administrative assistant Jobs in Indianapolis

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receptionist/administrative assistant Jobs in Indianapolis

receptionist/administrative assistant

resecptionist/ executive assistant Jobs in Indianapolis

resecptionist/ executive assistant

resecptionist executive assistant

Eli Lilly

At Lilly, the work is demanding because patients are waiting. We unite caring with discovery to help make life better for people around the world, knowing that every decision, every detail, and every day matters. Headquartered in Indianapolis, Indiana, our over 50,000 employees around the globe take on complex challenges to discover and deliver life-changing medicines, strengthen how health is understood and managed, and support the communities we serve. This is hard, urgent, selfless work—but it’s work worth doing. If you’re driven by purpose and ready to bring your best to work that truly matters for patients, we invite you to join us.
<br><br>
The Senior Director, Executive Activation & Content is a senior-level communications leader who serves as the primary writing and advisory partner to a defined portfolio of Lilly’s most senior executives — and as a core architect of the standards, frameworks, and infrastructure that define how executive communications works across the enterprise.
<br><br>
This role requires someone who brings equal parts strategic judgment, writing craft, and organizational leadership to the work. Executive deployment decisions start with the Lilly narrative, and this role is central to ensuring the right voice reaches the right audience at the right moment — so that senior leadership communications reflect the goals and business objectives of Lilly.
<br><br>
Reporting to the Associate Vice President, Executive Communications, the Senior Director, Executive Activation & Content will develop and steward the authentic voice of each executive in their portfolio, producing high-quality content across the full spectrum of formats — from speeches and remarks to thought leadership, LinkedIn, briefing documents, and video scripts. In a lean, high-impact team, this role carries significant writing scope, serving as the senior content resource for the function alongside the AVP. The Senior Director is the editorial standard-bearer for the function, ensuring every piece of executive content reflects the right voice, tone, and narrative alignment — whether produced internally or by agency partners.
<br><br>
The Executive Communications function serves as the enterprise center of excellence for senior leadership communications — setting standards, ensuring narrative coherence, and enabling communicators across the organization. Designed as a multiplier, the function equips communicators who support executives across the leadership team with the tools, standards, and frameworks to do that work consistently. The Senior Director, Executive Activation & Content is a founding contributor to this CoE infrastructure: developing voice guides, playbooks, and shared frameworks that help ensure what each leader says and where they show up reinforces Lilly’s broader narrative and the priorities of the Executive Committee. This is not a role for someone who wants to implement within a defined system — it is a role for someone who wants to help build the system while delivering at the highest level within it.
<br><br>
The ideal candidate is a seasoned communications professional who has operated as a trusted advisor to senior leaders, brings a strong and versatile writing portfolio, and has the judgment and instincts to help set the standard for executive communications across a global enterprise. This person is comfortable at the intersection of strategy and execution, thrives in high-stakes environments, and is energized by the opportunity to shape how Lilly’s most senior leaders communicate with the world.
<br><br>
The position is located in Indianapolis, reporting to the Associate Vice President, Executive Communications.
<br><br>
Key Objectives / Deliverables
<br><ul>
<li>Serves as the primary communications partner and senior writer for a defined portfolio of Executive Committee members — developing and stewarding their authentic voice across all formats and channels, ensuring each leader’s voice, where they show up, and how they are positioned serves Lilly as a whole.</li>
<li>Produces high-quality executive content across all formats — including speeches, remarks, thought leadership, LinkedIn posts, video scripts, briefing documents, and talking points — serving as the senior content resource for the function alongside the AVP.</li>
<li>Leads development of long-form thought leadership content, event remarks, and appearance preparation for portfolio executives — ensuring each piece is grounded in the executive’s voice and connected to Lilly’s enterprise narrative.</li>
<li>Leads a proactive content calendar in partnership with the AVP — anticipating upcoming moments, planning content in advance, and ensuring the function is never reactive when proactive is possible.</li>
<li>Builds and maintains executive briefing documents, media preparation materials, and talking points in advance of high-stakes moments — equipping leaders to communicate with confidence and consistency.</li>
<li>Collaborates with the AVP on executive positioning strategy and storyline-to-executive mapping — starting with what executives need to achieve on behalf of Lilly, then driving the deployment plan in partnership with Workforce Engagement, SI&O, and others to ensure the right voice reaches the right audience at the right moment.</li>
<li>Ensures all executive content ladders to Lilly’s enterprise narrative and core storylines — maintaining coherence across voices, formats, and audiences, whether content is produced internally or by agency partners.</li>
<li>Serves as the function’s primary point of coordination for agency writing relationships — briefing partners, reviewing output against voice and narrative standards, and ensuring quality and consistency across all externally produced executive content.</li>
<li>Leads CoE infrastructure development — including voice guides, editorial standards, playbook development, and shared frameworks that equip communicators across the leadership team to support their executives consistently and with quality; works in close partnership with the Senior Associate, Executive Engagement on the governance rhythms and operational infrastructure that bring this work to life.</li>
<li>Leverages AI-assisted content workflows to accelerate drafting, news synthesis, briefing preparation, and content adaptation — maintaining quality while increasing output capacity across the team.</li>
<li>Partners with Strategy, Innovation & Operations on channel strategy, social content distribution, and amplification of executive content — providing content that is ready for distribution across owned channels.</li>
<li>Tracks and monitors the external landscape for portfolio executives — identifying relevant news, industry developments, and audience moments that develop opportunities for proactive executive communications.</li>
</ul>
Basic Qualifications
<br><ul>
<li>Bachelor’s degree in communications, journalism, English, marketing, or a related field.</li>
<li>8+ years of experience in executive communications, corporate communications, or a closely related field, with demonstrated experience supporting C-suite or senior leadership communications.</li>
<li>Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization or visas for this role, including but not limited to F-1 CPT, F-1 OPT, F-1 STEM OPT, J-1, H-1B, TN, O-1, E-3, H-1B1, or L-1.</li>
</ul>
Additional Skills / Preference
<br><ul>
<li>Outstanding writing ability across multiple formats — speeches, remarks, long-form thought leadership, briefing documents, LinkedIn, video scripts, and talking points — with a demonstrated ability to capture and sustain executive voice across multiple leaders simultaneously.</li>
<li>Strong strategic judgment — ability to advise senior executives on communications approach, audience strategy, and message prioritization in complex, high-stakes environments.</li>
<li>Experience serving as a senior editorial resource for a communications function — setting and maintaining content quality standards, briefing and leading agency relationships, and ensuring voice fidelity across internally and externally produced content.</li>
<li>Deep familiarity with the external communications landscape — earned media, executive social presence, conference and speaking opportunities, and thought leadership platforms.</li>
<li>Experience developing CoE infrastructure — voice guides, playbooks, editorial standards, or shared frameworks — that enable communicators beyond a direct team.</li>
<li>Ability to synthesize complex scientific, business, or policy content into clear, compelling, and human communications that resonate with diverse external audiences.</li>
<li>Experience with AI-assisted content workflows and tools — or demonstrated aptitude and enthusiasm for adopting AI as a core productivity and quality-enhancement tool.</li>
<li>Pharmaceutical, healthcare, or regulated industry experience preferred; not required.</li>
<li>Ability to operate effectively in a small, high-performing team where autonomy, initiative, and cross-functional collaboration are equally important — and where the scope of the role will evolve as the function grows.</li>
</ul>
Additional Information
<br><ul>
<li>Some domestic travel expected as conditions and business requirements emerge.</li>
<li>Located in Indianapolis.</li>
</ul>
Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.
<br><br>
Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.
<br><br>
Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia (AMECA), Black Employees at Lilly (BE@Lilly), Chinese Culture Network (CCN), EnAble, Evolve, Lilly Indian Network (LIN), Organization of Latinx at Lilly (OLA), Pride (LGBTQ+ Allies), Veterans Leadership Network (VLN) and Women’s Initiative for Leading at Lilly (WILL).
<br><br>
Actual compensation will depend on a candidate’s education, experience, skills, and geographic location. The anticipated wage for this position is
<br>$154,500 - $226,600
<br><br>
Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.
<br><br>
#WeAreLilly

Senior Director, Executive Activation & Content

Majestic Care

<div><p><b>Physical Therapy Assistant</b></p><p>
Majestic Care of Southport is looking for a Physical Therapy Assistant to join our team's mission and believe in our core values! Our mission:<b> </b><b><i>Through the hearts of our Care Team Members, we provide excellent healthcare to those we serve.</i></b></p><p>
Our Core Values...</p><p>
L - Listening</p><p>
E - Empathy</p><p>
A - Accountability</p><p>
D - Decisiveness</p><p>
This is how we create a culture to LEAD with Love.</p><p></p><p><b><br>
Position Overview:</b></p><p>
The Physical Therapist Assistant (PTA) supports the delivery of high-quality rehabilitative care under the supervision of a licensed Physical Therapist. This role focuses on implementing individualized treatment plans that improve residents&rsquo; mobility, reduce pain, enhance strength, and restore physical function. The PTA collaborates closely with the interdisciplinary care team to ensure consistent, resident-centered therapy. A strong foundation in geriatric rehabilitation, clinical precision, and a compassionate approach are essential to support optimal outcomes and promote residents&rsquo; independence and quality of life</p><p></p><p><b><br>
Key Responsibilities:</b></p><p></p><p><b>
Clinical Support and Treatment Implementation</b></p><ul><li><p>
Deliver physical therapy interventions as outlined in the treatment plan developed by the supervising Physical Therapist.</p></li><li><p>
Assist residents with therapeutic exercises, gait training, and functional mobility activities to improve strength, balance, and independence.</p></li><li><p>
Monitor resident responses during treatment sessions and communicate progress, concerns, or changes to the Physical Therapist.</p></li><li><p>
Support resident and family education under the direction of the Physical Therapist to</p><p>
promote safe and effective carryover of therapy strategies.</p></li><li><p>
Maintain a safe, supportive, and engaging therapeutic environment that encourages resident participation and comfort.</p></li><li><p>
Participate in interdisciplinary team meetings and contribute to care planning discussions to ensure coordinated, resident-centered care.</p></li></ul><p></p><p><b>
Documentation and Compliance</b></p><ul><li><p>
Accurately document treatment sessions, resident performance, and observations in</p><p>
accordance with facility policies and regulatory standards.</p></li><li><p>
Adhere to HIPAA, OSHA, and infection control protocols to ensure compliance and resident safety.</p></li></ul><p></p><p><b>
Collaboration and Operational Support</b></p><ul><li><p>
Maintain open communication with the supervising Physical Therapist, interdisciplinary care team, and resident care staff to support continuity of care.</p></li><li><p>
Assist in maintaining therapy equipment and supplies, reporting any issues promptly to</p><p>
ensure a safe and efficient therapy environment</p></li></ul><p></p><p><b><br>
Qualifications:</b></p><ul><li><p>
Associate&rsquo;s degree from an accredited Physical Therapist Assistant program</p></li><li><p>
Current state licensure as a Physical Therapist Assistant</p></li><li><p>
1&ndash;2 years of experience in a skilled nursing facility or geriatric care setting preferred</p></li><li><p>
Familiarity with PDPM and SNF therapy documentation standards is a plus</p></li></ul><p></p><p><b><br>
Majestic Difference Benefits:</b></p><ul><li><p><b>
Quarterly Pay Increase</b></p></li><li><p><b>
Daily Pay</b></p></li><li><p><b>
Company-Paid Life Insurance</b></p></li><li><p><b>
Telehealth Services</b></p></li><li><p><b>
Double Pay on Holiday</b></p></li><li><p><b>
Care Team Member Relief Fund</b></p></li></ul><p></p><p><br>
Join the Majestic Care team where compassion meets excellence!</p><p></p><p><br>
#HiMed</p></div>

Physical Therapy Assistant

Community Health Network

<div><div><div><div>Category</div>
<div>Patient Support</div>
</div><div><div>Job Family</div>
<div>Medical Assistant</div>
</div><div><div>Department</div>
<div>Onsite Hoosier School Trust</div>
</div><div><div>Schedule</div>
<div>Per Diem</div>
</div><div><div>Facility</div>
<div>Community Physician Network Indianapolis Southside</div>
<div><p>1<br>
Indianapolis, IN 46227<br>
United States</p></div>
</div><div><div>Shift</div>
<div>Day Job</div>
</div><div><div>Hours</div>
<div>PRN Float position - hours vary depending on clinic needs</div><br>
</div></div><p></p><div><div><p><b>Join Community</b></p><p>
Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, &ldquo;community&rdquo; is still the heart of our organization. It means providing our neighbors with the best care possible, backed by state-of-the-art technology. It means getting involved in the communities we serve through volunteer opportunities and benefits initiatives. It means ensuring our dedicated caregivers can learn and grow to stay at the top of their fields and to better serve our patients. And above all, it means exceptional care, simply delivered &mdash; and we couldn&rsquo;t do it without you.</p><p><b>
Make a Difference</b></p><p>
The Medical Assistant will be responsible for assisting the provider of an ambulatory health care site with facilitation of patient visit and procedures, routine laboratory tests, referrals, and quality outcomes for the population of the practice. As an MA, you will also get to actively participate in Network quality initiatives regarding best practices.</p><p><b>
Exceptional Skills and Qualifications</b></p><p>
Applicants for this position should be able to collaborate with others in a team setting, have excellent communication skills, and a positive attitude toward problem-solving.</p><ul><li>
 Graduate/certificate of completion from a recognized medical assisting program OR a High School Diploma/GED + one year of medical assistant experience in a physician practice within the past three years.</li><li><b>
 Medical Assistant certification required within 6 months of hire</b></li><li>
 Prepare exam rooms and treatment areas for patient use including required cleaning and stocking of supplies</li><li><b>
 </b>Room patients and manage an efficient flow of provider&rsquo;s caseload</li><li>
 Obtain necessary vital signs, EKGs, and/or specimen collection</li><li>
 Documentation of care using the EPIC EMR system</li><li>
 Perform Point of Care Testing based on patient&rsquo;s chief complaint and available protocols</li><li>
 Process referrals and medication refills</li><li>
 Maintain positive relationships with patients, providers, and staff</li></ul></div>
<p><b>Why Community?
</b></p><p>At Community Health Network, we build teams that deliver exceptional care through empathy, communication and collaboration. We consider ALL an integral part of the exceptional patient experience. We PRIIDE ourselves on not having employees but Caregivers. Join our Community as we make a difference in your community.</p></div></div><p></p>

Medical Assistant, PRN - Onsite Float

Hueman People Solutions

<div><div><div><p>The Executive Recruiting Partner &ndash; Life Sciences will be responsible for delivering top talent across highly specialized roles within the pharmaceutical and biotechnology sectors. This position requires deep expertise in full-cycle recruitment with a strong focus on sourcing and engaging candidates in niche areas such as commercial, medical affairs, clinical, and scientific functions.</p>
</div><div><p><b>Accountabilities</b></p>
</div><div><ul><li><p>Strategic Recruitment, Sourcing and Candidate Management &ndash; 80%</p></li>
</ul></div><div><ul><li><p>Client &amp; Hiring Manager Partnership &ndash; 20%</p></li>
</ul></div><div><p><b>Key Responsibilities</b></p>
</div><div><ul><li><p>Develop and execute targeted sourcing strategies to attract executive and specialized talent across life sciences functions</p></li>
</ul></div><div><ul><li><p>Build and manage candidate pipelines for commercial, medical affairs, clinical, regulatory, and scientific leadership roles</p></li>
</ul></div><div><ul><li><p>Assess candidate qualifications and alignment with client requirements, ensuring only the strongest talent is presented</p></li>
</ul></div><div><ul><li><p>Serve as a trusted advisor to hiring managers, providing insights on market trends, talent availability, and competitive intelligence</p></li>
</ul></div><div><ul><li><p>Partner with clients to manage expectations throughout the recruitment process and guide them through selection and hiring decisions</p></li>
</ul></div><div><ul><li><p>Track and report key recruitment metrics such as time-to-fill, candidate pipeline activity, and offer acceptance rates</p></li>
</ul></div><div><ul><li><p>Maintain the highest standards of integrity, professionalism, and confidentiality when working with clients and candidates</p></li>
</ul></div><div><p><b>Requirements</b></p>
</div><div><ul><li><p>Bachelor&rsquo;s degree preferred, or equivalent work experience</p></li>
</ul></div><div><ul><li><p>7+ years of successful full-cycle recruitment experience, with proven success recruiting across life sciences organizations.</p></li>
</ul></div><div><ul><li><p>Demonstrated expertise recruiting for clinical, regulatory, medical affairs, research &amp; development, quality, pharmacovigilance, and other specialized functions within pharmaceutical and biotechnology organizations required.</p></li>
</ul></div><div><ul><li><p>Experience recruiting for corporate and shared services functions preferred.</p></li>
</ul></div></div><div><div><ul><li><p>Strong sourcing skills and ability to identify passive talent in highly competitive markets</p></li>
</ul></div><div><ul><li><p>Proficiency with Microsoft Office (Outlook, Excel, Word) and applicant tracking systems (ATS)</p></li>
</ul></div><div><ul><li><p>Excellent communication, relationship management, and consultative skills</p></li>
</ul></div><div><ul><li><p>Strong integrity, accountability, and adaptability in a fast-paced environment</p></li>
</ul></div><div><ul><li><p>Ability to travel for onsite client support, as needed</p></li><br>
</ul></div><p></p><div><p><b>Compensation &amp; Benefits</b></p>
</div><div><ul><li><p>Paid time off (PTO)</p></li>
</ul></div><div><ul><li><p>Health, dental, vision, and life insurance</p></li>
</ul></div><div><ul><li><p>Traditional and Roth 401(k) options with company match</p></li>
</ul></div><div><ul><li><p>Leadership development and career advancement opportunities</p></li>
</ul></div><div><ul><li><p>Community service events</p></li>
</ul></div><div><ul><li><p>Wellness and mental health support</p></li>
</ul></div><div><ul><li><p>A fun work environment that emphasizes togetherness, diversity, and collaboration</p></li><br>
</ul></div><p></p><div><p><b>Physical Requirements:</b></p>
</div><div><ul><li><p>Prolonged periods of sitting at a desk and working on a computer.</p></li>
</ul></div><div><ul><li><p>Ability to provide a stable internet connection and a quiet, professional work environment when working from home.</p></li>
</ul></div><div><ul><li><p>Candidates hired for this position must pass onboarding and credentialing requirements set by both Hueman and the client.</p></li>
</ul></div><div><p>Applicants requiring a reasonable accommodation to participate in the hiring process may contact recruiting@hueman.com</p>
</div><div><p><b>Equal Opportunity Employer</b></p>
</div><div><p>Hueman is an Equal Opportunity Employer. We are committed to increasing workforce diversity, fostering inclusive environments, and sustaining those efforts through equitable practices not only across our own businesses but across our partners' as well. Hueman provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law. This mission is guided by our core values of excellence, trust, change, service, and teamwork.</p></div></div></div>

Executive Recruiting Partner, Life Sciences

Ascension

<div>We Are Hiring:
<div><b>
Location: </b>Indianapolis, IN</div><div><b>
Facility: </b>Ascension Medical Group, clinic</div><div><b>
Department/Specialty: </b>Maternal Medicine</div><div><b>
Schedule: </b>Full-time | Days | Monday-Friday 7:00am-3:30pm</div>
What You Will Do:
<ul><li>Assist with treatments ordered by provider as supervised by provider or registered nurse. Perform select clinical duties.</li><li>
Interview patients, measure vital signs, and record information on patients' charts. Prepare treatment rooms for examination of patients.</li><li>
Perform basic clerical duties including answering the phone, maintaining records, and filing.</li><li>
Perform basic materials management functions to include ordering and stocking of supplies. Assist with maintaining a clean and orderly environment.</li><li>
May document the provider's encounter with patients. List all proper diagnoses and symptoms, as well as follow-up instructions and prescriptions, as indicated by the provider. Transcribe patient orders including, but not limited to, laboratory tests, radiology tests and medications.</li></ul>
What You Will Need:
<div>
Licensure / Certification / Registration:</div><ul><li>
BLS Provider obtained within 1 Month (30 days) of hire date or job transfer date required. American Heart Association or American Red Cross accepted.</li><li>
One or more of the following required:<ul><li>
Medical Assistant specializing in Registered obtained within 3 Months (90 days) of hire date or job transfer date.</li><li>
Certified Medical Assistant obtained within 3 Months (90 days) of hire date or job transfer date.</li></ul></li></ul><div>
Education:</div><ul><li>
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.<ul><li>
Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.</li></ul></li></ul>
Why Join Our Team:
<div>
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you&rsquo;ll find an inclusive and supportive environment where your contributions truly matter.</div>
Equal Employment Opportunity Employer:
<p><b><i>
Equal employment opportunity employer
</i></b></p><p>Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.</p><p><b><i>
Fraud prevention notice
</i></b></p><p>Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.</p><p><b><i>
E-Verify statement
</i></b></p><div>Employer participates in the Electronic Employment Verification Program. Please click here for more information.</div><br>
<div></div>
Benefits:
<div>
Paid time off (PTO)<br>
Various health insurance options &amp; wellness plans<br>
Retirement benefits including employer match plans<br>
Long-term &amp; short-term disability<br>
Employee assistance programs (EAP)<br>
Parental leave &amp; adoption assistance<br>
Tuition reimbursement<br>
Ways to give back to your community</div><div></div><div><i><br>
Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.</i></div></div>

Certified Medical Assistant

Hennessy & Roach, P.C.

<div><b>Company Description</b><p><br>
Hennessy &amp; Roach, P.C. is a law firm defending employers in Workers&rsquo; Compensation and defendants in General Liability matters. H&amp;R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana; Brentwood, Tennessee; and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas, Tennessee, and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.</p><b><br>
Job Description</b><p><br>
The File Clerk is responsible for following an office filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices, and memoranda according to that system. Locate and retrieve requested files, as well as prepare file folders and labels. Responsible for opening, closing and keeping files up to date. In addition to filing, the file clerk will perform other clerical duties, such as handle incoming phone calls, processing mail, faxing, using a copy machine, transcription and maintaining a calendar.</p><p>
Essential Job Functions:</p><ul><li>
Answer incoming calls and direct calls quickly and accurately, conveying appropriate information to receiver and ensuring caller has positive experience.</li><li>
Process mail, scan documents and save to appropriate file in DMS. Make sure hard filing for every attorney is completed and up to date.</li><li>
Keep cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, inputting information into Perfect Law file database and case management software.</li><li>
Assist legal assistant/paralegal in preparation of status emails to adjusters and correspondence.</li><li>
Open and close files, update appropriate file information in Perfect Law.</li><li>
Save correspondence emails in DMS document management software for attorneys.</li><li>
Ensure tasks are completed timely and properly documented.</li></ul><p>
Other related duties as assigned such as assisting with attorney appeals</p><b><br>
Qualifications</b><br>
<ul><li>
High school diploma or GED (or equivalent) required, associate or bachelor degree a plus.</li><li>
0-2 years of experience supporting a legal office or working in the legal industry preferred.</li><li>
Proven history of excellent customer/client service.</li><li>
Working knowledge of court rules and procedures preferred.</li><li>
Microsoft Word and Excel experience required, PowerPoint experience a plus.</li><li>
Transcription experience is a plus.</li><li>
Outstanding organizational, interpersonal, and administrative skills.</li><li>
Excellent attention to detail with the ability to multi-task.</li><li>
Excellent communication and proofreading skills.</li><li>
Must be self-motivated and able to meet deadlines under pressure.</li><li>
Must have the ability to work as part of a team, as well as to work independently.</li><li>
Organization, Planning, Attention to Detail, and Dependability.</li><li>
Firm and Client Confidentiality required.</li></ul><br>
<b>
Additional Information</b><p><br>
Benefits include: Medical, Dental, Vision, Critical Illness, Accident, Group Term life, Voluntary term life, STD, LTD, 401(k)/Roth retirement plan with company match and paid time off.</p><p>
All your information will be kept confidential according to EEO guidelines.</p></div>

File Clerk (Part Time)