administrative assistant Jobs in Indianapolis

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executive assistant

American Senior Communities

<div><p>American Senior Communities is now hiring an experienced <b>Executive Assistant</b></p>
<p>
The Executive Assistant provides administrative support to the Chief Administrative Officer &amp; General Counsel and Chief Compliance Officer and members of their departments, as needed. This position performs various tasks such as scheduling, drafting, reviewing and revising various documents, and acting as a liaison to a wide range of internal and external individuals.</p>
<p><b><i>
Requirements</i></b></p>
<ul>
<li>Minimum of 5 years of Executive Assistant work or similar experience preferred.</li>
<li>High School Diploma</li>
</ul>
<p><b><i>Benefits and perks include:</i></b></p>
<ul>
<li>Medical, vision &amp; dental insurance with Telehealth option</li>
<li>401(k) retirement plan options</li>
<li>Paid Time Off (PTO) and holiday pay</li>
<li>Lucrative employee referral bonus program</li>
<li>Paid training, skills certification &amp; career development support</li>
<li>Tuition reimbursement and certification reimbursement</li>
<li>Continued education opportunities through tuition discounts and program partnerships</li>
<li>Employee assistance program &amp; wellness support</li>
<li>Retail, food &amp; entertainment discounts and so much more</li>
</ul>
<ul><li><i>Full-Time and Part-Time Benefits may vary, terms and conditions apply</i></li></ul>
<p><b><i>
About American Senior Communities</i></b></p>
<p>
Compassion, Accountability, Relationships and Excellence are the core values for American Senior Communities. These words not only form an acronym for C.A.R.E., but they are also our guiding principles and create the framework for all our relationships with customers, team members and community at large.</p>
<p>
American Senior Communities has proudly served our customers since the year 2000, with a long history of excellent outcomes. Team members within each of our 100+ American Senior Communities take great pride in our Hoosier hospitality roots, and it is ingrained in everything we do. As leaders in senior care, we are not just doing a job, but following a calling.</p></div><p></p>

Executive Assistant

Indiana University

<div><p><b>Department</b></p><p>
OFFICE OF THE DEAN - MEDICINE (IN-DOSM-IUINA)</p><p><b>
Department Information</b></p><p>
The Office of Educational Affairs provides support to meet the educational needs across the school, including health science professions and medical students, medical residents and fellows, and continuing education for practicing clinicians and researchers statewide. This office also serves faculty by providing resources and guidance for curriculum development, program assessment, student evaluation, and learning technology.
</p><p>Led by Executive Associate Dean for Educational Affairs, Bradley L. Allen, MD, PhD., the Office of Educational Affairs coordinates educational programs and support services, activities for continuing education, and Graduate Medical Education activities. The department also counsels students, directs the Office of Medical School admissions and the Office of Financial Services, and oversees and directs educational programs for health professions programs.</p><p><b>
Job Summary</b></p><p>
Department-Specific Responsibilities
</p><ul><li>Maintains the Executive Associate Dean (EAD) for Educational Affairs calendar.
</li><li>Schedules, plans, and coordinates meetings, travel, conferences, speaking engagements, tours, presentations, and events.
</li><li>Qualifies appointments by clarifying purpose and agenda.
</li><li>Prepares and manages logistics (timelines, lodging, transportation, reservations, catering, signage, technology, accommodations, materials, and communication).
</li><li>Provides materials and details at least one business day in advance.
</li><li>Greets and seats in-person attendees.
</li><li>Drafts and edits correspondence, presentations, documents, and reports with strong attention to detail and timeliness.
</li><li>Establishes and maintains filing systems and records.
</li><li>Handles sensitive and confidential information while prioritizing appropriately.
</li><li>Oversees Educational Affairs organizational charts.
</li><li>Facilitates routing and signature processes for Memorandums of Understanding (MOU).
</li><li>Creates agendas and manages monthly meetings for the Deans Offices of Education and Regional Campus Systems.
</li><li>Coordinates quarterly department chair visits (attendance, planning, agendas, and presentations).
</li><li>Supports the graduation recognition ceremony (platform party management).
</li><li>Assists with Indiana University School of Medicine (IUSM) events (all school meetings, Match Day, etc.).
</li><li>Supports the White Coat Ceremony (platform party management).
</li><li>Coordinates receptions (e.g., Point of Care Ultrasound (POCUS) Celebration, Bicentennial Scholars Celebration).
</li><li>Organizes open houses (e.g., Educational Affairs Holiday Open Houses).
</li><li>Participates in deans' executive assistants meetings.
</li><li>Balances executive support with additional responsibilities through effective time management and prioritization.
</li><li>Serves on hiring committees across units.
</li></ul><p>General Responsibilities
</p><ul><li>Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
</li><li>Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
</li><li>Welcomes guests and customers by greeting them, in person or on the telephone; answers or directs inquiries.
</li><li>Maintains customer confidence and protects administrative operations by keeping information confidential.
</li><li>Prepares administrative information and reports by collecting, analyzing, and summarizing data and trends.
</li></ul><p><b>Qualifications</b></p><p>
EDUCATION / WORK EXPERIENCE</p><p><b>
Required</b></p><ul><li>
High school diploma or equivalent (such as HSED or GED) with 7 years of experience in an administrative support role; <b>OR</b></li><li>
Associate's degree with 4 years of experience in an administrative support role; <b>OR</b></li><li>
Bachelor's degree with 2 years of experience in an administrative support role.</li></ul><p>
SKILLS</p><p><b>
Required</b></p><ul><li>
Ability to simultaneously handle multiple priorities.</li><li>
Strong verbal communication and listening skills.</li><li>
Demonstrates ability to maintain confidential information.</li><li>
Strong tact and diplomacy skills.</li></ul><p><b>
Working Conditions / Demands</b></p><p>
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.</p><p><b>
Additional Information</b></p><p>
This position is eligible for a hybrid schedule (2 days remote and 3 days of in-person work), subject to change in the future based on university policy and business needs.
</p><p><b>Work Location</b></p><p>
Indianapolis, Indiana</p><p><b>
Benefits Overview</b></p><p>
For full-time staff employees, Indiana University offers a wide array of benefits including:</p><ul><li>
Comprehensive medical and dental insurance</li><li>
Health savings account with generous IU contributions</li><li>
Healthcare and dependent care flexible spending accounts</li><li>
Basic group life insurance paid by IU</li><li>
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance</li><li>
Base retirement plan with generous IU contributions, subject to vesting</li><li>
Voluntary supplemental retirement plan options</li><li>
Tuition subsidy for employees and family members taking IU courses</li><li>
10 paid holidays plus a paid winter break each year</li><li>
Generous paid time off plans</li><li>
Paid leave for new parents and IU-sponsored volunteer events</li><li>
Employee assistance program (EAP)</li></ul><p>
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.</p><p><b>
Job Classification</b></p><p>
Career Level: Mastery</p><p>
FLSA: Nonexempt</p><p>
Job Function: General Administration</p><p>
Job Family: Administrative Support</p><p>
Click here to learn more about Indiana University's Job Framework.</p><p><b>
Posting Disclaimer</b></p><p>
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.</p><p>
If you wish to include a cover letter, you may include it with your resume when uploading attachments.</p><p><b>
Equal Employment Opportunity</b></p><p>
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.</p><p><b>
Campus Safety and Security</b></p><p>
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.</p><p><b>
Contact Us</b></p><p>
Request Support<br>
Telephone: 812-856-1234</p></div>

Juszina Maria’s Catering Studio llc

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Executive Personal Assistant to support senior leadership with a wide range of administrative, project coordination, and office management responsibilities. This role is vital in ensuring seamless daily operations, managing complex calendars, coordinating events, and providing exceptional administrative support. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to thrive in a fast-paced environment. This paid position offers an exciting opportunity to be at the heart of executive functions, contributing to the efficiency and success of our organization.</p><p><b>Duties</b></p><ul><li>Manage and maintain detailed calendars using tools like Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings or notes.</li><li>Coordinate projects by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion.</li><li>Organize and oversee office operations such as filing, data entry, bookkeeping using QuickBooks, and managing office supplies to ensure a productive work environment.</li><li>Plan and execute events ranging from small meetings to large conferences, handling logistics such as venue booking, catering, and technical setup.</li><li>Handle multi-line phone systems with professionalism and courtesy while maintaining excellent phone etiquette.</li><li>Assist with clerical tasks including filing, photocopying, faxing, and managing front desk responsibilities to create a welcoming atmosphere for visitors.</li><li>Utilize computer literacy skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for document creation and data management.</li><li>Support personal errands for executives as needed while maintaining strict confidentiality and discretion.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience as an executive personal assistant or in a similar administrative role with a strong background in office management.</li><li>Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), QuickBooks for bookkeeping, and DocuSign for electronic signatures.</li><li>Excellent typing speed and accuracy along with transcription skills.</li><li>Strong project coordination abilities to manage multiple initiatives simultaneously.</li><li>Outstanding communication skills with professional phone etiquette and customer service orientation.</li><li>Experience handling calendar management using Microsoft Outlook Calendar or similar tools.</li><li>Knowledge of multi-line phone systems and front desk operations to provide excellent reception services.</li><li>Ability to proofread documents meticulously and perform data entry accurately.</li><li>Office experience that demonstrates familiarity with clerical tasks such as filing, data entry, and office supply management. Join us as an Executive Personal Assistant if you&rsquo;re ready to bring energy into your workday while supporting top leadership through expert organization and proactive problem-solving!</li></ul><p>Job Type: Part-time</p><p>Pay: $17.00 - $19.00 per hour</p><p>Expected hours: 20 &ndash; 25 per week</p><p>Work Location: Hybrid remote in Indianapolis, IN (Marion County)</p>

Personal Assistant

American business solutions inc

<div><h5 class="jobSectionHeader"><b>Engagement Type</b></h5>
Contract<h5 class="jobSectionHeader"><b><br>
</b></h5><br>
DUTIES<br>
<br>
- Badge access (onboarding and changes) - requires 1-3<br>
hours a day because we get several emails statewide, they would follow a<br>
process and would be given access to the program (highly confidential)<br>
<br>
<ul><li>Office equipment:</li></ul><br>
<br>
<br>
- Surplus process of equipment - this could be taking<br>
equipment to surplus to be used elsewhere or heavy trash<br>
<br>
<ul><li>Managing supplies in general around the office (extra,</li></ul>
layoffs, etc.)<br>
<br>
- Office furniture and desk chair orders - ordering,<br>
procurement<br>
<br>
<br>
<br>
<br>
<br>
<br>
<ul><li>Office supplies:</li></ul><br>
<br>
<br>
<br>
<br>
<br>
<br>
<ul><li>Ordering, managing and keeping organized</li></ul>
<br>
<ul><li>Copier maintenance and toner supply</li></ul>
<br>
<ul><li>Organize semi-annual office clean up</li></ul>
<br>
<ul><li>Assist Finance with asset management review</li></ul>
<br>
<ul><li>Assist staff with administrative questions and</li></ul>
internal processes (backup to Alley)<br>
<br>
<ul><li>Coordinate with Alley to configure workspace and</li></ul>
meeting logistics<br>
<br>
<br>
<br>
<br>
<br>
<ul><li>Meeting Space &amp; Facility Coordination</li></ul><br>
<br>
<br>
<ul><li>Manage two conference room reservation calendars</li></ul>
<br>
<ul><li>Coordinate meeting space reservations</li></ul>
<br>
<ul><li>Ensure rooms are available and prepared for meetings</li></ul>
<br>
<ul><li>Troubleshoot scheduling conflicts</li></ul><br>
<br>
<br>
<ul><li>Staff Onboarding Support</li></ul><br>
<br>
<br>
<ul><li>Support onboarding coordination for new staff members</li></ul>
<br>
<ul><li>Assist with workspace setup and office logistics</li></ul>
<br>
<ul><li>Help new employees navigate office procedures and</li></ul>
resources<br>
<br>
<br>
<ul><li>Serve as Backup to Executive Assistant</li></ul><br>
<br>
<br>
<ul><li>Calendar coordination support</li></ul>
<br>
<ul><li>Meeting preparation assistance</li></ul>
<br>
<ul><li>Document preparation and administrative tasks
</li></ul><h5 class="jobSectionHeader"><b>Required/Desired Skills</b></h5>
Skill Required/Desired Amount of Experience High school Diploma Required Prior experience in an administrative assistant position, at least 4 years Required 4.0 Years Previous experience in a position that demanded a high level of confidentiality Required Working knowledge of Microsoft Word, Outlook, PowerPoint and Excel Required Effective written and verbal communication skills Required Attention to detail and proofreading skills Required Organizational skills with the ability to prioritize tasks effectively and multitask Required</div>

Administrative Assistant

PROCYON TECH SOLUTIONS

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.</p><p><b>Responsibilities</b></p><p>High school Diploma Required Prior experience in an administrative assistant position, at least 4 years</p><p>Required 4YearsPrevious experience in a position that demanded a high level of confidentiality</p><p>Required Working knowledge of Microsoft Word, Outlook, PowerPoint and Excel</p><p>Required Effective written and verbal communication skills</p><p>Required Attention to detail and proofreading skills</p><p>Required Organizational skills with the ability to prioritize tasks effectively and multitask</p><p>Pay: $18.36 - $20.33 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Parental leave</li></ul><p>Work Location: In person</p>

Indy Luxury Motorsports

<p><b>Position Overview</b></p><p>Indy Luxury Motorsports is seeking a reliable and detail-oriented Part-Time Office Manager Assistant to support our daily dealership operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys staying organized while handling multiple administrative tasks.</p><p><b>Pay</b></p><p>$18 &ndash; $23 per hour (based on experience)</p><p><b>Schedule</b></p><p>Part-time: 20&ndash;30 hours per week</p><p>Flexible scheduling</p><p>Ideal availability: mornings and early afternoons</p><p><b>Key Responsibilities</b></p><p>Assist with Accounts Payable (AP) and Accounts Receivable (AR)</p><p>Enter and manage bills in Frazer</p><p>Print and organize checks for vendors and employees</p><p>Assist with title work and documentation</p><p>Maintain organization of office files and dealership paperwork</p><p>Support daily administrative operations and general office tasks</p><p>Help ensure smooth communication between departments</p><p>Help answer office phone calls as needed</p><p><b>Qualifications</b></p><p>Prior office or administrative experience preferred</p><p>Experience with automotive dealerships or accounting systems (Frazer) is a plus</p><p>Strong attention to detail and organizational skills</p><p>Ability to multitask and work efficiently in a fast-paced environment</p><p>Reliable, punctual, and professional</p><p>Basic computer skills (email, spreadsheets, data entry)</p><p><b>Why Work With Us</b></p><p>Fast-paced, growing dealership environment</p><p>Opportunity to learn multiple aspects of dealership operations</p><p>Flexible schedule that fits your lifestyle</p><p>Competitive hourly pay</p><p><b>How to Apply</b></p><p>Please submit your resume along with a brief description of your experience.</p><p>Pay: $18.00 - $23.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Office Manager Assistant

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Apr 8, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474910
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46204<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><p><b><br>
About the Family &amp; Social Services Administration:
</b></p><p>The Office of Medicaid Policy and Planning (OMPP) is a division within the Family and Social Services Administration, which receives around 13 percent of the state's budget to ensure vital health care coverage to approximately 1 in 5 Hoosiers. OMPP strives to build programs and processes that enable Hoosiers to live in fully engaged communities and reach their greatest emotional, mental and physical well-being. Our mission is to support individual and community well-being with effective and efficient programs, remarkable collaborations, measurable impact on individuals and communities, and an energized staff that is fully engaged with this mission.</p><p></p><div><b><br>
Role Overview</b>:</div><div>
This role, Administrative Assistant, supports the Office of General Counsel within the FSSA and is located in the Government Center in downtown Indianapolis. Your role involves coordinating administrative tasks, managing calendars, distributing mail, and other adiminstrative tasks. The ideal candidate is organized, efficient, and a self-starter.</div><div><br>
<br>
<b>Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides advanced administrative support to an agency, department, or facility.</li><li>
Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.</li><li>
Administers staff functions in support of program area.</li><li>
Aids program administrator in applying agency or department policies and procedures.</li><li>
Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.</li><li>
Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.</div></div></div><div><div><div><b>
What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
Specialized knowledge of theories, principles, and practices of administrative management.</li><li>
Working knowledge of state governmental administrative structure.</li><li>
Working knowledge of assigned program area.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to coordinate and motivate professional and support personnel.</li><li>
Ability to communicate, both orally and verbally, with diverse public.</li><li>
Attention to detail and proofreading skills.</li><li>
Ability to establish cooperative work relationships.</li><li>
Ability to analyze, update and write procedures and policies.</li></ul><div><b>
A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

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83 executive assistant jobs In Indianapolis

Executive Assistant

Executive Assistant

Personal Assistant

Administrative Assistant

Administrative Assistant

Office Manager Assistant

Administrative Assistant