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administration coordinator, facility & administration Jobs in Cairo

administration coordinator, facility & administration

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office administrative assistant Jobs in Cairo

office administrative assistant

office administrator

administration officer

International Federation of Red Cross and Red Crescent Societies - IFRC

<div>
 Organizational Context
 
 
 The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world&rsquo;s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is &ldquo;to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.&rdquo; IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises.
 
 
 IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.
 
 
 IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into four main Divisions: (i) National Society Development and Coordination; (ii) Humanitarian Diplomacy and Digitalization; (iii) Management and Accountability; and (iv) People and Strategy.
 
 
 IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.
 
 
 IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles.
 
 
 
 Job Purpose
 
 
 
 Under the management and supervision of the Coordinator, Finance and Administration, the incumbent is responsible for providing overall administrative support services to the IFRC Delegation in Egypt. The Administration Officer will be responsible for implementing and safeguarding all the administrative policies and procedures according to IFRC standards. S/he also requires liaising with the National Society matters related to general office administration. S/he also work closely with the Head of Delegation in fixing meeting appointments internally and externally.
 
 
 
 Job Duties And Responsibilities
 
 
 
 
 Ensuring the well-functioning and efficient delivery of administrative services:
 
 
 
 <ul>
 <li>
 Manage the delivery of all general services to ensure smooth day-to-day running of the office, including
 </li>
 <li>
 telephone/reception, hotel reservations, housing, ticketing, purchasing and transport.
 </li>
 <li>
 Manage the relevant and timely dispatch of outgoing and incoming mail.
 </li>
 <li>
 Ensure compliance with all local regulations in country (e.g., labor law, taxes, social security, pension funds, etc.).
 </li>
 <li>
 Manage the relevant visa application process of visitors and staff travelling to Egypt if applicable, as well as the resident/work permits of staff to be based in Egypt.
 </li>
 <li>
 Handle any other official paperwork processing with the authorities.
 </li>
 <li>
 Arrange the travel and accommodation for delegates and visitors according to agreed processes and procedures.
 </li>
 <li>
 Update the administrative welcome package to be distributed &ndash; along with the delegation&rsquo;s security welcome brief - to new delegates, member National Societies, and visitors.
 </li>
 <li>
 Ensure that the standardized filing and archiving system is in place.
 </li>
 <li>
 In coordination with the National Society&rsquo;s fleet, manage transportation for delegates and for all incoming and outgoing IFRC visitors.
 </li>
 <li>
 Management of VRP rented vehicles, monthly fuel reporting, upkeep of the vehicle maintenance and repairs records and monthly reporting to Dubai Fleet on vehicle movement.
 </li>
 <li>
 Ensure correct coding and financial dimensions for administrative related invoices in the ERP system
 
 
 
 </li>
 </ul>
 
 Facilities And Housing Management
 
 
 
 <ul>
 <li>
 Ensure that office utilities are functioning properly, the premises are clean, and invoices are timely paid.
 </li>
 <li>
 Keep an accurate record of the inventory of assets, document properly the procurements or disposals of assets, conduct a physical count to ensure the list is reconciled with the physical items.
 </li>
 <li>
 Verify periodically that the insurance policy is up to date and covers the existing list of assets.
 </li>
 <li>
 Coordinate with the IT staff responsible for the proper insurance of the IT equipment.
 </li>
 <li>
 Manage the office share point system. Review and ensure that the staff in the office file their documents according to the standardized filing system.
 </li>
 <li>
 Identify new houses for delegates within the security perimeter as defined and authorized by the IFRC Regional Security Coordinator/Focal point and ensure that all houses leased are equipped and properly maintained.
 </li>
 <li>
 Undertake full IFRC residential lease agreements rental process, and ensure the relevant guidelines and procedures are being followed throughout the full process (including invoices payment, renewals, cancellations, etc.).
 </li>
 <li>
 Conduct periodical market assessments of residential apartments in security clear areas and update the housing guidelines as necessary.
 
 
 
 </li>
 </ul>
 
 Organization Of Events
 
 
 
 <ul>
 <li>
 Manage the technical set up and the administrative organization of major meetings (interpreters set up, meeting facilities, organization of receptions, food and beverage requirements, renting of office equipment).
 </li>
 <li>
 Organize hotel, transportation and other logistics for meeting participants.
 
 
 
 </li>
 </ul>
 
 Job Duties And Responsibilities (continued)
 
 
 
 
 Non-operational procurement:
 
 
 
 <ul>
 <li>
 Undertake non-operational procurement based on the IFRC procurement procedures and regulations, inclusive of full tender processes for non-operational items and services.
 </li>
 <li>
 Oversee that the items/services are well delivered, properly stocked where relevant and invoices processed in a timely manner for payment purposes.
 </li>
 <li>
 Create a portfolio of suppliers and service providers to be used by IFRC where needed and based on proper clearances and documentation.
 </li>
 <li>
 Perform market assessment and analysis on suppliers&rsquo; network and initiate framework agreement with potential suppliers for non-operational procurement and service providers
 </li>
 <li>
 Liaison with Regional Office Admin focal point on framework agreement processes.
 
 
 
 </li>
 </ul>
 
 Relationships With Other Stakeholders
 
 
 
 <ul>
 <li>
 Manage relationship with the CEO Office at ERCS, and coordinate with the Host National Society when required
 </li>
 <li>
 Liaise with administration offices of external actors, such as MOFA, UN Agencies and embassies
 </li>
 <li>
 Liaise with project managers and unit staff to provide effective services with the aim of contributing to the achievements of the plans and results.
 </li>
 <li>
 Support auditors in terms of clarification or providing supporting documentation.
 
 
 
 </li>
 </ul>
 
 Others
 
 
 
 <ul>
 <li>
 Be part of the after working hours administrative support phone rotation in case of urgent needs.
 </li>
 <li>
 Act as back up for admin colleagues as per the administration job tasks list (including different administrative tasks).
 </li>
 <li>
 Support sample document checking including translation on documents from Arabic to English on finance documents, bills, and invoices received from the National Society
 </li>
 <li>
 Perform any other duties that may be assigned by the Head of Delegation and Coordinator, Finance and Administration.
 
 
 
 </li>
 </ul>
 Education
 
 
 <ul>
 <li>
 University Degree in Business Administration or relevant major (Required)
 </li>
 <li>
 Master&rsquo;s degree in business administration or relevant major (Preferred)
 
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 Required experience
 
 
 <ul>
 <li>
 3-5 years of relevant professional experience in administration
 </li>
 <li>
 Experience in organising events management
 </li>
 <li>
 Experience in procurement tenders and processes
 </li>
 <li>
 Experience in working in complex environment
 
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Basic experience/knowledge in handling financial matters
 
 
 
 </li>
 </ul>
 Knowledge, Skills and Languages
 
 
 
 Required
 
 
 
 <ul>
 <li>
 Proficient with Internet and Microsoft Office &ndash; MS Word, MS Excel and MS PowerPoint
 </li>
 <li>
 Multi-tasking skills
 </li>
 <li>
 Good written and verbal communications skills
 </li>
 <li>
 Stress management skills
 </li>
 <li>
 Teamwork spirit
 </li>
 <li>
 Fluent spoken and written English and Arabic
 
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Knowledgeable of the ERP system (administration and non-operational procurement relevant aspects)
 </li>
 <li>
 Basic financial knowledge
 </li>
 <li>
 Good command of another IFRC official language (French or Spanish)
 
 
 
 </li>
 </ul>
 Competencies, Values and Comments
 
 
 <ul>
 <li>
 Values: Respect for diversity; Integrity; Professionalism; Accountability
 </li>
 <li>
 Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust
 </li>
 </ul>
</div>

Officer, Administration

Majid Al Futtaim

<div>
 
 
 JOB TITLE
 
 
 
 Senior Associate, Lease Contract | Majid Al Futtaim Properties | Asset Management Egypt
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The position is responsible for providing timely active administrative support to the Asset Management Business Unit Leasing Team in the development and monitoring of Lease Proposals, Lease Agreement Documents, communication with clients / tenants etc., ensuring that all lease related documents complies with the agreed terms, conditions of the contract and commitment between the company and the client.
 
 
 
 
 
 
 ROLE PROFILE
 
 
 <ul>
 <li>
 Create entries for Lease deals in the Data Capture System based on the input received from the Leasing Team in Asst Management Business Unit.
 </li>
 <li>
 Prepare the draft and final Lease Agreements, Amendments and Deeds to be checked by the appropriate personnel for accuracy and ensure that the same is in accordance with the terms and conditions agreed at the time of closing lease deal.
 </li>
 <li>
 Review the final acceptance from the client on the Lease Agreement document to ensure that there is no ambiguity in the acceptance of the terms and conditions stated in the formal lease agreement.
 </li>
 <li>
 Collect all pertinent and valid legal documents from the tenant such as Trade license, Commercial Registration, Insurance Certificate, Owner&rsquo;s passport copies etc., to ensure the legality of the tenant.
 </li>
 <li>
 Organize the payment documents and forward the same to the client along with the Lease Agreement so as to receive the payment along with the signed agreement signifying the acceptance of the client.
 </li>
 <li>
 Be responsible for all correspondences between Company and tenants whether it is by email, letter and fax and all follow up required during the course of the process, until the final Lease agreement is signed.
 </li>
 <li>
 Provide input (cheques, job requests, T- Forms) to and receive output from (legal jobs, receipts, ,LOD&rsquo;s) to related departments i.e., Leasing, Finance, Legal and Retail Architecture.
 </li>
 <li>
 Provide all necessary data / reports concerning to Lease administration to Senior Manager Lease Administration as and when requested.
 </li>
 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law.
 </li>
 <li>
 Minimum 1-2 years work experience in managing Lease Administration and Documentation activities preferably in a reputed Real Estate companies/ Legal Firm / Retail
 </li>
 <li>
 Strong verbal and written communication skills.
 </li>
 <li>
 Proficient user of Microsoft Office.
 </li>
 </ul>
 
 
 
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
 </li>
 <li>
 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
 </li>
 <li>
 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
 </li>
 </ul>
 
 
</div>

Lease Contract Senior Associate

Azeus Systems Limited

<div>
 <ul>
 <li>
 Create and issue invoice and account statements for customers
 </li>
 <li>
 Process credit memos
 </li>
 <li>
 Receive, review, and process all account receivable documents and received payments, and prepare billing reports
 </li>
 <li>
 Collect and sort all invoices, credit, bill and other order statements
 </li>
 <li>
 Collect all information needed to calculate bills receivable
 </li>
 <li>
 Manage account balance and sort out inconsistencies
 </li>
 <li>
 Send reminders for payment deadlines and contact customers or departments involved
 </li>
 <li>
 Record and update all payments made in the system used
 </li>
 <li>
 Check the data input in the accounting system to ensure accuracy of the final bill
 </li>
 <li>
 Perform any other duties as may be directed by the Chief Financial Officer and the other members of the Finance team
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Graduate of BS Business Management/Administration, Commerce or any related business course
 </li>
 <li>
 Proven experience as billing clerk or in a similar role
 </li>
 <li>
 Experience in working with different stakeholders in the company
 </li>
 <li>
 Must have good working knowledge of MS Excel and MS Word
 </li>
 <li>
 Must have good English communication (oral and written) skills
 </li>
 <li>
 Able to thrive in a fast-paced environment
 </li>
 <li>
 Proven ability to multi task and deliver results with strong time management skills
 </li>
 <li>
 Must be well-organized and has keen attention to detail
 </li>
 <li>
 Able to maintain confidentiality
 </li>
 </ul>
</div>

Billing Clerk- Xero Knowledge Mandatory.

Arab African International Bank

<div>
 <ol>
 <li>
 Create day-to-day letters of guarantee transactions activities start- to- end including internal &amp; external reports, with standard quality and accuracy: including Issuing, amending, advising, settlement commissions for all types of guarantees according to SLA within the SLA.
 </li>
 <li>
 Ensuring all necessary approvals for each transaction, either local or foreign LGs, obtained.
 </li>
 <li>
 Preparing all swift messages for foreign guarantees (LGs) including; Issuance, amendments, payment, settlement of commission &hellip;etc.
 </li>
 <li>
 Screening all parties related to the foreign guarantees (LGs) through the E-Name Checker system. In case any violation/sanction detected, officer/senior officer refer to compliance department for clearance.
 </li>
 <li>
 Scrutinizing payment claims as a
 
 first checker
 
 in accordance with LGs terms and conditions, URDG 758/ISP 98 (if applicable), and either execute payment or send advice of refusal.
 </li>
 <li>
 Responsible for dispatching letters of guarantee, amendments and any communication to branches/beneficiaries and correspondent banks.
 </li>
 <li>
 Settle correspondent banks&rsquo; commissions for foreign LGs; swift, entries on T24- after sending fund advice to the treasury department.
 </li>
 <li>
 Preparing covering letters for advising, amending of advising LGs after checking its authenticity.
 </li>
 <li>
 Communicate with our branches for pending technical advices related to LGs and responsible to handle all complaints received from our customers, branches, beneficiary&rsquo;s and CBE.
 </li>
 <li>
 Preparing weekly, monthly&amp; quarterly CBE reports and any other assigned reports related to LGs within TAT.
 </li>
 <li>
 Check the technicality and workability of the guarantees/Standby LCs terms and conditions in accordance with the applicable rule (URDG 758 / ISP 98 if applicable) .
 </li>
 <li>
 Follow all relevant department policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Follow the day-to-day operations related to own jobs in the department to ensure continuity of work.
 </li>
 <li>
 Comply with all relevant CBE regulations, banking laws, AML regulations and internal AAIB policies and code of conduct in order to maintain AAIB&rsquo;s sound legal position and mitigate any potential risks.
 </li>
 </ol>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from recognized university in commercial field.
 </li>
 <li>
 For the Officer 0 &ndash; 5 years of experience in banking operations
 </li>
 </ul>
 
 
</div>

LGs Officer

Alfanar Projects

<div>
 Job description:
 
 
 
 Profile Description &ndash; HSE/Safety Officers/Engineers (Electrical Power Plant &amp; Turbines)
 
 
 We are seeking a qualified&nbsp;HSE Officer/Engineers&nbsp;with proven expertise in power generation, turbine operations, and high-voltage electrical systems. The role is responsible for ensuring compliance with all HSE standards, implementing safe systems of work, and fostering a zero-incident culture across power plant, Rotatory equipment and turbine projects.
 
 
 &nbsp;
 
 
 The ideal candidate will have strong knowledge of&nbsp;turbine erection, commissioning, rotating equipment hazards, confined space entry, lockout/tagout procedures, and fire safety systems. By combining technical competence with proactive safety leadership, the HSE Officer will safeguard personnel, equipment, and the environment while driving continuous improvement in health and safety performance.
 
 
 &nbsp;
 
 
 Job Description
 
 
 Position Purpose
 
 
 This position exists to ensure strict compliance with health, safety, and environmental (HSE) regulations in power generation facilities, including electrical power plants, turbine operations, and associated infrastructure. The HSE Officer/Engineer applies technical knowledge of heavy electrical/mechanical systems, turbines, and power generation hazards to promote a positive safety culture and to protect people, equipment, and the environment.
 
 
 &nbsp;
 
 
 Key Responsibilities
 
 <ul>
 <li>
 Implement and monitor all safety requirements as per company policy, client-approved LPP, and relevant regulatory standards specific to power plant and turbine projects.
 </li>
 <li>
 Review work schedules and identify HSE risks associated with turbine erection, commissioning, electrical works, high-voltage systems, confined spaces, heavy lifts, and rotating equipment.
 </li>
 <li>
 Ensure supervisors and foremen conduct daily safety reviews focusing on turbine, generator, boiler, and electrical substation activities.
 </li>
 <li>
 Verify that operators, electricians, and turbine technicians are trained, competent, and certified for specialized tasks such as high-voltage isolation, turbine alignment, and heavy lifting.
 </li>
 <li>
 Identify potential risks (fire, arc flash, mechanical failure, dropped objects, vibration-related hazards) and ensure corrective actions are implemented promptly.
 </li>
 <li>
 Adopt and enforce a zero-incident safety culture across all turbine and plant operations.
 </li>
 <li>
 Report any safety violations immediately to the HSE Manager/Project Manager and recommend preventive measures.
 </li>
 <li>
 Ensure safe usage of tools, lifting equipment, lockout/tagout devices, and monitoring instruments specific to power plant operations.
 </li>
 <li>
 Enforce PPE compliance (arc-rated clothing, hearing protection, safety belts, gloves, safety shoes, hard hats, fall arrest systems, etc.).
 </li>
 <li>
 Conduct daily HSE inspections at turbine halls, substations, control rooms, and confined spaces to ensure adherence to safety protocols.
 </li>
 <li>
 Promote awareness programs and toolbox talks focusing on turbine-specific hazards such as rotating machinery, noise, vibration, heat stress, and high-voltage exposure.
 </li>
 <li>
 Stop any unsafe work activities, particularly those involving energized systems, turbine maintenance, or high-risk lifting operations.
 </li>
 <li>
 Ensure availability and readiness of emergency response systems (fire protection, spill kits, rescue equipment) across the plant.
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 <ul>
 <li>
 Diploma/Degree in Engineering or Occupational Health &amp; Safety (preferred).
 </li>
 <li>
 NEBOSH IGC&nbsp;
 </li>
 <li>
 Minimum 5&ndash;9 years&rsquo; experience as an HSE professional in electrical power plant/turbine or heavy electrical projects.
 </li>
 <li>
 Strong knowledge of turbine operations, electrical safety (HV/EHV), lockout-tagout (LOTO), confined space entry, and fire safety.
 </li>
 <li>
 Excellent communication and leadership skills to drive a proactive safety culture.
 </li>
 </ul>
 
 Note:Job location - KSA
 
</div>

HSE/Safety Officers/Engineers (Electrical Power Plant & Turbines)

<div>
 <ol>
 <li>
 Execute outgoing local and foreign requests along with published commissions and charges and FX if any after checking all presented documents to make sure that required information provided clearly and approvals obtained and that there are no discrepancies among the documents.
 </li>
 <li>
 Execute Syndication payments for agreements between AAIB and other banks either local or international.
 </li>
 <li>
 Abide to cut off time for receiving requests from branches / corporate, in addition to the ACH/SWIFT CBE cut off time through prioritizing urgent cases and reviewing the received E-mail related to outward remittance to make sure that every inquiry or request is executed in line with the TAT and SLA.
 </li>
 <li>
 Follow CBE instructions and regulations regarding the Local CCY transfers and regulations for trade transfers in FCY avoiding any violations
 </li>
 <li>
 Upload transfers with high amounts over the fund allocation module for further consideration by Treasury operations having a proper fund monitoring.
 </li>
 <li>
 Execute the ACH/SWIFT returned and rejected payments to clients&rsquo; accounts on daily basis based on received reports (outward Remittance) from EBC to close with balanced CBE intermediate accounts
 </li>
 <li>
 Execute Unified Treasury Account payments in favour of governmental institutions accounts at central bank of Egypt through ensuring that no discrepancies exist in documents presented by customers (internal/external) that was submitted by branches such as (cash deposit, incoming transfer, cheque collection) and investigate received tracers from CBE to close unsettled cases.
 </li>
 <li>
 Handle all received Inquiries / Tracers from CBE to close unsettled cases under Unified Treasury Account
 </li>
 <li>
 Execute Central Bank of Egypt instructions to transfer foreign amounts from their account in AAIB to their account outside Egypt as federal reserve bank &amp; Bank of England
 </li>
 <li>
 Execute CBE payroll foreign files.
 </li>
 <li>
 Executing Western Union Customer requests for refunding, cancellation, changing receiver name printing statement
 </li>
 <li>
 Add, Modify, delete western union users and handle WU Customer complaints through Raising / following up the cases with western union global to provide the proof of payment.
 </li>
 <li>
 Execute Western Union D2B (Direct to bank) payments through SWIFT system for off us (local bank account) or on us through AAIB accounts.
 </li>
 <li>
 Filtering and screening all types of WU remittance payments to avoid violations and penalties through OFAC system
 </li>
 <li>
 Follow the day-to-day operations related to own jobs in the department and preparing requested reports to ensure continuity of work. Ensure being innovative, initiative and recommend new approaches related to own jobs.
 </li>
 <li>
 Follow and implement all relevant department policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Comply with all relevant CBE regulations, banking laws, AML regulations and internal AAIB policies and code of conduct in order to maintain AAIB&rsquo;s sound legal position and mitigate any potential risks.
 </li>
 </ol>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Business Administration, Economic or a related discipline.
 </li>
 <li>
 Officer: 0 - 4 years of experience in banking operations.
 </li>
 </ul>
</div>

Outward Remittance Officer

Baladna Food Industries

<div>
 
 Baladna Food Industries is seeking a highly skilled Senior Procurement Officer (MRO, CAPEX projects, Indirect Purchasing) to join our dedicated team in Cairo, Egypt!
 
 
 
 
 
 We are looking for a candidate with:
 
 
 
 
 <ul>
 <li>
 Strong background in
 
 indirect purchasing.
 
 </li>
 <li>
 Proven experience in
 
 MRO (Maintenance, Repair &amp; Operations), CAPEX procurement
 
 and related categories.
 </li>
 <li>
 
 Solid and proven track record in foreign indirect purchasing.
 
 </li>
 <li>
 
 Engineering background is a MUST.
 
 </li>
 </ul>
 
 
 
 
 
 
 Location - Greek Campus, Abdeen, Downtown.
 
 
 
 
 
 
 
 If you have the skills and experience to excel in this key position, we invite you to apply!
 
</div>

Senior Procurement Officer

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