administrative assistant

personal assistant to celebrity Jobs in Beverly Hills

personal assistant to celebrity

executive assistant

Live Nation Entertainment

<div>
 
 Job Summary
 
 
 
 
 WHO ARE WE?
 
 
 
 Live Nation Entertainment is the world&rsquo;s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media &amp; Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media &amp; Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.
 
 
 
 WHO ARE YOU?
 
 
 
 Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!
 
 
 
 THE ROLE
 
 
 
 We are seeking a highly organized, proactive Executive Assistant to support one of our senior executives. This role is ideal for someone with 3&ndash;5 years of experience providing administrative support in a fast-paced, professional environment. The role will focus on calendar management, meeting coordination, travel arrangements, and general administrative support. This is a full-time, on-site position based in our Beverly Hills corporate office.
 
 
 
 What This Role Will Do
 
 
 
 <ul>
 <li>
 Manage and maintain daily calendars, prioritize appointments, and coordinate internal and external meetings for executive and a few of executive&rsquo;s direct reports
 </li>
 <li>
 Arrange domestic and international travel, including transportation, accommodations, and itineraries for executive and a few of executive&rsquo;s direct reports
 </li>
 <li>
 Confirm executive&rsquo;s daily schedules and ensure the executive is prepared with relevant context and materials
 </li>
 <li>
 Track and submit monthly expense reports; assist with purchase orders and invoice processing for executive and a few of executive&rsquo;s direct reports
 </li>
 <li>
 Support day-to-day communications, including email and phone correspondence on behalf of the executive
 </li>
 <li>
 Process and track vendor agreements and invoices, project budgets and schedules, and assist with project team onboarding and offboarding
 </li>
 <li>
 Maintain confidentiality and discretion across all matters
 </li>
 <li>
 Serve as liaison to internal teams and external partners, ensuring timely and professional communication
 </li>
 <li>
 Provide administrative support for occasional personal tasks and errands as needed
 </li>
 <li>
 Partner closely with other Executive Assistants for seamless team support and backup coverage
 
 
 </li>
 </ul>
 
 What This Person Will Bring
 
 
 
 <ul>
 <li>
 3&ndash;5+ years of Executive Assistant experience, preferably supporting entrepreneurs and/or c-suite executives in the creative or tech industry
 </li>
 <li>
 Proven ability to manage multiple priorities and adapt quickly to changing demands
 </li>
 <li>
 Strong organizational and time management skills with acute attention to detail
 </li>
 <li>
 Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail), Microsoft Office, and communication platforms such as Zoom, Slack, and Box
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Experience with booking commercial as well as private travel
 </li>
 <li>
 Ability to work independently, exercise good judgment, proactively identify areas in which to assist executive and new/better approaches/systems/processes to prioritizing and completing tasks, and maintain discretion in handling sensitive information
 </li>
 <li>
 Bachelor's degree required
 
 
 </li>
 </ul>
 
 Benefits &amp; Perks
 
 
 
 Our motto is &lsquo;Taking Care of Our Own&rsquo; through 6 pillars of benefits:
 
 
 <ul>
 <li>
 HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
 </li>
 <li>
 YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
 </li>
 <li>
 WEALTH: 401(k) program with company match, stock reimbursement program
 </li>
 <li>
 FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
 </li>
 <li>
 CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
 </li>
 <li>
 OTHERS: Volunteer time off, crowdfunding match
 
 
 </li>
 </ul>
 
 EQUAL EMPLOYMENT OPPORTUNITY
 
 
 
 We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
 
 
 Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
 
 
 We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
 
 
 We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.
 
 
 
 HIRING PRACTICES
 
 
 
 The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
 
 
 Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
 
 
 Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.
</div>

Executive Assistant

Career Group

<div>
 
 
 Administrative Assistant | Westside | Premier Global Organization
 
 
 
 If you enjoy Human Resources, event planning, and working in a fast-paced, high-performing environment, this is an exciting opportunity to join an exceptional team. A globally recognized organization is seeking a polished Administrative Assistant to support senior leadership and distinguished scholars. Known for its impact in research and public affairs, this organization offers a collaborative culture, meaningful work, and strong long-term growth potential.
 
 
 
 
 
 
 Position Overview
 
 
 
 This role is ideal for a proactive, detail-oriented professional who thrives in a dynamic environment. You will serve as a trusted partner to senior leaders, managing complex logistics while exercising strong judgment and discretion.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage complex calendars and coordinate meetings across internal and external stakeholders
 </li>
 <li>
 Arrange detailed domestic and international travel, including itineraries and expenses
 </li>
 <li>
 Prepare and edit reports, presentations, and correspondence
 </li>
 <li>
 Support HR functions, including onboarding and internal coordination
 </li>
 <li>
 Plan and assist with events and special projects
 </li>
 <li>
 Maintain organized systems and handle sensitive communications with professionalism
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 3&ndash;6+ years of experience in a fast-paced, professional environment
 </li>
 <li>
 Strong organizational, communication, and multitasking skills
 </li>
 <li>
 High attention to detail and ability to handle confidential information
 </li>
 <li>
 Interest in HR, events, or public affairs a plus
 </li>
 <li>
 Proficiency in Microsoft Office and/or Google Workspace
 </li>
 </ul>
 
 
 
 
 
 
 
 This is a fantastic opportunity to grow your career in a dynamic, intellectually engaging environment.
 
</div>

Administrative Assistant

Pocketbook Agency

<div>
 
 JRN #2328
 
 
 
 
 
 A high-profile celebrity with an active schedule of appearances and frequent travel is seeking a highly capable, hands-on Personal Assistant. This role requires someone who thrives in a fast-paced, constantly changing environment, can handle both high-level and &ldquo;grunt work,&rdquo; and is committed to exceptional execution with discretion and composure.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide full-scope personal assistant support to a high-profile celebrity, managing complex logistics and schedules across shows, appearances, and travel.
 </li>
 <li>
 Oversee extensive travel arrangements, including flights, accommodations, ground transportation, itineraries, and on-the-road needs.
 </li>
 <li>
 Execute daily errands such as sourcing last-minute items, handling returns, and managing personal inventory.
 </li>
 <li>
 Collaborate with vendors, stylists, production teams, household staff, and external partners to ensure seamless operations.
 </li>
 <li>
 Manage gifting needs from sourcing to presentation.
 </li>
 <li>
 Maintain schedules, appointments, reservations, and real-time changes with precision and urgency.
 </li>
 <li>
 Proactively anticipate needs and solve problems before they arise.
 </li>
 <li>
 Handle high volumes of requests and information under pressure while maintaining discretion and professionalism.
 </li>
 <li>
 Manage sensitive and confidential information with care.
 </li>
 </ul>
 
 
 
 
 
 Ideal Candidate Profile
 
 
 <ul>
 <li>
 Experience supporting ultra high net worth or celebrity principals.
 </li>
 <li>
 Systems-driven with proven ability to implement and refine processes.
 </li>
 <li>
 Comfortable with both hands-on operational work (errands, traffic, vet appointments) and high-level tasks.
 </li>
 <li>
 Demonstrated ability to operate independently, with minimal oversight.
 </li>
 <li>
 Emotionally intelligent, thick-skinned, and capable of managing high-pressure situations calmly.
 </li>
 <li>
 Tech-savvy with strong organizational systems.
 </li>
 <li>
 Valid driver&rsquo;s license; fully mobile and comfortable with frequent travel and non-traditional hours.
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 Beverly Hills, CA
 
 
 
 Schedule:
 
 24/7 mindset; flexible, high-demand schedule
 
 
 
 Compensation:
 
 $100k&ndash;120K DOE
 
 
 
 
 
 
 Pocketbook Agency is acting solely as a recruiting and placement firm for this position and is not the employer of record for this role unless otherwise explicitly stated. All hiring decisions, compensation, benefits, and employment terms are determined by the client employer. By applying, you acknowledge that submission of an application does not guarantee placement or employment.
 
 
 
 
 
 
 
 Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
 
 
 
 
</div>

Personal Assistant to Celebrity

Avalon

<div>Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York. Avalon, Artists Rights Group and The Agency together represent a diverse and distinctive roster of artists including actors, comedians, writers and directors, among them Academy Award, BAFTA, Emmy, Tony and Olivier Award-winners. You can find more information here.
We are always on the lookout for exceptional talent. Avalon is committed to creating a diverse environment and proud to be an equal-opportunity employer. We encourage applications from individuals from underrepresented groups. Regardless of your race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, age, or veteran status, you are welcome at Avalon.
Must have 2 years of experience working on a desk at a management company, agency, production company, or studio.
KEY RESPONSIBILITIES:<ul><li>
Administrative duties including handling heavy phones, calendar management, scheduling travel, preparing expense reports, and general office management tasks.</li><li>
Serve as the first point of contact with clients and executives.</li><li>
Track clients and projects, including in-house development.</li><li>
Assist with special projects, research, and compiling information as needed.</li><li>
Comfortable with supporting multiple managers.</li><li>
Maintaining multiple client schedules.</li></ul>
ABOUT YOU:<ul><li>
Ability to work well under pressure, meet tight deadlines, manage multiple projects and expectations, and maintain a sharp focus while managing competing priorities.</li><li>
Attention to detail, follow-up, and strong organization skills</li><li>
Strong interpersonal skills while understanding the importance of maintaining confidentiality</li><li>
Ability to effectively communicate and interact with employees at all levels</li><li>
Adept at quickly learning new processes and technology, and ability to assimilate oneself and become familiar with existing systems</li><li>
Strong command of the Microsoft Office suite/Google Suites/Adobe Suites</li></ul>
WHAT WE OFFER:<ul><li>
100% Employer Paid Medical, Dental, Vision &amp; Life Insurance</li><li>
401k Program with Employer Contribution</li><li>
Company-wide Holiday Closure</li><li>
Fitness &amp; Wellness Program</li><li>
Employee Assistance Program</li><li>
Weekly Office Lunches &amp; Fully Stocked Kitchen</li><li>
Casual Dress Code and Open Office Environment</li><li>
Professional Growth Opportunities</li></ul>
Salary Range:
$60-$65k
rRbLr2zfwO</div>

Future Management Coordinator

Sollis Health

<div>As an Advanced Care Provider (Physician Assistant or Nurse Practitioner) on the House Calls team at Sollis Health. Under the supervision of a Physician, you will conduct concierge medical visits in patients' homes, providing care to adults and children who would typically seek treatment in an emergency room or urgent care center. Additionally, you will work in our centers, delivering a range of treatments to help patients avoid unnecessary visits to the emergency department.

This position will focus primarily on the Los Angeles region, allowing you to provide high-quality care directly in patients' homes and in our centers, offering convenience and enhanced care options.

Per Diem - 9a-5p - (rotates through weekends/weekdays) 2x a month

We are open to Onsite (Bev Hills Clinic), Hybrid or Remote within LA County. Must be able to commute to Beverly Hills clinic 1x/week (or as needed) to refill house call bag.

House Calls are throughout LA County. Large majority within a 10-15 mile radius of Beverly Hills.

Responsibilities
<ul>
<li>Coordinate with Front Desk Coordinators to manage and respond to house call requests promptly during your shift.</li>
<li>While on shift, assist with patient care in clinic when not engaged in a house call, including covering clinic duties, covering lunch breaks, addressing provider or nurse call-outs, and handling triage calls.</li>
<li>Formulate a differential diagnosis and treatment plan for urgent and emergent care in a patient's home or other non-clinic settings, within the scope of emergency medicine.</li>
<li>Ensure the house call provider bag is always properly stocked to avoid delays during house calls.</li>
<li>Perform medical procedures such as obtaining IV access (including administering fluids and medications), splinting, suturing, phlebotomy, performing point-of-care testing (POC) and EKGs.</li>
<li>Document clinical evaluations and treatments accurately in the electronic health record (AthenaHealth).</li>
<li>Provide patient-centered, empathetic communication, ensuring patients feel comfortable and confident by answering their questions professionally and with patience.</li>
<li>Collaborate with the patient's PCP and specialists to discuss your assessment, care plan, and coordinate follow-up care.</li>
<li>Work closely with the Medical Director and clinical team members to ensure adherence to policies and delivery of high-quality care in an innovative setting.</li>
<li>Coordinate hand-offs of pending labs or imaging to in-clinic providers at the end of your shift.</li>
<li>Coordinate additional care with our Virtual Care or clinic teams, or with one of our Medical Partners as needed.</li>
<li>Perform related duties as requested.</li>
</ul>
Experience

We believe extraordinary people come from a variety of backgrounds, but ideally, we would expect that you have:
<ul>
<li>Bachelor's Degree required. Graduate of an accredited Physician Assistant or Family Nurse Practitioner program, required.</li>
<li>Physician Assistant or Nurse Practitioner state license and ability to practice in CA</li>
<li>3+ years as a Physician Assistant or Nurse Practitioner in emergency departments and/or urgent care centers, required</li>
<li>DEA license required</li>
<li>ACLS and PALS certification required upon hire.</li>
<li>Excellent clinical care and patient satisfaction in emergency department and urgent care settings</li>
</ul>
Range: $85-100/hour

This is the anticipated rate/range Sollis Health reasonably expects to pay candidates for this position in Southern California. Sollis is a multi-state employer and this rate/range may not reflect the pay for positions that are performed solely in localities outside of this location. Actual pay is dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, location, education, etc.<div>
About Sollis Health
<div>
Sollis Health is the first and only medical membership that's on-demand 24/7, 365. We live up to the concierge promise: with just one call, our members experience unparalleled care and follow-up on their schedule and their terms.

Our members never wonder if it's a &quot;real&quot; emergency. They simply call Sollis for immediate access to ER-trained medical teams, on-site labs and imaging, expedited specialist appointments, and care navigation that's all under one roof. With unlimited 24/7 virtual and in-person support from locations in Manhattan, the Hamptons, Los Angeles, South Florida, and San Francisco, Sollis puts our members in first class by handling all medical issues&mdash;big or small&mdash;with expert concierge care anytime, anywhere.</div></div></div>

Emergency Physician Assistant or Nurse Practitioner - House Calls - Remote in LA County

Lawry's Restaurants Inc.

<div>
 Job Details
 
 
 
 Description
 
 
 
 We are looking for a Marketing Assistant to join our team!
 
 
 Love restaurants, creativity, and checking things off a list? We&rsquo;re hiring a Marketing Assistant to help keep our campaigns, calendars, content, and guest-facing details running smoothly.
 
 
 You&rsquo;ll work directly with the Director of Marketing, supporting a legacy LA restaurant brand&mdash;including Lawry&rsquo;s, a cornerstone of the Los Angeles dining scene for over 100 years.
 
 
 This is a remote, hourly position, with occasional travel (&lt;25%) to our restaurant locations in Beverly Hills, East LA, Orange County, and Las Vegas for shoots, activations, and on-site support. This is a part-time position, up to 30 hours, with opportunity for growth.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Support the planning, coordination, and execution of marketing campaigns and promotions across all restaurant locations
 </li>
 <li>
 Assist with loyalty programs and VIP guest initiatives, ensuring accurate communication and execution
 </li>
 <li>
 Create, update, and maintain marketing assets including menus, promotional materials, and basic graphics
 </li>
 <li>
 Ensure all guest-facing information (menus, hours, events, and promotions) is accurate and up to date across platforms
 </li>
 <li>
 Maintain marketing calendars, timelines, and planning documents to ensure deadlines are met
 </li>
 <li>
 Assist in compiling campaign performance results, reports, and marketing summaries
 </li>
 <li>
 Coordinate and distribute promotional materials and information to internal and external partners (PR, social, digital teams)
 </li>
 <li>
 Support content creation efforts, including on-site shoots and activations at restaurant locations
 </li>
 <li>
 Provide on-the-ground marketing support during key events, promotions, and activations
 </li>
 <li>
 Assist with administrative marketing tasks including forms, requests, and project coordination
 </li>
 <li>
 Collaborate cross-functionally with operations, culinary, and leadership teams to support marketing initiatives
 </li>
 <li>
 Ensure brand standards and consistency across all marketing touchpoints
 </li>
 <li>
 Support Lawry&rsquo;s objectives in sales, service, quality, and guest experience
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Experience with Canva and WordPress
 </li>
 <li>
 Proficiency in basic computer applications and marketing tools
 </li>
 <li>
 Strong project coordination and organizational skills
 </li>
 <li>
 Clear and effective communication skills
 </li>
 <li>
 Ability to manage multiple deadlines and shifting priorities
 </li>
 <li>
 Restaurant, hospitality, or food &amp; beverage experience
 </li>
 <li>
 Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator)
 </li>
 <li>
 Familiarity with marketing technology and AI-powered tools
 </li>
 <li>
 Experience supporting content creation or social media initiatives
 </li>
 <li>
 1&ndash;3 years of experience in marketing, hospitality, or administrative support role preferred
 
 
 </li>
 </ul>
 
 Education
 
 
 
 College degree in Marketing, Communications, or related field preferred
 
 
 
 Why You&rsquo;ll Love This Role
 
 
 
 <ul>
 <li>
 Work on iconic, legacy restaurant brands with real presence in the LA dining scene
 </li>
 <li>
 Collaborate directly with the Director of Marketing and gain hands-on experience
 </li>
 <li>
 See your work come to life &mdash; online and inside restaurants
 </li>
 <li>
 Touch every part of restaurant marketing, from digital to in-store
 </li>
 <li>
 A flexible, remote role with just enough in-person time to keep things fun and dynamic
 
 
 </li>
 </ul>
 Hourly Range: $20-$25/hour
</div>

Marketing Assistant

Security Industry Specialists, Inc.

<div>About the role:
The Off-Duty Officer (ODO) provides a safe and secure environment for the client. The focus of the ODO is specialized client management with a focus on advanced planning, threat assessment, and problem-solving. Management can be implemented through one-on-one security protection, residential protection, and/or an elaborate tracking or monitoring system. The ODO team is chosen from a cross-section of Federal, State, and local law enforcement to provide security services ranging from Fortune 500 companies to entertainment industry executives, major special events, and any other type of venue requiring a secure presence. The ODO reports to the Operations Manager.<div>
The Off Duty Officer (ODO) supports all divisions of the company, including but not limited to Retail, Special Operations, and Operation.s 
 
In this role, your responsibilities will be: 
<ul><li>Must be flexible and possess the ability to function in stressful situations</li><li>Ability to work independently and provide exceptional customer service to our clients</li><li>Build a safe and friendly setting for visitors and clients in a professional manner, as well as safeguarding client assets</li><li>Observe for unusual activity and respond immediately and safely to emergency situations on-site</li><li>Investigation and surveillance support</li><li>Product escort</li><li>Executive protection</li><li>Perform other related duties as required</li></ul></div>
As a candidate, you must have:<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>Three plus years of law enforcement experience</li><li>Active/retired law enforcement</li><li>POST certification</li><li>Active CCW and Exposed Firearms permits</li><li>Proof of annual firearms requalification OR annual firearms training course
</li><li>Complete and maintain state guard certification as prescribed by presiding state law, as well as all client-requested certification; all documentation and fees are the responsibility of the employee unless otherwise noted</li><li>Must be a dependable team player with business maturity and enthusiasm, with the ability to deliver a high level of customer service</li><li>Domestic and/or International Travel up to 50% of time may be required</li><li>Have flexibility to work any shifts on any day of the week (Mon-Sun) and willingness to assist the team with overtime when needed</li></ul> 
We offer:<ul><li>$40-$45 per hour</li><li>Health, Dental, Vision, and 401 (k) for eligible employees</li><li>Paid Time Off, including Sick/Safe Time</li><li>A dynamic and challenging work environment with opportunity for growth</li></ul>
Private Detective #28063
Private Patrol Operator #13936
Security Industry Specialists, Inc. is an Equal Opportunity Employer</div>

Off Duty Officer

Explore 13+ Executive assistant in Beverly Hills this May. Find roles across top companies and apply now to boost your career.