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administrative assistant 3

BLOC Resources, LLC

<div><div><p>BLOC Resources is seeking a highly experienced, proactive, and detail-oriented <b>Administrative Assistant 3</b> to provide expert-level administrative support and operational leadership within a dynamic, fast-paced environment. This role is designed for a seasoned administrative professional with a proven track record of supporting senior leadership, managing complex operations, and driving organizational efficiency.</p>
</div>
<div><p>With over a decade of experience, the ideal candidate will serve as a <b>trusted partner to leadership</b>, ensuring seamless coordination of daily activities, optimizing executive time management, and supporting strategic initiatives through research, reporting, and high-level administrative execution.</p>
</div>
<div><p>This position requires exceptional organizational skills, advanced technical proficiency, and the ability to manage multiple high-priority tasks with minimal supervision. The Administrative Assistant 3 will also serve as a key liaison between internal teams and external stakeholders, maintaining professionalism, confidentiality, and strong communication at all times.</p>
</div>
<div><p>This is a <b>hybrid role</b>, operating Monday through Friday from 8:30 AM to 5:00 PM, with the flexibility to work remotely at least one day per week (typically Fridays). Occasional travel to other office locations will be required.</p>
</div><div>
<p><b>Key Responsibilities</b></p>
</div>
<div><p>The <b>Administrative Assistant 3</b> will perform a wide range of advanced administrative and operational duties, including but not limited to:</p>
</div>
<div><p><b><i>Executive &amp; Administrative Support</i></b></p>
</div>
<div><ul><li><div>Provide high-level administrative support to leadership and cross-functional teams, ensuring operational alignment and efficiency</div>
</li></ul>
</div><div><ul><li><div>Act as a strategic partner to leadership by anticipating needs, prioritizing competing demands, and proactively resolving scheduling or logistical conflicts</div>
</li></ul>
</div><div><ul><li><div>Manage sensitive and time-critical tasks with professionalism and discretion</div>
</li></ul>
</div><div><p><b><i>Calendar &amp; Schedule Management</i></b></p>
</div>
<div><ul><li><div>Independently manage complex and dynamic calendars, including scheduling meetings, appointments, and events across multiple stakeholders</div>
</li></ul>
</div><div><ul><li><div>Prioritize and coordinate competing demands to optimize leadership productivity and time utilization</div>
</li></ul>
</div><div><ul><li><div>Anticipate scheduling conflicts and proactively implement solutions</div>
</li></ul>
</div><div><p><b><i>Meeting, Event &amp; Logistics Coordination</i></b></p>
</div>
<div><ul><li><div>Lead the planning, coordination, and execution of high-level meetings, conferences, and corporate events</div>
</li></ul>
</div><div><ul><li><div>Develop detailed agendas, coordinate meeting materials, and ensure all logistical elements (venue, technology, catering, travel, etc.) are executed flawlessly</div>
</li></ul>
</div><div><ul><li><div>Capture meeting notes, track action items, and ensure timely follow-up and accountability</div>
</li></ul>
</div><div><p><b><i>Document Management &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Prepare, edit, format, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism</div>
</li></ul>
</div><div><ul><li><div>Ensure all materials align with organizational standards, branding, and communication expectations</div>
</li></ul>
</div><div><ul><li><div>Draft communications on behalf of leadership, including emails, memos, and reports</div>
</li></ul>
</div><div><p><b><i>Research, Data Analysis &amp; Reporting</i></b></p>
</div>
<div><ul><li><div>Conduct in-depth research on various business topics to support leadership decision-making</div>
</li></ul>
</div><div><ul><li><div>Gather, analyze, and synthesize data into clear, actionable insights and professional reports</div>
</li></ul>
</div><div><ul><li><div>Develop presentations and summaries that effectively communicate findings to stakeholders</div>
</li></ul>
</div><div><p><b><i>Confidentiality &amp; Information Management</i></b></p>
</div>
<div><ul><li><div>Handle highly sensitive and confidential information with the utmost discretion and integrity</div>
</li></ul>
</div><div><ul><li><div>Maintain secure and organized records, ensuring compliance with company policies and procedures</div>
</li></ul>
</div><div><p><b><i>Budgeting &amp; Financial Support</i></b></p>
</div>
<div><ul><li><div>Assist with budget tracking, expense reporting, and financial documentation</div>
</li></ul>
</div><div><ul><li><div>Monitor expenditures and ensure accuracy, compliance, and timely submission of financial records</div>
</li></ul>
</div><div><ul><li><div>Support leadership with financial data organization and reporting needs</div>
</li></ul>
</div><div><p><b><i>Stakeholder Engagement &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Serve as a primary point of contact for internal and external stakeholders</div>
</li></ul>
</div><div><ul><li><div>Build and maintain strong professional relationships through effective communication and responsiveness</div>
</li></ul>
</div><div><ul><li><div>Represent leadership and the organization with professionalism in all interactions</div>
</li></ul>
</div><div><p><b><i>Process Improvement &amp; Operational Excellence</i></b></p>
</div>
<div><ul><li><div>Identify inefficiencies in administrative processes and recommend improvements</div>
</li></ul>
</div><div><ul><li><div>Implement best practices to streamline workflows and enhance productivity</div>
</li></ul>
</div><div><ul><li><div>Support continuous improvement initiatives across the team and organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Technical Skills, Knowledge &amp; Competencies</b></p>
</div>
<div><ul><li><div><b>Advanced </b><b>proficiency</b><b> in Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook), including complex document formatting, data analysis, and presentation development</div>
</li></ul>
</div><div><ul><li><div>Strong knowledge of administrative operations, office management practices, and organizational procedures</div>
</li></ul>
</div><div><ul><li><div>Exceptional written and verbal communication skills, with the ability to tailor messaging to diverse audiences</div>
</li></ul>
</div><div><ul><li><div>Advanced organizational and time management skills with the ability to manage multiple priorities simultaneously</div>
</li></ul>
</div><div><ul><li><div>High level of attention to detail and accuracy in all work products</div>
</li></ul>
</div><div><ul><li><div>Strong analytical and problem-solving skills, with the ability to interpret data and provide actionable insights</div>
</li></ul>
</div><div><ul><li><div>Ability to work independently, exercise sound judgment, and make decisions in a fast-paced environment</div>
</li></ul>
</div><div><ul><li><div>Proven ability to maintain confidentiality and handle sensitive information with professionalism</div>
</li></ul>
</div><div><ul><li><div>Strong interpersonal skills with the ability to collaborate effectively across all levels of the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li><div>High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field preferred</div>
</li></ul>
</div><div><ul><li><div><b>10+ years of progressive administrative experience</b>, preferably supporting senior leaders or executive teams</div>
</li></ul>
</div><div><ul><li><div>Demonstrated experience managing complex calendars, coordinating large-scale meetings/events, and preparing executive-level documentation</div>
</li></ul>
</div><div><ul><li><div>Advanced experience using Microsoft Office and other business-related software tools</div>
</li></ul>
</div><div><ul><li><div>Strong communication, organizational, and multitasking abilities</div>
</li></ul>
</div><div><ul><li><div>Ability to work effectively in a <b>hybrid work environment</b></div>
</li></ul>
</div><div><ul><li><div>Valid driver&rsquo;s license and willingness to travel occasionally to other office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Job Title: Administrative Assistant 3</b></p>
</div>
<div><p><b>Company:</b> BLOC Resources<br>
<b>Location:</b> Centergy- Georgia Experience Center<br>
75 5th Street NW, Suite 150, Atlanta, GA 30308<br>
<b>Pay Rate:</b> $26.00-$28.05/hour</p></div><div><br>
<p>
</p></div><div><p><b>Position Overview</b></p>
</div>
<div><p>BLOC Resources is seeking a highly experienced, proactive, and detail-oriented <b>Administrative Assistant 3</b> to provide expert-level administrative support and operational leadership within a dynamic, fast-paced environment. This role is designed for a seasoned administrative professional with a proven track record of supporting senior leadership, managing complex operations, and driving organizational efficiency.</p>
</div>
<div><p>With over a decade of experience, the ideal candidate will serve as a <b>trusted partner to leadership</b>, ensuring seamless coordination of daily activities, optimizing executive time management, and supporting strategic initiatives through research, reporting, and high-level administrative execution.</p>
</div>
<div><p>This position requires exceptional organizational skills, advanced technical proficiency, and the ability to manage multiple high-priority tasks with minimal supervision. The Administrative Assistant 3 will also serve as a key liaison between internal teams and external stakeholders, maintaining professionalism, confidentiality, and strong communication at all times.</p>
</div>
<div><p>This is a <b>hybrid role</b>, operating Monday through Friday from 8:30 AM to 5:00 PM, with the flexibility to work remotely at least one day per week (typically Fridays). Occasional travel to other office locations will be required.</p></div><div><br>
<p>
</p></div><div><p><b>Key Responsibilities</b></p>
</div>
<div><p>The <b>Administrative Assistant 3</b> will perform a wide range of advanced administrative and operational duties, including but not limited to:</p>
</div>
<div><p><b><i>Executive &amp; Administrative Support</i></b></p>
</div>
<div><ul><li><div>Provide high-level administrative support to leadership and cross-functional teams, ensuring operational alignment and efficiency</div>
</li></ul>
</div><div><ul><li><div>Act as a strategic partner to leadership by anticipating needs, prioritizing competing demands, and proactively resolving scheduling or logistical conflicts</div>
</li></ul>
</div><div><ul><li><div>Manage sensitive and time-critical tasks with professionalism and discretion</div>
</li></ul>
</div><div><p><b><i>Calendar &amp; Schedule Management</i></b></p>
</div>
<div><ul><li><div>Independently manage complex and dynamic calendars, including scheduling meetings, appointments, and events across multiple stakeholders</div>
</li></ul>
</div><div><ul><li><div>Prioritize and coordinate competing demands to optimize leadership productivity and time utilization</div>
</li></ul>
</div><div><ul><li><div>Anticipate scheduling conflicts and proactively implement solutions</div>
</li></ul>
</div><div><p><b><i>Meeting, Event &amp; Logistics Coordination</i></b></p>
</div>
<div><ul><li><div>Lead the planning, coordination, and execution of high-level meetings, conferences, and corporate events</div>
</li></ul>
</div><div><ul><li><div>Develop detailed agendas, coordinate meeting materials, and ensure all logistical elements (venue, technology, catering, travel, etc.) are executed flawlessly</div>
</li></ul>
</div><div><ul><li><div>Capture meeting notes, track action items, and ensure timely follow-up and accountability</div>
</li></ul>
</div><div><p><b><i>Document Management &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Prepare, edit, format, and review complex documents, reports, presentations, and correspondence with a high level of accuracy and professionalism</div>
</li></ul>
</div><div><ul><li><div>Ensure all materials align with organizational standards, branding, and communication expectations</div>
</li></ul>
</div><div><ul><li><div>Draft communications on behalf of leadership, including emails, memos, and reports</div>
</li></ul>
</div><div><p><b><i>Research, Data Analysis &amp; Reporting</i></b></p>
</div>
<div><ul><li><div>Conduct in-depth research on various business topics to support leadership decision-making</div>
</li></ul>
</div><div><ul><li><div>Gather, analyze, and synthesize data into clear, actionable insights and professional reports</div>
</li></ul>
</div><div><ul><li><div>Develop presentations and summaries that effectively communicate findings to stakeholders</div>
</li></ul>
</div><div><p><b><i>Confidentiality &amp; Information Management</i></b></p>
</div>
<div><ul><li><div>Handle highly sensitive and confidential information with the utmost discretion and integrity</div>
</li></ul>
</div><div><ul><li><div>Maintain secure and organized records, ensuring compliance with company policies and procedures</div>
</li></ul>
</div><div><p><b><i>Budgeting &amp; Financial Support</i></b></p>
</div>
<div><ul><li><div>Assist with budget tracking, expense reporting, and financial documentation</div>
</li></ul>
</div><div><ul><li><div>Monitor expenditures and ensure accuracy, compliance, and timely submission of financial records</div>
</li></ul>
</div><div><ul><li><div>Support leadership with financial data organization and reporting needs</div>
</li></ul>
</div><div><p><b><i>Stakeholder Engagement &amp; Communication</i></b></p>
</div>
<div><ul><li><div>Serve as a primary point of contact for internal and external stakeholders</div>
</li></ul>
</div><div><ul><li><div>Build and maintain strong professional relationships through effective communication and responsiveness</div>
</li></ul>
</div><div><ul><li><div>Represent leadership and the organization with professionalism in all interactions</div>
</li></ul>
</div><div><p><b><i>Process Improvement &amp; Operational Excellence</i></b></p>
</div>
<div><ul><li><div>Identify inefficiencies in administrative processes and recommend improvements</div>
</li></ul>
</div><div><ul><li><div>Implement best practices to streamline workflows and enhance productivity</div>
</li></ul>
</div><div><ul><li><div>Support continuous improvement initiatives across the team and organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Technical Skills, Knowledge &amp; Competencies</b></p>
</div>
<div><ul><li><div><b>Advanced </b><b>proficiency</b><b> in Microsoft Office Suite</b> (Word, Excel, PowerPoint, Outlook), including complex document formatting, data analysis, and presentation development</div>
</li></ul>
</div><div><ul><li><div>Strong knowledge of administrative operations, office management practices, and organizational procedures</div>
</li></ul>
</div><div><ul><li><div>Exceptional written and verbal communication skills, with the ability to tailor messaging to diverse audiences</div>
</li></ul>
</div><div><ul><li><div>Advanced organizational and time management skills with the ability to manage multiple priorities simultaneously</div>
</li></ul>
</div><div><ul><li><div>High level of attention to detail and accuracy in all work products</div>
</li></ul>
</div><div><ul><li><div>Strong analytical and problem-solving skills, with the ability to interpret data and provide actionable insights</div>
</li></ul>
</div><div><ul><li><div>Ability to work independently, exercise sound judgment, and make decisions in a fast-paced environment</div>
</li></ul>
</div><div><ul><li><div>Proven ability to maintain confidentiality and handle sensitive information with professionalism</div>
</li></ul>
</div><div><ul><li><div>Strong interpersonal skills with the ability to collaborate effectively across all levels of the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Required Qualifications</b></p>
</div>
<div><ul><li><div>High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field preferred</div>
</li></ul>
</div><div><ul><li><div><b>10+ years of progressive administrative experience</b>, preferably supporting senior leaders or executive teams</div>
</li></ul>
</div><div><ul><li><div>Demonstrated experience managing complex calendars, coordinating large-scale meetings/events, and preparing executive-level documentation</div>
</li></ul>
</div><div><ul><li><div>Advanced experience using Microsoft Office and other business-related software tools</div>
</li></ul>
</div><div><ul><li><div>Strong communication, organizational, and multitasking abilities</div>
</li></ul>
</div><div><ul><li><div>Ability to work effectively in a <b>hybrid work environment</b></div>
</li></ul>
</div><div><ul><li><div>Valid driver&rsquo;s license and willingness to travel occasionally to other office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Work Environment &amp; Schedule</b></p>
</div>
<div><ul><li><div><b>Hybrid Work Schedule:</b> Monday&ndash;Friday, 8:30 AM &ndash; 5:00 PM</div>
</li></ul>
</div><div><ul><li><div>Remote work flexibility at least one day per week (typically Fridays)</div>
</li></ul>
</div><div><ul><li><div>Occasional travel required to other office locations within the organization</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Physical Requirements</b></p>
</div>
<div><ul><li><div>Ability to sit for extended periods while working at a computer</div>
</li></ul>
</div><div><ul><li><div>Ability to lift and carry light office materials (files, laptops, supplies)</div>
</li></ul>
</div><div><ul><li><div>Ability to travel occasionally between office locations</div></li></ul></div><br>
<div>
</div><p></p><div><p><b>Compensation &amp; Benefits</b></p>
</div>
<div><p><b>Pay Rate:</b> $26.00-$28.05/hour</p>
</div>
<div><p>Additional benefits of working through <b>BLOC Resources</b> include:</p>
</div>
<div><ul><li><div>Dedicated contractor support, onboarding assistance, and ongoing recruiter engagement</div>
</li></ul>
</div><div><ul><li><div>Opportunity to work in a high-visibility, professional environment at the Georgia Experience Center</div>
</li></ul>
</div><div><ul><li><div>Hands-on experience supporting executive leadership and corporate operations</div>
</li></ul>
</div><div><ul><li><div>Exposure to utility industry operations and large-scale organizational initiatives</div>
</li></ul>
</div><div><ul><li><div>Potential for contract extension or long-term placement based on performance and business needs</div>
</li></ul>
</div><div><ul><li><div>Continuous support from BLOC Resources&rsquo; recruiting and operations teams for career growth and development</div></li></ul></div></div><p></p>

Administrative Assistant 3

<div><p><b>At GHD, we don&rsquo;t just believe in the power of commitment, we live and breathe it every day.
</b></p><p>We are currently looking for an Administrative Assistant to join our Administration team. This position is located in our <b>Atlanta Office.
</b></p><p><b>Bring your curiosity and passion to the technical challenges we solve at GHD. Then see how everyone gets behind you. </b>With commitment, there&rsquo;s no idea too big, no dream too far. We strive to create opportunity for all. Giving you leading training and development programs to accelerate your growth.
</p><p>Come and see where your career can take you and the impact your commitment can make.
</p><p><b>Let's solve the big problems together.
</b></p><p><b>Responsibilities &amp; </b><b>Client &amp; Business Development Support
</b></p><ul><li>Coordinating client meetings (scheduling, agendas, prep materials, follow-ups)
</li><li>Formatting and assembling proposals, SOQs, presentations, and client-ready documents
</li><li>Managing contact lists and post-meeting/event follow-up tracking
</li><li>Supporting conference, client dinner, and site visit logistics
</li><li>This would help ensure consistency in client experience while freeing up senior staff to stay focused on relationship-building and strategy.
</li></ul><p><b>Proposal &amp; Project Coordination
</b></p><ul><li>Assisting with proposal logistics (inputs, resumes, project sheets, deadlines)
</li><li>Light coordination across regions or JV partners as needed
</li><li>Helping track key pursuit milestones and deliverables
</li><li>This would be especially valuable during peak pursuit periods.
</li></ul><p><b>Office &amp; Culture Support (as needed)
</b></p><ul><li>Helping coordinate office events, leadership visits, and open houses
</li><li>Supporting onboarding and welcoming new staff
</li><li>Assisting with internal office communications and calendars (thinking Megan&rsquo;s and your notices, etc.)
</li><li>Given the visibility and activity level of the Atlanta office, this kind of support would go a long way toward reinforcing culture and connection.
</li></ul><div><b>Skills, Experience and Competencies:
</b><br>
<ul><li>Grade 12 diploma; secretarial certificate/diploma considered an asset.
</li><li>Minimum 1-5 years previous work experience in an administrative support role.
</li><li>Ability to carry out tasks independently if necessary; general knowledge working with various correspondence including: reports, tables, letters, memos and Adobe.
</li><li>Advanced knowledge of Microsoft Office (Word, Excel, Power Point, Acrobat Writer).
</li><li>Strong command of the English language, grammar, written and verbal, is required.
</li><li>Independently driven with the ability to make independent decisions on various aspects of document production.
</li><li>Effective problem-solving skills.
</li><li>Excellent prioritization and multi-tasking skills are required.
</li><li>Some flexibility regarding work hours, may be required from time to time.<br>
</li></ul></div><p><b>Take on some of the world&rsquo;s toughest challenges - with everyone at GHD backing you every step of the way.
</b></p><p>We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.
</p><p>See where your commitment could take you with GHD.
</p><p>As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status or veteran status.
</p><p>#LI-RM1</p></div><p></p>

Administrative Assistant

Insight Global

<div>
 <p>
  Required Skills &amp; Experience
 </p>
 <p>
  <br/>
 </p>
 <p>
  2 years' experience in an administrative role
 </p>
 <p>
  High school diploma or equivalent
 </p>
 <p>
  Proficiency in Word, Excel, and Outlook
 </p>
 <p>
  <br/>
 </p>
 <p>
  Job Description
 </p>
 <p>
  <br/>
 </p>
 <p>
  Job Responsibilities
 </p>
 <p>
  o 2 years&rsquo; experience in administrative role
 </p>
 <p>
  o Bachelor&rsquo;s degree in business or related field
 </p>
 <p>
  o High school diploma or equivalent
 </p>
 <p>
  o No professional certifications required
 </p>
 <p>
  o Excellent interpersonal skills
 </p>
 <p>
  o Customer service orientation
 </p>
 <p>
  o Proficiency in Word, Excel, and Outlook
 </p>
 <p>
  o Detail oriented with excellent organizational and time management skills
 </p>
 <p>
  o Personal adaptability
 </p>
 <p>
  o Performs customer service functions; greets and directs visitors, answers and directs calls, provides information/assistance regarding department/division services, activities, distributes forms/documentation as requested; responds to routine questions or complaints and relays messages; research problems/complaints and initiates problem resolution.
 </p>
 <p>
  o Performs general clerical duties to include, but not limited to, photocopying, receptionist, data entry, mail distribution, and filing.
 </p>
 <p>
  o Types, prepares, or completes various forms, reports, correspondence, lists, or other documents within designated timeframes and per established procedures.
 </p>
 <p>
  o Coordinates meetings, classes, and other events as required, including identifying needed resources and arranging for required support.
 </p>
 <p>
  o Copies and distributes forms, reports, correspondence, and other documentation.
 </p>
 <p>
  o Review files, records, and other documents to obtain information to respond to requests.
 </p>
 <p>
  o Maintains accurate and timely documentation within applicable logs, forms, records, etc.
 </p>
 <p>
  o Collects records and tracks data on daily and weekly reports.
 </p>
 <p>
  o Maintains continuous professionalism when engaging with employees, visitors, vendors, or others as needed to coordinate work activities, exchange information, or resolve problems.
 </p>
 <p>
  o Performs other department-specific duties and other assignments as appropriate.
 </p>
</div>


Zion Memorial Gardens

<p><b>Job Summary (Remote 3 days/ Birmingham AL office 2 days)</b><br/>We are seeking a detail-oriented and proactive Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office and <b>must be willing to travel to Birmingham office two days out of the week (travel expenses will be covered).</b> This role involves a variety of tasks including managing front desk duties, handling multi-line phone systems, processing payments, and assisting with bookkeeping and data entry. A successful Office Assistant will possess strong organizational skills, excellent customer service abilities, and proficiency in various office software.</p><p><b>Responsibilities</b></p><ul><li><b>Must travel to Birmingham, AL office two days out of the work week (travel expenses will be covered)</b></li><li>Greet visitors and manage front desk operations with professionalism and courtesy.</li><li>Answer and direct incoming calls using multi-line phone systems while maintaining proper phone etiquette.</li><li>Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date in the system.</li><li>Assist with scheduling appointments and conducting meetings with customers.</li><li>Maintain organized filing systems for both physical and digital documents.</li><li>Provide customer support by addressing inquiries and resolving issues promptly.</li><li>Utilize Google Workspace for document creation and spreadsheets.</li><li>Support bookkeeping tasks including invoicing and expense tracking as needed.</li><li>Collaborate with team members on various administrative projects to improve office efficiency.</li></ul><p><b>Preferred</b></p><ul><li>Degree in Business (communications is appreciated as well)</li></ul><p><b>Qualifications</b></p><ul><li>Previous office experience or clerical experience is preferred.</li><li>Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is beneficial.</li><li>Strong computer skills including Google Workspace applications.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.</li><li>Demonstrated time management skills to prioritize workload effectively.</li><li>Ability to work independently as well as collaboratively within a team environment. Join us in creating a welcoming atmosphere while ensuring the smooth operation of our office!</li></ul><p>Pay: $18.00 - $22.00 per hour</p><p>Work Location: Hybrid remote in Atlanta, GA 30328</p>

Travelling/Remote Office Assistant

Cushman & Wakefield

<div><p><b>Job Title</b></p>
Executive Assistant<p></p>
(https://careers.cushmanwakefield.com/)<p></p><p><b>
Job Description Summary</b></p>
We&rsquo;re seeking a highly organized and adaptable Executive Assistant with strong people skills to join our team and support the seamless execution of day-to-day operations for our executive leadership.
<br>
<br>
This role is ideal for someone who is skilled in building rapport and leveraging networks, who anticipates needs and finds solutions, who remains calm under pressure and adapts quickly to changing circumstances, and who enjoys supporting the success of others.<br>
<br>
Hybrid position: required in-office approximately 3 days per week. Flexible schedule required.
<br>
Travel required, including quarterly meetings, annual conference.<p><b>
Job Description</b></p><p></p><p><b>
Responsibilities</b></p><ul><li>
Provide administrative support for senior-level executives, anticipating needs and proactively addressing them</li><li>
Own and manage complex executive calendars, balancing competing priorities and ensuring alignment with strategic goals. Arrange internal meetings, external appointments, conference calls, and conference rooms</li><li>
Screen calls and emails, identifying and tracking high-priority items and deadlines. Provide appropriate responses in coordination with the executive</li><li>
Initiate and respond to executive correspondence, handling confidential and non- routine information with discretion</li><li>
Provide exceptional hospitality to guests, consistently going above and beyond to ensure a welcoming environment and a high level of customer service</li><li>
Coordinate and book travel in alignment with corporate policies and executive preferences. Anticipate potential travel changes and/or disruptions and adjust travel plans accordingly (often highly time-sensitive)</li><li>
Prepare and reconcile expense reports, obtain receipts, and ensure accurate credit card charge reconciliation</li><li>
Track action items and deadlines, ensuring timely follow-up and completion</li><li>
Perform advanced tasks using Microsoft Office Suite, including creating, editing and updating documents, presentations and spreadsheets Meeting and Event Planning</li><li>
Organize and facilitate large team events and special projects, sometimes acting as project manager</li><li>
Coordinate, schedule, and manage logistics for internal and external meetings, leadership offsites, client engagements, and high-profile events.</li><li>
May include pre-registration/registration of guests at meeting locations, greeting guests upon arrival, group hotel booking, catering arrangements, restaurant reservations, and group activities.</li></ul><p></p><p><b>
Requirements</b></p><ul><li>
5+ years of experience in executive support, operations, project coordination, or business administration.</li><li>
Demonstrated success in managing complex executive calendars and event logistics.</li><li>
Experience supporting or working closely with executive leadership.</li><li>
Excellent organizational and time-management skills with strong attention to detail.</li><li>
Strong written and verbal communication skills.</li><li>
Comfort working independently and navigating ambiguity.</li><li>
Proficiency in tools such as Microsoft Office, Teams, and project/task management platforms (e.g., Workday, Concur).</li><li>
Ability to maintain discretion and confidentiality.</li><li>
Demonstrated ability to develop positive relationships with people inside and outside of the organization, digitally, on the phone, and in person with executives.</li><li>
A hospitality mindset - a desire to go the extra mile to create memorable experiences and exceed the expectations of others.</li><li>
Hybrid position: required in-office approximately 3 days per week. Flexible schedule required.</li><li>
Some travel required, including quarterly meetings, annual conference.</li></ul><p><b><br>
Preferred Qualifications</b></p><ul><li>
Experience in a large corporate or global organization</li><li>
Experience coordinating offsites, meetings, or corporate events</li><li>
Experience in hospitality is a plus</li></ul><br>
<p></p>
Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.<br>
<p></p>
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications.<br>
<p></p>
The company will not pay less than minimum wage for this role.<br>
<p></p>
The compensation for the position is: $34.64 - $40.75<p></p>
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.<p></p><p>
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at <b>1-888-365-5406</b> or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.</p><p></p>
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Executive Assistant

Amazon Web Services

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><p>
Amazon&rsquo;s mission is to build a workplace where Amazonians can invent on behalf of our customers. The AWS Global Sales (AGS) organization is looking for a flexible, proactive, multi-tasking Executive Assistant who wants to be part of a collaborative, innovative, customer-obsessed, multi-functional team. We are looking for someone who is motivated by helping leaders and their teams operate with greater efficiency to support the Director of Enterprise Sales for Amazon Web Services. This position can be located ideally in either New York City, NY or Arlington, VA.<br>
<br>
In this role, you will have the opportunity to work with a multi-functional, global team and will support the Director by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects. This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. You will apply your curiosity, business acumen, and strong judgement to effectively prioritize work and react with appropriate urgency to emerging situations. Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role. A high level of integrity and discretion in handling confidential information is crucial.<br>
<br>
Key job responsibilities<br>
Provide seamless support to the Vice President and leadership team to support organizational priorities<br>
<br>
Proactively manage leaders calendars with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate<br>
<br>
Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources<br>
<br>
Organize and manage meetings, off-sites and team-based events<br>
<br>
Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)<br>
<br>
Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings<br>
<br>
Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities<br>
<br>
Track and help drive completion of key deliverables and follow up on outstanding items<br>
<br>
Review and copy-edit business documents, communications, and presentations with a high level of accuracy<br>
<br>
Support and, at times, manage small to medium projects based on organizational needs and professional development interests<br>
<br>
Operate in a leadership role with the North America Sales EA team, and build relationships by working collaboratively with Executive Assistants throughout the team and across the company.<br>
<br>
Proactively look around corners and take the initiative to alert leaders on future actions required of them, potential scheduling conflicts and other forward-looking items.</p><h2 class="jobSectionHeader"><b><br>
BASIC QUALIFICATIONS</b></h2><ul><li>Experience with Microsoft Office products and applications</li><li>5+ years of senior level leadership support, or 5+ years of executive assistant experience</li><li>Experience with domestic or international travel coordination</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>Experience leading process improvements</li><li>Experience in a fast-paced, high-tech company</li><li>Experience designing processes to maximize efficiency</li><li>Experience with work space planning/management</li><li>Demonstrates passion and enthusiasm for the customer experience and Amazon&rsquo;s vision.</li><li>Values frugality and efficiency, uses resources wisely and creatively.</li><li>Highly motivated, organized individual who is able to work effectively with minimal supervision.</li><li>Meets/exceeds Amazon&rsquo;s leadership principles requirements for this role</li><li>Meets/exceeds Amazon&rsquo;s functional/technical depth and complexity for this role</li><li>Detail oriented, with exceptional organizational skills.</li><li>High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, GA, Atlanta - 74,200.00 - 129,800.00 USD annually<br>
USA, NY, New York - 81,600.00 - 142,800.00 USD annually<br>
USA, VA, Arlington - 74,200.00 - 129,800.00 USD annually</div><p></p>

AWS Executive Assistant, US Enterprise

Shepherd Center

<div><div><div><p><b>About Shepherd Center</b></p></div><div><p>
With five decades of experience, Shepherd Center provides world-class clinical care, research, and family support for people experiencing the most complex conditions, including spinal cord and brain injuries, multi-trauma, traumatic amputations, stroke, multiple sclerosis, and pain. An elite center ranked by <i>U.S. News</i> as one of the nation&rsquo;s top hospitals for rehabilitation, Shepherd Center is also recognized as both Spinal Cord Injury and Traumatic Brain Injury Model Systems. Shepherd is the only rehabilitation facility in the nation with an intensive care unit on-site, allowing us to care for the most complex patients and begin the rehabilitation process sooner. Shepherd Center treats thousands of patients annually with unmatched expertise and unwavering compassion to help them begin again.
</p><p></p><p>Shepherd Center's culture is one of hope, humor, and hard work. You will enjoy career growth, strong relationships with co-workers, strong support from leadership, and fun activities that have kept over 12% of staff members working at Shepherd for more than 20 years.</p></div></div>
Why Shepherd Center<br>
We have an exciting opportunity for you to join Shepherd Center which is ranked by U.S. News &amp; World Report as one of the top 10 BEST rehabilitation hospitals in the nation. Shepherd is the only rehabilitation facility in the nation with an intensive care unit and medical components on-stie, allowing us to begin the rehabilitation process sooner than other rehabilitation hospitals.
<br>
<br>
Our organization offers a full range of clinical specialties. Our Patient Care Technicians (PCT) have the opportunity to work in an inpatient hospital setting with set schedules. Our on-site education and in-service opportunities make it possible for you to expand your professional knowledge and skills.
<br>
<br>
We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all departments, you&rsquo;ll find career opportunities that support diversity, equity and inclusion. At Shepherd Center, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you&rsquo;ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!<p></p><p><b>
What You&rsquo;ll Be Doing</b></p><p>
At Shepherd Center, our expert clinicians help patients get the most out of rehabilitation. In fact, our patients are more independent and have better outcomes than the national average. As a PCT at Shepherd, you will be part of an amazing team committed to helping people with a temporary or permanent disability caused by injury or disease, rebuild their lives with hope, independence and dignity, advocating for their full inclusion in all aspects of community life. Our nursing care model combines relationship-based care with and evidence-based approach. This allows for a stronger connection between patient and caregiver, and a more individualized, appropriate type of care.
</p><p></p><p>The Patient Care Technician &ldquo;PCT&rdquo; provides basic care to patients, performing all job functions in an ethical manner and ensuring patient safety, privacy, dignity, and confidentiality. This role also provides daily comfort measures and interactions with patients to create a positive care environment and experience. The PCT coordinates patient care with the Registered Nurse (RN), including effectively observing and communicating changes in patients&rsquo; conditions to the RN and responding appropriately to emergency situations.</p><p></p><p><b>
Department</b></p><p>
Inpatient Spinal Cord Injury or Traumatic Brain Injury</p><p></p><p><b>
Schedule</b></p><p>
This position is a part-time night and weekend position.</p><p></p><p><b>
Hours/Pay Period</b></p><p>
48 hours per 2 week pay period</p><p></p><p><b>
Schedule Details</b></p><ul><li>
12-hour shifts</li><li>
Saturday, Sunday 7pm to 7am
</li></ul><p></p><p><b>Benefits Eligible</b></p><p>
Yes</p><p></p><p><b>
Required Minimum Education
</b></p><p>High school diploma or equivalent required.
</p><p></p><p><b>Required Minimum Certification
</b></p><p>No professional certifications required.</p><p></p><p><b>
Required Minimum Experience
</b></p><p>One (1) year hospital or long-term care experience preferred; or nursing school students with one (1) semester of clinical instruction, LPN, or equivalent experience.</p><p></p><p><b>
Required Minimum Skills</b></p><ul><li>
Must be available to work weekend shifts.
</li><li>Basic computer skills.
</li><li>Ability to take exceptional care of patients by providing multi-skilled direct patient care as delegated by the RN.
</li><li>Highly motivated with a positive attitude.
</li><li>Takes responsibility for growing professionally and seek opportunities for improving skills.</li><li>
Communicates effectively using timely verbal, non-verbal and written communication.
</li><li>Willingly adapts to changing work demands and work environment.
</li><li>Demonstrates critical thinking skills and makes sound judgments to monitor and respond to patient needs or changes in condition.
</li><li>Maintain congenial working relationships with RNs and others.</li><li>
Completes orientation and initial assessment of competency successfully by determined due date.
</li><li>Completes mandatory education and annual competency assessment requirements by determined due date.
</li></ul><p></p><p><b>Preferred Qualifications</b></p><p>
Certified Nursing Assistant &ldquo;CNA&rdquo; preferred.</p><p></p><p><b>
Physical Demands</b></p><ul><li>
Uses body, tools, or special devices to safely, effectively, and efficiently to move, guide, or place patients. Involves some latitude for judgement with regard to precision attained and the selection of what adaptive device(s) to utilize.
</li><li>Ability to transfer and position patients, consistent with lifting up to 35 lbs.
</li></ul><p></p><p><b>Working Conditions</b></p><ul><li>
Normal patient care environment.
</li><li>Some potential for exposure to blood and body fluids.
</li><li>Some potential exposure to infectious viruses.</li></ul><p></p><p>
REQUIRED MINIMUM EDUCATION</p><ul><li>
High school diploma or equivalent required.
</li></ul><p></p><p>REQUIRED MINIMUM CERTIFICATION
</p><ul><li>No professional certifications required. Certified Nursing Assistant &ldquo;CNA&rdquo; preferred.
</li></ul><p></p><p>REQUIRED MINIMUM EXPERIENCE</p><ul><li>
One (1) year hospital or long term care experience preferred; or nursing school students with one (1) semester of clinical instruction, LPN, or equivalent experience.</li></ul><p></p><p>
REQUIRED MINIMUM SKILLS
</p><ul><li>Basic computer skills.
</li><li>Ability to take exceptional care of patients by providing multi-skilled direct patient care as delegated by the RN.
</li><li>Highly motivated with a positive attitude.
</li><li>Takes responsibility for growing professionally and seek opportunities for improving skills.</li><li>
Communicates effectively using timely verbal, non-verbal and written communication.
</li><li>Willingly adapts to changing work demands and work environment.
</li><li>Demonstrates critical thinking skills and makes sound judgments to monitor and respond to patient needs or changes in condition.
</li><li>Maintain congenial working relationships with RNs and others.</li><li>
Completes orientation and initial assessment of competency successfully by determined due date.
</li><li>Completes mandatory education and annual competency assessment requirements by determined due date.
</li></ul><p></p><p>PREFERRED QUALIFICATIONS
</p><ul><li>Certified Nursing Assistant &ldquo;CNA&rdquo;</li><li>
Previous experience with patients with SCI, TBI, and/or mental health preferred.
</li></ul><p></p><p>PHYSICAL DEMANDS
</p><ul><li>Ability to transfer and position patients, consistent with lifting up to 35 lbs.
</li></ul><p></p><p>WORKING CONDITIONS
</p><ul><li>Normal patient care environment.
</li><li>Some potential for exposure to blood and body fluids.
</li></ul><p></p><p><i>The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.</i></p></div>

Patient Care Technician - PRN

Explore 86+ Administrative assistant 3 in Atlanta United States this April. Find roles across top companies and apply now to boost your career.

86 administrative assistant 3 jobs In Atlanta United States

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AWS Executive Assistant, US Enterprise

Patient Care Technician - PRN