admin assistant

admin officer

administration coordinator, facility & administration Jobs in Cairo

administration coordinator, facility & administration

administration specialist

department assistant

administration officer

Innovo Group

<div>
 Role Purpose
 
 To support the project&rsquo;s administrative operations by ensuring the effective implementation of facility management, accommodation, transportation, and employee services in line with Innovo Build Egypt&rsquo;s administrative policies and procedures. The Administration Officer plays a key role in coordinating with suppliers, monitoring site logistics, and maintaining smooth day-to-day administrative functions across the project site.
 
 Key Accountabilities
 <ul>
 <li>
 Manage apartment rentals, utilities, and supplier payments in a timely manner.
 </li>
 <li>
 Prepare and follow up on PRs related to site administration needs (cleaning, pest control, lighting, generators, meals, water).
 </li>
 <li>
 Implement and monitor the project benefits policy; report any deviations to the Administration Manager.
 </li>
 <li>
 Coordinate with the transportation team to ensure timely bus arrivals/departures and apply penalties for non-compliance.
 </li>
 <li>
 Supervise meal distribution, water delivery, and accommodation readiness, maintaining extra bed capacity.
 </li>
 <li>
 Monitor subcontractor benefits and submit regular accommodation and service reports.
 </li>
 <li>
 Coordinate pest control and facility maintenance, ensuring cleanliness and functionality.
 </li>
 <li>
 Install and maintain proper facility signage (kitchen, WC, caravans).
 </li>
 <li>
 Ensure all administrative activities comply with HSE requirements.
 </li>
 </ul>
 Qualifications, Experience, Knowledge &amp; Skills
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration or related non-engineering field.
 </li>
 <li>
 Minimum 1 year of relevant experience in administration or site facility management.
 </li>
 <li>
 Strong organizational and coordination skills.
 </li>
 <li>
 Proficiency in MS Office and basic procurement processes.
 </li>
 <li>
 Effective communication and teamwork abilities.
 </li>
 <li>
 High attention to detail and commitment to maintaining safety and compliance.
 </li>
 </ul>
</div>

Administration Officer

CMA CGM

<div>
 
 
 Position Overview:
 
 
 
 The Chief Commercial Officer (CCO) is a key executive responsible for driving the commercial strategy and growth of Dry Port operations in Egypt. Reporting directly to the Chief Executive Officer (CEO), the CCO will oversee all commercial activities, including sales, marketing, business development, and customer service, to ensure the integrated commercial success of the organization.
 
 
 
 Key Responsibilities:
 
 
 
 1. Commercial Strategy Development:
 
 
 - Develop and execute comprehensive commercial strategies that align with the overall business objectives of the dry port.
 
 
 - Analyze market trends and identify new opportunities to drive revenue growth and market expansion
 
 
 
 2. Sales and Marketing Leadership:
 
 
 
 - Lead and manage the sales and marketing teams to achieve revenue targets and enhance market presence.
 
 
 - Develop and implement, in collaboration with CMA CGM teams, effective sales and marketing strategies to increase customer acquisition and retention
 
 
 
 3.Business Development:
 
 
 
 - Identify and pursue new business opportunities, partnerships, and collaborations to drive growth.
 
 
 - Conduct market analysis and develop business plans with meaningful KPIs to track progress and success
 
 
 
 4.Client Relationship Management:
 
 
 
 - Build and maintain strong relationships with key clients and stakeholders to ensure customer satisfaction and loyalty.
 
 
 - Address client concerns and issues promptly to enhance the overall customer experience
 
 
 
 5. Financial Management:
 
 
 
 - Provide revenue and financial support to the executive team, including budget management and forecasting.
 
 
 - Monitor and analyze financial performance to ensure the achievement of commercial goals
 
 
 
 6. Team Management and Development:
 
 
 
 - Motivate, drive, and develop the commercial team to achieve high performance and professional growth.
 
 
 - Foster a collaborative and inclusive work environment that encourages innovation and continuous improvement
 
 
 
 7. External Awareness:
 
 
 
 - Stay informed about external factors, including competitors, industry developments, and government initiatives, that may impact the business.
 
 
 - Adapt strategies as needed to respond to changing market conditions and regulatory environments
 
 
 
 
 
 
 Qualifications:
 
 
 
 - Proven experience in a senior commercial role, preferably in the logistics or transportation industry.
 
 
 - Deep knowledge of road and rail Egyptian mark
 
 
 - Strong business acumen and strategic thinking capabilities.
 
 
 - Excellent leadership, communication, and negotiation skills.
 
 
 - In-depth knowledge of sales, marketing, and business development principles.
 
 
 - Ability to analyze complex data and make data-driven decisions.
 
 
 - Bachelor&rsquo;s degree in Business Administration, Marketing, or a related field; advanced degrees are preferred.
 
</div>

Chief Commercial Officer - Dry Port

Chain Reaction

<div>
 
 About the job:
 
 
 
 Chain Reaction is an award-winning digital marketing agency based in GCC and Levant. We develop bespoke digital strategies to help our clients achieve their growth goals, bringing together online marketing techniques including Online Advertising, SEO, Content Marketing, Social Media, Influencer Marketing, and more.
 
 
 Chain Reaction seeks a dedicated
 
 Admin Officer
 
 to manage daily administrative tasks, support departments, and serve as a key contact for stakeholders, ensuring smooth office operations.
 
 
 
 
 Key Responsibilities:
 
 
 
 
 <ul>
 <li>
 Manage office operations including office supplies procurement, vendor management, and maintenance of office equipment
 </li>
 <li>
 Coordinate and schedule meetings, interviews, appointments, and travel arrangements for staff members
 </li>
 <li>
 Maintain organized filing systems, both physical and electronic, ensuring easy access to important documents
 </li>
 <li>
 Assist with onboarding new hires, ensuring they have the resources and information needed to start their roles effectively
 </li>
 <li>
 Support HR department with HR administration tasks as required, such as attendance tracking and employee record management
 </li>
 <li>
 Track and manage office budgets, ensuring adherence to cost controls and timely reporting
 </li>
 <li>
 Manage front desk activities by greeting visitors, answering phone calls, and contributing to a well-organized and welcoming workspace throughout the office
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Office Management, or a related field
 </li>
 <li>
 Minimum of 1 years of experience in an administrative or office management role
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Excellent organizational, multitasking, and time-management skills
 </li>
 <li>
 Strong communication skills, both verbal and written, with attention to detail
 </li>
 <li>
 Ability to work independently and collaboratively in a fast-paced environment
 </li>
 <li>
 Demonstrated ability to handle sensitive information with confidentiality and discretion
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Joining our team ensures that your opinions matter, providing you with a platform to express yourself. You will experience continuous growth, and learning opportunities, and be empowered to push your limits. We are dedicated to fostering a positive environment that prioritizes your well-being and health. Collaborate with a strong and supportive team that is committed to motivating you both in your personal and professional journey.
</div>

Admin officer

Estithmar Holding

<div>
 
 
 Key Responsibilities
 
 
 
 
 Procurement Operations
 
 
 <ul>
 <li>
 Manage end-to-end procurement activities, including RFQ preparation, bid evaluation, negotiation, and award recommendation.
 </li>
 <li>
 Source, evaluate, and select suppliers and subcontractors based on technical capability, price competitiveness, and delivery performance.
 </li>
 <li>
 Review and verify material requisitions and specifications in coordination with engineering and project teams.
 </li>
 <li>
 Ensure all purchased materials and services meet project specifications, quality, and HSE standards.
 </li>
 <li>
 Prepare purchase orders and coordinate approvals in line with company DOA (Delegation of Authority).
 </li>
 <li>
 Track orders and monitor delivery schedules to ensure timely receipt of materials at project sites.
 </li>
 </ul>
 
 
 Vendor &amp; Contract Management
 
 
 <ul>
 <li>
 Develop and maintain strong relationships with key vendors and suppliers to ensure consistent quality and reliability.
 </li>
 <li>
 Negotiate commercial terms and long-term agreements to achieve cost savings and strategic sourcing benefits.
 </li>
 <li>
 Maintain supplier databases, evaluate performance, and support vendor prequalification processes.
 </li>
 </ul>
 
 
 Technical &amp; Commercial Coordination
 
 
 <ul>
 <li>
 Work closely with the engineering and project management teams to ensure technical compliance in all procurement decisions.
 </li>
 <li>
 Review and interpret technical drawings, BOQs, and material submittals to ensure proper alignment between project needs and supplier offerings.
 </li>
 <li>
 Provide input during project planning to forecast procurement requirements and lead times.
 </li>
 </ul>
 
 
 Reporting &amp; Compliance
 
 
 <ul>
 <li>
 Prepare procurement status reports and updates for management and project stakeholders.
 </li>
 <li>
 Ensure compliance with internal procurement procedures, audit requirements, and contractual obligations.
 </li>
 <li>
 Contribute to process improvements and cost optimization initiatives.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Engineering (Mechanical, Electrical, Civil, or Industrial) or Supply Chain Management.
 </li>
 <li>
 
 For Procurement Engineer:
 
 Minimum
 
 3&ndash;5 years of experience
 
 in technical or project-based procurement.
 </li>
 <li>
 
 For Senior Procurement Officer:
 
 Minimum
 
 7 years of experience
 
 , including
 
 3 years in a senior or supervisory role
 
 .
 </li>
 <li>
 Proven experience in
 
 construction, MEP, or infrastructure projects
 
 preferred.
 </li>
 <li>
 Strong negotiation, analytical, and commercial skills.
 </li>
 <li>
 Proficiency in ERP systems (SAP / Oracle) and Microsoft Office.
 </li>
 <li>
 Excellent communication skills in English
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Strategic sourcing and vendor management
 </li>
 <li>
 Technical and commercial evaluation
 </li>
 <li>
 Negotiation and contract administration
 </li>
 <li>
 Time management and prioritization
 </li>
 <li>
 Cross-functional collaboration
 </li>
 <li>
 Ethical and transparent procurement practices
 </li>
 </ul>
 
 
 
 
 
 Personal Attributes
 
 
 <ul>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 High level of integrity and professionalism
 </li>
 <li>
 Result-oriented and proactive attitude
 </li>
 <li>
 Ability to work under pressure and meet deadlines
 </li>
 <li>
 Team player with strong interpersonal skills
 </li>
 </ul>
 
 
</div>

Procurement Engineer/Senior Procurement Officer

Bosta

<div>
 
 About Bosta:
 
 
 
 Launched in 2017, Bosta is an overnight delivery provider for E-commerce companies in Egypt. Leveraging technology to empower businesses is what we do best. Our goal is to disrupt the logistics industry by bringing technology and experience all together to provide a one-stop-shop for delivery solutions.
 
 
 We rely on advanced technology to deliver orders to our customers in a fast way. Businesses can track and connect with couriers and follow up on their orders - all in one system.
 
 
 About the Role:
 
 
 The Senior Procurement Officer is responsible for executing the day-to-day procurement activities, ensuring that all purchasing processes are carried out efficiently, transparently, and in line with company policies. The role focuses on executing approved procurement plans, managing supplier communications, and supporting the Procurement Manager in achieving departmental objectives.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Execute purchase requests in accordance with approved procurement procedures and company policies
 </li>
 <li>
 Source and evaluate suppliers to ensure quality, cost, and timely delivery of goods and services
 </li>
 <li>
 Issue purchase orders and follow up on order confirmations, delivery schedules, and payment terms
 </li>
 <li>
 Coordinate with internal departments to ensure clear specifications and requirements
 </li>
 <li>
 Maintain accurate and up-to-date records of all procurement activities and supplier data
 </li>
 <li>
 Communicate effectively with suppliers to resolve delivery issues or discrepancies
 </li>
 <li>
 Support the Procurement Manager in tendering processes and supplier performance evaluations
 </li>
 <li>
 Ensure compliance with company procurement policies and internal controls
 </li>
 <li>
 Prepare regular reports on procurement status, cost savings, and supplier performance
 </li>
 <li>
 Identify opportunities for cost reduction and process improvement within the execution stage
 
 
 
 </li>
 </ul>
 
 Qualifications and Skills:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, or a related field
 </li>
 <li>
 Minimum 4&ndash;6 years of experience in procurement, preferably in a similar industry
 </li>
 <li>
 Strong knowledge of procurement procedures and ERP systems
 </li>
 <li>
 Excellent communication and negotiation skills
 </li>
 <li>
 High attention to detail and strong follow-up abilities
 </li>
 <li>
 Ability to work under pressure and manage multiple priorities
 </li>
 <li>
 Proficiency in Microsoft Office and procurement-related software
 
 
 
 </li>
 </ul>
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Purchasing Senior Specialist

United Nations Volunteers

<div>
 
 The
 
 International Organization for Migration (IOM)
 
 is the leading intergovernmental body in the field of migration and a UN-related agency. Since becoming a full member in
 
 1991
 
 ,
 
 Egypt
 
 has been a key partner, with IOM Cairo supporting the government and civil society across areas such as:
 
 <ul>
 <li>
 Labour migration and human development
 </li>
 <li>
 Counter-trafficking
 </li>
 <li>
 Migration management and governance
 </li>
 <li>
 Migration health
 </li>
 <li>
 Emergency and post-crisis response
 </li>
 <li>
 Resettlement and humanitarian assistance
 </li>
 </ul>
 
 
 
 
 The
 
 ICT Officer
 
 will strengthen IOM Egypt&rsquo;s
 
 information and communication technology systems
 
 , supporting digital transformation, operational efficiency, and data-driven decision-making. The role involves leading ICT operations, managing a small team, coordinating with regional and HQ counterparts, and supporting the
 
 Wave implementation
 
 .
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 1. ICT Unit Management
 
 
 <ul>
 <li>
 Lead and supervise ICT operations and staff, ensuring alignment with IOM&rsquo;s strategic priorities.
 </li>
 <li>
 Manage ICT resources, support Wave implementation, and ensure compliance with service standards.
 </li>
 <li>
 Promote a cooperative and efficient team culture.
 </li>
 </ul>
 
 
 2. Business Relationship &amp; Stakeholder Management
 
 
 <ul>
 <li>
 Engage with internal teams to identify ICT needs and propose practical solutions.
 </li>
 <li>
 Liaise with UN ICT working groups and external partners on shared initiatives.
 </li>
 </ul>
 
 
 3. ICT Operations &amp; Infrastructure
 
 
 <ul>
 <li>
 Manage ICT services, equipment, and systems in line with mission objectives and SLAs.
 </li>
 <li>
 Implement modern workspace and collaboration tools to enhance digital efficiency.
 </li>
 <li>
 Advise management on infrastructure improvements and oversee ICT procurement.
 </li>
 </ul>
 
 
 4. Cybersecurity Oversight
 
 
 <ul>
 <li>
 Respond to information security incidents and coordinate with HQ specialists.
 </li>
 <li>
 Implement cybersecurity standards and ensure compliance with internal policies.
 </li>
 <li>
 Maintain up-to-date documentation and risk records.
 </li>
 </ul>
 
 
 5. Data Management &amp; Digital Innovation
 
 
 <ul>
 <li>
 Develop and maintain data systems and analytic tools to support decision-making.
 </li>
 <li>
 Drive innovation and adoption of new digital technologies to enhance operations.
 </li>
 <li>
 Support evaluation and rollout of digital initiatives.
 </li>
 </ul>
 
 
 6. Other Duties
 
 
 <ul>
 <li>
 Perform additional responsibilities as assigned to support mission objectives.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in
 
 Computer Science, Information Technology, Computer Engineering,
 
 or a related field.
 </li>
 <li>
 Minimum
 
 3&ndash;5 years
 
 in ICT management, preferably within an international organization.
 </li>
 <li>
 Proven experience in digital innovation, risk management, and cybersecurity.
 </li>
 <li>
 Strong knowledge of systems administration, networks, and Microsoft 365 environments.
 </li>
 <li>
 
 English:
 
 Fluent (required)
 </li>
 <li>
 
 Arabic:
 
 Working knowledge (desirable)
 </li>
 </ul>
 
 
 
 
 
 Technical Skills &amp; Certifications
 
 
 <ul>
 <li>
 Advanced knowledge of
 
 Windows OS, TCP/IP, Cisco devices, VPNs, and Microsoft 365
 
 .
 </li>
 <li>
 Experience in
 
 network management, data systems, and IT security controls
 
 .
 </li>
 <li>
 Strong project management and stakeholder engagement abilities.
 </li>
 <li>
 
 Preferred Certifications:
 
 PMP/Prince2, ITIL, CCNA, MCSA, Microsoft 365 Certified, or Cisco Meraki Specialist.
 </li>
 </ul>
 
 
 
 
 
 Volunteer Living Allowance: currently US$ 2,460 to US$ 2,910
 
 
 
 UN Volunteers serve full-time in their professional expertise, supported by a benefits package, including a monthly living allowance to ensure a secure standard of living at their duty stations. These allowances are not intended as compensation, reward, or salary for the volunteer's service.
 
 
 Check out our Entitlement Calculator on UVP, the Unified Volunteer Platform.
 
</div>

ICT Officer

Ayedh Dejem Group

<div>
 
 
 Job Purpose:
 
 The Procurement Officer is responsible for sourcing, negotiating, and purchasing materials, services, and contractor services required for the development, maintenance, and management of real estate projects. This role ensures the procurement process aligns with project timelines, budget constraints, quality standards, and legal compliance, contributing to the successful delivery of real estate projects.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Procurement Planning &amp; Strategy:
 
 
 <ul>
 <li>
 Develop and implement procurement strategies aligned with the company's projects and objectives.
 </li>
 <li>
 Collaborate with project managers, engineers, and other stakeholders to understand procurement needs and specifications.
 </li>
 </ul>
 
 
 Vendor Sourcing &amp; Evaluation:
 
 
 <ul>
 <li>
 Identify, evaluate, and shortlist new qualified vendors, contractors, and service providers in key categories to diversify sourcing options and improve competitiveness.
 </li>
 <li>
 Conduct market research to stay updated on industry trends, pricing, and new suppliers.
 </li>
 <li>
 Perform supplier assessments based on quality, reliability, past performance, and compliance.
 </li>
 </ul>
 
 
 Tendering &amp; Negotiation:
 
 
 <ul>
 <li>
 Prepare and issue RFQs (Request for Quotes), RFPs (Request for Proposals), and tenders.
 </li>
 <li>
 Negotiate prices, terms, and conditions to secure the best value for the company while maintaining quality standards.
 </li>
 <li>
 Prepare technical specifications for request for proposals, including terms and conditions and evaluation criteria.
 </li>
 <li>
 Prepare and develop bid documents and supplier bid lists to obtain competitive quotations on commodities and services.
 </li>
 </ul>
 
 
 Purchase &amp; Contract Management:
 
 
 <ul>
 <li>
 Prepare and Issue purchase orders, contracts, and agreements in accordance with approved budgets and project timelines with 15days and record all purchasing documentation and price lists.
 </li>
 <li>
 Ensure that most assigned POs are checked against existing annual contracts before issuance to maximize contract utilization and compliance.
 </li>
 <li>
 Process all purchase requisitions (PRs) through the Yardi system with minimal manual intervention to streamline procurement operations.
 </li>
 </ul>
 
 
 Cost Control &amp; Budget Management:
 
 
 <ul>
 <li>
 Track procurement expenses and ensure purchases stay within the allocated budget.
 </li>
 <li>
 Identify cost-saving opportunities and optimize procurement processes.
 </li>
 </ul>
 
 
 Quality &amp; Compliance:
 
 
 <ul>
 <li>
 Ensure inspecting all received goods to validate that the quantity and quality of the goods and services are up to standards, as well as the agreed-on terms, and condition.
 </li>
 <li>
 Monitor and evaluate the performance of ADG&rsquo;s suppliers, using metrics such as lead time, accuracy of delivery quantities, quality, and delivery time.
 </li>
 <li>
 Ensure that all POs and contracts issued follow the standard 60-day payment terms unless an exception has been approved
 
 .
 
 </li>
 </ul>
 
 
 Reporting &amp; Documentation:
 
 
 <ul>
 <li>
 Submit shipping documents and follow-up for any import items under customs clearance, and ensure imported materials are authorized by regulatory bodies.
 </li>
 <li>
 Prepare procurement reports, cost analysis, and procurement status reports for management.
 </li>
 <li>
 Maintain records of purchase transactions, supplier evaluations, and contractual documents.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Certifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Supply chain management ,Engineering , or related field.
 </li>
 <li>
 Professional Certification in Procurement or Supply chain like CIPP, CIPM, CSIP or other.
 </li>
 </ul>
 
 
 
 
 
 Work Experience:
 
 
 <ul>
 <li>
 
 Minimum of 5 years of proven experience in procurement within the real estate, construction, or property development sector.
 
 </li>
 <li>
 Familiarity with procurement software like ERP Yardi system and MS Office
 </li>
 <li>
 
 Strong experience in vendor evaluation, vendor management and vendor registration.
 
 </li>
 </ul>
 
 
 
 
 
 Language &amp; Other Skills
 
 
 <ul>
 <li>
 Proficiency in English and Arabic will be added advantage
 </li>
 </ul>
 
 
</div>

Procurement Officer

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