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admin manager & executive assistant Jobs in Abu Dhabi

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Elite Louise Real Estate

Position: Admin Assistant After SalesJob Location: Yas IslandJob Summary: The Admin After Sales is responsible for managing and coordinating all administrative tasks related to post-sales transactions. This role ensures smooth communication between clients, agents, developers, and internal departments while overseeing documentation, compliance, payment follow-ups, and transaction progress until completion.Key Responsibilities:<ul><li>Post Sales Documentation</li><li>Prepare, organize, and maintain all after-sales documents and records.</li><li>Ensure all required forms, contracts, and supporting documents are complete and properly filed.</li><li>Verify transaction documents for accuracy and compliance.</li></ul>Client Coordination<ul><li>Act as the main point of contact for clients after the sales closure.</li><li>Assist clients with post-sales inquiries, required documentation, and process updates.</li><li>Coordinate with buyers and sellers regarding transfer schedules, payments, and handovers.</li></ul>CRM and System Updates<ul><li>Update CRM and internal systems with accurate post sales transaction details.</li><li>Maintain updated records of client communication, payment status, and transaction progress.</li><li>Generate status reports and transaction updates for management.</li></ul>Requirements:<ul><li>Minimum 1 year of experience in administration or after-sales support (Real Estate is a plus)</li><li>Strong knowledge of processes and documentation.</li><li>Familiarity with CRM systems and Microsoft Office applications.</li><li>Excellent communication and coordination skills.</li><li>Strong attention to detail and organizational ability.</li><li>Ability to work under pressure and manage multiple transactions simultaneously.</li></ul>Preferred Skills:<ul><li>Strong follow up and problem solving skills.</li><li>Professional written and verbal communication.</li><li>Ability to handle sensitive information with confidentiality.</li></ul>Pay: AED2,000.00 - AED3,000.00 per monthWork Location: In person

Admin Assistant

DNIEPER SAFETY-UK

Procurement &amp; HR AssistantAbu Dhabi, UAE Full-TimeWe are hiring a Procurement &amp; HR Assistant to support purchasing activities and HR administration. The candidate will assist with supplier coordination, purchase orders, recruitment support, employee records, and general office administration.Requirements:<ul><li>1&ndash;3 years of relevant experience</li><li>Experience in a Fire &amp; Safety company is mandatory</li><li>Good communication and organizational skills</li><li>Proficient in Microsoft Office applications</li><li>Knowledge of UAE Labour Law is an added advantage</li></ul>Benefits:<ul><li>Competitive salary</li><li>Visa &amp; medical insurance</li><li>Career growth opportunities</li></ul>Apply now with your updated CV through Indeed. aiman@dnieperfire.comPay: AED2,500.00 - AED3,500.00 per hourApplication Question(s):<ul><li>Fire and Safety Company Experience</li></ul>Experience:<ul><li>Fire and Safety Company: 1 year (Required)</li></ul>Work Location: In person

Procurement Assistant

Real Estate

Responsibilities:<ul><li>Maintain records and documentation.</li><li>Handle data entry and report preparation.</li><li>Manage emails, calls, and correspondence.</li><li>Coordinate with internal departments.</li><li>Support HR and Operations with administrative tasks.</li></ul>Requirements:<ul><li>Minimum 1 year of administrative experience</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Good communication and organizational skills.</li><li>Ability to multitask and work independently.</li><li>UAE experience is an advantage.</li></ul>Pay: AED4,000.00 - AED5,000.00 per hourWork Location: Remote

Admin Assistant (Male)

MediTrust Management of Medical Facilities

We are looking for a smart, fast, hands-on HR, Recruiting and Office associate to support for Marketing and day-to-day operations across our multiple growing health care companies.This is a startup-style role for someone who is proactive, resourceful, and not afraid to get involved wherever needed. In addition to recruiting, this role also includes operational and administrative support tasks across different businesses. We are looking for someone who enjoys working hands-on, thinks independently.Requirements:Microsoft knowledgeHR skillsAccounting SkillsHealthcare ExperienceMarketing SkillsJob Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthApplication Question(s):<ul><li>Visa status</li><li>Expected joining date</li></ul>Experience:<ul><li>administrative: 1 year (Preferred)</li><li>Healthcare: 1 year (Preferred)</li></ul>Work Location: In person

USG Manpower

United Security Group is looking for a proactive and experienced Female Assistant HR Manager to support and manage daily HR operations. The ideal candidate should have strong knowledge of UAE labor regulations, employee relations, recruitment processes, and HR administration.Key Responsibilities<ul><li>Assist in managing overall HR operations and administrative activities</li><li>Support recruitment, onboarding, and employee documentation processes</li><li>Handle employee relations, grievances, and disciplinary matters professionally</li><li>Maintain HR records, attendance, leave management, and payroll coordination</li><li>Ensure compliance with UAE labor laws and company policies</li><li>Coordinate training, performance evaluations, and employee engagement activities</li><li>Prepare HR reports and support management with HR-related tasks</li><li>Assist in visa processing, insurance coordination, and employee benefits administration</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>Minimum 3&ndash;5 years of HR experience in the UAE</li><li>Strong knowledge of UAE Labour Law and HR practices</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in MS Office and HR systems</li><li>Ability to handle confidential information professionally</li><li>Strong organizational and leadership skills</li></ul>Preferred Skills<ul><li>Experience in the security services industry is an advantage</li><li>Ability to work in a fast-paced environment</li><li>Problem-solving and decision-making abilities</li></ul>Benefits<ul><li>Competitive salary package</li><li>Career growth opportunities</li><li>Supportive and professional work environment</li><li>Company benefits as per UAE labor law</li></ul>Apply now and become part of a growing and dynamic team at United Security Group.Work Location: In person

Asst. HR Manager

London Pools and Electromechanical

Job Vacancy &ndash; Executive Assistant &amp; HR CoordinatorWe are looking for a professional Executive Assistant &amp; HR Coordinator to support management and oversee administrative and HR operations in Abu Dhabi.Job Responsibilities:* Managing schedules, appointments, and meetings* Coordinating weekly meetings and preparing reports* Handling employee files and contracts* Monitoring visas, Emirates IDs, and employee renewals* Managing attendance, leave, and staff records* Coordinating with managers, accounting, and HR-related matters* Following up on maintenance, purchases, and operational tasks* Organizing administrative documents and reports* Ensuring daily tasks are completed efficientlyRequirements:* Previous experience in administration or HR* Strong organizational and follow-up skills* Good computer skills and proficiency in Microsoft Office* Ability to manage multiple tasks professionally* Fluent in English (Arabic is a plus)* Professional, trustworthy, and responsible personalityLocation: Abu DhabiEmployment Type: Full-timeSalary: To be discussed based on experienceJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>secretary: 1 year (Preferred)</li></ul>Work Location: In person

Executive Assistant & HR Coordinator

Salayel Hospitality

<div>
 
 Job Purpose
 
 
 
 To provide proactive administrative and helpdesk support to the Operations and Property Management teams, ensuring smooth day-to-day operations, effective communication, accurate documentation, and timely reporting in line with company policies.
 
 
 Key Responsibilities
 
 
 Help Desk &amp; Operations Support
 
 
 <ul>
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 Manage and respond to all incoming helpdesk calls and service requests in a timely manner.
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 Support end users and service providers, coordinating actions and follow-ups.
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 Escalate issues, complaints, and operational concerns to management when required.
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 Provide prompt administrative support and respond to employee queries.
 
 
 </li>
 </ul>
 Administration &amp; Office Management
 
 
 <ul>
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 Provide administrative support to Operations Managers, Property Managers, and Assistant Property Managers.
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 Maintain accurate records, databases, and filing systems (electronic and physical).
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 Manage schedules and diaries to ensure efficient coordination of activities.
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 Monitor office supplies, manage inventory, and coordinate replenishment.
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 Coordinate office maintenance and resolve day-to-day office issues.
 
 
 </li>
 </ul>
 Documentation &amp; Reporting
 
 
 <ul>
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 Maintain, update, and control SOPs, operational manuals, and shared drive documentation.
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 Ensure property manuals are updated and consistent across all sites.
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 Prepare daily, weekly, monthly, and ad hoc operational reports as required.
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 Maintain transmittal logs, attendance records, leave records, and operational files.
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 Support document control activities as assigned.
 
 
 </li>
 </ul>
 Coordination
 
 
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 Liaise with internal departments including HR, Finance, Procurement, IT, and service partners.
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 Coordinate and support administrative staff such as drivers, cleaners, and office assistants.
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 Perform additional duties as assigned by management.
 
 
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 </ul>
 Key Performance Indicators (KPIs)
 
 
 <ul>
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 Timely submission of monthly inventory reports.
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 Regular updates of SOPs and operational manuals.
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 Accurate and timely operational and security reporting.
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 Daily maintenance of incoming and outgoing document logs.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience
 
 
 
 Education
 
 
 <ul>
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 Diploma in any discipline (Administration preferred).
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 Office Management certification is an advantage.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
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 Minimum 3 years&rsquo; experience in administration or helpdesk/office coordination.
 
 
 </li>
 </ul>
 Skills &amp; Knowledge
 
 
 <ul>
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 Strong knowledge of office administration and documentation control.
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 Familiarity with ERP or back-office systems.
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 Advanced MS Office skills.
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 Excellent communication, organization, and attention to detail.
 
 
 </li>
 </ul>
 Job Challenges
 
 
 <ul>
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 Managing urgent and short-notice requests.
 </li>
 <li>
 Flexibility in working hours and duties based on operational needs.
 </li>
 </ul>
</div>

Help Desk Coordinator

Explore 134+ Administration assistant in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.

134 administration assistant jobs In Abu Dhabi

Admin Assistant

Procurement Assistant

Admin Assistant (Male)

Admin Assistant

Asst. HR Manager

Executive Assistant & HR Coordinator

Help Desk Coordinator