office assistant Jobs in Los Angeles United States

office assistant

administrative assistant Jobs in Los Angeles United States

administrative assistant

administrative assistant (people teams) Jobs in Los Angeles United States

administrative assistant (people teams)

administrative assistant ii Jobs in Los Angeles United States

administrative assistant ii

administrative assistant, hr (marcomms) Jobs in Los Angeles United States

administrative assistant, hr (marcomms)

administrative assistant hr marcomms

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 <br/>
 <br/>
 We&rsquo;re looking for a highly proactive Administrative Assistant to partner with senior HR and Talent leaders at Netflix, keeping them two steps ahead in a fast-moving, global environment. If you love anticipating needs, creating structure out of complexity, and taking pride in flawless execution, this role will put you at the center of our people and talent work. You are energized by enabling others, passionate about operational excellence, and hold a high bar for your own work.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proactively manage complex calendars for multiple executives and leaders across time zones, aligning time with key business, team, and broader Talent priorities.
  </li>
  <li>
   Own high-volume meeting support (all-hands, leadership reviews, cross-functional sessions): scheduling, agendas, logistics, note-taking, and tracking follow-ups and actions.
  </li>
  <li>
   Coordinate domestic and international travel and process accurate, timely expense reports.
  </li>
  <li>
   Prepare materials for meetings and off-sites (agendas, decks, pre-reads, securing logistics) and ensure leaders are set up with the right context in advance.
  </li>
  <li>
   Anticipate operational needs and identify opportunities to innovate, streamline processes, tools, and routines for HRBPs and Talent leaders.
  </li>
  <li>
   Pull and organize basic reports and trackers (e.g., from HR systems or spreadsheets) to support visibility into key metrics, timelines, and Talent programs.
  </li>
  <li>
   Maintain and optimize team tools: shared drives, trackers, distribution lists, Google Groups, team org chart, Slack channels, and other communication channels.
  </li>
  <li>
   Assist with planning and executing team events and off-sites, including vendor/venue sourcing, logistics, and on-site execution support.
  </li>
  <li>
   Support executive-ready presentation deck development and end-to-end meeting preparation (content, logistics, and follow-up materials).
  </li>
  <li>
   Partner on the creation and refinement of presentations and materials for key talent and business discussions.
  </li>
  <li>
   Manage ad hoc data, reporting, and project requests to deliver insights that support talent planning and decision-making.
  </li>
  <li>
   Liaise with Workplace to support in-office space planning and team setup as needed.
  </li>
  <li>
   Handle ad hoc projects and sensitive information with professionalism, discretion, and sound judgment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   4+ years as an administrative or executive assistant supporting multiple leaders, ideally in a fast-paced, global, matrixed environment.
  </li>
  <li>
   Experience supporting Human Resources or Talent leaders preferred; interest in HR/people-related work is a plus.
  </li>
  <li>
   Demonstrated ability to anticipate needs, take initiative, be self-motivated, and drive work forward with minimal direction.
  </li>
  <li>
   Strong executive-level written and verbal communication skills.
  </li>
  <li>
   Highly organized, detail-obsessed, and comfortable juggling multiple priorities and stakeholders at once.
  </li>
  <li>
   Comfort pulling reports and working with basic data (e.g., spreadsheets, dashboards); strong Google Suite skills required (Calendar, Docs, Sheets, Slides, Drive).
  </li>
  <li>
   Proven ability to handle confidential information and sensitive topics with discretion.
  </li>
  <li>
   Responsive and able to work effectively across multiple time zones and cultures.
   <br/>
   <br/>
  </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
 <br/>
 <br/>
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 <br/>
 <br/>
 Netflix is a unique culture and environment. Learn more here.
 <br/>
 <br/>
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 <br/>
 <br/>
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>


Administrative Assistant, HR (MarComms)

University of California Los Angeles

<div><div><div><div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div><br>
<br>
<p><b>Salary &amp; Compensation</b></p><br>
<br>
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul><p><b>Qualifications</b></p><br>
<ul><li>
Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
<br>
<p><b>Education, Licenses, Certifications &amp; Personal Affiliations</b></p><br>
<ul><li>
High School Diploma Or equivalent experience (Required)
</li></ul><br>
<p><b>Special Conditions for Employment</b></p><br>
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<br>
<p><b>Schedule</b></p><br>
<br>
8:00 a.m. to 5:00 p.m
<br>
<p><b>Union/Policy Covered</b></p><br>
<br>
CX-Clerical &amp; Allied Services
<br>
<p><b>Complete Position Description</b></p><br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971)</div></div></div><div><div><div><p>
Apply</p></div></div></div></div>
<br><div><div><b>Campus Requisition #:</b></div>
<p>9933</p>
<div><b>UC Payroll Title:</b></div>
<p>BLANK AST 3</p>
<div><b>Department:</b></div>
<p>GEOGRAPHY</p>
<div><b>Appointment Type:</b></div>
<p>2 - Staff: Career</p>
<div><b>Anticipated Hiring Pay Scale:</b></div>
<p>$63,391.68 - $79,511.04 Annually</p>
<ul><li><b>Full Salary Range:</b></li></ul>
<p>USD $30.36/Hr. - USD $43.49/Hr.</p>
<div><b>Onsite | Remote | Hybrid Type:</b></div>
<p>Flexible-To Be Determined</p>
<div><b>Department Location:</b></div>
<p>315 Portola Plz Geography
</p><div><b>Full or Part Time:</b></div>
<p>Full Time</p></div>

HR / Finance Assistant

Motive Companies

<div><p><b>Administrative Assistant - eCommerce / Consumer Goods</b><br>
Downtown Los Angeles (Onsite 100%) | $25/hr | Temp to hire</p><div>
Monday - Friday 8a-5p</div><p></p><p><b><br>
About the Company</b><br>
We're a rapidly growing eCommerce brand in the consumer-packaged goods (CPG) industry, known for our innovative products and high-energy culture. Our team blends creativity, precision, and hustle-and we're looking for an Administrative Assistant who can keep up with the pace and bring structure to the chaos. This position offers growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</p><p></p><p><b><br>
Why You'll Love Working Here</b><br>
This isn't your typical admin role. You'll be in the heart of the action, working directly with leadership, operations, and marketing to keep projects and people on track. Every day is different-and your impact will be seen and appreciated.</p><p></p><div><b><br>
What You'll Do</b><br>
<ul><li>Manage calendars, meetings, and travel for senior leaders</li><li>Support daily operations across purchasing, shipping, and vendor coordination</li><li>Assist marketing and product teams with launches, sample requests, and reports</li><li>Maintain digital and physical files, invoices, and office supplies</li><li>Help prepare internal communications and team presentations</li><li>Ensure the office runs smoothly and stays organized</li></ul></div><br>
<p></p>
<div><b>What We're Looking For</b><br>
<ul><li>2+ years of administrative or office coordination experience (preferably in eCommerce, retail, or consumer products)</li><li>Strong organizational skills and sharp attention to detail</li><li>Experience with Shopify, Amazon Seller Central, or NetSuite a plus</li><li>Advanced Excel or Google Sheets skills</li><li>Clear communicator who thrives in a fast-paced, collaborative environment</li><li>Comfortable working onsite 100% in DTLA</li></ul></div><p></p><p><b><br>
Compensation</b><br>
$25/hour<br>
Full-time position with growth potential and a chance to be part of a forward-thinking, rapidly expanding eCommerce team.</p></div>

Administrative Assistant

Coalition for Responsible Community Development

<div>
 Job Type
 <br/>
 <br/>
 Full-time
 <br/>
 <br/>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 The Human Resources Assistant provides administrative support to the HR department in day-to-day operations. This entry-level position assists with employee onboarding, HR systems administration, and documentation of employee records to ensure the department runs efficiently and in compliance with company and state requirements.
 <br/>
 <br/>
 <strong>
  Essential Duties And Repsonsibilities
  <br/>
  <br/>
 </strong>
 Position roles and responsibilities include, but are not limited to:
 <br/>
 <br/>
 <ul>
  <li>
   Provide general administrative support for the HR team&rsquo;s daily tasks and long-term goals.
  </li>
  <li>
   Support onboarding new hires verifying completion of documents and preparing orientation files.
  </li>
  <li>
   Maintain accurate and up-to-date employee files, records and documentation.
  </li>
  <li>
   Respond to internal requests and inquiries with professionalism and confidentiality.
  </li>
  <li>
   Assist with data entry and updates in HR software such as Paylocity, Ease, and Fidelity.
  </li>
  <li>
   Ensure knowledge and compliance with California labor laws in all HR administrative processes.
  </li>
  <li>
   Perform other duties related to the position as requested by the Chief Human Resources Officer.
  </li>
  <li>
   Provide excellent customer service, professionalism, detail oriented and flexible as priorities can shift at any moment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree preferred.
  </li>
  <li>
   1 year of Human Resources experience is preferred
  </li>
  <li>
   Experience using Paylocity or similar HRIS platforms is a plus.
  </li>
  <li>
   Knowledge of and experience with Microsoft Office (Excel, Word, PowerPoint, Outlook, SharePoint).
  </li>
  <li>
   Strong organizational skills with attention to detail and accuracy.
  </li>
  <li>
   Excellent verbal and written communication skills.
  </li>
  <li>
   Ability to prioritize and manage multiple tasks in a fast-paced environment.
  </li>
  <li>
   Excellent social/interpersonal and communication skills for engagement with staff members, new hires, and members of the management team.
  </li>
  <li>
   This is not a work from home position.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  SALARY RANGE
  <br/>
  <br/>
 </strong>
 $22.00- $26.00 hourly
 <br/>
 <br/>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 CRCD is in the top 10% for excellent benefits for non-profits with an array of benefits available including:
 <br/>
 <br/>
 <ul>
  <li>
   14 Paid Holidays
  </li>
  <li>
   On-Demand training memberships to bolster professional development
  </li>
  <li>
   Dental/Vision/ 85% employer-paid &amp; 40% dependent paid Medical Insurance
  </li>
  <li>
   401k eligibility from day one &amp; up to 3% matching after one year
  </li>
  <li>
   529 Educational Savings Plan from Principle
  </li>
  <li>
   Flexible Spending Account (FSA)
  </li>
  <li>
   Short &amp; Long Term Disability
  </li>
  <li>
   Accident &amp; Hospital Indemnity
  </li>
  <li>
   Whole life insurance with cash benefits
  </li>
  <li>
   Identity Theft Protection and Legal Services
  </li>
  <li>
   Discount pet insurance through ASPCA
  </li>
  <li>
   Generous work/life balance
   <br/>
   <br/>
  </li>
 </ul>
 All candidates are subject to a criminal history check and meet CRCD&rsquo;s criteria regarding criminal history and must pass background check conducted by LA County. CRCD is an Equal Opportunity Employer is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or the Equal Employment Opportunity for the position (s) to the EEO/ADA Coordinator. EEO/ADA Coordinator contact: Veronica Garcia (213) 743-6193.
 <br/>
 <br/>
 Salary Description
 <br/>
 <br/>
 $22.00-$26.00 hourly
</div>


Human Resources Administrator

<div><div><div><div><div>Do you enjoy a role where you can share your strong organizational skills, take care of details, and provide critical support to a driven team in an encouraging environment? As a Fundraising Assistant, you can build your career while strengthening the efforts of our UCLA Health Sciences Development (HSD) team.<b> </b>As one of the most comprehensive and advanced health care systems in the world, UCLA Health is at the cutting edge of biomedical research, with our physicians and researchers pioneering work across an astounding range of disciplines. In this role, you will provide fundraising support for a wide variety of our health sciences programs. We are looking for a Fundraising Assistant with strong administrative, communication, and interpersonal skills to support our HSD team and gain hands-on experience to grow in an environment designed for medical and scientific innovation. In this role, you will learn about fundraising and building meaningful relationships with donors and colleagues by assisting with scheduling meetings, drafting correspondence, responding to inquiries, managing information, and travel planning if needed. This is a great opportunity to make an impact as you provide critical organization and planning skills to our team, hone your customer service skills, and work on a wide variety of projects that support our programs and initiatives. We are proud to support UCLA Health Sciences Development in their commitment to patient care, research, and education, and raising funds that keep vital programs and initiatives in motion. We invite you to be part of our highly motivated, well-supported, collaborative team where you will receive the guidance, inspiration and resources to excel.</div><div><br>
</div><div>UCLA is an exceptional place to work, filled with many opportunities for professional growth and an excellent benefits package including a pension so you can plan and build security for tomorrow as you advance your career today.</div><div></div><div><br>
Explore more and learn how you can embark on a rewarding career with us!</div><br>
<br>
<p><b>Salary &amp; Compensation</b></p><br>
<br>
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul><p><b>Qualifications</b></p><br>
<ul><li>
Ability to learn and deliver customer service skills such as interacting in a friendly, professional manner and responding quickly and appropriately to requests. (Required)</li><li>
Excellent verbal and written communication skills. (Required)</li><li>
Ability to exercise independent judgment, take initiative, be resourceful and make decisions. (Required)</li><li>
Ability to research, gather, analyze, and synthesize information from sources such as online searches, databases and files. (Required)</li><li>
Excellent interpersonal skills to develop and maintain collaborative working relationships. (Required)</li><li>
Ability to work as part of a team, be detail oriented, organized and meet deadlines. (Required)</li><li>
Ability to maintain confidentiality and to use discretion. (Required)</li><li>
Proficiency with business software such as Google docs, Google forms, Word, Excel, and Outlook, and databases. (Required)</li></ul>
<br>
<p><b>Special Conditions for Employment</b></p><br>
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li><li>
Must be able maintain a reliable and predictable work schedule including ability to work occasional evenings and/or weekends as needed. (Required)</li></ul>
<br>
<p><b>Schedule</b></p><br>
<br>
8:00am to 5:00pm
<br>
<p><b>Union/Policy Covered</b></p><br>
<br>
CX-Clerical &amp; Allied Services
<br>
<p><b>Complete Position Description</b></p><br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(40109547)</div></div></div><div><div><div><p>
Apply</p></div></div></div></div>
<br><div><div><b>Campus Requisition #:</b></div>
<p>9924</p>
<div><b>UC Payroll Title:</b></div>
<p>BLANK AST 3</p>
<div><b>Department:</b></div>
<p>DEVELOPMENT</p>
<div><b>Appointment Type:</b></div>
<p>2 - Staff: Career</p>
<div><b>Anticipated Hiring Pay Scale:</b></div>
<p>Up to $66,314.88 Annually</p>
<ul><li><b>Full Salary Range:</b></li></ul>
<p>USD $30.36/Hr. - USD $43.49/Hr.</p>
<div><b>Onsite | Remote | Hybrid Type:</b></div>
<p>Hybrid</p>
<div><b>Department Location:</b></div>
<p>10889 Wilshire Blvd External Affairs Development
</p><div><b>Full or Part Time:</b></div>
<p>Full Time</p></div>

Fundraising Assistant, Health Sciences Development

Fulton Management

<div>
 <p>
  <strong>
   Receptionist / Front Office Assistant
  </strong>
 </p>
 <p>
  Fulton Management
 </p>
 <p>
  Los Angeles, CA (On-site)
 </p>
 <p>
  <br/>
 </p>
 <p>
  Fulton Management is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are seeking an energetic, detail-oriented
  <strong>
   Receptionist / Front Office Assistant
  </strong>
  to join our team and serve as the first point of contact for clients and visitors while providing essential administrative support to the firm.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  The
  <strong>
   Receptionist / Front Office Assistant
  </strong>
  plays a key role in maintaining the professionalism and efficiency of the firm&rsquo;s daily operations. As the first impression for clients, executives, and guests, this individual must possess excellent communication skills, strong organizational abilities, and a polished, professional demeanor. This position requires the ability to multitask in a fast-paced environment, manage time effectively, and work both independently and collaboratively with the team. Our firm operates in a paperless environment and utilizes state-of-the-art technology.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Answer and direct incoming phone calls
  </li>
  <li>
   Greet and assist clients and visitors
  </li>
  <li>
   Prepare, sort, and track incoming and outgoing mail
  </li>
  <li>
   Run occasional errands, including bank deposits (reliable transportation required)
  </li>
  <li>
   Provide administrative support under the guidance of the Office Manager
  </li>
  <li>
   Assist staff with various clerical and administrative tasks as needed
  </li>
  <li>
   Maintain organization of front office and common areas
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Previous front desk or administrative experience preferred
  </li>
  <li>
   Professional, friendly, and confident demeanor
  </li>
  <li>
   Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
  </li>
  <li>
   Strong multitasking skills with the ability to perform under pressure
  </li>
  <li>
   Highly organized with strong attention to detail
  </li>
  <li>
   Excellent verbal and written communication skills
  </li>
  <li>
   Quick learner with a positive, team-oriented attitude
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This is a full-time, on-site position, Monday through Friday, 9:00 a.m. &ndash; 6:00 p.m.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Medical, dental, vision, 401(k), PTO, and holidays
 </p>
 <p>
 </p>
</div>


Receptionist/Front Office Assistant

Manatt, Phelps & Phillips, LLP

<div>
 Department: Office Administration
 <br/>
 <br/>
 Job Number: 100420
 <br/>
 <br/>
 Offices: Los Angeles
 <br/>
 <br/>
 With eleven offices across the United States, 500+ professionals and 350+ business professionals, Manatt, Phelps &amp; Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm&rsquo;s groundbreaking approach&mdash;bringing together legal services, advocacy and business strategy&mdash;differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
 <br/>
 <br/>
 We are seeking a motivated and detail-oriented Assistant to join our dynamic People teams. This foundational position will provide essential administrative support to our People Team leaders in various areas, including Human Resources/Benefits, Diversity &amp; Inclusion, Professional Development, and Strategic Growth.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Extensive calendar management, scheduling of meetings, interviews, training sessions, and coordination of travel arrangements and events.
  </li>
  <li>
   Assisting with the processing and submission of department invoices.
  </li>
  <li>
   Management and tracking of expense reimbursements.
  </li>
  <li>
   Budget development support.
  </li>
  <li>
   Project management support, including monitoring progress, following up with team members, and tracking deadlines to ensure initiatives stay organized and on schedule.
  </li>
  <li>
   Survey creation, data analysis, and database management across all people teams.
  </li>
  <li>
   Preparing and formatting sensitive documents in Power Point, Word and PDF.
  </li>
  <li>
   Updating and regular auditing of department pages on Firm intranet, OneManatt.
  </li>
  <li>
   Assist in the preparation of agendas, documents, reports, and presentations.
  </li>
  <li>
   Assist with the preparation of annual AAP reporting.
  </li>
  <li>
   Summer program support, including but not limited to tracking of expenses and events, and managing event calendars/invitations.
  </li>
  <li>
   Participate in projects across all people teams and contribute to process improvements.
  </li>
  <li>
   Ad hoc special projects and duties as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Candidate should have 1-2 years of previous experience in an administrative or HR/people function-related role.
  </li>
  <li>
   Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field preferred.
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   Experience supporting multiple professionals, including ability to keep team members on track with processes, policies, and deadlines.
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   Demonstrated reliability and ability to work collaboratively in a team environment.
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   Ability to manage multiple competing priorities with support from the team and adapt to changing workloads and tight deadlines.
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   Demonstrated ability to proactively identify and solve problems and communicate effectively to ensure task completion.
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   Strong written and verbal communication skills.
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   Capacity to maintain a high-level of confidentiality and handle sensitive information.
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   Must have exceptional organizational skills and strong attention to detail.
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   Ability to adapt communication and collaboration styles to work effectively across teams.
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   Proficiency in Outlook, Word, PowerPoint and Excel skills required, with a willingness to learn new software programs which support the business operations of the department.
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   Proficiency with AI tools, with a willingness to learn additional AI tools for process improvement and productivity.
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 The base annual pay range for this role is between $57,000-$62,000. The base pay to be offered will vary and depend on skills and qualifications, experience, and location. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
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 This position is open to candidates based in Los Angeles. Manatt maintains a hybrid work schedule requiring in-office presence 3 days per week for this role in our Century City office. Candidates must reside within a reasonable commuting distance and be able to comply with our in-office requirements. This is not a remote position.
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 EEO/AA EMPLOYER/Veterans/Disabled
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 <em>
  Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
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Administrative Assistant (People Teams)

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