accounting assistant

executive assistant ii

administrative assistant

University of Dallas

<p><b>WHO WE ARE </b></p><p>The University of Dallas is a premier Catholic liberal arts university that seeks to educate the whole person, encouraging its students to pursue wisdom, truth and virtue as the proper and primary ends of education. All employees are expected to support the university&rsquo;s Mission, which is informed by the Apostolic Constitution <i>Ex corde Ecclesiae</i>, the Catholic Church&rsquo;s governing document on Catholic universities. The University of Dallas is known for its nationally ranked Core Curriculum, exceptional post-graduation outcomes, and some of the happiest students in the country.</p><p><b>SUMMARY</b></p><p>UD is currently seeking a <i><b>part-time</b></i> Administrative Assistant who will work closely with the Institute for Homiletics team to ensure efficient operations of the Institute and its interactions with those it serves. This Administrative Assistant will be responsible for handling the office interfaces of the Institute.</p><p><b>PRIMARY RESPONSIBILITIES </b></p><p>&middot; Provide administrative support to the Institute for Homiletics team.</p><p>&middot; Maintain efficient office operations for the Institute for Homiletics. Greet visitors. Manage correspondence and mail. Organize files. Maintain databases. Coordinate UD facility reservations. Maintain equipment and office supplies.</p><p>&middot; Monitor and update confidential files for participants in the Institute&rsquo;s programs as needed, including tracking participation and entering and filing of self-evaluations, coaching notes, and parish survey results.</p><p>&middot; Assist in coordinating the Institute&rsquo;s financial processes: Process check requests and requisition requests. Maintain deposit records. Reconcile credit card expenses. Send invoices. Submit expense reports,</p><p>&middot; Compile reports and record minutes for the Institute for Homiletics Board of Directors meetings; participate in and document staff team meetings, brainstorming and planning sessions.</p><p>&middot; Provide administrative support for Institute for Homiletics programs and retreats. Schedule transportation as needed.</p><p>&middot; Interact regularly with the executive director and the team; prioritize and follow up on incoming questions, issues, and concerns.</p><p>&middot; Serve as a liaison with University of Dallas staff to coordinate and streamline administrative processes.</p><p>&middot; Additional duties as assigned.</p><p><b>REQUIRED SKILLS AND ABILITIES</b></p><p>&middot; A strong understanding of office automation practices, procedures and equipment, and standard records maintenance procedures.</p><p>&middot; Team spirited and mission oriented.</p><p>&middot; Skilled in composing correspondence.</p><p>&middot; Flexibility to adapt to constantly shifting demands, as well as exercise independent judgment and decision-making in the absence of direct supervision.</p><p>&middot; Ability to work independently on complex and confidential tasks.</p><p>&middot; Proficiency in all Microsoft Office programs, including Word and Excel, Google Docs/ Forms/Drives.</p><p>&middot; A high degree of confidentiality is essential.</p><p><b>PREFERRED QUALIFICATIONS</b></p><p>&middot; Four-year degree preferred but not required.</p><p>&middot; Office administration experience strongly desired.</p><p>&middot; The ability to fluently speak, read, and write in Spanish and English is helpful but not required.</p><p><b>ADDITIONAL INFORMATION</b></p><p>&middot; May require some weekend or evening hours to support events hosted by the Institute.</p><p>&middot; Hours scheduled can be flexible.</p><p>&middot; Occasional travel may be involved.</p><p>&middot; Some degree of remote work is possible, coordinated in discussion with the supervisor.</p><p><b>BENEFITS </b></p><p>UD provides competitive pay and benefits, including eligibility to participate in medical, dental, vision, life and disability insurance; employee events; a health and wellness program; a free fitness center; competitive leave programs; tuition waiver, tuition exchange for employees and their families; and matching retirement plan contributions.</p><p>If this sounds like the job for you, apply online at: https://hr.udallas.edu/apply/</p><p><b>The University of Dallas seeks to recruit, develop, and retain faculty, staff and administration of the highest caliber. </b></p><p><b>The University is an Equal Opportunity Employer and encourages applications from individuals who will enhance our community and advance our Mission.</b></p><p>Work Location: In person</p>

Administrative Assistant

TEEMA Group

<div><p><b>Executive Assistant II</b></p><p></p><h2 class="jobSectionHeader"><b>
Role Summary:</b></h2><p>
We&rsquo;re seeking an experienced and highly organized Executive Assistant II to provide professional, proactive support to senior leadership in a dynamic and fast-paced environment. This role is ideal for someone who thrives on multitasking, values precision, and takes pride in keeping operations running smoothly. As an Executive Assistant, you will act as a trusted partner to executives, manage complex schedules, facilitate communication, and ensure the seamless execution of key initiatives.</p><p>
This is a full-time, on-site role offering the opportunity to work closely with decision-makers and make a meaningful impact every day.</p><h2 class="jobSectionHeader"><b>
Key Duties and Responsibilities:</b></h2><ul><li><p>
Provide high-level administrative and executive support to assigned leaders, maintaining confidentiality and professionalism at all times.</p></li><li><p>
Manage complex calendars &mdash; schedule, prioritize, and coordinate meetings, appointments, and events, using sound judgment to resolve scheduling conflicts.</p></li><li><p>
Plan, organize, and participate in administrative and board-level meetings, including arranging meeting logistics, preparing agendas, recording minutes, and ensuring timely follow-up on action items.</p></li><li><p>
Act as a liaison between executives and key internal and external stakeholders, including staff, board members, and partners.</p></li><li><p>
Prepare correspondence, reports, and presentations with attention to detail and accuracy.</p></li><li><p>
Exercise independent judgment in handling sensitive information and administrative matters that require discretion.</p></li><li><p>
Prioritize and manage multiple projects simultaneously, ensuring deadlines are met efficiently and effectively.</p></li><li><p>
Support event coordination, travel arrangements, and other executive-level administrative needs as required.</p></li></ul><h2 class="jobSectionHeader"><b>
Required Qualifications:</b></h2><ul><li><p>
Minimum of 3 years of experience in executive, administrative, or office management support roles.</p></li><li><p>
Proven ability to manage executive calendars and coordinate multiple priorities.</p></li><li><p>
High school diploma or equivalent required (proof of education must be provided).</p></li><li><p>
Exceptional written and verbal communication skills.</p></li><li><p>
Strong organizational skills and a high level of attention to detail.</p></li><li><p>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools.</p></li></ul><h2 class="jobSectionHeader"><b>
Desired Qualifications:</b></h2><ul><li><p>
Certified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE) preferred.</p></li><li><p>
Experience supporting senior executives or working in a healthcare or corporate environment is an asset.</p></li><li><p>
Ability to work both independently and collaboratively as part of a team.</p></li><li><p>
Professional demeanor with a proactive and solution-oriented mindset.</p></li></ul><h2 class="jobSectionHeader"><b>
Compensation and Work Details:</b></h2><ul><li><p><b>
Schedule:</b> Monday through Friday, 8-hour shifts</p></li><li><p><b>
Contract Duration:</b> 3-month assignment</p></li><li><p><b>
Location:</b> On-site in Irving, TX</p></li></ul><p></p>
#Workwolf</div>

Executive Assistant II

Las Colinas Association

<div><p><b>Accounting Assistant / Accounting Associate</b><br>
<b>Las Colinas Association (LCA) &ndash; Irving, TX (In-Office Position &ndash; No Remote Work)</b></p><p><b>
Position Summary</b><br>
The Las Colinas Association (LCA) is seeking a detail-oriented and reliable Accounting Assistant / Accounting Associate to support daily accounting operations and monthly financial reporting. This is a full-time, in-office role based in Irving, TX and requires regular, on-site presence.</p><p>
This position is responsible for maintaining accurate financial records, performing balance sheet reconciliations, and supporting accounts receivable and cash application processes. The role also serves as a point of contact for member inquiries and requires strong communication skills and a customer-service mindset.</p><p><b>
Essential Responsibilities</b></p><ul><li>
Perform monthly balance sheet reconciliations and resolve discrepancies</li><li>
Prepare and post journal entries</li><li>
Support accounts receivable processes, including applying payments and researching account balances</li><li>
Assist with cash receipts processing across multiple payment platforms</li><li>
Maintain schedules and supporting documentation for monthly financial reporting</li><li>
Respond to member inquiries via phone and email regarding account balances and transactions</li><li>
Perform general administrative duties including filing, scanning, and document management</li><li>
Assist with special projects and other duties as assigned based on departmental needs</li></ul><p><b>
Qualifications &amp; Skills</b></p><ul><li>
Minimum of 2 years of bookkeeping or general accounting experience</li><li>
Strong understanding of basic accounting principles and reconciliations</li><li>
High level of accuracy and attention to detail</li><li>
Strong organizational and time management skills, with the ability to meet deadlines</li><li>
Effective verbal and written communication skills</li><li>
Proficiency in Microsoft Office, including Excel</li><li>
Experience with accounting systems; experience with Zoho Books or other Zoho applications is a plus</li><li>
Ability to prioritize tasks and adapt to changing priorities</li><li>
Professional demeanor with a strong commitment to customer service</li><li>
Ability to handle sensitive information with confidentiality and integrity</li><li>
Self-motivated with the ability to work both independently and as part of a team</li></ul><p><b>
Work Location Requirement</b><br>
This position is fully in-office at our Irving, TX location. Remote or hybrid work arrangements are not available. Applicants must be able to reliably commute to Irving, TX daily.</p></div>

Accounting Assistant

Flywheel Digital

<div><div><h3 class="jobSectionHeader"><b>About Flywheel</b></h3>
<div>Flywheel's suite of digital commerce solutions accelerate growth across all major digital marketplaces for the world's leading brands. We give clients access to near real-time performance measurement and improve sales, share, and profit. With teams across the Americas, Europe and APAC, we offer a career with real impact, endless growth opportunities and the support you need to be the best you can be.</div></div><div><div>
<h3 class="jobSectionHeader"><b>Opportunity</b></h3>
<div>
<p>Flywheel Digital is looking for an Executive Assistant/Office Coordinator to provide comprehensive administrative support to 2-3 executives and provide facilities support to the Irving Office.
</p><p>The ideal candidate is an adaptable, collaborative, and well-organized person who can support leadership in improving their efficiency by handling day-to-day tasks and allowing time for strategic decision-making while also managing office operations.</p>
<p>
This role requires being in person at the office Monday through Friday and will report to the Senior Manager of Operations &amp; Administration.</p>
<p><b><i>
We would expect this person to work from our Irving Office 5 days a week.</i></b></p>
</div>
</div><div><h3 class="jobSectionHeader"><b>What you'll do:</b></h3>
<p><b>
Executive Assistant</b></p>
<ul>
<li>Calendar and email management &ndash; coordinating, prioritizing and managing complex and ever-changing schedules and inboxes.</li>
<li>Travel Logistics &ndash; booking flights, rental cars, accommodations and managing detailed itineraries</li>
<li>Handle Purchase Order submissions and expenses through Service Anywhere and Concur respectively
</li><li>Meeting Coordination- Organizing, attending, and recording minutes for meetings and executive sessions</li>
<li>Serve as a liaison between executives, stakeholders, and staff to enhance organizational efficiency</li>
<li>Assisting with special projects by coordinating resources and tracking progress</li>
</ul>
<p><b>Office Responsibilities</b></p>
<ul>
<li>Serve as the liaison between the local Facilities Manager and the local Flywheel team to ensure that employees, clients, and guests' needs are met.</li>
<li>Greeting employees, clients, and guests entering the office, ensuring that they are comfortable, welcomed, and connected with the right personnel.</li>
<li>Managing incoming and outgoing correspondence to the office including emails, invoices, mail, and packages.</li>
<li>Monitor office expenditures and reconcile monthly expenses</li>
<li>Monitor office supplies inventory and place orders for individual needs</li>
<li>Support the office with events both inside the office and offsite as needed</li>
</ul>
<p><b>Who You Are:</b></p>
<ul>
<li>5 years of experience in an administrative role that reports to executive management</li>
<li>Comfort with ambiguity and changing priorities</li>
<li>Strong organizational and project management skills</li>
<li>Discretion and confidentiality in handling sensitive information</li>
<li>Excellent written and verbal communication abilities</li>
<li>Proficiency with Microsoft Office including Word, Excel, and Outlook</li>
<li>Ability to work both independently and collaboratively in a fast-paced environment</li>
<li>Creative problem-solving skills and a flexible, can-do attitude</li>
<li>Ability to communicate effectively with all levels of the internal organization, building management, and external vendors.</li>
</ul></div></div><div><div><h3 class="jobSectionHeader"><b>Working at Flywheel</b></h3>
<div>We are proud to offer all Flywheelers a competitive rewards package and unparalleled career growth opportunities and a supportive, fun and engaging culture.</div>
<ul><li>We have office hubs across the globe where team members can go to feel productive, inspired, and connected to others - team members go into Hub Offices 3x a week</li>
<li>Competitive paid time off, including annual leave plus paid public holidays</li>
<li>Great learning and development opportunities</li>
<li>Benefits that help you live your best life</li>
<li>Parental leave and benefits</li>
<li>Volunteering opportunities</li>
<li>If you&rsquo;re looking to connect with teammates on a topic of inclusion and identity, chances are there&rsquo;s an ERG for that.</li>
<li>So you know: The hired candidate will be required to complete a background check</li>
</ul></div><h3 class="jobSectionHeader"><b>The Interview Process:</b></h3>
<div>Every role starts the same, an introductory call with someone from our Talent Acquisition team. We will be looking for company and values-fit as well as your professional experience; there may be some technical role-specific questions during this call.</div>
<div></div>
<div>Every role is different after the initial call, but you can expect to meet several people from the team 1:1 and there might be further skill assessments in the form of a Take Home Assignment/Case Study Presentation or Pair Programming/Live Coding exercise depending on the role. In your initial call, we will walk you through exactly what to expect the process to be.</div>
<h3 class="jobSectionHeader"><b>Inclusive Workforce</b></h3>
<div>
<p>Flywheel Commerce Network&rsquo;s goal is to create a culture where all individuals of all backgrounds feel comfortable in bringing their authentic selves to work. We want all people to feel included and empowered to contribute fully to our vision and goals. Flywheel Commerce Network is an Equal Opportunity Employer and participates in E-Verify. All applicants will receive fair consideration for employment. We do not discriminate based upon race, color, religion, sex, sexual orientation, age, marital status, gender identity, national origin, disability, or any other applicable legally protected characteristics in the location in which the candidate is applying.</p>
<p>
If you have any accessibility requirements that would make you more comfortable during the application and interview process, please let us know at recruitment@flywheeldigital.com so that we can support you.</p>
<div>
For more information about what data we collect and how we use it, please refer to our Privacy Policy.</div>
<div></div>
<div>We leverage AI technology to streamline our hiring workflow, though all candidate decisions are made by our Talent Acquisition Team. This position is for an existing vacancy.</div>
<div></div>
</div><div><b>IMPORTANT ALERT:</b> Please beware of fraudulent job communications from individuals falsely claiming to be from Flywheel. We've identified fraudulent activity through social media and messaging services purporting to be from Flywheel requesting payments for job- and recruitment-related expenses. Flywheel never asks candidates for personal information such as bank account data or tax IDs nor payments via social media or chat-based applications. Report suspected fraud to local authorities immediately. .</div>
<div></div>
<div><div><i>Please note, we do not accept unsolicited resumes from 3rd party Recruitment Firms.</i></div>
</div>
<div></div><div>#LI-HYBRID</div></div></div><div></div>

Office Coordinator

Texan Credit Corporation

<p>Texan Credit has an Assistant Manager opening in our Irving office. Texan Credit is a Texas based company with over 110 offices between Texas and Oklahoma. We have been in business for over 17 years and need self-motivated individuals to join our team.</p><p><i><b>Visit www.TexanCredit.com</b></i> for more information on Texan Credit.</p><p>We offer competitive compensation, benefits package, and a lucrative bonus program.</p><ul><li>Starting hourly pay $13.50 but negotiable depending on experience.</li><li>90-day evaluation with the possibility of up to a 10% increase in pay.</li><li>8 days of paid time off after 90 days and 15 days after 1 year of employment.</li><li>401 K after 1 year of employment.</li><li>Optional health, vision, dental, disability, and life insurance coverage.</li><li>Full-time hours are always 40 or more each week.</li></ul><p>Responsibilities include but are not limited to.</p><ul><li>Assist the Manager in coordinating daily operations to be a profitable location.</li><li>Monitor market trends and make recommendations for operations.</li><li>Provide administrative support, including data entry and filing.</li><li>Answer phone calls and emails with professionalism and good phone etiquette.</li><li>Assist in training staff members.</li><li>Ensure compliance with company policies, procedures, and state laws.</li><li>Full account support including applications, underwriting, processing, and servicing accounts.</li></ul><p>Experience/Skills needed.</p><ul><li>Previous experience in a similar role preferred, but not required.</li><li>Strong organizational skills and attention to detail.</li><li>Experience with math calculations for daily, weekly, and monthly goals.</li><li>Familiarity with market trends and consumer preferences.</li><li>Strong phone etiquette and communication skills.</li><li>Ability to prioritize tasks and manage time efficiently.</li><li>Excellent customer service required.</li><li>A positive attitude and willingness to learn.</li><li>Bilingual is a plus!!</li></ul><p>Job Type: Full-time</p><p>Pay: $13.50 - $17.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Shift:</p><ul><li>8 hour shift</li></ul><p>Language:</p><ul><li>Spanish (Required)</li></ul><p>Ability to Commute:</p><ul><li>Irving, TX 75060 (Required)</li></ul><p>Work Location: In person</p>

Bilingual Assistant Manager

Kroger

<div>Perform administrative job duties in an efficient, safe and accurate manner, while following all company policies and procedures. Provide problem-solving assistance to the department and maintain controls necessary to assure accuracy of system data. Perform all jobs safely, efficiently and accurately to maintain and improve the performance of the entire division in the areas of Safety, Quality, Reliability (SQR) and our Customer 1st strategy. Provide leadership that embodies our 7 Kroger Manufacturing High Performance Work System principles. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.<b> Minimum
</b><br>
<ul><li>High School Diploma or GED
</li><li>Must be at least 18 years of age</li><li>Position level determined by plant/department size and complexity
</li><li>Ability to maintain confidential and sensitive information</li><li>Flexible to work any shift as needed</li><li>Functional knowledge and use of Microsoft Office</li><li>Ability to meet deadlines with limited supervision</li><li>Effective interpersonal and phone skills that demonstrate poise, tact and diplomacy</li><li>Strong attention to detail, with a high degree of accuracy and precision</li><li>Strong planning and organizational skills</li><li>Strong oral/written communication skills</li><li>Self-motivated and self-directed</li></ul><div><b>
Desired
</b><br>
<ul><li>Administrative experience in an office or professional environment</li><li>Previous food manufacturing experience</li></ul>
- Experience in union environment- Maintain accurate and effective communications with necessary parties<br>
<ul><li>Ensure the accuracy of performed duties through internal audit processes</li><li>Understand and effectively utilize department systems and/or programs</li><li>Provide support to the team through assigned projects and day-to-day activities</li><li>Assist with and provide back-up coverage to other administrative jobs as required for department effectiveness</li><li>Maintain and update various databases, spreadsheets and reports while meeting deadlines; audit for errors</li><li>Build and maintain working relationships with all levels of the organization, as necessary, to complete assigned tasks</li><li>Participate in and actively support all plant initiatives</li><li>Define, organize and prioritize tasks with minimal supervision</li><li>Complete routine paperwork as required</li><li>Protect confidential and sensitive information</li><li>Must be able to work around ingredients and/or finished products known to contain food allergens</li><li>Must be able to perform the essential job functions of this position with or without reasonable accommodation</li></ul></div></div>

MFG HR RECRUITING ADMIN SUPPORT

Irving Independent School District

<p></p><div><p><b>WAGE/HOUR STATUS: </b>Non-exempt
</p><p><b>FUNDING SOURCE: </b>Local
</p><p><b>REPORTS TO: </b>Director of Technical Services
</p><p><b>PAY GRADE: </b>IT-1: 192 days (ECC, ES, MS, Cardwell); 230 days (High School)
</p><p><b>DEPARTMENT: </b>Technology
</p><p><b>DATE REVISED: </b>June 2020<br>
</p><p></p><p><i>A Letter of Assurance will be issued for this position.<br>
</i></p><p></p><p><b>PRIMARY PURPOSE: </b>Maintain technology equipment providing both hardware and software technical assistance as needed<br>
</p><p></p><p><b>QUALIFICATIONS:<br>
</b></p><p></p><p><b>Minimum Education/Certification:
</b></p>High School diploma or GED<ul><li>
</li>A + Certification or current OS MCP or willingness to acquire within two (2) years of hiring<br>
<li> </li></ul><p></p><p><b>Special Knowledge/Skills:
</b></p>Knowledge of installation, troubleshooting and repair of computer hardware including but not limited to computers, printers, A/V, cameras, scanners, copiers.<ul><li>
</li>Effective interpersonal, organizational, communication skills (written and verbal) train campus staff and supervise Interns.<li>
</li>Excellent software and hardware troubleshooting skills.<li>
</li>Ability to maintain records; follows written and oral instructions.<br>
<li>
</li></ul><p></p><p><b>Minimum Experience </b>:
</p>Experience working with computer systems using current operating systems, productivity software such as Office suite, anti-virus, imaging software, Inventory Management etc.<ul><li>
</li>Setting up and maintaining computers on a wired and wireless network.<li>
</li>Experience in configuration, troubleshooting and repair of computers and other technology equipment.<br>
<li>
</li></ul><p></p><p><b>MAJOR RESPONSIBILITIES AND DUTIES:<br>
</b></p><p></p><div>Set up and maintain the operations of all computer systems and other campus technologies as determined by Technical Services Department.<ul><li>
</li></ul>Coordinate repairs on all technology related equipment on district campuses.<ul><li>
</li></ul>Work with Technical Services, Instructional Technology and Infrastructure departments as needed to assist in major technology installations in the district.<ul><li>
</li></ul>Troubleshoot and help support campus wireless and wired networks.<ul><li>
</li></ul>Installation of licensed software for all departments as required by Technical Services.<ul><li>
</li></ul>Maintain district electronic inventory database and work order system (TMS) of computers and auxiliary equipment.<ul><li>
</li></ul>Keep current with technology advancements and maintain district required certifications<ul><li>
</li></ul>Demonstrate positive customer service relations.<ul><li>
</li></ul>Communicate regularly with supervisor about ongoing projects.<ul><li>
</li></ul>Collaborate with others in a team environment.<ul><li>
</li></ul>Keep informed of and comply with state and district policies and regulations, as well as campus procedures, concerning technology and its use.<ul><li>
</li></ul>Any other duties as directed by Technical Services Department.<br>
<ul><li>
</li></ul></div><p></p><p><b>SUPERVISORY RESPONSIBILITIES:
 </b></p><p><i>None<br>
</i></p><p></p><p><b>WORKING CONDITIONS:<br>
</b></p><p></p><p><b>Mental Demands/Physical Demands/Environmental Factors: </b>Must maintain emotional control and exercise reasoning and problem solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Frequent in-district and occasional in-state or national travel. Occasional prolonged and irregular hours. Ability to climb ladder and work overhead. Ability to lift up to 50 pounds.<br>
</p><p></p><p><b>Safety: </b>Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidents immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.<br>
</p><p></p><p><i>The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</i></p></div><p></p>

Campus Technician (26-27 SY) - Districtwide

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