executive assistant

administrative assistant

Career Group

<div>
 
 
 Administrative Assistant | Westside | Premier Global Organization
 
 
 
 If you enjoy Human Resources, event planning, and working in a fast-paced, high-performing environment, this is an exciting opportunity to join an exceptional team. A globally recognized organization is seeking a polished Administrative Assistant to support senior leadership and distinguished scholars. Known for its impact in research and public affairs, this organization offers a collaborative culture, meaningful work, and strong long-term growth potential.
 
 
 
 
 
 
 Position Overview
 
 
 
 This role is ideal for a proactive, detail-oriented professional who thrives in a dynamic environment. You will serve as a trusted partner to senior leaders, managing complex logistics while exercising strong judgment and discretion.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex calendars and coordinate meetings across internal and external stakeholders
 </li>
 <li>
 Arrange detailed domestic and international travel, including itineraries and expenses
 </li>
 <li>
 Prepare and edit reports, presentations, and correspondence
 </li>
 <li>
 Support HR functions, including onboarding and internal coordination
 </li>
 <li>
 Plan and assist with events and special projects
 </li>
 <li>
 Maintain organized systems and handle sensitive communications with professionalism
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 3&ndash;6+ years of experience in a fast-paced, professional environment
 </li>
 <li>
 Strong organizational, communication, and multitasking skills
 </li>
 <li>
 High attention to detail and ability to handle confidential information
 </li>
 <li>
 Interest in HR, events, or public affairs a plus
 </li>
 <li>
 Proficiency in Microsoft Office and/or Google Workspace
 </li>
 </ul>
 
 
 
 
 
 
 
 This is a fantastic opportunity to grow your career in a dynamic, intellectually engaging environment.
 
</div>

Administrative Assistant

Live Nation Entertainment

<div>
 
 Job Summary
 
 
 
 
 WHO ARE WE?
 
 
 
 Live Nation Entertainment is the world&rsquo;s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media &amp; Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media &amp; Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.
 
 
 
 WHO ARE YOU?
 
 
 
 Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!
 
 
 
 THE ROLE
 
 
 
 We are seeking a highly organized, proactive Executive Assistant to support one of our senior executives. This role is ideal for someone with 3&ndash;5 years of experience providing administrative support in a fast-paced, professional environment. The role will focus on calendar management, meeting coordination, travel arrangements, and general administrative support. This is a full-time, on-site position based in our Beverly Hills corporate office.
 
 
 
 What This Role Will Do
 
 
 
 <ul>
 <li>
 Manage and maintain daily calendars, prioritize appointments, and coordinate internal and external meetings for executive and a few of executive&rsquo;s direct reports
 </li>
 <li>
 Arrange domestic and international travel, including transportation, accommodations, and itineraries for executive and a few of executive&rsquo;s direct reports
 </li>
 <li>
 Confirm executive&rsquo;s daily schedules and ensure the executive is prepared with relevant context and materials
 </li>
 <li>
 Track and submit monthly expense reports; assist with purchase orders and invoice processing for executive and a few of executive&rsquo;s direct reports
 </li>
 <li>
 Support day-to-day communications, including email and phone correspondence on behalf of the executive
 </li>
 <li>
 Process and track vendor agreements and invoices, project budgets and schedules, and assist with project team onboarding and offboarding
 </li>
 <li>
 Maintain confidentiality and discretion across all matters
 </li>
 <li>
 Serve as liaison to internal teams and external partners, ensuring timely and professional communication
 </li>
 <li>
 Provide administrative support for occasional personal tasks and errands as needed
 </li>
 <li>
 Partner closely with other Executive Assistants for seamless team support and backup coverage
 
 
 </li>
 </ul>
 
 What This Person Will Bring
 
 
 
 <ul>
 <li>
 3&ndash;5+ years of Executive Assistant experience, preferably supporting entrepreneurs and/or c-suite executives in the creative or tech industry
 </li>
 <li>
 Proven ability to manage multiple priorities and adapt quickly to changing demands
 </li>
 <li>
 Strong organizational and time management skills with acute attention to detail
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail), Microsoft Office, and communication platforms such as Zoom, Slack, and Box
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Experience with booking commercial as well as private travel
 </li>
 <li>
 Ability to work independently, exercise good judgment, proactively identify areas in which to assist executive and new/better approaches/systems/processes to prioritizing and completing tasks, and maintain discretion in handling sensitive information
 </li>
 <li>
 Bachelor's degree required
 
 
 </li>
 </ul>
 
 Benefits &amp; Perks
 
 
 
 Our motto is &lsquo;Taking Care of Our Own&rsquo; through 6 pillars of benefits:
 
 
 <ul>
 <li>
 HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
 </li>
 <li>
 YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
 </li>
 <li>
 WEALTH: 401(k) program with company match, stock reimbursement program
 </li>
 <li>
 FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
 </li>
 <li>
 CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
 </li>
 <li>
 OTHERS: Volunteer time off, crowdfunding match
 
 
 </li>
 </ul>
 
 EQUAL EMPLOYMENT OPPORTUNITY
 
 
 
 We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
 
 
 Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
 
 
 We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
 
 
 We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.
 
 
 
 HIRING PRACTICES
 
 
 
 The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
 
 
 Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
 
 
 Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.
</div>

Executive Assistant

Lawry's Restaurants Inc.

<div>
 Job Details
 
 
 
 Description
 
 
 
 We are looking for a Marketing Assistant to join our team!
 
 
 Love restaurants, creativity, and checking things off a list? We&rsquo;re hiring a Marketing Assistant to help keep our campaigns, calendars, content, and guest-facing details running smoothly.
 
 
 You&rsquo;ll work directly with the Director of Marketing, supporting a legacy LA restaurant brand&mdash;including Lawry&rsquo;s, a cornerstone of the Los Angeles dining scene for over 100 years.
 
 
 This is a remote, hourly position, with occasional travel (&lt;25%) to our restaurant locations in Beverly Hills, East LA, Orange County, and Las Vegas for shoots, activations, and on-site support. This is a part-time position, up to 30 hours, with opportunity for growth.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Support the planning, coordination, and execution of marketing campaigns and promotions across all restaurant locations
 </li>
 <li>
 Assist with loyalty programs and VIP guest initiatives, ensuring accurate communication and execution
 </li>
 <li>
 Create, update, and maintain marketing assets including menus, promotional materials, and basic graphics
 </li>
 <li>
 Ensure all guest-facing information (menus, hours, events, and promotions) is accurate and up to date across platforms
 </li>
 <li>
 Maintain marketing calendars, timelines, and planning documents to ensure deadlines are met
 </li>
 <li>
 Assist in compiling campaign performance results, reports, and marketing summaries
 </li>
 <li>
 Coordinate and distribute promotional materials and information to internal and external partners (PR, social, digital teams)
 </li>
 <li>
 Support content creation efforts, including on-site shoots and activations at restaurant locations
 </li>
 <li>
 Provide on-the-ground marketing support during key events, promotions, and activations
 </li>
 <li>
 Assist with administrative marketing tasks including forms, requests, and project coordination
 </li>
 <li>
 Collaborate cross-functionally with operations, culinary, and leadership teams to support marketing initiatives
 </li>
 <li>
 Ensure brand standards and consistency across all marketing touchpoints
 </li>
 <li>
 Support Lawry&rsquo;s objectives in sales, service, quality, and guest experience
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Experience with Canva and WordPress
 </li>
 <li>
 Proficiency in basic computer applications and marketing tools
 </li>
 <li>
 Strong project coordination and organizational skills
 </li>
 <li>
 Clear and effective communication skills
 </li>
 <li>
 Ability to manage multiple deadlines and shifting priorities
 </li>
 <li>
 Restaurant, hospitality, or food &amp; beverage experience
 </li>
 <li>
 Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator)
 </li>
 <li>
 Familiarity with marketing technology and AI-powered tools
 </li>
 <li>
 Experience supporting content creation or social media initiatives
 </li>
 <li>
 1&ndash;3 years of experience in marketing, hospitality, or administrative support role preferred
 
 
 </li>
 </ul>
 
 Education
 
 
 
 College degree in Marketing, Communications, or related field preferred
 
 
 
 Why You&rsquo;ll Love This Role
 
 
 
 <ul>
 <li>
 Work on iconic, legacy restaurant brands with real presence in the LA dining scene
 </li>
 <li>
 Collaborate directly with the Director of Marketing and gain hands-on experience
 </li>
 <li>
 See your work come to life &mdash; online and inside restaurants
 </li>
 <li>
 Touch every part of restaurant marketing, from digital to in-store
 </li>
 <li>
 A flexible, remote role with just enough in-person time to keep things fun and dynamic
 
 
 </li>
 </ul>
 Hourly Range: $20-$25/hour
</div>

Marketing Assistant

Sollis Health

<div>As an Advanced Care Provider (Physician Assistant or Nurse Practitioner) on the House Calls team at Sollis Health. Under the supervision of a Physician, you will conduct concierge medical visits in patients' homes, providing care to adults and children who would typically seek treatment in an emergency room or urgent care center. Additionally, you will work in our centers, delivering a range of treatments to help patients avoid unnecessary visits to the emergency department.

This position will focus primarily on the Los Angeles region, allowing you to provide high-quality care directly in patients' homes and in our centers, offering convenience and enhanced care options.

Per Diem - 9a-5p - (rotates through weekends/weekdays) 2x a month

We are open to Onsite (Bev Hills Clinic), Hybrid or Remote within LA County. Must be able to commute to Beverly Hills clinic 1x/week (or as needed) to refill house call bag.

House Calls are throughout LA County. Large majority within a 10-15 mile radius of Beverly Hills.

Responsibilities
<ul>
<li>Coordinate with Front Desk Coordinators to manage and respond to house call requests promptly during your shift.</li>
<li>While on shift, assist with patient care in clinic when not engaged in a house call, including covering clinic duties, covering lunch breaks, addressing provider or nurse call-outs, and handling triage calls.</li>
<li>Formulate a differential diagnosis and treatment plan for urgent and emergent care in a patient's home or other non-clinic settings, within the scope of emergency medicine.</li>
<li>Ensure the house call provider bag is always properly stocked to avoid delays during house calls.</li>
<li>Perform medical procedures such as obtaining IV access (including administering fluids and medications), splinting, suturing, phlebotomy, performing point-of-care testing (POC) and EKGs.</li>
<li>Document clinical evaluations and treatments accurately in the electronic health record (AthenaHealth).</li>
<li>Provide patient-centered, empathetic communication, ensuring patients feel comfortable and confident by answering their questions professionally and with patience.</li>
<li>Collaborate with the patient's PCP and specialists to discuss your assessment, care plan, and coordinate follow-up care.</li>
<li>Work closely with the Medical Director and clinical team members to ensure adherence to policies and delivery of high-quality care in an innovative setting.</li>
<li>Coordinate hand-offs of pending labs or imaging to in-clinic providers at the end of your shift.</li>
<li>Coordinate additional care with our Virtual Care or clinic teams, or with one of our Medical Partners as needed.</li>
<li>Perform related duties as requested.</li>
</ul>
Experience

We believe extraordinary people come from a variety of backgrounds, but ideally, we would expect that you have:
<ul>
<li>Bachelor's Degree required. Graduate of an accredited Physician Assistant or Family Nurse Practitioner program, required.</li>
<li>Physician Assistant or Nurse Practitioner state license and ability to practice in CA</li>
<li>3+ years as a Physician Assistant or Nurse Practitioner in emergency departments and/or urgent care centers, required</li>
<li>DEA license required</li>
<li>ACLS and PALS certification required upon hire.</li>
<li>Excellent clinical care and patient satisfaction in emergency department and urgent care settings</li>
</ul>
Range: $85-100/hour

This is the anticipated rate/range Sollis Health reasonably expects to pay candidates for this position in Southern California. Sollis is a multi-state employer and this rate/range may not reflect the pay for positions that are performed solely in localities outside of this location. Actual pay is dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, location, education, etc.<div>
About Sollis Health
<div>
Sollis Health is the first and only medical membership that's on-demand 24/7, 365. We live up to the concierge promise: with just one call, our members experience unparalleled care and follow-up on their schedule and their terms.

Our members never wonder if it's a &quot;real&quot; emergency. They simply call Sollis for immediate access to ER-trained medical teams, on-site labs and imaging, expedited specialist appointments, and care navigation that's all under one roof. With unlimited 24/7 virtual and in-person support from locations in Manhattan, the Hamptons, Los Angeles, South Florida, and San Francisco, Sollis puts our members in first class by handling all medical issues&mdash;big or small&mdash;with expert concierge care anytime, anywhere.</div></div></div>

Emergency Physician Assistant or Nurse Practitioner - House Calls - Remote in LA County

Pocketbook Agency

<div>
 
 JRN #2328
 
 
 
 
 
 A high-profile celebrity with an active schedule of appearances and frequent travel is seeking a highly capable, hands-on Personal Assistant. This role requires someone who thrives in a fast-paced, constantly changing environment, can handle both high-level and &ldquo;grunt work,&rdquo; and is committed to exceptional execution with discretion and composure.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide full-scope personal assistant support to a high-profile celebrity, managing complex logistics and schedules across shows, appearances, and travel.
 </li>
 <li>
 Oversee extensive travel arrangements, including flights, accommodations, ground transportation, itineraries, and on-the-road needs.
 </li>
 <li>
 Execute daily errands such as sourcing last-minute items, handling returns, and managing personal inventory.
 </li>
 <li>
 Collaborate with vendors, stylists, production teams, household staff, and external partners to ensure seamless operations.
 </li>
 <li>
 Manage gifting needs from sourcing to presentation.
 </li>
 <li>
 Maintain schedules, appointments, reservations, and real-time changes with precision and urgency.
 </li>
 <li>
 Proactively anticipate needs and solve problems before they arise.
 </li>
 <li>
 Handle high volumes of requests and information under pressure while maintaining discretion and professionalism.
 </li>
 <li>
 Manage sensitive and confidential information with care.
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Experience supporting ultra high net worth or celebrity principals.
 </li>
 <li>
 Systems-driven with proven ability to implement and refine processes.
 </li>
 <li>
 Comfortable with both hands-on operational work (errands, traffic, vet appointments) and high-level tasks.
 </li>
 <li>
 Demonstrated ability to operate independently, with minimal oversight.
 </li>
 <li>
 Emotionally intelligent, thick-skinned, and capable of managing high-pressure situations calmly.
 </li>
 <li>
 Tech-savvy with strong organizational systems.
 </li>
 <li>
 Valid driver&rsquo;s license; fully mobile and comfortable with frequent travel and non-traditional hours.
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 Beverly Hills, CA
 
 
 
 Schedule:
 
 24/7 mindset; flexible, high-demand schedule
 
 
 
 Compensation:
 
 $100k&ndash;120K DOE
 
 
 
 
 
 
 Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
 
 
 
 
 
 
 
 Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
 
 
 
 
</div>

Personal Assistant to Celebrity

Pura Vida Miami

Build a career. Be part of what we&rsquo;re building. At Pura Vida Miami, we&rsquo;re on a mission to provide the world with simple, wholesome food and beverage options that fit today&rsquo;s lifestyle. We&rsquo;ve built a brand rooted in consistency, quality, and an experience that feels personal, while moving at the pace our customers expect. We take pride in what we do. That shows up in our food, our standards, and the way our teams operate every day. With 50+ locations and continued expansion ahead, we&rsquo;re not just hiring for today, we&rsquo;re building a pipeline of talent for what&rsquo;s next. The Opportunity We are actively building a Talent Pipeline across our regions to connect with individuals who want to grow with a brand that is scaling quickly and thoughtfully. This is not a role-specific posting. It&rsquo;s an opportunity to get on our radar, start the conversation, and be considered for current and upcoming openings across our existing caf&eacute;s and new store openings. Where You Can Make an Impact Leadership &amp; Management General Manager &amp; Assistant General Manager: To lead our restaurants with a focus on hospitality, team development, and operational excellence. Kitchen Manager &amp; Assistant Kitchen Manager: To oversee our culinary operations, ensuring every dish meets our standards and high-quality execution. Front of House Operations Shift Leads: The essential leaders on the floor who ensure a seamless guest experience. Baristas, Smoothie Prep &amp; Cashiers: The face of our brand, providing professional service and product expertise with a warm, welcoming energy. Culinary &amp; Back of House Line Cooks &amp; Prep Cooks: Executing our chef-driven menu with precision, consistency, and care. Dishwashers: Maintaining the high standards of cleanliness that define our brand. What It Means to Grow With Us Real Growth: Clear paths for development as we continue to expand into new markets High Standards: A team that cares about quality, consistency, and doing things the right way Fast-Paced Environment: A brand that moves quickly and expects teams to operate with urgency and accountability Team-Driven Culture: People who take pride in their work and support each other to deliver results Join Our Talent Pipeline If you&rsquo;re passionate about hospitality, take pride in your work, and want to be part of a brand that&rsquo;s growing with intention, we want to connect! Submit your information to join our Talent Pipeline and be considered for current and upcoming opportunities. Our team will reach out as roles align with your current experience. Pura Vida Miami is proud to be an equal opportunity employer. We are committed to creating a workplace where diversity is celebrated and everyone feels welcome, regardless of race, color, religion, national origin, age, sex, sexual orientation, gender identity or expression, disability, veteran status, or any other legally protected characteristic. We believe that building a team with diverse perspectives and experiences makes us stronger, more creative, and more connected to the communities we serve.

Career Opportunity: Join the Growth of Pura Vida Miami | Talent Pipeline

Mandarin Oriental Hotel Group

The Residential Concierge is responsible for delivering a highly personalized and seamless service experience to residents, while supporting the overall operations and standards of the property. Under the direction of management, this role coordinates daily resident requests, facilitates services that enhance the maintenance and value of residences, and serves as a central point of communication between residents, vendors, and internal teams. The Concierge is expected to build strong relationships with residents, anticipate their needs, and maintain detailed knowledge of local amenities, transportation, dining, and events to provide informed recommendations. Key responsibilities include managing deliveries, reservations, transportation arrangements, and resident profiles; maintaining accurate records and databases; and ensuring timely follow-up on all service requests and work orders. The role also encompasses administrative support, package handling, key management, and adherence to luxury presentation standards within the lobby and front desk areas. Additionally, the Concierge must demonstrate professionalism in all communications, operate required systems, assist with vehicle handling when needed, and remain flexible in supporting special projects or operational needs, all while upholding the highest level of service consistent with a five-star residential environment.

Residential Concierge

Explore 15+ Administrative assistant in Beverly Hills this May. Find roles across top companies and apply now to boost your career.