administrative assistant - construction admin

accountant

accounts payable accountant Jobs in Atlanta United States

accounts payable accountant

administrative assistant Jobs in Atlanta United States

administrative assistant

administrative assistant - construction admin Jobs in Atlanta United States

administrative assistant ii Jobs in Atlanta United States

administrative assistant ii

administrative accounting assistant

American Southern Insurance Company

Summary:Responsible for assisting with front office support, as well as accounting and compliance functions, and providing administrative support to the President &amp; CEO. This position supports daily administrative operations, financial reporting activities, and required state and regulatory filings.This is a developing position. Responsibilities may be added to or adjusted based on the needs of the business.Essential Duties and Responsibilities:&middot; Answers and routes incoming mainline phone calls.&middot; Greets visitors.&middot; Serves as administrative assistant to the President &amp; CEO, including scheduling, correspondence, and general support.&middot; Prepares and submits state surplus lines filings.&middot; Serves as backup for preparing and processing company deposits.&middot; Completes NAIC uploads as required.&middot; Prepares and submits Florida &amp; New York state filings.&middot; Assists with additional state compliance filings.&middot; Processes salvage recoveries and related documentation.&middot; Prepares the Daily Cash Report.&middot; Sets up new agencies within internal systems and ensures required documentation is obtained.&middot; Assists with surety compliance documentation and filings.Non-essential Duties and Responsibilities:&middot; Performs other duties as assigned.Knowledge, Skills and Abilities:&middot; Ability to perform each of the essential duties satisfactorily.&middot; Professional verbal and written communication skills.&middot; Strong organizational and time management skills.&middot; Accurate data entry skills and strong attention to detail.&middot; Ability to manage multiple priorities and meet deadlines.&middot; High level of discretion and ability to maintain confidentiality.&middot; Proficiency in Microsoft Office and ability to learn internal systems.&middot; Ability to work independently and as part of a team.Education and/or Experience:&middot; High school diploma or equivalent required.&middot; Prior administrative, accounting, insurance, or executive support experience preferred, but not required.Physical Demands and Work Environment:&middot; Normal office environment.&middot; The employee is regularly required to sit for extended periods of time.&middot; While performing the duties of this position, the employee is regularly required to talk, see, and hear.&middot; While performing the duties of this position, the employee is regularly required to use hands and fingers to operate office equipment.Pay: $20.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative/Accounting Assistant

Robert Half

<div>
 We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Atlanta, Georgia. This is a long-term contract position where you will play a key role in ensuring smooth day-to-day operations by providing essential administrative support. If you excel in organization, multitasking, and maintaining professionalism, we invite you to apply.
 
 
 Responsibilities:
 
 &bull; Oversee calendar management and scheduling, ensuring all appointments and meetings are organized efficiently.
 
 &bull; Prepare and edit documents, presentations, and reports in a timely manner.
 
 &bull; Coordinate meeting arrangements, including ordering supplies, setting up spaces, and managing follow-up tasks.
 
 &bull; Maintain and organize both electronic and physical filing systems for easy access and retrieval.
 
 &bull; Manage office inventory and handle the ordering of supplies to support operational needs.
 
 &bull; Assist with special projects and departmental tasks as required, adapting to changing priorities.
 
 &bull; Handle sensitive and confidential information with discretion and professionalism.
 
 &bull; Respond to inbound calls and inquiries, ensuring prompt and courteous communication.
 
 &bull; Perform receptionist duties, including greeting visitors and managing front desk operations.
 
 &bull; Proven experience as an Administrative Assistant or in a similar role.
 
 &bull; Proficiency in data entry and managing records with accuracy.
 
 &bull; Strong organizational skills and attention to detail.
 
 &bull; Ability to handle inbound calls professionally and efficiently.
 
 &bull; Familiarity with administrative office procedures and practices.
 
 &bull; Excellent communication skills, both verbal and written.
 
 &bull; Ability to manage multiple tasks and deadlines effectively.
 
 &bull; High level of discretion and integrity when handling confidential information.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Administrative Assistant

Arcan Capital

<div>
 
 Job Description
 
 
 
 Arcan Capital is dedicated to creating exceptional returns for our investors by providing outstanding homes for our residents. As an Assistant Controller, you will play a key supporting role in overseeing property accounting operations and ensuring the accuracy, integrity, and timeliness of financial reporting across our portfolio. This position is ideal for an accounting professional with 2&ndash;3 years of real estate or property management experience who is ready to grow into a leadership-focused role.
 
 
 If you are detail-oriented, organized, and eager to expand your expertise in a fast-paced real estate environment, we encourage you to apply.
 
 
 
 About Arcan Capital
 
 Founded in 2016, Arcan Capital is a rapidly growing company specializing in the acquisition and management of apartment properties across the Southeastern United States. With a team of over 100 employees&mdash;and plans to continue expanding&mdash;you will be an integral part of our continued success.
 
 
 At Arcan Capital, we foster a collaborative, dynamic, and performance-driven culture. We are committed to supporting the professional growth of our employees while delivering exceptional experiences to our residents and stakeholders.
 
 Job Summary
 
 As the Assistant Controller, you will support the Controller in managing day-to-day accounting operations for a portfolio of properties. You will assist with month-end close, financial statement preparation and review, reconciliations, and audit support while helping maintain strong internal controls and accurate reporting.
 
 
 This role requires hands-on property accounting experience, strong attention to detail (including small variances), working knowledge of Yardi, and the ability to collaborate effectively across accounting, asset management, and operations teams.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist in overseeing accounting operations for a portfolio of real estate assets, ensuring accuracy and timely reporting.
 </li>
 <li>
 Prepare and review journal entries, reclasses, accruals, and month-end close schedules.
 </li>
 <li>
 Support the preparation of monthly, quarterly, and year-end financial statements.
 </li>
 <li>
 Perform and review bank reconciliations, cash activity, and general ledger reconciliations.
 </li>
 <li>
 Monitor property-level financial performance and assist with variance analysis and budget tracking.
 </li>
 <li>
 Support internal and external audit processes by preparing documentation and responding to requests.
 </li>
 <li>
 Maintain strong internal controls and ensure compliance with company accounting policies and procedures.
 </li>
 <li>
 Collaborate with property management and asset management teams to resolve accounting issues and improve processes.
 </li>
 <li>
 Assist in training and supporting property accountants as needed.
 
 
 </li>
 </ul>
 
 Qualifications &amp; Skills
 
 
 
 <ul>
 <li>
 2&ndash;3 years of experience in real estate or property management accounting required.
 </li>
 <li>
 Solid understanding of GAAP and property-level accounting principles.
 </li>
 <li>
 Experience preparing journal entries, accruals, reconciliations, and assisting with month-end close.
 </li>
 <li>
 Working knowledge of Yardi property management software required.
 </li>
 <li>
 Strong analytical skills and exceptional attention to detail.
 </li>
 <li>
 Ability to manage multiple deadlines in a fast-paced environment.
 </li>
 <li>
 Excellent communication skills and a collaborative, professional approach.
 </li>
 <li>
 High level of integrity and accountability.
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or related field required.
 </li>
 <li>
 Prior experience as a Senior Accountant, Property Accountant, or similar role preferred.
 </li>
 <li>
 Experience with multifamily or commercial real estate portfolios strongly preferred.
 </li>
 <li>
 Must be 18 years of age or older.
 
 
 </li>
 </ul>
 
 Why Join Arcan Capital?
 
 
 Supportive and people-focused culture
 
 &mdash; We believe in fostering long-term relationships with our employees and offering meaningful career development opportunities.
 
 
 
 Opportunities for growth
 
 &mdash; We invest in our team members and promote from within whenever possible.
 
 
 
 Competitive compensation &amp; benefits
 
 &mdash; We offer medical, dental, and vision plans, two weeks of paid vacation, five days of PTO/sick leave, a matching 401(k) program, and more.
 
 
 If you&rsquo;re ready to take the next step in your real estate accounting career and grow with a dynamic and expanding organization, we encourage you to apply today!
</div>

Assistant Real Estate Controller

Omni Hotels

<div><div>To supervise, monitor and review on all site accounting activities including account reconciliation, accounts payable, accounts receivable, research, Accounts Receivable billing, credit and collection, and the monitoring of operations systems and procedures and control features.</div> 
<ul><li>
Responsible for complete training of staff for job duties of the following positions: Accounts Receivable Clerk; Accounts Receivable Billing Clerk; Accounts Payable Clerk, General Cashier, Income Audit and Paymaster.</li><li>
Coordinate all on site accounting functions with the Director of Finance. Act as liaison for all corporate accounting requests.</li><li>
Ensure a smooth Accounts Payable process.</li><li>
Assist in attaining financial goals.</li><li>
Partner with Credit Manager to ensure the timely billing of all direct bill accounts with complete backup and accurate invoices.</li><li>
Ensure maintenance of all daily filing of documents needed for research requests from guest and in-house users.</li><li>
Ensure all guest disputes and requests for clarification is resolved and/or responded to in a timely manner.</li><li>
Ensure an effective tracking system for all rebates/adjustments.</li><li>
Work closely with all departments to come up with solutions to Systems &amp; Controls problems.</li><li>
Ensure daily balance of Income Audit to Daily Report.</li><li>
Complete all general ledger and bank reconciliation.</li><li>
Ensure a timely month-end close.</li><li>
Produce accurate financial statements.</li><li>
Prepare inter-company reconciliation and solve disputes.</li><li>
Ensure that daily cash management functions - dial up bank, check balances, reconcile accounts, fax transfers or funding requests are prepared properly.</li><li>
Prepare Balance Sheet analysis.</li></ul> 
<ul><li>
Must have 4-5 years of accounting management experience preferably in the hospitality industry.</li><li>
Previous experience as an Assistant Director of Finance in a hotel highly preferred.</li><li>
Must be flexible and able to work some weekends and holidays</li><li>
College degree highly preferred but not required, preferrable in Accounting or Finance</li></ul><div></div><div> 
Omni Hotels &amp; Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement 
 
If you are interested in applying for employment with Omni Hotels &amp; Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.</div></div>

Assistant Director of Finance

Ackerman & Co., LLc

Job Overview We are seeking a dynamic and detail-oriented Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our brokerage operations, providing exceptional administrative support to ensure smooth daily functions. This position offers an exciting opportunity to be part of a fast-paced environment where your skills in office management and customer service will shine. The ideal candidate is proactive and possesses a strong foundation in clerical and administrative tasks.QUALIFICATIONS:<ul><li>Good organizational and interpersonal skills</li><li>Good written and verbal communication skills</li><li>Good computer skills; proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), with strong skills in Word and Excel</li><li>Good proofreading skills</li><li>Substantial experience with real estate business and contracts</li><li>Familiarity with real estate data services (e.g., CoStar, LandVision, Reonomy, Rethink+ CRM)</li><li>Familiarity with internet searches and web sites</li><li>Some marketing experience / AI a plus</li></ul>RESPONSIBILITIES:<ul><li>Provide general administrative support for several brokers, who are independent contractors with Ackerman &amp; Co., in general &ndash; typing, filing, handling telephone calls, DocuSign and other business needs</li><li>Prepare regular reports to clients, as required</li><li>Maintain updated hard copy and network (computer) files of all real estate contracts; make contractual changes as required</li><li>Prepare commission vouchers and property comparison charts</li><li>Perform property and tenant reports from subscription data sources (CoStar property and tenant, etc.)</li><li>Provide support for special projects, such as large mailings, proposals, and presentations</li><li>Willing to learn specialized software and other skills, if required</li><li>Willing to accept additional responsibilities as required, including reception duties and mailroom duties</li></ul>Join us as a Brokerage Administrative Assistant and become an essential part of our energetic team! Your dedication will help us deliver outstanding service while fostering a positive work environment. We value proactive individuals who thrive on organization, communication, and supporting our clients every step of the way.Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Brokerage Administrative Assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our Atlanta, GA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

American Arbitration Association

<div>Description
Finance Assistant I (2026-19)
Overview 
 
The Finance Assistant supports AAA&rsquo;s mission by performing essential financial and clerical duties related to the administration of arbitration and mediation cases. Key responsibilities include processing payments and deposits, verifying transactions, assisting with collections, maintaining financial records in AAA&rsquo;s case management system, and supporting case administrators with reallocations and refunds. This role also involves data entry, document preparation, and ensuring strict confidentiality of case information and records.
This position offers a hybrid work arrangement; candidates must reside at a U.S. location within 125 miles of their assigned office location. Compensation will be determined based on geographic location. 
<ul><li>
Atlanta, GA; Dallas, TX ; Fresno, CA - $45,800 - $48,500</li><li>
Johnston, RI - $46,600 - $49,300</li><li>
New York, NY - $54,100 - $57,300</li></ul> 
This position is also eligible for quarterly performance-based incentives. 
Our competitive compensation package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off. 
QUALIFICATIONS
Education &amp; Experience: High School Diploma or GED in finance-related discipline and 0-2 years of relevant experience (bookkeeping, accounting/accounts payable role, etc.) required. 
 
Skills &amp; Abilities:<ul><li>
Strong mathematical and analytical skills</li><li>
High attention to detail and accuracy</li><li>
Excellent time management and organizational skills</li><li>
Proficiency in Microsoft Office (Excel, Outlook, Word)</li><li>
Strong Communication and customer service skills</li><li>
Ability to work effectively in a collaborative team setting</li></ul>
About Us 
The American Arbitration Association (AAA), recognized among The NonProfit Times' 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops.
The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.</div>

Finance Assistant I

Explore 144+ Administrative accounting assistant in Atlanta United States this March. Find roles across top companies and apply now to boost your career.