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administration assistant

ISS INTERNATIONAL SpA

<div>
 ISS International S.p.A. Abu Dhabi Branch is looking for an Accountant &amp; Administration Assistant for our office located in Abu Dhabi (UAE).
 
 
 
 Job Description:
 
 
 
 <ul>
 <li>
 Record all accounting transactions using QuickBooks software (Must).
 </li>
 <li>
 Conduct monthly, quarterly, and annual accounting tasks, including bank reconciliations, accounts payable and receivable reviews, annual audit coordination, and preparation of financial reports as needed.
 </li>
 <li>
 Request purchase quotations and manage office supplies procurement.
 </li>
 <li>
 Assist with the annual finance auditing.
 </li>
 <li>
 Assist with the annual ICV certification.
 </li>
 <li>
 Collaborate with the PRO to handle visa and labor processes.
 </li>
 <li>
 Address employee HR-related inquiries, grievances, and compliance with rules and regulations. Support payroll preparation by providing necessary data, such as absences, bonuses, leaves, and expense notes.
 </li>
 <li>
 Oversee the process for obtaining CICPA cards, including application submission and card collection.
 </li>
 <li>
 Coordinate travel logistics through the travel agency, including flight tickets and hotel bookings.
 </li>
 <li>
 Assist new employees in completing residence visa requirements, such as medical fitness tests and Emirates ID biometric registrations.
 </li>
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 Develop and maintain both electronic and physical filing systems.
 </li>
 <li>
 Manage leases, including handling lease expirations, renewals/extensions, insurance certificates, and internal documentation requests.
 
 
 </li>
 </ul>
 
 Key Requirements:
 
 
 
 <ul>
 <li>
 Good Accounting Experience.
 </li>
 <li>
 Knowledge on QuickBooks (Must).
 </li>
 <li>
 Knowledge in SAP (Preferred).
 </li>
 <li>
 Excellent communication skills and proficiency in English &ndash; written and spoken.
 </li>
 <li>
 Advanced MS office skills.
 </li>
 </ul>
</div>

Accountant & Administration Assistant

Penta Global Engineering

Job Summary:We are seeking a motivated and detail-oriented UAE National Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative and clerical support to ensure the smooth operation of daily office activities. This role requires a proactive individual with excellent communication, organizational, and multitasking skills.Key Responsibilities:<ul><li>Provide general administrative and office support, including managing correspondence, filing, and documentation.</li><li>Assist in preparing reports, letters, presentations, and other business documents.</li><li>Maintain and update company records and databases as required</li><li>Support HR departments in basic administrative tasks</li><li>Liaise with internal departments as needed.</li><li>Ensure compliance with company policies and confidentiality of sensitive information.</li><li>Contribute to a positive, professional, and organized office environment.</li></ul>Qualifications &amp; Requirements:<ul><li>UAE National with a valid Emirates ID.</li><li>Bachelor&rsquo;s degree or Diploma in Business Administration, Office Management, or related field.</li><li>Understanding of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Excellent communication skills in English and Arabic (both written and spoken).</li><li>Professional, reliable, and able to maintain confidentiality</li></ul>Job Type: Full-time

Admin Assistant - UAE Nationals

Gulf Floor Carpet Trading1-Sole Proprietorship LLC

Company Overview: We are a flooring subcontractor company specializing in supply and installation of carpets, vinyl, Rubber, and other floor finishes. We deliver quality craftsmanship and professional service to contractors, developers, and clients.Job Description:We are seeking a Project Administration Assistant with proficiency in AutoCAD and Revit to join our team. The candidate will be responsible for coordinating flooring projects from planning to completion, ensuring smooth workflow between clients, suppliers, and site teams. The ideal candidate must be detail-oriented, proactive, and able to handle multiple projects at once.Key Responsibilities:<ul><li>Coordinate and monitor flooring project activities from start to finish.</li><li>Prepare and review shop drawings, layouts, and details.</li><li>Ensure project schedules, material orders, and site requirements are followed.</li><li>Conduct site visits to monitor progress and resolve technical issues.</li><li>Assist in preparing project documentation, reports, and submittals.</li><li>Track project timelines, budgets, and materials.</li><li>Support project manager in daily operations and project coordination tasks.</li></ul>Qualifications:<ul><li>Proficiency in AutoCAD and Revit (required).</li><li>Knowledge of MS Office (Word, Excel, Outlook, Project).</li><li>Strong understanding of construction drawings, specifications, and site execution.</li></ul>Job Type: Full-timeJob Type: Full-timePay: AED2,500.00 - AED3,500.00 per month

Project Coordinator Assistant

Steak Chef Group

About the RoleWe are looking for a proactive and detail-oriented Administrative Assistant Intern to join our team. This internship offers a valuable opportunity to gain real-world office experience, build administrative skills, and work closely with a professional team in a fast-paced environment.Key Responsibilities<ul><li>Provide day-to-day administrative and clerical support.</li><li>Manage scheduling, meeting coordination, and calendar updates.</li><li>Draft, review, and organize documents, reports, and presentations.</li><li>Assist with filing systems, data entry, and record maintenance.</li><li>Handle internal and external correspondence professionally.</li><li>Support the team in daily office operations and ad-hoc tasks.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree (or currently pursuing) in Business Administration, Management, or a related field.</li><li>Strong organizational and multitasking abilities.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills.</li><li>High attention to detail and problem-solving mindset.</li><li>Professional attitude with eagerness to learn.</li><li>Preferrable Female Candidates and immediate joiners</li></ul>What We Offer<ul><li>Paid internship First month 1000 AED second month 1500 AED third month 2000 AED.</li><li>Internship certificate upon completion.</li><li>Exposure to professional office operations and business processes.</li><li>Mentorship and guidance from experienced professionals.</li><li>Potential career opportunities upon successful completion.</li></ul>Working Hours: Full-time, Monday to Saturday Duration: 3&ndash;4 monthsJob Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>What is your Visa Status?</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Admin Assistant Internship

Aldar Academies

<div>Aldar Education is currently hiring Admin Assistant for Virginia International Private School. This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group.
As the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities. We offer a range of brands for all learners in our community, from nursery through to adult education. We offer the broadest choice of curricula. In the largest number of locations in Abu Dhabi.
Starting with one school and 250 students in 2007, Aldar Education has grown into a highly sought after education provider, now supporting over 38,000 students in 31 schools and a growing network of almost 5000 educators, with over 100 nationalities, offering a wide range of curricula and ancillary services such as a Teacher Training Academy.
Working collaboratively, our education network&rsquo;s purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi&rsquo;s government. Today, Aldar Education&rsquo;s efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.</div>
 <div>Specific Duties:
<ul><li>Attend all administration team meetings
</li><li>Typing and branding of official documents and letters of Admin Department
</li><li>Receiving, directing and responding to emails on behalf of the Team as appropriate
</li><li>Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder&rsquo;s responsibility
</li><li>Design new documents, where necessary, to improve effectiveness of day-to-day operations.
</li><li>Attend any training deemed necessary in relation to the role of Admin Support
</li><li>Support new staff &ndash; arrival, induction, accommodation and any other requirements
</li><li>Collection of quotations and raising Purchase request for the education resources
</li><li>Maintain accurate distribution data of education resources including text and notebooks.
</li><li>Organise and distribute books and uniforms to the students in collaboration with school accounts team and Operations department
</li><li>Collaborate with different departments and support with the completion of ADEK PASS profiles on the system for third-parties and other admin departments
</li><li>Monitor Salama system and report to the Operations department about delays.
</li><li>Mail merge letters to provide a more personalised service for parents and attached to DMS system
</li><li>Maintain all the compliance document related to school.
</li><li>Maintain Bus student information.
</li><li>Support Front of House, as required, with record-keeping and communications.
</li><li>Support Admissions, as required, with filing, and system-based work.
</li><li>Support Operations and other departments with work on eSIS modules, as required.
</li><li>Support KG, Elementary, and Secondary, with admin-related work, where and when required.
</li></ul>Minimum Qualifications:
Bachelor Degree in any Subject 
Minimum Experience:
At least 2 years experience in a similar role. 
Job Specific Knowledge &amp; Skills:
<ul><li>Ideal candidate should be expertise in MS office systems
</li><li>candidate should have good interpersonal skills and excellent command of English</li></ul></div>
 <div>Main Duties:
<ul><li>Procurement and purchase requisitions
</li><li>System monitoring and record-keeping, PASS, Salama, eSIS, Oracle
</li><li>Filing, archiving, designing, photocopying, and other document-related tasks
</li><li>Liaising between departments and colleagues to ensure information sharing is prompt and effective
</li><li>Supporting various departments as required (Elementary, KG, Secondary, Front of House, Admissions)</li></ul></div>

Admin Assistant- Virginia International Private School

MAVEN EVENTS

Maven Events is hiring a bilingual Administrative Assistant fluent in Arabic and English, with experience in the media or marketing industry. This role is perfect for someone highly organized, detail-oriented, and capable of managing daily administrative tasks while supporting our creative and client-facing teams.You will play a key role in ensuring smooth internal operations, efficient project coordination, and strong communication between clients, vendors, and the creative team.Responsibilities:<ul><li>Handle day-to-day administrative tasks: scheduling, documentation, filing, and communications.</li><li>Coordinate with clients in both Arabic and English.</li><li>Support creative teams with media documentation and Arabic proofreading.</li><li>Organize and maintain project records, contracts, and invoices.</li><li>Prepare meeting notes, presentations, and client reports.</li><li>Track deadlines, follow up on tasks, and assist with project coordination.</li><li>Contribute to production planning, logistics, and agency operations.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Media, Marketing, Business Administration, or related field.</li><li>1&ndash;3 years of experience in a media agency, production house, or creative company.</li><li>Fluent in Arabic and English (written and spoken).</li><li>Strong organizational, multitasking, and communication skills.</li><li>Proficient in Microsoft Office and Google Workspace.</li><li>Familiarity with agency workflows, production timelines, and content creation processes.</li><li>Positive attitude, attention to detail, and ability to thrive in a fast-paced environment.</li></ul>How to Apply: Send your resume to team@mavenevents.ae Subject line: Administrative Assistant &ndash; [Your Full Name]Job Types: Full-time, PermanentLanguage:<ul><li>Arabic (Preferred)</li></ul>

Administrative Assistant - Maven Events

Palm Oasis Travel

1. Summarizes current financial status by collecting information;2. Preparing balance sheet, profit and loss statement, and other reports.3. Substantiates financial transactions by auditing documents.4. Maintains accounting controls by preparing and recommending policies and procedures.5. VAT Report as per UAE Law.6. Accounts reconciliation - Payable, Receivable and Bank7. Proficient in Microsoft Excel, Word and OutlookJob Type: Full-timePay: AED2,000.00 - AED3,000.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you from Philpines?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>accounting: 1 year (Preferred)</li></ul>

Accounts Assistant

Explore 337+ Administration assistant in Abu Dhabi this October. Find roles across top companies and apply now to boost your career.