administrative assistant

administrative assistant - construction admin Jobs in Atlanta United States

administrative assistant, sr. officer Jobs in Atlanta United States

administrative assistant, sr. officer

administrative coordinator i Jobs in Atlanta United States

administrative coordinator i

administrative/accounting assistant Jobs in Atlanta United States

administrative/accounting assistant

administrative assistant ii

The Haskell Company

<div>Overview:
<div>
In this role, you will perform a variety of services in administrative support within the assigned department. Work assignments may vary according to the skills and experience of the individual and the needs of the organization. This position will report onsite at our Atlanta office.</div><div></div><div><b><br>
Job Responsibilities:</b></div><ul><li>
Sets routine priorities and procedures for accomplishing work, subject to applicable deadlines</li><li>
Performs considerable coordination and follow-through, including follows up on items delegated to others</li><li>
Performs a full scope of word-processing and spreadsheet applications, as well as documents containing financial or statistical data</li><li>
Utilize client management software and excel to track client opportunities and proposals
</li><li>Organize and code expenses and prepare expense reports for various team members</li><li>
Manage the Administrative Associate in charge of conference services for the Atlanta office. This also includes assisting with:<ul><li>
Setting up &amp; breaking down of conference rooms, catering and AV support when needed</li></ul></li><li>
Interview coordination with candidates for Haskell team members</li><li>
Courteously greets visitors and clients, offers refreshments, determines their needs, and escorts them to the appropriate person or conference room</li><li>
In collaboration with Human Resources, conduct onboarding activities of new hires in the Atlanta office, and in remote offices for assigned business unit. This includes but not limited to:<ul><li>
Sets up workstations for new hires prior to start date and provides an office orientation on first day</li></ul></li><li>
Serves as coverage support to Administrative Associate as needed</li><li>
Takes detailed meeting minutes during specific internal meetings</li><li>
Works with University Relations to coordinate career fair preparations for the Atlanta office</li><li>
Manage various Haskell applications for prospects tracking and resource planning hours</li><li>
Create short blogs to highlight Atlanta office events for internal publications</li><li>
Coordinate with the IT department on business unit hardware orders</li><li>
Coordinate with other team members to help organize company activities such as the holiday party, team day and other Best Place to Work activities</li><li>
Coordinate and arrange travel reservations for candidates and leadership as needed</li><li>
Assist with Time Sheet entry and approvals</li><li>
Create presentations using PowerPoint or other applicable software</li></ul><div><b>
Education &amp; Years of Experience:</b></div><ul><li>
High school diploma required; some college or applicable business certification preferred.</li><li>
5-10 years of experience within office operations, administrative support, etc.</li></ul><div><b>
To thrive in this role, you'll need:</b></div><ul><li>
Good organizational skills; strong attention to detail</li><li>
The ability to keep confidential information</li><li>
Demonstrated experience in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)</li><li>
Provide, as well as carry out, detailed verbal and written instructions independently</li><li>
Collaborate with others to accomplish organizational goals; identify and resolve problems</li><li>
Use logical or rational thinking to solve problems; make decisions based on personal judgment</li><li>
Perform mathematical calculations (fractions, decimals, percentages, statistical) as needed. Financial management experience preferred</li><li>
Ability to understand and execute the company vision and values of Team, Excellence, Service and Trust</li></ul><div><b>
Environmental Factors and/or Physical Requirements:</b></div><div></div><div><br>
While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.</div><div></div><div><b><br>
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities:</b></div><div></div><div><br>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.</div><div></div><div><br>
Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessities. Essential and marginal job functions are subject to modification.</div><div></div><div><br>
Haskell is a Drug-Free Workplace.</div><div></div><div><b><br>
#LI-JP1</b></div><div><b>
#LI-Assoc</b></div><div><b>
#LI-Onsite</b></div>
Responsibilities:
<div>
&iquest;Est&aacute;s listo para impulsar tu carrera y comenzar el MEJOR trabajo de tu vida? Haskell se compromete a brindarte los recursos para que crezcas y descubras tu potencial. Promovemos un entorno que fomenta las ideas innovadoras y te permite desarrollar la mejor manera de realizar tu trabajo. En Haskell, creamos cosas que importan y hemos priorizado la experiencia de nuestros miembros del equipo. Uno de los pilares de nuestra empresa es &quot;Brindar a los miembros del equipo el MEJOR trabajo de sus vidas&quot;, y lo demostramos de diversas maneras. Nuestro Plan de Participaci&oacute;n Accionaria para Empleados (ESOP) permite que nuestros empleados a tiempo completo sean copropietarios de la empresa. Como empresa propiedad de sus empleados y con una cultura de propiedad, trabajamos juntos para el beneficio de nuestros clientes y de todos nosotros. En este puesto, realizar&aacute;s diversas tareas de apoyo administrativo. Tus responsabilidades incluir&aacute;n: &bull; Crear presentaciones utilizando PowerPoint u otro software aplicable. &bull; Responder a la correspondencia rutinaria con tu propia firma o redactar respuestas para su revisi&oacute;n en el caso de correspondencia m&aacute;s compleja. &bull; Dar seguimiento a las tareas delegadas a otros. &bull; Recopilar informaci&oacute;n detallada o realizar investigaciones exhaustivas. &bull; Acceder a registros o informes confidenciales. &bull; Preparar informes de gastos y estados financieros. &bull; Coordinar y gestionar reservas de viajes. &bull; Coordinar, programar y reservar salas de conferencias para capacitaciones y reuniones, y encargarse de equipar las salas con la tecnolog&iacute;a adecuada. &bull; Ayudar con el registro de hojas de horas. &bull; Colaborar en otras tareas asignadas dentro del &aacute;rea designada. Educaci&oacute;n/Experiencia: &bull; Se requiere un diploma de escuela secundaria; se prefiere formaci&oacute;n universitaria o certificaci&oacute;n empresarial aplicable. &bull; M&iacute;nimo de 3 a 5 a&ntilde;os de experiencia administrativa/de oficina. Para sobresalir en este puesto, necesitar&aacute;s: &bull; Buenas habilidades de organizaci&oacute;n; atenci&oacute;n al detalle. &bull; Mantener la confidencialidad de la informaci&oacute;n. &bull; Dominio de Microsoft Office (Excel, Word, PowerPoint). &bull; Comunicarse eficazmente de forma oral y escrita. &bull; Proporcionar y ejecutar instrucciones verbales y escritas detalladas de forma independiente. &bull; Colaborar con otros para alcanzar los objetivos de la organizaci&oacute;n; identificar y resolver problemas. &bull; Utilizar el pensamiento l&oacute;gico o racional para resolver problemas; tomar decisiones basadas en el juicio personal. &bull; Realizar c&aacute;lculos matem&aacute;ticos (fracciones, decimales, porcentajes, estad&iacute;sticos) seg&uacute;n sea necesario. &bull; Demostrar competencia en Microsoft Word, incluyendo PowerPoint; Prolog si corresponde. &bull; Capacidad para comprender y aplicar la visi&oacute;n y los valores de la empresa: Trabajo en equipo, Excelencia, Servicio y Confianza. &iexcl;&Uacute;nete a nuestro equipo y s&eacute; una fuerza impulsora del &eacute;xito de nuestros proyectos! En Haskell, ofrecemos un paquete integral de beneficios, que incluye seguro m&eacute;dico, planes de jubilaci&oacute;n, oportunidades de desarrollo profesional y mucho m&aacute;s. &Uacute;nase a nosotros y forme parte de un equipo donde sus contribuciones marcan la diferencia. &iquest;Listo para llevar su carrera a nuevas alturas? Post&uacute;lese ahora y &uacute;nase a la familia Haskell. Factores ambientales y/o requisitos f&iacute;sicos: Para desempe&ntilde;ar las funciones de este puesto, se requieren habilidades de movilidad b&aacute;sicas para desplazarse a otros lugares; y la capacidad de estar de pie, caminar, agacharse, arrodillarse, ponerse en cuclillas y manipular (levantar, transportar, mover) pesos ligeros a medianos de 10 a 50 libras. Se requiere buena coordinaci&oacute;n mano-ojo y destreza en brazos, manos y dedos, incluida la capacidad de agarrar, y agudeza visual para usar un teclado, operar equipos y leer informaci&oacute;n de solicitudes/formularios. El empleado con frecuencia debe sentarse, extender los brazos y las manos, hablar y o&iacute;r. Empleador que ofrece igualdad de oportunidades/Veteranos protegidos/Personas con discapacidades: Todos los solicitantes calificados ser&aacute;n considerados para el empleo sin distinci&oacute;n de raza, color, religi&oacute;n, sexo, orientaci&oacute;n sexual, identidad de g&eacute;nero, origen nacional, ciudadan&iacute;a, discapacidad o condici&oacute;n de veterano protegido. Haskell realizar&aacute; ajustes razonables en cumplimiento con la Ley de Estadounidenses con Discapacidades de 1990 y la Ley de Enmiendas a la Ley de Estadounidenses con Discapacidades de 2008. La descripci&oacute;n del puesto se revisar&aacute; peri&oacute;dicamente a medida que cambien las funciones y responsabilidades seg&uacute;n las necesidades del negocio. Las funciones laborales esenciales y marginales est&aacute;n sujetas a modificaciones. Haskell es un lugar de trabajo libre de drogas.</div>
Qualifications:
<div>
&Ecirc;tes-vous pr&ecirc;t &agrave; faire progresser votre carri&egrave;re et &agrave; d&eacute;crocher le MEILLEUR emploi de votre vie ? Haskell s'engage &agrave; vous fournir les ressources n&eacute;cessaires pour vous &eacute;panouir et r&eacute;v&eacute;ler votre potentiel. Nous favorisons un environnement qui encourage les id&eacute;es novatrices et vous permet de trouver la meilleure fa&ccedil;on d'accomplir votre travail. Chez Haskell, nous cr&eacute;ons des projets qui ont du sens et nous accordons une importance primordiale &agrave; l'exp&eacute;rience de nos collaborateurs. L'un des piliers de notre entreprise est d'offrir &agrave; nos employ&eacute;s le MEILLEUR emploi de leur vie, et nous le concr&eacute;tisons de diverses mani&egrave;res. Notre plan d'actionnariat salari&eacute; (ESOP) permet &agrave; nos employ&eacute;s &agrave; temps plein de devenir actionnaires. En tant qu'entreprise d&eacute;tenue par ses employ&eacute;s et dot&eacute;e d'une culture de l'actionnariat, nous travaillons ensemble pour le b&eacute;n&eacute;fice de nos clients et de chacun d'entre nous. Dans ce r&ocirc;le, vous fournirez divers services de soutien administratif. Vos responsabilit&eacute;s comprendront : &bull; Cr&eacute;er des pr&eacute;sentations &agrave; l'aide de PowerPoint ou d'autres logiciels appropri&eacute;s &bull; R&eacute;pondre &agrave; la correspondance courante sous votre propre signature ou r&eacute;diger des r&eacute;ponses pour validation pour la correspondance plus complexe. &bull; Assurer le suivi des t&acirc;ches d&eacute;l&eacute;gu&eacute;es &bull; Recueillir des informations d&eacute;taill&eacute;es ou effectuer des recherches approfondies &bull; Acc&eacute;der &agrave; des dossiers ou rapports confidentiels &bull; Pr&eacute;parer les notes de frais et les rapports financiers &bull; Coordonner et organiser les r&eacute;servations de voyages &bull; Coordonner, planifier et r&eacute;server les salles de conf&eacute;rence pour les formations et les r&eacute;unions, et assurer la mise en place des salles avec la technologie appropri&eacute;e &bull; Aider &agrave; la saisie des feuilles de temps &bull; Effectuer d'autres t&acirc;ches assign&eacute;es Formation/Exp&eacute;rience : &bull; Un dipl&ocirc;me d'&eacute;tudes secondaires est requis ; une formation sup&eacute;rieure ou une certification commerciale pertinente est un atout &bull; 3 &agrave; 5 ans d'exp&eacute;rience minimum en bureautique/secr&eacute;tariat Pour r&eacute;ussir dans ce r&ocirc;le, vous devrez : &bull; Poss&eacute;der de bonnes comp&eacute;tences organisationnelles et le souci du d&eacute;tail &bull; Respecter la confidentialit&eacute; des informations &bull; Ma&icirc;triser Microsoft Office (Excel, Word, PowerPoint) &bull; Communiquer efficacement &agrave; l'oral et &agrave; l'&eacute;crit &bull; Fournir et ex&eacute;cuter des instructions d&eacute;taill&eacute;es, verbales et &eacute;crites, de mani&egrave;re autonome &bull; Collaborer avec les autres pour atteindre les objectifs de l'organisation ; identifier et r&eacute;soudre les probl&egrave;mes &bull; Faire preuve de logique et de raisonnement pour r&eacute;soudre les probl&egrave;mes ; prendre des d&eacute;cisions bas&eacute;es sur votre jugement personnel &bull; Effectuer des calculs math&eacute;matiques (fractions, d&eacute;cimales, pourcentages, statistiques) si n&eacute;cessaire &bull; Ma&icirc;triser Microsoft Word, notamment PowerPoint ; Prolog si applicable &bull; &Ecirc;tre capable de comprendre et de mettre en &oelig;uvre la vision et les valeurs de l'entreprise : Esprit d'&eacute;quipe, Excellence, Service et Confiance Rejoignez notre &eacute;quipe et contribuez activement au succ&egrave;s de nos projets ! Chez Haskell, nous offrons un ensemble complet d'avantages sociaux, comprenant une assurance maladie, des r&eacute;gimes de retraite, des opportunit&eacute;s de d&eacute;veloppement professionnel et bien plus encore. Rejoignez-nous et faites partie d'une &eacute;quipe o&ugrave; vos contributions font la diff&eacute;rence. Pr&ecirc;t &agrave; donner un nouvel &eacute;lan &agrave; votre carri&egrave;re ? Postulez d&egrave;s maintenant et rejoignez la famille Haskell. Facteurs environnementaux et/ou exigences physiques : Dans le cadre de ce poste, il est n&eacute;cessaire de poss&eacute;der des aptitudes de d&eacute;placement normales permettant de se rendre sur diff&eacute;rents sites ; et la capacit&eacute; de se tenir debout, de marcher, de se pencher, de s'agenouiller, de s'accroupir et de manipuler (soulever, porter, d&eacute;placer) des charges l&eacute;g&egrave;res &agrave; moyennes de 4,5 &agrave; 23 kg. Ce poste requiert une bonne coordination &oelig;il-main, ainsi qu'une dext&eacute;rit&eacute; des bras, des mains et des doigts, y compris la capacit&eacute; de saisir des objets, et une acuit&eacute; visuelle suffisante pour utiliser un clavier, faire fonctionner des &eacute;quipements et lire des informations sur des formulaires. L'employ&eacute; est fr&eacute;quemment amen&eacute; &agrave; s'asseoir, &agrave; tendre les bras, &agrave; parler et &agrave; entendre. Employeur respectueux de l'&eacute;galit&eacute; des chances/Anciens combattants prot&eacute;g&eacute;s/Personnes handicap&eacute;es : Tous les candidats qualifi&eacute;s seront pris en consid&eacute;ration pour un emploi sans distinction de race, de couleur, de religion, de sexe, d'orientation sexuelle, d'identit&eacute; de genre, d'origine nationale, de citoyennet&eacute;, de handicap ou de statut d'ancien combattant prot&eacute;g&eacute;. Haskell mettra en &oelig;uvre des am&eacute;nagements raisonnables conform&eacute;ment &agrave; la loi am&eacute;ricaine sur les personnes handicap&eacute;es de 1990 et &agrave; la loi modificative de 2008 relative &agrave; la loi am&eacute;ricaine sur les personnes handicap&eacute;es. La description de poste sera r&eacute;vis&eacute;e p&eacute;riodiquement en fonction de l'&eacute;volution des t&acirc;ches et des responsabilit&eacute;s li&eacute;es aux besoins de l'entreprise. Les fonctions essentielles et secondaires du poste sont susceptibles d'&ecirc;tre modifi&eacute;es. Haskell est un lieu de travail sans drogue.</div></div>

Administrative Assistant II

Ackerman & Co., LLc

<p><b>Job Overview</b><br/>We are seeking a dynamic and detail-oriented Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our brokerage operations, providing exceptional administrative support to ensure smooth daily functions. This position offers an exciting opportunity to be part of a fast-paced environment where your skills in office management and customer service will shine. The ideal candidate is proactive and possesses a strong foundation in clerical and administrative tasks.</p><p>QUALIFICATIONS:</p><ul><li>Good organizational and interpersonal skills</li><li>Good written and verbal communication skills</li><li>Good computer skills; proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), with strong skills in Word and Excel</li><li>Good proofreading skills</li><li>Substantial experience with real estate business and contracts</li><li>Familiarity with real estate data services (e.g., CoStar, LandVision, Reonomy, Rethink+ CRM)</li><li>Familiarity with internet searches and web sites</li><li>Some marketing experience / AI a plus</li></ul><p>RESPONSIBILITIES:</p><ul><li>Provide general administrative support for several brokers, who are independent contractors with Ackerman &amp; Co., in general &ndash; typing, filing, handling telephone calls, DocuSign and other business needs</li><li>Prepare regular reports to clients, as required</li><li>Maintain updated hard copy and network (computer) files of all real estate contracts; make contractual changes as required</li><li>Prepare commission vouchers and property comparison charts</li><li>Perform property and tenant reports from subscription data sources (CoStar property and tenant, etc.)</li><li>Provide support for special projects, such as large mailings, proposals, and presentations</li><li>Willing to learn specialized software and other skills, if required</li><li>Willing to accept additional responsibilities as required, including reception duties and mailroom duties</li></ul><p>Join us as a Brokerage Administrative Assistant and become an essential part of our energetic team! Your dedication will help us deliver outstanding service while fostering a positive work environment. We value proactive individuals who thrive on organization, communication, and supporting our clients every step of the way.</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Brokerage Administrative Assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our Atlanta, GA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Robert Half

<div>
 We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Atlanta, Georgia. This is a long-term contract position where you will play a key role in ensuring smooth day-to-day operations by providing essential administrative support. If you excel in organization, multitasking, and maintaining professionalism, we invite you to apply.
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 &bull; Oversee calendar management and scheduling, ensuring all appointments and meetings are organized efficiently.
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 &bull; Prepare and edit documents, presentations, and reports in a timely manner.
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 &bull; Coordinate meeting arrangements, including ordering supplies, setting up spaces, and managing follow-up tasks.
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 &bull; Maintain and organize both electronic and physical filing systems for easy access and retrieval.
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 &bull; Manage office inventory and handle the ordering of supplies to support operational needs.
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 &bull; Assist with special projects and departmental tasks as required, adapting to changing priorities.
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 &bull; Handle sensitive and confidential information with discretion and professionalism.
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 &bull; Respond to inbound calls and inquiries, ensuring prompt and courteous communication.
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 &bull; Perform receptionist duties, including greeting visitors and managing front desk operations.
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 &bull; Proven experience as an Administrative Assistant or in a similar role.
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 &bull; Proficiency in data entry and managing records with accuracy.
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 &bull; Strong organizational skills and attention to detail.
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 &bull; Ability to handle inbound calls professionally and efficiently.
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 &bull; Familiarity with administrative office procedures and practices.
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 &bull; Excellent communication skills, both verbal and written.
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 &bull; Ability to manage multiple tasks and deadlines effectively.
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 &bull; High level of discretion and integrity when handling confidential information.
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  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
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  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
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Administrative Assistant

American Southern Insurance Company

<p><b>Summary:</b></p><p>Responsible for assisting with front office support, as well as accounting and compliance functions, and providing administrative support to the President &amp; CEO. This position supports daily administrative operations, financial reporting activities, and required state and regulatory filings.</p><p>This is a developing position. Responsibilities may be added to or adjusted based on the needs of the business.</p><p><b>Essential Duties and Responsibilities:</b></p><p>&middot; Answers and routes incoming mainline phone calls.</p><p>&middot; Greets visitors.</p><p>&middot; Serves as administrative assistant to the President &amp; CEO, including scheduling, correspondence, and general support.</p><p>&middot; Prepares and submits state surplus lines filings.</p><p>&middot; Serves as backup for preparing and processing company deposits.</p><p>&middot; Completes NAIC uploads as required.</p><p>&middot; Prepares and submits Florida &amp; New York state filings.</p><p>&middot; Assists with additional state compliance filings.</p><p>&middot; Processes salvage recoveries and related documentation.</p><p>&middot; Prepares the Daily Cash Report.</p><p>&middot; Sets up new agencies within internal systems and ensures required documentation is obtained.</p><p>&middot; Assists with surety compliance documentation and filings.</p><p>Non-essential Duties and Responsibilities:</p><p>&middot; Performs other duties as assigned.</p><p><b>Knowledge, Skills and Abilities:</b></p><p>&middot; Ability to perform each of the essential duties satisfactorily.</p><p>&middot; Professional verbal and written communication skills.</p><p>&middot; Strong organizational and time management skills.</p><p>&middot; Accurate data entry skills and strong attention to detail.</p><p>&middot; Ability to manage multiple priorities and meet deadlines.</p><p>&middot; High level of discretion and ability to maintain confidentiality.</p><p>&middot; Proficiency in Microsoft Office and ability to learn internal systems.</p><p>&middot; Ability to work independently and as part of a team.</p><p><b>Education and/or Experience:</b></p><p>&middot; High school diploma or equivalent required.</p><p>&middot; Prior administrative, accounting, insurance, or executive support experience preferred, but not required.</p><p>Physical Demands and Work Environment:</p><p>&middot; Normal office environment.</p><p>&middot; The employee is regularly required to sit for extended periods of time.</p><p>&middot; While performing the duties of this position, the employee is regularly required to talk, see, and hear.</p><p>&middot; While performing the duties of this position, the employee is regularly required to use hands and fingers to operate office equipment.</p><p>Pay: $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative/Accounting Assistant

Ortho Sport & Spine

<p><b>Ortho Sport &amp; Spine Physicians</b> is a nationally recognized center of excellence in orthopedic sports medicine, orthopedic spine surgery, and interventional spine treatments. With locations throughout the United States, we specialize in state-of-the-art, minimally invasive treatments for complex neck and spine conditions as well as sports-related injuries.</p><p>We are seeking a highly organized, detail-oriented <b>Medical Assistant</b> to directly support one of our surgeons in a fast-paced surgical practice.</p><p>Job Summary</p><p>The Surgical Medical Assistant is responsible for providing direct clinical and administrative support to the surgeon while ensuring an exceptional patient experience. This role plays a critical part in coordinating surgical consults, preparing patients for procedures, assisting with in-office treatments, and supporting pre- and post-operative care.</p><p>The ideal candidate thrives in a high-volume environment, anticipates provider needs, and demonstrates professionalism and compassion in all patient interactions.</p><p>Duties and Responsibilities</p><ul><li>Prepare and maintain exam and procedure rooms for surgical consults and follow-up visits</li><li>Escort patients to exam rooms and prepare them for evaluation</li><li>Accurately document patient histories, vitals, and clinical information in the EMR</li><li>Assist the surgeon during in-office procedures as needed</li><li>Prepare patients for injections, minor procedures, and surgical consultations</li><li>Coordinate and complete pre-operative screening requirements</li><li>Educate patients on treatment plans, medications, post-operative instructions, and DME use</li><li>Fit and instruct patients on proper use of braces and other durable medical equipment</li><li>Maintain and sterilize instruments in accordance with sterile technique standards</li><li>Manage surgical scheduling coordination and communicate procedural details to patients</li><li>Maintain inventory of medical supplies, surgical materials, and medications</li><li>Properly dispose of biohazard and SHARPS materials</li><li>Perform clinical and documentation audits as needed</li><li>Assist with prior authorizations and surgical documentation when required</li><li>Provide general administrative support within the surgical clinic</li><li>Other duties as assigned</li></ul><p>Qualifications</p><ul><li>High school diploma or GED required</li><li>Completion of an accredited Medical Assistant program required</li><li>CMA or RMA certification strongly preferred</li><li>Prior experience in orthopedics or a surgical practice strongly preferred</li><li>Strong understanding of pre-op and post-op workflows</li><li>Excellent organizational and time management skills</li><li>Strong EMR proficiency</li><li>Knowledge of sterile technique and clinical safety protocols</li><li>Ability to multitask in a fast-paced surgical environment</li><li>Professional, compassionate bedside manner</li><li>Bilingual (Spanish/English) strongly preferred</li></ul><p>Physical Requirements</p><p>The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job responsibilities.</p><ul><li>Prolonged standing and walking</li><li>Occasional lifting up to 40 pounds</li><li>Frequent use of hands and arms</li><li>Ability to bend, stoop, kneel, and crouch</li><li>Extended computer use</li><li>Close and distance vision required</li></ul><p>Compensation</p><p><b>Competitive pay based on experience.</b></p><p><b>Ortho Sport &amp; Spine Physicians</b> is an Equal Opportunity Employer and does not discriminate in employment practices on the basis of race, religion, sex, color, national origin, age, disability, citizenship, genetic information, veteran status, military service, or any other protected characteristic under federal or Georgia law.</p><p>Job Type: Full-time</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Opportunities for advancement</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Atlanta, GA 30328 (Required)</li></ul><p>Work Location: In person</p>

Surgical Clinic Medical Assistant Bilingual Preferred

Goldbelt, Inc.

<div>Overview:
<div>
Nisga'a CIOPS provides hands-on experienced services to civilian and DoD programs worldwide. Delivering highly skilled, cleared personnel who provide services on five continents for a portfolio of customers.<br>
</div><div></div><div><b>Summary:</b></div><div>
The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the office. This role supports management and staff through scheduling, correspondence, document preparation, recordkeeping, and coordination of meetings and communications.</div>
Responsibilities:
<div><b>
Essential Job Functions:</b></div><ul><li>
Oversee all aspects of general office coordination</li><li>
Maintain office calendar to coordinate workflow and meetings</li><li>
Maintain confidentiality in all aspects of client, staff and agency information</li><li>
Monitor and assist with maintenance of the organization&rsquo;s website</li><li>
Interact with clients, vendors and visitors</li><li>
Answer telephones and transfer to appropriate staff members</li><li>
Open, sort and distribute incoming correspondence, including faxes and email</li><li>
Sign for and distribute UPS/FedEx or similar delivered packages</li><li>
Prepare responses to correspondence containing routine inquiries</li><li>
Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing</li><li>
File and retrieve organizational documents, records and reports</li><li>
Coordinate and maintain records for staff, office space, telephones, parking, company debit card and office keys</li><li>
Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping</li><li>
Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs</li><li>
May conduct research, compile data and prepare papers for consideration and presentation to the Executive Director, staff and Board of Directors</li><li>
Set up and coordinate meetings and conferences</li><li>
Prepare agendas and make arrangements for committee, Board or other meetings</li><li>
Interact with the organization&rsquo;s Board of Directors</li><li>
Attend Board, committee meetings or other meetings as requested in order to record minutes</li><li>
Compile, transcribe and distribute minutes of meetings
</li><li>Make travel arrangements for staff, board and volunteers</li><li>
Collect and maintain inventory of office equipment and supplies</li><li>
Research, price and purchase office furniture, equipment and supplies
</li><li>Arrange for the repair and maintenance of office equipment</li><li>
Support staff in assigned project-based work</li><li>
May supervise volunteers and other support personnel</li><li>
Assists in special events, such as fundraising activities and the annual meeting
</li><li>Assist with overall maintenance of the organization and its offices</li><li>
Other duties as assigned by Executive Director</li></ul>
Qualifications:
<div><b>
Necessary Skills and Knowledge:</b></div><ul><li>
Effective customer service skills</li><li>
Excellent communication, business analytical and problem-solving skills</li><li>
The ability to set priorities and juggle multiple demands</li><li>
The ability to work as a team member and as an individual working in a fast-paced environment</li><li>
Dependability and punctuality for work every day</li></ul><div><b>
Minimum Qualifications:</b></div><ul><li>
High School Diploma</li><li>
Minimum 4 (four) years of related experience</li><li>
Must have Commercial Building and Facilities (B&amp;F) Construction Admin experience</li><li>
Ability to obtain and maintain DOJ/BOP suitability, background investigation, and facility access as required</li></ul><div><b>
Preferred Qualifications:</b></div><ul><li>
Experience supporting Building &amp; Facilities operations within the Federal Bureau of Prisons (BOP) Highly preferred.</li><li>
Prior Executive Assistant or senior-level administrative support experience in a construction or facilities environment.</li><li>
Experience working within correctional institutions or other secure federal environments.</li></ul><div></div><div><b><br>
Pay and Benefits</b></div><div>
The Hourly Pay Rate for this position is: $35.34</div><div></div><div><br>
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.</div></div><div></div>

Administrative Assistant - Construction Admin

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