administrative assistant

TEEMA Group

<div>Executive Assistant II<h2 class="jobSectionHeader">
Role Summary:</h2>
We&rsquo;re seeking an experienced and highly organized Executive Assistant II to provide professional, proactive support to senior leadership in a dynamic and fast-paced environment. This role is ideal for someone who thrives on multitasking, values precision, and takes pride in keeping operations running smoothly. As an Executive Assistant, you will act as a trusted partner to executives, manage complex schedules, facilitate communication, and ensure the seamless execution of key initiatives.
This is a full-time, on-site role offering the opportunity to work closely with decision-makers and make a meaningful impact every day.<h2 class="jobSectionHeader">
Key Duties and Responsibilities:</h2><ul><li>
Provide high-level administrative and executive support to assigned leaders, maintaining confidentiality and professionalism at all times.</li><li>
Manage complex calendars &mdash; schedule, prioritize, and coordinate meetings, appointments, and events, using sound judgment to resolve scheduling conflicts.</li><li>
Plan, organize, and participate in administrative and board-level meetings, including arranging meeting logistics, preparing agendas, recording minutes, and ensuring timely follow-up on action items.</li><li>
Act as a liaison between executives and key internal and external stakeholders, including staff, board members, and partners.</li><li>
Prepare correspondence, reports, and presentations with attention to detail and accuracy.</li><li>
Exercise independent judgment in handling sensitive information and administrative matters that require discretion.</li><li>
Prioritize and manage multiple projects simultaneously, ensuring deadlines are met efficiently and effectively.</li><li>
Support event coordination, travel arrangements, and other executive-level administrative needs as required.</li></ul><h2 class="jobSectionHeader">
Required Qualifications:</h2><ul><li>
Minimum of 3 years of experience in executive, administrative, or office management support roles.</li><li>
Proven ability to manage executive calendars and coordinate multiple priorities.</li><li>
High school diploma or equivalent required (proof of education must be provided).</li><li>
Exceptional written and verbal communication skills.</li><li>
Strong organizational skills and a high level of attention to detail.</li><li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools.</li></ul><h2 class="jobSectionHeader">
Desired Qualifications:</h2><ul><li>
Certified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE) preferred.</li><li>
Experience supporting senior executives or working in a healthcare or corporate environment is an asset.</li><li>
Ability to work both independently and collaboratively as part of a team.</li><li>
Professional demeanor with a proactive and solution-oriented mindset.</li></ul><h2 class="jobSectionHeader">
Compensation and Work Details:</h2><ul><li>
Schedule: Monday through Friday, 8-hour shifts</li><li>
Contract Duration: 3-month assignment</li><li>
Location: On-site in Irving, TX</li></ul>
#Workwolf</div>

Executive Assistant II

Gartner

<div>What you&rsquo;ll do:
<ul><li>Performs diversified administrative tasks and special assignments in support of the Managing Vice President according to company and department procedures while exercising a high degree of discretion and initiative
</li><li>Provides screening, fielding, and prioritizing of inbound communications via telephone, mail and e-mail to resolve critical issues in a timely manner
</li><li>Interacts in a professional manner with senior executives internally
</li><li>Works autonomously to manage projects and maintain communication with interested parties
</li><li>Creates spreadsheets and graphs and PowerPoint presentations as needed
</li><li>Prepare and manage all sales performance tracking, which includes stack ranking, recognition, and awards
</li><li>Demonstrates a proven ability to analyze data, research information, problem-solve and coordinate projects
</li><li>Manages the calendar and project management for department training and cross-functional meetings
</li><li>Coordinates detailed travel arrangements, as well as meeting and event planning
</li><li>Participates in team meetings/events by capturing notes &amp; ensuring follow up on active items
</li><li>Enters and reviews travel &amp; expense submissions
</li>All other duties as assigned 
<li>
</li></ul>What you&rsquo;ll need:
<ul><li>Bachelor&rsquo;s degree preferred
</li><li>1-5 years business experience in a fast-paced customer service environment, preferred
</li><li>Experience, ideally supporting senior executives, preferred
</li><li>The ability to prioritize, complete multiple assignment and coordinate and monitor workflow
</li><li>Strong research and writing skills, with the ability to manage a project from start to finish
</li><li>Capacity to work on multiple projects at once, and adapt to changing priorities and deadlines
</li><li>Expert skill level in Microsoft Outlook, Word, Excel and PowerPoint
</li><li>Experience working with confidential material in a discreet and professional way
</li>Must be highly organized with good time management skills with a strong ability to handle tight deadlines 
<li>
</li></ul>Who you are:
<ul><li>Motivated, high-potential performer, with demonstrated ability to influence and lead.
</li><li>Strong communicator with excellent interpersonal skills.
</li><li>Able to solve complex problems and successfully manage ambiguity and unexpected change.
</li><li>Teachable and embracing of best practices and feedback as a means of continuous improvement.
</li><li>Consistently high achiever marked by perseverance, humility and a positive outlook in the face of challenges.
</li></ul>Who are we?
At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.
Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.
Since our founding in 1979, we&rsquo;ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That&rsquo;s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.
What makes Gartner a great place to work?
Our vast, virtually untapped market potential offers limitless opportunities &ndash; opportunities that may not even exist right now &ndash; for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.
We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.
Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.
We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.
Gartner is the world authority on AI
At Gartner, you&rsquo;ll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients&rsquo; AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You&rsquo;ll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.
It&rsquo;s an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that&rsquo;s reshaping the way we operate. If you&rsquo;re passionate about AI and want to be part of a team that&rsquo;s guiding the leaders who shape the world, Gartner is the place for you.
What do we offer?
Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.
In our hybrid work environment, we provide the flexibility and support for you to thrive &mdash; working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.
Ready to grow your career with Gartner? Join us.
Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 45,000 USD - 60,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more. 
 
The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.
Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company&rsquo;s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to ApplicantAccommodations@gartner.com .
Job Requisition ID:110956
By submitting your information and application, you confirm that you have read and agree to the country or regional recruitment notice linked below applicable to your place of residence.
Gartner Applicant Privacy Link: https://jobs.gartner.com/applicant-privacy-policy 
 
For efficient navigation through the application, please only use the back button within the application, not the back arrow within your browser.</div>

Sales Coordinator

<div><h3 class="jobSectionHeader">Role Summary</h3>
The Workers&rsquo; Compensation Claims Supervisor is a key leadership role responsible for guiding and overseeing a high-performing claims team in a fast-paced, compliance-focused environment. This position offers the opportunity to combine deep technical expertise in Texas workers&rsquo; compensation with hands-on leadership, mentorship, and client engagement. The Supervisor ensures accurate claims handling, regulatory compliance, exceptional service delivery, and continuous professional development of staff, while serving as a trusted resource for clients and internal partners.
This is an ideal opportunity for an experienced claims leader who thrives in an in-office setting, values accountability and collaboration, and enjoys driving both operational excellence and team success.
<h3 class="jobSectionHeader">Key Duties &amp; Responsibilities</h3><ul><li>
Supervise, mentor, and support Claims Examiners, Claims Assistants, and administrative staff</li><li>
Monitor attendance, performance, evaluations, and address disciplinary matters as needed</li><li>
Review claims activity, including initial reviews, ongoing case management, delays, and denials</li><li>
Approve reserve changes up to $250,000 and payments up to $10,000 in accordance with internal guidelines</li><li>
Conduct comprehensive file reviews to ensure compliance with Texas workers&rsquo; compensation laws, client requirements, and internal procedures</li><li>
Coordinate and lead training sessions related to regulatory updates, internal policies, and best practices</li><li>
Ensure caseloads are appropriately staffed, balanced, and managed efficiently</li><li>
Approve priority payments and sign checks as required</li><li>
Respond professionally and promptly to claimant, vendor, and client inquiries or concerns</li><li>
Monitor vendor performance and recommend or implement panel adjustments as necessary</li><li>
Ensure all client servicing instructions are consistently followed</li><li>
Provide coverage for claims examiners during absences or vacancies</li><li>
Prepare, review, and evaluate monthly client reports</li><li>
Facilitate and participate in internal and external audits</li><li>
Conduct and document educational and training sessions for internal teams and external stakeholders</li><li>
Attend client file reviews and meetings as needed</li><li>
Collaborate with leadership and sales/service teams on RFPs and client service initiatives</li><li>
Adhere to Supervisor Best Practice Guidelines</li><li>
Perform additional duties as assigned to support operational and organizational goals</li></ul><h3 class="jobSectionHeader">
Required Qualifications</h3><ul><li>
High School Diploma or GED</li><li>
Minimum of 5 years of supervisory experience within workers&rsquo; compensation claims</li><li>
Active Texas Adjuster&rsquo;s License</li><li>
Strong working knowledge of Texas workers&rsquo; compensation statutes and regulations</li><li>
Solid understanding of medical terminology</li><li>
Proven experience supervising claims staff in a high-volume environment</li></ul><h3 class="jobSectionHeader">
Desired Qualifications</h3><ul><li>
Bachelor&rsquo;s degree in a related field</li><li>
Experience handling Texas public entity and school district claims (highly preferred)</li><li>
Strong analytical and problem-solving capabilities</li><li>
Ability to manage diary systems, prioritize workload, and meet strict deadlines</li><li>
Excellent written and verbal communication skills</li><li>
Ability to clearly explain complex claims information to claimants, clients, and staff</li><li>
Proficiency in Microsoft Word and Excel</li><li>
Demonstrated ability to manage and mentor employees with varying experience levels</li><li>
Strong interpersonal, leadership, and coaching skills</li><li>
Ability to manage stress, multitask effectively, and maintain focus in a deadline-driven environment</li><li>
Positive, professional attitude with a strong sense of urgency and accountability</li></ul><h3 class="jobSectionHeader">
About the Organization</h3>
This opportunity is with a well-established organization specializing in workers&rsquo; compensation and claims administration services. The organization is committed to regulatory excellence, client satisfaction, and fostering a collaborative, professional work environment that supports growth, leadership development, and long-term career success.
<h3 class="jobSectionHeader">Location &amp; Work Type</h3><ul><li>
Location: Irving, Texas</li><li>
Work Type: On-site, in-office role</li></ul>
#Workwolf</div>

Workers’ Compensation Claims Supervisor

Explore 3+ Administrative assistant in Irving this July. Find roles across top companies and apply now to boost your career.

3 administrative assistant jobs In Irving

Executive Assistant II

Sales Coordinator

Workers’ Compensation Claims Supervisor