administrative assistant

administrative assistant ii Jobs in Atlanta United States

administrative assistant ii

administrative/accounting assistant Jobs in Atlanta United States

administrative/accounting assistant

executive admin manager Jobs in Atlanta United States

executive admin manager

office manager

Academy for Innovation in Medicine

<p>Job Description</p><p>The Academy for Innovation in Medicine (AIM) is looking for an Office Manager. The Office Manager is</p><p>responsible for overseeing the daily administrative operations of the school while also managing core</p><p>bookkeeping and financial record-keeping functions. Because this is a new charter school, this role will be</p><p>instrumental in establishing office procedures, implementing organizational systems, and ensuring</p><p>operational compliance from the ground up.</p><p>About The School</p><p>The Academy for Innovation in Medicine (AIM) is an innovative public STEMM school opening July 2026 for</p><p>students in 6 and 9 grade and growing to 6 through 12 grades over the next four years. Through a unique</p><p>partnership with Grady Health System, AIM provides students with rigorous academic preparation grounded</p><p>in science, technology, engineering, mathematics, and medicine, while offering authentic exposure to</p><p>healthcare careers and real-world applications of learning. Through this partnership, AIM students engage in</p><p>experiential learning opportunities that connect classroom instruction to clinical, research, and community-</p><p>based medical environments.</p><p>To learn more about our work and community, visit us at aimgeorgia.org.</p><p>Job Requirements</p><p>Key Responsibilities</p><p>Bookkeeping</p><p>Maintain accurate financial records in a K-12 public school environment, including bank reconciliations,</p><p>accounts payable and receivable, invoices, reimbursements, and purchase orders. Manage month end closing</p><p>activities, including reconciliations, journal entries, and preparation of supporting schedules for CFO review.</p><p>Assist with payroll processing and budget tracking. Maintain audit-ready financial documentation and work</p><p>closely with school leadership and external financial partners to ensure fiscal compliance with district, state,</p><p>and federal requirements.</p><p>Operations, Administration, and HR</p><p>Lead daily office operations, systems, and workflows to ensure efficient school functioning. Manage office</p><p>supplies, equipment, vendors, mail, and internal communications. Coordinate scheduling, meetings, and</p><p>school events. Oversee student enrollment, records management, and data entry in compliance with state and</p><p>federal regulations. Ensure charter, district, and state reporting requirements are met.</p><p>Support human resources functions including onboarding, personnel documentation, employee records</p><p>management, payroll coordination, and compliance with employment policies and regulations.</p><p>Systems Development and Process Improvement</p><p>Develop and document standard operating procedures. Implement and maintain efficient digital and physical</p><p>filing systems. Identify and recommend tools to improve operational efficiency. Establish organized,</p><p>repeatable processes that support effective day-to-day operations and school growth.</p><p>Qualifications</p><p>Required</p><ul><li>K-12 Public School Experience</li><li>Associate's degree or higher in accounting or related field preferred; equivalent experience considered</li><li>Minimum three years of bookkeeping, financial record-keeping, and administrative experience in a</li></ul><p>school, nonprofit, or startup environment</p><ul><li>Proficiency in QuickBooks</li><li>Proficiency in Microsoft Office or Google Workspace</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication skills</li><li>High level of professionalism and discretion</li><li>Ability to work independently and take initiative in a startup environment</li></ul><p>Preferred Qualities</p><ul><li>Charter school financial experience</li><li>Systems thinker who enjoys building and improving processes</li><li>Calm, solution-oriented approach in a fast-paced environment</li><li>Strong attention to detail and follow-through</li><li>Customer-service mindset when working with families and staff</li><li>Ability to manage multiple priorities with organization and professionalism</li></ul><p>Supporting Documents</p><p>A letter of interest addressing your commitment to AIM&rsquo;s Mission and Vision. A current professional</p><p>resume/CV.</p><p>A list of three professional references.</p><p>Annual Salary: $60,000</p><p>AIM is an Equal Opportunity Employer and strongly encourages applications from diverse candidates who</p><p>reflect the communities we serve.</p><p>Pay: $60,000.00 per year</p><p>Work Location: In person</p>

Office Manager

Wattch

<div>
 <strong>
  About Wattch
  <br/>
  <br/>
 </strong>
 Wattch enables observability, intelligence, and control for renewable energy systems of all types and sizes. As an emerging leader in the Internet of Energy, we serve customers in the solar, battery storage, EV charging, and hydroelectric industries, with wide-ranging potential applications. Our ultimate aim is to provide interoperability for every device in the world that produces or consumes energy.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 As Wattch&rsquo;s office manager, you will help keep the Wattch office running smoothly and the Wattch team happy and successful. You will also be integral to preserving and improving Wattch&rsquo;s whimsical culture. Finally, you may also help out with additional scheduling and administrative work to help free up resources among the small and scrappy Wattch team.
 <br/>
 <br/>
 To be successful in this role, you should be organized, personable, and interested in tackling a wide range of projects. It also doesn&rsquo;t hurt to have an interest in clean energy!
 <br/>
 <br/>
 This flexible, part-time role is approximately 20 hours per week, located primarily at the Wattch office in Inman Park, Atlanta, GA, with some remote work. We will work together to figure out your typical schedule.
 <br/>
 <br/>
 On a given day, you will be:
 <br/>
 <br/>
 <ul>
  <li>
   Shepherding our move to a new office location
  </li>
  <li>
   Implementing and maintaining physical organizational systems
  </li>
  <li>
   Ordering and keeping tabs on groceries and office supplies
  </li>
  <li>
   Planning (and attending) company and board social events
  </li>
  <li>
   Arranging gifts for Wattchiversaries and birthdays
  </li>
  <li>
   Arranging travel for site visits and trade shows
  </li>
  <li>
   Dropping off and picking up packages and mail
  </li>
  <li>
   Running other errands around town, as needed
   <br/>
   <br/>
  </li>
 </ul>
 From time to time, you might also be:
 <br/>
 <br/>
 <ul>
  <li>
   Managing executive schedules
  </li>
  <li>
   Maintaining hardware inventory records
  </li>
  <li>
   Procuring equipment for new team members
  </li>
  <li>
   Managing lightweight office improvements such as hanging artwork and assembling furniture
  </li>
  <li>
   Helping out with other admin tasks such as data entry, hardware ordering, etc
   <br/>
   <br/>
  </li>
 </ul>
 Importantly, you will not be:
 <br/>
 <br/>
 <ul>
  <li>
   Cleaning the office (we retain a separate cleaning service)
  </li>
  <li>
   Shopping for groceries (we retain a separate delivery service)
   <br/>
   <br/>
  </li>
 </ul>
 You&rsquo;re perfect for this role if you:
 <br/>
 <br/>
 <ul>
  <li>
   Have worked as an office manager or in administrative, support, or customer service roles
  </li>
  <li>
   Are familiar with popular business software tools such as Google Apps, Slack, Notion, Zoom, etc
  </li>
  <li>
   Have your own, reliable transportation that you can use for running errands
  </li>
  <li>
   Are detail-oriented and can manage multiple priorities at once
  </li>
  <li>
   Are a good communicator
  </li>
  <li>
   Are considered thrifty, handy and creative
  </li>
  <li>
   Bring a positive attitude to any challenge
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Wattch is an equal opportunity employer. We believe that the unique contributions of all Wattchers create our success and we aim to offer an inclusive environment in service to one another, our products, and the communities we serve. We value empathy, clarity, and sustainability and strive to make these values present in our daily interactions as well as our hiring process. To ensure that our products and culture continue to incorporate everyone&rsquo;s perspectives and experience, we don't discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. We welcome all applications.
  <br/>
  <br/>
 </em>
 Powered by JazzHR
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</div>


Admin/Office Manager (Part-Time, 20 Hours/Week)

The Home Depot

<div><p><b>Position Purpose:</b></p><p>
The Manager Project Management plays a key role in the Human Resources Project Management Office (HR PMO), which is responsible for leading large-scale HR projects and initiatives, many of which involve cutting-edge technology. They oversee the project's structure, scope, and coordination across various stakeholders, ensuring that each project is delivered on time. The Manager Project Management proactively manages risks and issues, all while managing a portfolio of multiple initiatives or programs with significant business impacts. Managers are responsible for leading a team of project management professionals and supporting in the execution of their projects. They are also responsible for attracting, retaining, and developing top talent. With their strong project management expertise, critical thinking skills, and leadership, they help shape the future of HR project management within the organization, including for establishing the blueprint and implementing tools for project management within the HR organization.<br>
<br>
<b>Key Responsibilities:</b></p><ul><li>
35% - People Leadership - Attracts, retains, and develops top talent. Provides leadership, mentoring, and coaching to direct reports.</li><li>
15% - Portfolio &amp; Stakeholder Management - Fosters and maintains strategic internal business partner relationships. Oversight, influence, and guidance of OneHR Project management and reporting for operational, product/business, technology, and business stakeholders. Supports Senior Manager and team as a point of escalation to ensure OneHR Project Management governance and prioritization processes are followed. Partners with leadership to prioritize and execute projects based on the organization's strategic needs.</li><li>
50% - Project Control &amp; Execution - Awareness of overall change management needs, processes, and practices. Collaborates with change management practitioners across programs, projects and initiatives. Applies and guides team members on Project Management best practices. Collaborates with leaders to create standards and processes that increase business value. Supports and executes against quarterly planning and prioritization. Applies lessons learned to inform future initiatives. Sets outcome-focused goals and ensures accountability to deliver on commitments. Scope typically includes execution and/or supporting team of large, complex projects across matrix organization. Leads team through issue / obstacle resolution in order to maintain team momentum and productivity. Ability to communicate and negotiate across the organization. Seeks to understand stakeholder perspective and apply it to project delivery. Guides project team to develop their communication plan and stakeholder approach. Works with stakeholders to support the project planning effort, including the formulation of the project scope, definition of the project deliverables and the required delivery dates, creation of a logical work breakdown structure, definition of major project milestones, and creation of the project charter. Understands organizational/initiative goals and guide team members to align processes and project work. Proactively identifies barriers and partners with leadership to mitigate them. Facilitates collaboration and advances work across multiple domains and complex initiatives, tracking actions and decisions. Works with stakeholders to determine and align dependencies, then proactively risk and issues via identification and mitigation plans.</li></ul><p><b><br>
Direct Manager/Direct Reports:</b></p><ul><li>
This Position typically reports to the Senior Manager</li><li>
This Position has 0 Direct Reports</li></ul><p></p><p><b>
Travel Requirements:</b></p><ul><li>
Typically requires overnight travel less than 5% of the time.</li></ul><p><b><br>
Physical Requirements:
</b></p><ul><li>Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions, there may be a need to move or lift light articles.</li></ul><p><b><br>
Working Conditions:
</b></p><ul><li>Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</li></ul><p><b><br>
Minimum Qualifications:</b></p><ul><li>
Must be 18 years of age or older</li><li>
Must be legally permitted to work in the United States</li></ul><p><b><br>
Preferred Qualifications:
</b></p><ul><li>Working knowledge of Microsoft Office Suite</li><li>
Working knowledge of presentation software (e.g., Microsoft PowerPoint)</li><li>
Demonstrated ability to collaborate and work effectively with cross-functional teams</li><li>
Demonstrated project management skills</li><li>
Excellent written and verbal communication skills</li><li>
6+ years of relevant work experience, Knowledge of HR and/or project management.</li><li>
Deep experience in project delivery across different types of initiatives in a matrix environment
</li><li>Professional Certifications (e.g. PMP, SHRM, PHR)
</li><li>Deep experience with Microsoft Office tools and Project Management tools (Smartsheet, PowerPoint, etc.)
</li><li>Deep experience with the planning and execution of projects and risk mitigation strategies</li><li>
Deep experience with project management execution in a modern software environment with blended approaches based on project goals; deep experience managing large-scale, cross-functional projects (e.g., M&amp;A, technology implementations, etc.)
</li>Experience managing and growing team members in a professional setting<br>
<li>
<br>
</li></ul><p><b>Minimum Education:
</b></p><ul><li>The knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.</li></ul><p><b><br>
Preferred Education:
</b></p><ul><li>The knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.</li></ul><p><b><br>
Minimum Years of Work Experience:</b></p><ul><li>
6</li></ul><p><b><br>
Preferred Years of Work Experience:
</b></p><ul><li>6</li></ul><p><b><br>
Certifications:</b></p>
Professional Certifications (e.g. PMP, SHRM, PHR)<br>
<ul><li>
<br>
</li></ul><p><b>Competencies:
</b></p><ul><li>Action Oriented</li><li>
Decision Quality</li><li>
Manages Ambiguity</li><li>
Nimble Learning</li><li>
Collaborates</li><li>
Plans and Aligns</li><li>
Situational Adaptability</li><li>
Communicates Effectively</li><li>
Develops Talent</li><li>
Drives Results</li></ul></div>

Manager, HR Project Management

<div><p><b>Position Purpose:</b></p><p>
The Sr. Manager, Pro Experience (PMO Focus) serves as a strategic leader within the Home Depot Pro organization, driving the successful delivery of cross-functional programs that support Pro customer growth, operational excellence, and enterprise-wide transformation. This role acts as a Program Management Office (PMO) leader, providing structure, governance, and cross-team alignment for complex initiatives that span multiple business units.</p><p></p><p>
This leader owns one or more workstreams within large-scale programs and is accountable for end-to-end program management&mdash;including planning, scoping, road mapping, risk mitigation, stakeholder communication, and execution oversight. The Sr. Manager ensures initiatives are delivered on time, within scope, and aligned to strategic business objectives.</p><p></p><p><br>
The role also synthesizes customer, operational, and financial insights to inform program decisions and drive measurable outcomes. As a champion for best-in-class Pro customer experience, this leader strengthens cross-functional partnerships and ensures that all programs reinforce an exceptional experience across channels, platforms, and touchpoints.</p><p></p><p><br>
Strong leadership, communication, and analytical abilities are critical, as the role regularly presents recommendations, status updates, and business cases to senior leadership.</p><p></p><h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2><ul><li><p>
Lead PMO workstreams or entire programs supporting strategic Pro Experience and enterprise-level initiatives.</p></li><li><p>
Develop and maintain detailed project plans, timelines, dependency maps, and governance structures.</p></li><li><p>
Drive alignment across cross-functional partners&mdash;including Product, Operations, Sales, Marketing, Finance, and Technology.</p></li><li><p>
Establish and maintain program dashboards, KPI tracking, reporting cadences, and communication plans.</p></li><li><p>
Identify risks, issues, and roadblocks, and proactively manage mitigation strategies.</p></li><li><p>
Conduct strategic analysis of customer and business insights, ensuring program decisions are data-informed.</p></li><li><p>
Facilitate stakeholder meetings, workshops, program readouts, and leadership updates.</p></li><li><p>
Ensure seamless execution of program milestones and transition plans.</p></li><li><p>
Champion Pro customer experience enhancements in all program activities.</p></li><li><p>
Foster a culture of continuous improvement, operational rigor, and high accountability.</p></li></ul><p></p><p><b>
Key Responsibilities:</b></p><ul><li><p>
20% Business Acumen / Data Analysis - Responsible for ownership of individual or team work through Identifying, researching and measuring ongoing effectiveness of programs against metric targets; Develop and execute ongoing enhancement/optimization strategy based on measured performance and customer feedback; Trouble shoot and problem solve for ongoing operational needs as they arise</p></li><li><p>
20% Develop Recommendations - Prioritizes team issues and brainstorm/develop solutions and recommendations by leading or working within a diverse cross-functional team (store leaders and associates, merchants, internal and external teams, vendors, etc.)</p></li><li><p>
40% Leadership - Responsible for the assessment and selection of talent, builds effective teams, develops others through coaching feedback and guidance, aligns goals, and creates a positive culture through driving engagement</p></li><li><p>
20% Project Management - Responsible for leading teams to drive the creation and implementation of new initiatives using diverse problem-solving methodologies; May work on medium to large initiative-specific projects within workstreams; Effectively communicates projects and recommendations through accurate documents and presentations; Has the ability to present and deliver to a wide variety of stakeholder including executive leaders and sponsors</p></li></ul><p><b><br>
Direct Manager/Direct Reports:</b></p><ul><li><p>
This position typically reports to Director or Sr. Director</p></li><li><p>
This position has 1- 8 Direct Reports</p></li></ul><p><b><br>
Travel Requirements:</b></p><ul><li><p>
Typically requires overnight travel 5% to 20% of the time.</p></li></ul><p><b><br>
Physical Requirements:</b></p><ul><li><p>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</p></li></ul><p><b><br>
Working Conditions:</b></p><ul><li><p>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</p></li></ul><p><b><br>
Minimum Qualifications:</b></p><ul><li><p>
Must be eighteen years of age or older.</p></li><li><p>
Must be legally permitted to work in the United States.</p></li></ul><p><b><br>
Preferred Qualifications:</b></p><ul><li><p>
5+ years of leadership experience, preferably in a program management, strategy, or operations environment</p></li><li><p>
Consulting, retail, or transformation program experience</p></li><li><p>
Strong working knowledge of Microsoft Office Suite</p></li><li><p>
Working knowledge of Tableau and dashboard reporting tools</p></li><li><p>
Demonstrated ability to collaborate across highly matrixed organizations</p></li><li><p>
Strong analytical skills, including the ability to apply advanced mathematical or statistical techniques</p></li><li><p>
Ability to interpret financial documentation and draw accurate conclusions</p></li><li><p>
Demonstrated program or project management expertise, ideally within a PMO framework</p></li><li><p>
Ability to translate complex technical concepts into clear, actionable communication for diverse audiences</p></li><li><p>
Strong negotiation and conflict-resolution skills</p></li><li><p>
Excellent written and verbal communication skills</p></li></ul><p><b><br>
Minimum Education:</b></p><ul><li><p>
The knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.</p></li></ul><p><b><br>
Preferred Education:</b></p><ul><li><p>
No additional education</p></li></ul><p><b><br>
Minimum Years of Work Experience:</b></p><ul><li><p>
6</p></li></ul><p><b><br>
Preferred Years of Work Experience:</b></p><ul><li><p>
No additional years of experience</p></li></ul><p><b><br>
Minimum Leadership Experience:</b></p><ul><li><p>
None</p></li></ul><p><b><br>
Preferred Leadership Experience:</b></p><ul><li><p>
None</p></li></ul><p><b><br>
Certifications:</b></p><ul><li><p>
None</p></li></ul><p><b><br>
Competencies:</b></p><ul><li><p>
Decision Quality</p></li><li><p>
Collaborates</p></li><li><p>
Drives Engagement</p></li><li><p>
Ensures Accountability</p></li><li><p>
Plans and Aligns</p></li><li><p>
Communicates Effectively</p></li><li><p>
Customer Focus</p></li><li><p>
Develops Talent</p></li><li><p>
Drives Results</p></li><li><p>
Manages Conflict</p></li></ul></div><p></p>

Sr. Manager Pro Experience

<div><p><b>Position Purpose:</b></p><p>
Performs advanced, diversified and confidential executive-level secretarial duties requiring broad and comprehensive experience, skill and knowledge of organization' s policies and practices.</p><p><b><br>
Key Responsibilities:</b></p><ul><li>
Independently identifies needs and initiates projects requiring assistant to set priorities and procedures for accomplishing work. Assistants collect information, compile, and analyze data and put in presentable form for officer. Where project requires information from sources outside of immediate function assistant may direct and delegate work to others.</li><li>
Receives and reviews highly sensitive correspondence for officer. Recommends solutions or actions required. Independently responds to routine correspondence under own signature or drafts response for officer' s review on more complex correspondence. Professionalism and confidentially are key.</li><li>
Screens telephone calls and visitors, and resolves routine and complex inquiries. Assistant may independently meet with or screen people before meeting with the officer.</li><li>
May supervise a single or group of nonexempt support secretary staff, including hiring, training, and performance appraisal.</li><li>
Closely controls calendar, with authority to determine who may be scheduled.</li><li>
Authorizes approval for travel expense reports for officer. Reviews and questions where necessary, expense reports of officer' s direct reports.</li><li>
Retains authority to approve invoices and purchase requisitions under own signature.</li><li>
Makes complex domestic or international travel arrangements.</li><li>
Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator. Progressively utilizes the features of one or more standard business software packages.</li></ul><p><b><br>
Direct Manager/Direct Reports:</b></p><ul><li>
Provides primary support to assigned Senior Officer/Officer.</li><li>
Direct reports may include one or more Administrative Assistants, as well as one or more Clerks.</li><li>
Typically requires frequent persuasion or influencing of others. Usually assigns and reviews work of others.</li><li>
Typically procedures for analyzing situations and making conclusions are very diverse.</li><li>
Typically considers among a few options and past practice when solving problems.</li><li>
Typically there is some leeway for changing the order of assigned tasks. Prior approval is required before dealing with unassigned tasks.</li></ul><p><b><br>
Travel Requirements:</b></p><ul><li>
Typically requires overnight travel less than 10% of the time.</li></ul><p><b><br>
Physical Requirements:</b></p><ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul><p><b><br>
Working Conditions:</b></p><ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</li><li>
Located in a comfortable indoor area.</li><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. There may a need to move or lift light articles.</li></ul><p><b><br>
Minimum Qualifications:</b></p><ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li><li>
Must be eighteen years of age or older.</li><li>
Must pass the Drug Test.</li><li>
Must successfully complete any required training or orientation courses</li></ul><p><b><br>
Preferred Qualifications:</b></p><ul><li>
Ability to use approved AI tools, including Copilot and Gemini Pro.</li></ul><p><b><br>
Minimum Education:</b></p><ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul><p><b><br>
Preferred Education:</b></p><ul><li>
No additional education</li></ul><p><b><br>
Minimum Years of Work Experience:</b></p><ul><li>
3</li></ul><p><b><br>
Preferred Years of Work Experience:</b></p><ul><li>
No additional years of experience</li></ul><p><b><br>
Minimum Leadership Experience:</b></p><ul><li>
None</li></ul><p><b><br>
Preferred Leadership Experience:</b></p><ul><li>
None</li></ul><p><b><br>
Certifications:</b></p><ul><li>
None</li></ul><p><b><br>
Competencies:</b></p><ul><li>
PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.</li><li>
Ability to work independently with minimal direction, strong written/verbal communication skills, strong organizational skills and attention to detail, ability to handle multiple tasks at once.</li></ul></div><p></p>

Administrative Assistant, Sr. Officer

Georgia Tech

<div><div><div><h2 class="jobSectionHeader"><b>About Us</b></h2>
<div>
<div><div><p>Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.</p><p>
 <b>About Georgia Tech</b></p><p>
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.</p><p>
 <b>Georgia Tech's Mission and Values</b></p><p>
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:</p><div>
1. Students are our top priority.</div><div>
2. We strive for excellence.</div><div>
3. We thrive on diversity.</div><div>
4. We celebrate collaboration.</div><div>
5. We champion innovation.</div><div>
6. We safeguard freedom of inquiry and expression.</div><div>
7. We nurture the wellbeing of our community.</div><div>
8. We act ethically.</div><div>
9. We are responsible stewards.</div><p>
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary</b></h2>
<div>
<div><div><p>Provide executive administrative management to Georgia Tech or Georgia Tech Research Institute (GTRI) executives. Duties include office organization, communications, and event management. Manage activities to ensure a well-executed, highly complex schedule of daily activities. Responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations.<br>
<br>
This position will interact on a regular basis with: External visitors to the office, including senior industry leaders and sponsors; Georgia Tech/GTRI executives; alumni; corporate executives; donors; Regents and representatives of the Board of Regents; government officials; faculty, staff, and students.<br>
<br>
This position typically will advise and counsel: Executive staff<br>
<br>
This position will supervise: May supervise assigned staff</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2>
<div>
<div><div><p><b>Job Duty 1 - </b>Manage and direct all office administrative operations<br>
<br>
<b>Job Duty 2 - </b>Oversee and manage agenda and planning/coordination for meetings, conferences, and events<br>
<br>
<b>Job Duty 3 - </b>Serve as primary scheduling contact with the GTRI, campus, and external communities on the behalf of the Executive<br>
<br>
<b>Job Duty 4 - </b>Manage the daily activities of the Executive including their calendar, and advise and prepare them as appropriate regarding upcoming appointments, meetings, travel, events, etc.<br>
<br>
<b>Job Duty 5 - </b>Track and report status on major initiatives and special assignments, including assignments and tasking for senior leaders assigned to Executive<br>
<br>
<b>Job Duty 6 - </b>Process office invoices, including reconciling all charges<br>
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<b>Job Duty 7 - </b>Compile information and other documentation required by the Executive; complete, submit travel authority requests; and oversee the preparation of reimbursement statements<br>
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<b>Job Duty 8 - </b>Act as delegated authority in some matters of significance on behalf of the Executive<br>
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<b>Job Duty 9 - </b>Perform other job-related duties as assigned</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Qualifications</b></h2>
<div>
<div><div><p><b>Educational Requirements</b><br>
Bachelor's Degree or an equivalent combination of education and experience<br>
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<b>Required Experience</b><br>
Ten-plus years of job-related experience</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2>
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<div><div><p><b>Preferred Educational Qualifications</b><br>
Master's Degree</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Proposed Salary</b></h2>
<div>
<div><div><p>Annual Salary: $83,659 - $113,777</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Knowledge, Skills, &amp; Abilities</b></h2>
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<div><div><p><b>ABILITIES</b><br>
POSITION REQUIREMENT
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High visibility job; weekends and evenings may be at times required for special events; position based on campus<br>
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<b>SKILLS</b><br>
This job requires advanced skills in time management, human resources, problem resolution, customer service, supervision, and communication. Must possess a strong personal code of ethics, including maintaining confidentiality; ability to adapt to quickly changing circumstances and handling multiple tasks simultaneously; ability to work independently and take initiative.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
USG Core Values</b></h2>
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<div><div><p>The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.</p><p>
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Equal Employment Opportunity</b></h2>
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<div><div><p>The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.</p><p>
Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (&quot;USG&quot;) and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Other Information</b></h2>
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<div><div><p>This is not a supervisory position.<br>
This position does not have any financial responsibilities.<br>
This position will not be required to drive.<br>
This role is considered a position of trust.<br>
This position does not require a purchasing card (P-Card).<br>
This position will not travel<br>
This position does not require security clearance.</p></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Background Check</b></h2>
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<div><div><p>Successful candidate must be able to pass a Position of trust + education background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening</p></div></div></div></div></div></div><p></p>

Executive Admin Manager

Fulton County, GA

<p></p><div><div><div><p><b>UNCLASSIFIED POSITION</b><br>
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<b>VACANCY IS IN THE COMMUNITY DEVELOPMENT </b><b>DEPARTMENT</b></p><p><b>
Please refrain from attaching personal and identifiable information: Driver&rsquo;s License, Photo on Resumes, DD214, Vaccination cards, etc</b></p><p><b>
Minimum Qualifications:</b></p><p>
High School diploma or GED required Associate's degree in secretarial science or office administration preferred: supplemented by five (5) years of progressively responsible secretarial, office administration (preferably in a municipal environment), customer service, and or record management experience and/or training; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. <b>Resumes without photos are welcome.</b></p><p><b>
Specific License or Certification Required</b><b>: </b>May require possession and maintenance of valid State of Georgia Notary Public certification.</p><p><b>
Specific Knowledge, Skills, or Abilities</b>: Must be able to demonstrate proficiency in the performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.<br>
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<b>EXAMINATION:</b><br>
The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.</p><p><b><br>
ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. WE DO NOT ACCEPT ADDITIONAL INFORMATION AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.</b></p></div><br>
<p></p>
<p></p><div><p><b>Purpose of Classification:</b><br>
 The purpose of this classification is to serve as the office manager for a large division or department. While the essential functions are similar to those of an Administrative Specialist, Administrative Coordinators are broadly responsible for all administrative support functions in a division or department, whereas Administrative Specialists typically focus more narrowly on one or more aspects of the work. Work often requires a broader knowledge and comprehension of techniques, information, methods, and organizational procedures, wherein a moderate latitude for judgment relative to understanding and interpretation is required. Job duties can be learned from more formalized instruction or an apprenticeship of moderate duration.<br>
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<b>Essential Functions:</b><br>
<i>The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from </i><i>the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required </i><i>and assigned.</i><br>
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Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; circulates documentation to appropriate departments.</p><p>
Serves as departmental human resources liaison; prepares new employee paperwork; processes documentation pertaining to personnel/payroll functions; reviews timesheets for accuracy and researches discrepancies; tracks accrued and used sick leave and vacation time; enters payroll data into computer for payment; prepares personnel change forms; maintains attendance records, confidential personnel/payroll files, employee rosters, certifications, background checks, and related records.</p><p>
Provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.<br>
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Processes documentation pertaining to budget or general financial management; reviews invoices for accuracy, matches with purchase orders; enters budget data into computer; assists with budget preparation; provides budgetary input and assists in forecasting revenues/expenditures; enters daily revenue into computer and generates revenue reports; reviews monthly budget analysis reports; monitors expenditures to ensure compliance with approved budget; processes budget transfers as needed; reconciles payable records with Finance Department records prepares bank deposits; coordinates internal accounting activities; maintains current balances for accounts; and maintains departmental petty cash funds<br>
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Processes purchasing documentation: reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders.; reviews invoices, purchase orders, or other documents for accuracy; researches discrepancies, assigns proper accounting/budgetary codes, obtains proper signatures, and forwards for payment; maintains files and records.<br>
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Receives and sorts incoming documentation and materials: sends/receives documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.<br>
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Performs customer service functions in person, by telephone, and by mail: provides information/assistance regarding department/division services, procedures, fees, or other issues; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; receives payments for various fees, fines, or services: records transactions, posts payments, and issues receipts; balances cash drawers; prepares revenues for deposit and forwards as appropriate.<br>
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Provides administrative support for boards, committees, or other meetings: prepares meeting agendas, packets, and related documentation; coordinates meeting rooms/facilities, equipment, and refreshments; notifies participants of scheduled meetings; submits public notices to newspapers, property owners, or others as required; prepares and distributes agendas, meeting notices, meeting packets, and related documentation; records and transcribes meeting minutes; distributes meeting minutes to appropriate individuals; maintains official records.<br>
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Maintains department webpage, social media, and online enrollment; uploads pictures, schedules, brochures and other events and information; adds upcoming events to calendar; posts news and announcements; enters and maintains information regarding classes and fees; processes registrations, memberships and rentals; runs reports and prints class lists; assists customers with creating user accounts and site navigation as needed.<br>
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Coordinates arrangements for various meetings; notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and/or transcribes meeting minutes; distributes documentation; maintains records.<br>
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Processes a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records.<br>
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Maintains file system of various files/records for the department, prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.<br>
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Maintains current maps, telephone lists, directories, operating manuals, procedures, and other reference materials.<br>
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Conducts research of department files, database records, hardcopy materials, Internet sites, or other sources as needed.<br>
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Monitors inventory of department supplies and forms: ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies.<br>
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Operates a personal computer, scanner, telephone, postage machine, dictation equipment, shredder, general office equipment, two-way radio, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, presentation, graphics, desktop publishing, e-mail, Internet, or other computer programs; provides training and/or technical support for other system users; troubleshoots computer problems and performs basic maintenance of computer system and general office equipment, such as backing up data or replacing paper, ink, or toner.<br>
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Communicates with supervisor, employees, volunteers, other departments, County officials, other municipalities, government agencies, attorneys, engineers, contractors, vendors, sales representatives, customers, the public, community organizations, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.<br>
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<b>Additional Functions:</b><br>
Performs other related duties as required.</p></div><br>
<p></p>
<p></p><div><p><b>Performance Aptitudes:</b><br>
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<b>Data Utilization</b>: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.<br>
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<b>Human Interaction</b>: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.<br>
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<b>Equipment, Machinery, Tools, and Materials Utilization</b>: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.<br>
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<b>Verbal Aptitude</b>: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.<br>
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<b>Mathematical Aptitude</b>: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.<br>
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<b>Functional Reasoning</b>: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.<br>
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<b>Situational Reasoning</b>: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.</p></div><p></p>
<div></div><div><p><b>It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.</b></p></div></div></div>

ADMINISTRATIVE COORDINATOR I

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