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fiscal admin. assist.

administrative assistant 4

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Apr 9, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>475627
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
Indiana Department of Environmental Management (IDEM):</b><br>
Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.</div><div></div><div><b><br>
Role Overview</b>:</div><div>
The Administrative Assistant 4 (AA) for the Compliance Branch provides administrative expertise by responding to information request from the public, other sections within IDEM, and other agencies. The AA compiles reports, maintains files, and emails/mails inspection reports generated by the Office of Land Quality Compliance sections. This position must have excellent customer service skills and be proficient in Microsoft Office and Adobe Acrobat Pro.</div><div></div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.</li><li>
Researches and prepares various reports on agency programs and/or procedures.</li><li>
Prepares and maintains procedural manual for agency functions.</li><li>
Reviews policies, plans and procedures for administrative soundness.</li><li>
Coordinates the work of various sections of the agency or department.</li><li>
Answers inquiries from the public concerning policy and procedures in assigned area.</li><li>
Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.</li><li>
Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of the basic principles and theories of administrative management.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and write procedural manuals and recommend improvements.</li><li>
Ability to coordinate the work of section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant 4

Hyco Logistics

<p><b>Job Summary</b></p><p>We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day administration of our office. This role plays a key part in maintaining accurate financial records and managing administrative systems. The ideal candidate is highly organized, comfortable working with numbers, and experienced in handling routine bookkeeping and administrative tasks.</p><p><b>Key Responsibilities</b></p><ul><li>Manage weekly invoicing for clients</li><li>Track incoming client payments and outgoing vendor payments following approval</li><li>Organize, file, and maintain physical and digital receipts for proper documentation</li><li>Update and manage expense-tracking reports using Excel spreadsheets</li><li>Maintain up-to-date business records, agreements, and documentation</li><li>Check, sort, and distribute incoming postal mail</li><li>Provide general administrative support to various departments as needed</li></ul><p><b>Qualifications</b></p><ul><li>Previous experience in an administrative support role</li><li>Proficiency with QuickBooks and Microsoft Excel</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple tasks and meet deadlines</li><li>Excellent recordkeeping and documentation skills</li><li>Reliable, professional, and able to work independently</li></ul><p><b>Why Join Us</b></p><ul><li>Be a key contributor to the organization&rsquo;s operational success</li><li>Supportive team environment</li><li>Opportunity to grow within administrative and financial operations</li></ul><p>Pay: $20.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>QuickBooks: 1 year (Required)</li></ul><p>Language:</p><ul><li>Spanish and English (Required)</li></ul><p>Work Location: In person</p>

Administrative Assistant

nLeague

<div>
 <strong>
  Job ID: (65484)
  <br/>
  <br/>
 </strong>
 <strong>
  Fiscal Admin. Assist.
  <br/>
  <br/>
 </strong>
 <strong>
  Location: 100 N Senate Ave, Indianapolis, IN
  <br/>
  <br/>
 </strong>
 <strong>
  Duration: 8 Months
  <br/>
  <br/>
 </strong>
 <strong>
  Client: TN DOT
  <br/>
  <br/>
 </strong>
 <strong>
  On-Site
  <br/>
  <br/>
 </strong>
 To serve as a civilian employee of the Indiana State Police whose primary responsibility is to prepare and process travel requests and vouchers, advise Department employees on travel rules &amp; regulations, and process all utility payments for the Dept.
 <br/>
 <br/>
 <strong>
  Job Duties
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Process travel requests for approval.
  </li>
  <li>
   Process all travel vouchers for reimbursement.
  </li>
  <li>
   Serve as liaison between Department and IDOA Travel Section.
  </li>
  <li>
   Stay current on all travel rules and regulations.
  </li>
  <li>
   Advise Department employees on travel rules and regulations.
  </li>
  <li>
   Prepare daily deposit.
  </li>
  <li>
   Process all utility payments.
  </li>
  <li>
   Complete and tabulate travel vouchers.
  </li>
  <li>
   Enter travel into Encompass Financial system to reimburse Department personnel for travel.
  </li>
  <li>
   Review all in-state and out-of-state travel requests for accuracy.
  </li>
  <li>
   Process all registrations thru travel cards or Encompass Financial System.
  </li>
  <li>
   Process emergency travel.
  </li>
  <li>
   Process travel card monthly payment.
  </li>
  <li>
   Make direct payments to motels/hotels for training and lodging.
  </li>
  <li>
   Respond to inquiries from Department personnel regarding travel rules.
  </li>
  <li>
   Troubleshoot with IDOA Travel to resolve any travel-related issues.
  </li>
  <li>
   Assist Department employees in completing travel vouchers correctly.
  </li>
  <li>
   Process all utility payments.
  </li>
  <li>
   Book flights and hotels thru the travel agency website.
  </li>
  <li>
   Process checks thru the remote deposit system.
  </li>
  <li>
   Enter accurate accounting entries into the Encompass AR module.
  </li>
  <li>
   Perform other duties as required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must be a high school graduate or equivalent G.E.D.
  </li>
  <li>
   Must be able to apply basic accounting and math skills.
  </li>
  <li>
   Knowledge of bookkeeping and auditing.
  </li>
  <li>
   Ability to acquire knowledge of Department functions and procedures.
  </li>
  <li>
   Ability to deal with and solve problems.
  </li>
  <li>
   Ability to calculate and accurately compile data.
  </li>
  <li>
   Ability to work with computerized word processing, spreadsheets, databases and software.
  </li>
  <li>
   Ability to operate and maintain office equipment to include copy machine, calculator, computers and transcribers.
  </li>
  <li>
   Ability to maintain confidentiality.
  </li>
  <li>
   Ability to work under pressure and successfully function in a stressful environment
  </li>
  <li>
   Ability to interpret and apply rules, regulations and guidelines.
  </li>
  <li>
   Must be able to access, input and retrieve information using a calculator and computer.
  </li>
  <li>
   Ability to communicate effectively, both verbally and in writing.
  </li>
  <li>
   Must be able to organize, file and retrieve information.
  </li>
  <li>
   Must be able to proofread documents with accuracy.
  </li>
  <li>
   Must be able to work with minimal supervision, prioritize work and meet deadlines.
  </li>
 </ul>
</div>


Fiscal Administrative assistant

aFit Staffing

<p></p><div><div><div><div><div><p><b>Receptionist and Constituent Services Representative</b></p></div></div><br>
<p></p>
<div><div><p>Indianapolis, IN Residents Only<br>
</p></div></div><p></p><br>
<br>
<div><div><p>You want to work where you know you are a perfect fit. At aFit, a woman owned (WBE) company based in Indianapolis, we are devoted to being collaborative, honorable, and accountable. Our company provides project-based staffing for government and commercial organizations. To our prospective clients, aFit offers a talented workforce in a team-based environment to produce concrete and reliable outcomes. At aFit, we focus on building strong relationships and keeping the day-to-day flexible in an in-person or remote-enabled environment.</p>
<p>
aFit Staffing, Inc. is an equal opportunity employer.
</p><p>Please note, this full-time position is in Indianapolis, IN and we do not offer relocation assistance at this time.
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Description of Duties:</b><br>
</p></div></div><br>
<div><div><p>The Constituent Services Representative is responsible for communicating the actions of a key Indiana state figure in a customer focused environment.
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Key Responsibilities:</b><br>
</p></div></div><br>
<div><div><ul><li>Field, manage, and keep detailed records of all constituent communications.
</li><li>Check guests in for office visits.
</li><li>Communicate actions of a major IN state figure in a customer focused environment.
</li><li>Collaborate with the Outreach team to draft letters, certificates, and other official materials.
</li><li>Maintain a detailed understanding of current state and federal legislation and government agencies.
</li><li>Prepare briefing materials.
</li><li>Draft and proofread correspondence.
</li><li>Organize and maintain filing systems.
</li><li>Develop and update contact databases
</li><li>Research projects as assigned by Director.
</li><li>Other duties assigned.
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Desired Skills and Experience:</b><br>
</p></div></div><br>
<div><div><ul><li>Exceptional written and verbal communications.
</li><li>Responsible for having a broad understanding of current events.
</li><li>Detailed knowledge of local, state and federal government.
</li><li>Keep abreast of state and federal legislation that impacts constituents.
</li><li>Must be able to work effectively in a fast-paced environment, managing multiple tasks and priorities with accuracy and professionalism.
</li><li>Previous customer service experience strongly desired.
</li><li>Proven ability to handle confidential information and documentation with discretion, integrity, and adherence to office policies.
</li><li>Ability to learn new concepts quickly.
</li><li>Able to handle stressful situations.
</li><li>Able to work in a collaborative team environment to obtain the best results.
</li><li>Work as a topmost trusted partner with aFit and the client.
</li><li>Approaches challenges with a positive, consultative mindset
</li><li>Self-starter with the desire to achieve and work with integrity.
</li><li>Willingness to grow and change through ambiguity.
</li><li>Learning agility, or the ability to develop new skills.
</li><li>Open and receptive to feedback to continuously grow.
</li></ul></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Working Schedule:</b><br>
</p></div></div><br>
<div><div><p>Onsite 402 West Washington Street, Indianapolis, IN
</p><p>Monday &ndash; Friday 8am &ndash; 5pm EST
</p><p>Parking provided
</p></div></div><br>
</div></div><p></p><div><div><div><div><p><b>Education:</b><br>
</p></div></div><br>
<div><div><p>Bachelor&rsquo;s degree or equivalent experience.</p></div></div></div></div></div><p></p>

Administrative Assistant - Onsite Downtown Indy

Indianapolis Airport Authority

<p></p><div><ul><li><i>#1 Airport in North America and Indiana Chamber's Best Places to Work!</i></li><li><i>
Paid Childcare Reimbursements up to $10k/year, per child.</i></li><li><i>
Paid Tuition Assistance up to $5,250/year</i></li><li><i>
Generous Medical, Dental, Vision and RX</i></li><li><i>
Free Healthcare through Marathon Health</i></li><li><i>
Pet Insurance</i></li><li><i>
Up to 5% Match Retirement Plan</i></li><li><i>
Generous Paid Time Off Programs &amp; MORE!</i></li></ul><br>
<p></p>
<p><b>
GENERAL SUMMARY</b></p>
<p>
The Executive Assistant position provides administrative and clerical assistance to the Senior Directors of business units. This is a position requiring considerable initiative, independent thinking, good judgment, and discretion in all aspects of the position. Duties include, but are not limited to screening calls, visitors, and mail; arranging appointments, meetings, and conferences; and aiding the facilitation of special events. The Executive Assistant must maintain appointment schedules, answer and follow up on requests for information, and assist with public relations activities. This position requires the employee to stay informed of all IAA policies, rules, and regulations. Work assignments may be received with only a broad statement of objectives and may be performed with minimal supervision. The Executive Assistant must be flexible regarding schedule and be able to multi-task and/or shift tasks and priorities as needed.</p><br>
<p>
</p><p>This Assistant must have experience working for a Finance Team and have expert level experience managing Microsoft and Adobe Acrobat software (Word, Excel, RRT, etc) in a professional environment.</p><br>
<p></p>
<p><b>
ESSENTIAL JOB RESPONSIBILITIES</b></p>
<p>
Communications and Interaction with Others</p>
<p>
The public, other departments, co-workers, board members, governmental agencies, airline officials, and assorted community leaders and business professionals.</p><br>
<p></p>
<p>
Essential Functions</p>
<p>
Enhance executives&rsquo; effectiveness by providing information management support and representing the executive to others.</p><br>
<p></p>
<p>
Executive Assistant Job Duties</p>
<ul><li>
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.</li><li>
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.</li><li>
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li><li>
Represents the executive by attending meetings in the executive's absence, speaking for the executive.</li><li>
Project manages full meetings and events lifecycle for the executive and/or department which may include ordering and laying out catering requests, processing table locations requests, cleanup, etc.
</li><li>Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.</li><li>
Maintains customer confidence and protects operations by keeping information confidential.</li><li>
Prepares reports by collecting and analyzing information.</li><li>
Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.</li><li>
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.</li><li>
Liaisons with the IAA Board of Directors to schedule meetings with the two Senior Directors.</li><li>
Contributes to team effort by accomplishing related results as needed.</li><li>
Other duties, as assigned.</li></ul><br>
<p></p>
<p>
Preferred Education, Experience and Skill</p>
<ul><li>
Graduation from an accredited business college or a four-year college or university with major course work in business, English or related fields would be considered an advantage.
</li><li>Minimum of seven to ten (7-10) years&rsquo; experience as an assistant to an executive.</li><li>
Experience working for a Finance Team.
</li><li>Possess excellent verbal and written skills.</li><li>
Possess professional demeanor in communication, image and dress.</li><li>
Possess expert level computer skills including, but not limited to the following Microsoft programs: Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.</li><li>
Operate a motor vehicle with a valid driver&rsquo;s license.</li></ul>
<ul><li>Operate a computer keyboard/calculator and various other office equipment.</li><li>
File/Store.</li><li>
Walk, sit, stand, stoop, bend, climb stairs, and lift up to 50 lbs.
</li><li>Read and comprehend.</li><li>
Comprehend, retain and follow oral and written instructions.</li><li>
Exercise good judgment and set priorities.</li><li>
Calculate and count.</li></ul><br>
<p></p>
<p><b>
WORK ENVIRONMENT</b></p>
<ul><li>
Work independently and as a team member in an office environment with varied and detailed materials.</li></ul></div>

Executive Assistant I - Finance

Eskenazi Health

<div></div><div><p><b>Date: </b>Mar 10, 2026
</p><p><b>Location:</b> Indianapolis, US, 46254
</p><p><b>Organization: </b>HHC
</p><div><p>Indianapolis Emergency Medical Services (EMS) is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Indianapolis EMS also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p>
<div><div><div><h2 class="jobSectionHeader"><b>
FLSA Status</b></h2>
</div><div><p>
Non-Exempt</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Job Role Summary</b></h2>
</div><div><p>
The Office Administrator provides administrative support for the Administrative Division and senior leadership to include telephone coverage, copier projects, mail handling, filing, supplies control, and necessary communications internally and externally</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Functions and Responsibilities</b></h2>
</div><div><ul><li>Provides reception for guests answering phones, greeting guests and maintaining conference room schedules</li><li>Maintains responsibility for correspondence, calendars, word processing and special projects for senior leadership requiring interaction with various internal and external vendor contacts</li><li>Supports Policy Council by maintaining and updating policies</li><li>Reports all office equipment failures to appropriate departments</li><li>Maintains inventory of office supplies and reorder as necessary</li><li>Compiles and submits miscellaneous reports as requested</li><li>Completes special projects as assigned by leadership</li><li>Coordinate and schedule travel as needed for the Senior Leadership of Indianapolis EMS</li><li>Develops and maintains trusting relationships with staff and management</li><li>Reports sensitive and/or high profile issues timely to IEMS management</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Associated Job Duties</b></h2>
</div><div><ul><li>Performs all other job related duties as assigned</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Job Requirements</b></h2>
</div><div><ul><li>Associate's Degree in Business Administration or related field or Administrative Assistant Certification with three years&rsquo; experience OR in lieu of degree or certificate must have five years directly related administrative support experience</li>
<li>Proficient knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms</li>
<li>Experience and familiarity with medical terminology preferred for clinical areas</li>
<li>Healthcare provider CPR (AHA)</li></ul></div></div><p></p><div><div><h2 class="jobSectionHeader"><b><br>
Knowledge, Skills &amp; Abilities</b></h2>
</div><div><ul><li>Excellent office management abilities</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Strong ethical and professional standards, especially when dealing with confidential information</li><li>Strong organizational/interpersonal/problem solving/decision making skills</li><li>Proficient in MS Word. Excel, PowerPoint and the Internet</li><li>Excellent verbal and written communication skills</li><li>Professional appearance and telephone manner</li><li>Must have good command of the English language, oral and written</li><li>Must be proficient/skilled in multi-tasking</li><li>Prioritizes work, devise own work patter</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><br>
Responsibility
</b></h2></div><div><ul><li>Maintain confidentiality of staff, student records and information</li>
<li>Maintain protected health information in accordance with HIPAA privacy guidelines and regulations</li>
<li>Maintain and stay in compliance with Department budget</li>
<li>Maintain and stay in compliance with Family Education and Privacy Acts (FERPA) record keeping</li>
<li>Maintains student records in accordance with Family Education Rights and Privacy Act (FERPA) guidelines and regulations.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Judgement</b></h2>
</div><div><ul><li>Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Contacts - Internal/External</b></h2>
</div><div><ul><li>Daily contacts with direct service staff, students and various IEMS/IU Faculty and staff</li>
<li>Daily contact with local, state, and regional EMS personnel and leaders</li>
</ul>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Special Effort Required</b></h2>
</div><div><ul><li>Exercise good judgement, flexibility, work effectively/efficiently under stressful conditions, exercise problem solving skills, etc.</li>
<li>Tact/diplomacy required in sensitive/complex/confidential situations</li>
<li>Set priorities, weighing effects of policies/procedures, stress of deadlines/frequent interruptions</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Working Environment
</b></h2></div><div><ul><li>Duties performed in office setting</li>
<li>Physical effort associated with routine office activities</li>
<li>Routinely visit other office site and/or hospital</li>
<li>May be required to attend meetings or perform work remote from hospital campus</li>
</ul></div></div></div><p>
It is Indianapolis EMS&rsquo; philosophy and policy to treat employees and applicants fairly and without regard to sex, race, color, religion, national origin, ancestry, age, sexual orientation, gender identity, veteran&rsquo;s status or physical or mental ability. Discrimination against any employee or applicant based on any of these conditions will not be allowed or tolerated. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.</p><br>
<p><br>
<b>Nearest Major Market: </b>Indianapolis</p></div></div><div></div>

OFFICE ADMINISTRATOR - IEMS (94000585)

Assured Care Center

<p><b>Job Summary</b><br/>We are seeking a proactive and detail-oriented Chinese Home Healthcare Office Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for patients, healthcare providers, and visitors, ensuring smooth daily operations within our healthcare office. Your bilingual skills, combined with strong organizational and administrative abilities, will help facilitate efficient communication, appointment scheduling, and record management. This position offers an exciting opportunity to contribute to quality home healthcare services while developing your career in a supportive environment.</p><p><b>Responsibilities</b></p><ul><li>Manage marketing duties to recruit new Chinese clients and care givers. Will depend time introducing our services to clients passing out flyers and making cold phone calls.</li><li>Schedule patient appointments and coordinate calendar management for healthcare providers using Microsoft Office and Google Workspace tools</li><li>Maintain accurate data entry and filing of patient records, insurance information, and medical documentation with meticulous attention to detail</li><li>Assist with office management tasks such as bookkeeping, invoicing, and basic bookkeeping using QuickBooks or similar software</li><li>Support medical reception duties including verifying patient information, handling inquiries, and ensuring confidentiality of sensitive data</li><li>Perform clerical tasks such as proofreading documents, managing correspondence, and organizing files to ensure smooth workflow</li><li>Provide customer support by addressing patient questions promptly and professionally while maintaining organizational efficiency</li></ul><p><b>Experience</b></p><ul><li>Prior office experience in a healthcare or medical setting is highly preferred</li><li>Demonstrated clerical experience with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Bilingual fluency in Chinese and English is essential for effective communication with diverse patients and staff</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Experience handling multi-line phone systems, data entry, filing systems, and calendar management</li><li>Knowledge of medical receptionist duties or dental receptionist experience is a plus</li><li>Familiarity with office management software such as QuickBooks or bookkeeping tools enhances your suitability for this role</li></ul><p>Join us to be part of a dedicated team committed to delivering compassionate home healthcare services. Your energy, organizational prowess, and bilingual communication skills will make a meaningful difference in our patients&rsquo; lives while advancing your professional journey!</p><p>Job Type: Part-time</p><p>Pay: $15.00 - $18.00 per hour</p><p>Work Location: Hybrid remote in Indianapolis, IN 46262</p>

Chinese Home Healthcare Office Assistant

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