer interactions and agreements.</li>
<li>Liaise with legal advisors when necessary for collection of disputed accounts.</li>
<li>Provide feedback and insights on common payment issues to help the company improve its services and payment processes.</li>
<li>Assist in reporting collection results to management and provide recommendations for improvement.</li>
</ul><p><b>
Requirements</b></p><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul>
<li>Bachelor&rsquo;s degree in Finance, Business Administration, or related field.</li>
<li>3&ndash;5 years of experience in debt collection, credit control, or financial services.</li>
</ul><h3 class="jobSectionHeader"><b>Skills &amp; Competencies</b></h3><ul>
<li>Strong negotiation and persuasion skills.</li>
<li>Excellent communication skills in Arabic and English, both written and verbal.</li>
<li>Proficient in Microsoft Office Suite and experience with accounting or collection software.</li>
<li>Good analytical skills to assess customer creditworthiness and payment risk.</li>
<li>Ability to handle challenging conversations calmly and professionally.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Ability to work independently and meet collection targets.</li>
</ul><h3 class="jobSectionHeader"><b>Key Personal Attributes</b></h3><ul>
<li>High level of integrity and ethical standards.</li>
<li>Customer-focused and service-oriented mindset.</li>
<li>Ability to work under pressure and manage multiple deadlines.</li></ul></div>

Debt Collection Officer

KAFAAT Recruitment

<div>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  One of our clients are looking for Human Resources Manager is responsible for leading and managing all HR functions across the organization, ensuring compliance with labor laws, supporting operational teams, and fostering a high-performance, service-oriented culture. The role plays a critical part in workforce planning, employee engagement, and talent development in a fast-paced, customer-focused environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <strong>
   Strategic &amp; Operational HR
  </strong>
 </p>
 <ul>
  <li>
   Develop and implement HR strategies aligned with business and operational objectives
  </li>
  <li>
   Partner with senior management to support workforce planning and organizational development
  </li>
  <li>
   Advise management on employee relations, performance management, and disciplinary matters
  </li>
 </ul>
 <p>
  <strong>
   Recruitment &amp; Talent Management
  </strong>
 </p>
 <ul>
  <li>
   Manage end-to-end recruitment for operational and management roles
  </li>
  <li>
   Coordinate manpower planning for multi-site or shift-based operations
  </li>
  <li>
   Oversee onboarding, induction, and probation evaluations
  </li>
  <li>
   Implement succession planning and talent development initiatives
  </li>
 </ul>
 <p>
  <strong>
   Employee Relations &amp; Engagement
  </strong>
 </p>
 <ul>
  <li>
   Maintain positive employee relations and address grievances effectively
  </li>
  <li>
   Promote a service-driven culture aligned with hospitality/FM standards
  </li>
  <li>
   Lead employee engagement programs and staff welfare initiatives
  </li>
  <li>
   Support diversity, inclusion, and equal employment practices
  </li>
 </ul>
 <p>
  <strong>
   Performance Management &amp; Training
  </strong>
 </p>
 <ul>
  <li>
   Implement performance appraisal systems and KPIs
  </li>
  <li>
   Identify training needs and coordinate learning and development programs
  </li>
  <li>
   Support leadership development and supervisory training
  </li>
 </ul>
 <p>
  <strong>
   Compensation, Payroll &amp; Benefits
  </strong>
 </p>
 <ul>
  <li>
   Manage salary structures, incentives, and benefits administration
  </li>
  <li>
   Coordinate payroll inputs and ensure accuracy and compliance
  </li>
  <li>
   Conduct salary benchmarking and support annual review cycles
  </li>
 </ul>
 <p>
  <strong>
   Compliance &amp; Policies
  </strong>
 </p>
 <ul>
  <li>
   Ensure compliance with local labor laws, health &amp; safety regulations, and company policies
  </li>
  <li>
   Develop, update, and enforce HR policies and procedures
  </li>
  <li>
   Manage HR audits, documentation, and reporting
  </li>
 </ul>
 <p>
  <strong>
   HR Systems &amp; Reporting
  </strong>
 </p>
 <ul>
  <li>
   Maintain HRIS and employee records
  </li>
  <li>
   Prepare HR reports, turnover analysis, and manpower metrics
  </li>
  <li>
   Monitor absenteeism, overtime, and workforce productivity
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field
  </li>
  <li>
   Professional HR certification (CIPD, SHRM, HRCI) is an advantage
  </li>
  <li>
   Minimum 8 years of HR experience, preferably in Facilities Management, Hospitality, or Service-based industries
  </li>
  <li>
   Strong knowledge of labor laws and employment regulations
  </li>
  <li>
   Experience managing large, diverse, and shift-based workforces
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Skills &amp; Competencies:
  </strong>
 </p>
 <ul>
  <li>
   Strong leadership and interpersonal skills
  </li>
  <li>
   Excellent communication and conflict-resolution abilities
  </li>
  <li>
   High level of discretion and professionalism
  </li>
  <li>
   Ability to work in a fast-paced, operational environment
  </li>
  <li>
   Strong organizational and analytical skills
  </li>
  <li>
   Proficiency in HR systems and MS Office
  </li>
 </ul>
</div>


HR Manager

Safwat Al-Khaleej

<p><b>Job Title:</b> HR Specialist<br/><b>Company:</b> Safwat Al-Khaleej<br/><b>Location:</b> Dammam, KSA<br/><b>Total Salary:</b> 5,000 &ndash; 6,000 SAR (Full Package)</p><p><b>Role Overview:</b> We are looking for an HR Specialist to handle personnel operations, payroll, and government relations for our internal staff and construction workforce.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage government portals (Qiwa, Muqeem, GOSI, Mudad).</li><li>Process monthly payroll (WPS), attendance, and leaves.</li><li>Handle employee contracts, renewals, and end-of-service settlements.</li><li>Maintain employee files and ensure compliance with Saudi Labor Law.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in HR or Business Administration.</li><li>2+ years of experience in HR Operations in KSA.</li><li>Proficiency in government platforms (Qiwa, Muqeem, etc.).</li><li><b>Fluent in Arabic</b>; good command of English.</li><li>Based in Dammam.</li></ul><p>Job Type: Full-time</p><p>Pay: ﷼5,000.00 - ﷼6,000.00 per month</p><p>Application Question(s):</p><ul><li>Nationality?</li></ul><p>Experience:</p><ul><li>HR : 3 years (Required)</li></ul><p>Location:</p><ul><li>Dammam (Required)</li></ul>

HR Specialist

Explore 267+ Administration and hr officer in Al Khobar this January. Find roles across top companies and apply now to boost your career.

267 administration and hr officer jobs IN Al Khobar

Administration and HR Officer

Procurement Officer

Human Resources Coordinator

Procurement Officer

Debt Collection Officer

HR Manager

HR Specialist