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administrative assistant northeast

Tiffany & Co.

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Retail Administrative Assistant &ndash; Northeast
 <br/>
 <br/>
 The Administrative Assistant provides administrative support to the market vice president and store directors within the region and supports client development activities. Responsibilities include managing budgets and schedules, corresponding with clients, planning, and executing events, preparing reports, compiling information, and other duties as assigned.
 <br/>
 <br/>
 The Tiffany &amp; Co. Administrative Assistant is currently held accountable to:
 <br/>
 <br/>
 <strong>
  Fiscal Accountability:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained.
  </li>
  <li>
   Oversee donation budget for the market. Responsible for several elements of the donation process and verify all charges and assemble the paperwork needed for tax purposes.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Tiffany Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to senior executives. May assist with calendar maintenance, organize expense reports through expensevisor; book and prepare travel arrangements.
  </li>
  <li>
   Assist in the logistical preparation of conferences and market meetings including booking conference rooms, catering and assisting in conference material preparation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Business Development:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support branch management with all aspects of planning and execution of in-store and off-site client events.
  </li>
  <li>
   Manage and execute in-store and market events including guest list, invites, catering and entertainment, merchandise, security, etc.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Personal Leadership:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Positively contribute as well as ensure sales staff contributes to store&rsquo;s delivery of the Tiffany experience and Tiffany brand promise.
  </li>
  <li>
   Serve as store ambassador during peak times to ensure that traffic is controlled, and service levels are high.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 Required Qualifications:
 <br/>
 <br/>
 <ul>
  <li>
   Five years of previous Administrative Assistant or management experience working with executives.
  </li>
  <li>
   Demonstrated ability to create and enhance a culture of the Tiffany Experience for our customers.
  </li>
  <li>
   Must be discrete due to exposure of highly confidential client information.
  </li>
  <li>
   Must have excellent organizational skills, the ability to multi-task, and prioritize workload.
  </li>
  <li>
   Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint.
  </li>
  <li>
   Excellent communication skills.
  </li>
  <li>
   Ability to work independently.
  </li>
  <li>
   Must have authorization to work in the United States or in the country where the position is based.
   <br/>
   <br/>
  </li>
 </ul>
 Preferred Qualifications:
 <br/>
 <br/>
 <ul>
  <li>
   A college/university degree.
   <br/>
   <br/>
  </li>
 </ul>
 The hiring range for this position ranges from $26.35 - $35.65. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 <br/>
 <br/>
</div>


Administrative Assistant - Northeast

Fusco Personnel Inc.

SUPERINTENDENTS COMMERCIAL CONSTRUCTION SYRACUSE, NY ALBANY, NY Our client doesn't just build buildings, they build careers, communities and futures. Fusco Personnel is searching for Superintendents who thrive in fast paced environments, lead with integrity and want to make an impact on some of the most exciting projects in the northeast. The selected candidates will provide ON-SITE administrative and technical oversight for all construction activities. Please apply if you possess the following education and competencies: Bachelor's degree in construction management or a related field - preferred. 5+ years of experience working on large commercial construction projects managing all on-site construction activities including field staff, subcontractors and consultants. Ability to interpret building plans and specs. OSHA 10 Certification Required. OSHA 30 Certification Preferred. Experience administering jobsite safety programs and quality management. Working knowledge of CPM Schedule. Working knowledge of cost report and labor production report. Thorough knowledge of subcontract language. Ability to work with and manage multiple people. SALARY RANGE: $100-160K +/- (Based on Experience). Our client will pay for experience. Fusco Personnel takes great pride in successfully matching talent and culture for our valued clients. We accomplish this through the hard work and expertise of our exemplary specialty recruiters and staff. Whether you are contemplating your next career move, or you are seeking the key players to bring your business to the next level - consider contacting our experts. Fusco Personnel is a NYS Certified Women Business Enterprise (WBE) and an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer

Superintendent - Albany, NY

Knowledge Builders Inc

<div>
 <strong>
  Job Description University FOIL And Records Access Paralegal
  <br/>
  <br/>
 </strong>
 <strong>
  POSITION DETAILS
 </strong>
 The City University of New York (CUNY) is seeking an experienced Paralegal to perform essential and confidential paralegal work supporting the University FOIL and Records Access Officer (UFRAO) and administrative duties supporting crucial office operating functions. Under supervision, the University FOIL and Records Access Paralegal assist the UFRAO with complex, confidential, and time sensitive, FOIL and Records Access matters affecting the University and its colleges.Reporting to the UFRAO, the Paralegal performs significant paralegal duties and administrative support. The Paralegal will assist the UFRAO with requests for access to public CUNY Central Office records made under the New York State Freedom of Information Law (&ldquo;FOIL&rdquo;) and on matters related to the retention and disposition of records at CUNY Central Office. Other duties include, but will not be limited to the following:
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 <br/>
 <ul>
  <li>
   Review FOIL requests for access to CUNY Central Office public records and ascertain the existence of requested public records.
  </li>
  <li>
   Review records for responsiveness.
  </li>
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   Perform legal research.
  </li>
  <li>
   Propose redactions of confidential information in records.
  </li>
  <li>
   Draft responses for FOIL requests.
  </li>
  <li>
   Monitor and update GovQA as needed.
  </li>
  <li>
   Work collaboratively with university staff concerning FOIL requests and matters related to the retention and disposition of records.
  </li>
  <li>
   Liaise with The Office of Strategy and Policy Implementation, The Office of the General Counsel, and college Legal Affairs Designees as needed.
  </li>
  <li>
   Perform administrative duties, including, but not limited to scheduling meetings and conferences.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  MINIMUM QUALIFICATIONS
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s Degree and four years of paralegal or legal assistant work experience required.
  </li>
  <li>
   Legal research, writing, analytical, and problem-solving skills.
  </li>
  <li>
   Ability to organize and analyze large volumes of information and documents.
  </li>
  <li>
   Ability to perform administrative duties including but not limited to scheduling in-person and virtual meetings, managing calendars, and responding to phone calls and/or e-mails.
  </li>
  <li>
   Accurate, detail, and solution oriented.
  </li>
  <li>
   Strong organizational skills.
  </li>
  <li>
   Adaptable to changing priorities, managing competing demands, and meeting deadlines.
  </li>
  <li>
   Strong interpersonal communication and presentation skills.
  </li>
  <li>
   Computer proficiency using online legal research, Microsoft Office programs, OneDrive, and virtual meeting/conferencing and collaboration tools such as Teams and Zoom.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  PREFERRED
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Four years of paralegal or legal assistant work experience supporting FOIL or document review in a college, in-house legal department, law firm, government agency, or non-profit organization.
  </li>
  <li>
   Paralegal Certification.
  </li>
  <li>
   Proactive, flexible and collaborative work style with strong interpersonal communication and presentation skills to foster successful relationships with diverse campus and University staff, as well as external constituents.
  </li>
  <li>
   Strong organizational and project management skills to effectively coordinate and execute complex legal processes and activity.
  </li>
 </ul>
</div>


Paralegal and Legal Assistants - 207911119

Phoenix Technology Partners

<p>The Marketing Assistant responsibilities will be as follows:</p><ul><li>Will be conducting research on various topics</li><li>Collect and analyze data</li><li>Data input</li><li>Copy editing</li><li>Drafting posts in WordPress and HubSpot</li><li>Entry level/basic assistance with event prep and execution</li><li>Support the business development and marketing department with administrative tasks</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree required.</li><li>1&ndash;3 years of experience in marketing or administrative support role, preferably in a law firm or corporate legal department.</li><li>Strong attention to detail, organizational skills, and ability to manage multiple deadlines.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, analytical and time management skills, as well as the ability to multi-task.</li><li>Must be resourceful and proactive to the needs of the Firm with the ability to maintain information accurately.</li></ul><p><b>Technological Skills:</b> Proficiency with MS Suite software such as Outlook, Word and Excel.</p><p>Pay: $75,000.00 - $82,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in New York, NY 10018</p>

Marketing Assistant

Lavian & Lavian LLP

<p>About Us:</p><p>We are a boutique commercial real estate law firm and property management company specializing in managing and operating a diverse portfolio of investments in New York.</p><p>Position Overview:</p><p>We are seeking a detail-oriented and proactive Administrative Assistant to work closely with our Property Manager in overseeing the day-to-day operations of our property portfolio. This role is integral to ensuring smooth administrative processes and supporting both property management and legal functions.</p><p>Key Responsibilities:</p><ul><li>Provide administrative support of a real estate portfolio consisting of residential apartments and retail stores.</li><li>Assist the Property Manager with day-to-day operations, including tenant communications, scheduling, and vendor coordination.</li><li>Maintain accurate records of leases, service contracts, and compliance documentation.</li><li>Prepare reports, correspondence, and other documentation related to property operations.</li><li>Coordinate with attorneys on closings and legal matters as needed.</li><li>Handle billing, invoice processing, and expense tracking for property-related transactions.</li><li>Respond to inquiries from tenants, vendors, and internal stakeholders promptly and professionally.</li><li>Support special projects and other tasks assigned by the Property Manager.</li></ul><p>Qualifications:</p><ul><li>Prior experience in law, real estate, property management, or a related administrative role preferred. Foreign barred attorneys welcome to apply.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.</li><li>Ability to work independently, take initiative manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Professional demeanor and ability to maintain confidentiality.</li></ul><p>Location:</p><p>New York, NY</p><p>Compensation:</p><p>Competitive salary commensurate with experience. Bonus opportunities.</p><p>Job Type: Full-time</p><p>Pay: $45,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Real Estate Administrative Assistant

Sherman Atlas Sylvester & Stamelman

<p>Sherman Atlas provides the highest caliber legal expertise to its clients and a collaborative team-oriented environment for its attorneys. Sherman Atlas believes that a good work/life balance enables it to provide excellent legal service over the long-term. We have built a modern firm based on the belief that a healthy life outside the office supports a positive and rewarding legal career and forms the foundation of a lasting firm culture with committed attorneys. We have been consistently ranked as one of the Best Places to Work in New Jersey and intend to continue to support our clients and our attorneys as a family.</p><p>The Administrative Assistant will appreciate an excellent culture and work/life balance. Responsibilities include:</p><ul><li>Create, revise and format legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines.</li><li>Proofread work for accuracy prior to routing or returning to attorneys/employees.</li><li>Provide administrative support to attorneys and paralegals as requested, including answering phones, scanning, PDF'ing documents, printing, copying, faxing and other clerical duties as required.</li><li>Uphold a professional demeanor at all times. Demonstrate an attitude of cooperation with legal staff, peers and administrators.</li><li>Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.</li><li>Remind attorneys of deadlines for filings, Federal Express packages, etc.</li><li>Maintain contact lists for client matters.</li><li>Attend will signings as a witness; Attend meetings as a notary.</li><li>Organize and maintain electronic client files (primarily digital) and keep filing up-to-date;</li><li>Provide coverage to other attorneys in section when assigned administrative assistants are out of office or when workflow requires/permits.</li><li>Weekly inventory of supplies and office needs</li></ul><p>Skills, Knowledge, and Abilities:</p><ul><li>Administrative Assistant or Secretarial T &amp; E experience (3 years +)</li><li>Ability to function effectively; exhibit professional maturity.</li><li>Excellent organizational skills and ability to multi-task.</li><li>Ability to problem solve and arrange workload in order of importance to meet deadlines.</li><li>Ability to work effectively within a team and independently, as workflow dictates.</li><li>Advanced Microsoft Word 365 skills including formatting, Styles, TOA and TOC.</li><li>Advanced Word, [Excel and Powerpoint helpful but not necessary].</li><li>Proficiency with Outlook / Net Docs a plus</li><li>Ability to learn and effectively apply new software as required.</li><li>Ability to maintain reliable attendance record and punctuality.</li><li>Typing skills of 60+ wpm; excellent spelling, grammar and proofreading skills.</li><li>Ability to meet Firm client service standards by maintaining a positive and professional attitude as well as communicate effectively with all levels of the organization as well as external clients, vendors and the general public.</li><li>Exhibit a desire to team with support staff, peers, attorneys and administrators by demonstrating willingness to undertake additional responsibilities, teach and assist others when requested.</li></ul><p>Job Type: Full time</p><p>New York City office</p><p>Monday through Friday, 9:00 AM &ndash; 5:00 PM Or</p><p>Monday through Thursday 8:30 &ndash; 5:30 PM (with benefits)</p><p>Sherman Atlas Sylvester &amp; Stamelman is an equal opportunity employer and does not discriminate based on protected characteristics, such as race, creed, color, national origin, ancestry, age, sex, religion, etc.</p><p>Job Types: Full Time</p><p>Work Location: <b>In person</b></p><p>Job Type: Full-time</p><p>Pay: $74,000.00 - $85,000.00 per year</p><p>Work Location: In person</p>

Administrative Assistant

New York City Department of Sanitation

<p></p><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Assistant Counsel, Discipline
</b></h1></div><div><div><div><div><ul><li>DEPARTMENT OF SANITATION
</li></ul></div></div><div><div>Posted On: 11/22/2025
</div></div><div><div><ul><li>Full-Time
</li></ul></div></div><div><div><div>Location
</div><div>NYC-ALL BOROS</div>
</div></div></div><div><div><div><ul><li>No Exam Required
</li></ul></div></div><div><div><div><div>Department</div>
<div>Dept Adv/Ofc Employ-Disc Mtr</div>
</div></div></div><p></p><div><div><div>Salary Range:</div>
<div>$92,525.00 &ndash; $136,593.00</div>
</div></div></div></div><div><div><p><b>Save</b></p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>The New York City Department of Sanitation (DSNY) keeps New York City healthy, safe, and clean by collecting, recycling, and disposing of waste, cleaning City streets and vacant lots, and clearing snow and ice. DSNY is the nation's largest municipal sanitation agency, with nearly 10,000 employees, 59 district garages, and a fleet of more than 5,000 trucks, cars, and other types of equipment. The Department clears litter, snow, and ice from approximately 6,500 miles of City streets and removes debris from vacant lots as well as abandoned vehicles from City streets.<br>
<br>
DSNY seeks an Agency Attorney to serve as the Assistant Counsel of Discipline for the Advocate&rsquo;s Office. Reporting to the Department Advocate, the Assistant Counsel will assist the Advocate with managing the Office of Employment and Disciplinary Matters (OEDM) and all disciplinary complaints.<br>
<br>
Responsibilities will include but are not limited to:
<br>
<ul><li>Representing the Department at the Office of Administrative Trials &amp; Hearings (OATH) at hearings held pursuant to the State's Civil Service Law and the City's Administrative Code in cases involving complex facts and significant legal and policy implications for the Department;</li><li>Preparing, arguing and representing the Department on appeals from OATH before the City's Civil Service Commission;</li><li>Assisting the Department Advocate in preparing for settlement negotiations with Union attorneys for employees with pending disciplinary complaints and/or independently handling such negotiations when the Department Advocate is not available;</li><li>Analyzing pertinent Department policies and procedures;</li><li>Providing orientation on the Department's disciplinary procedures to newly hired Sanitation Workers; and</li><li>Assisting the Department Advocate in advising the Deputy Commissioner for Legal Affairs on employment matters</li></ul><br>
AGENCY ATTORNEY - 30087</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. Admission to the New York State Bar; and either &quot;2&quot; or &quot;3&quot; below.
<br>
2. One year of satisfactory United States legal experience subsequent to admission to any state bar; or
<br>
3. Six months of satisfactory service as an Agency Attorney Interne (30086).
<br>
Incumbents must remain Members of the New York State Bar in good standing for the duration of this employment.
<br>
In addition to meeting the minimum Qualification Requirements:
<br>
To be assigned to Assignment Level (AL) II, candidates must have one year of experience at Assignment Level I or two years of comparable legal experience subsequent to admission to the bar, in the areas of law related to the assignment. To be assigned to AL III candidates must have two years of experience in Assignment Levels I and/or II or three years of comparable legal experience subsequent to admission to the bar, in the areas of law related to the assignment.</p><p><b><br>
Preferred Skills</b></p><br>
- Experience in employment law and/or handling disciplinary matters. - Excellent writing, communication, interpersonal, analytical, research, problem-solving, and organizational skills. - Outstanding communication and writing skills. - Outstanding attention to detail and the ability to juggle various priorities and deliver under strict deadlines<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/<br>
<p><b>
Residency Requirement</b></p><br>
New York City Residency is not required for this position.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Save</b></p>
</div></div></div></div><div><div><div><div><div><div><div>Job ID
</div><div>758683</div>
</div></div><p></p><div><div><div><div>Title code</div>
<div>30087</div>
</div></div></div><div><div><div><div>Civil service title</div>
<div>AGENCY ATTORNEY</div>
</div></div></div><div><div><div><div>Title classification</div>
<div>Non-Competitive-5</div>
</div></div></div><div><div><div><div>Business title</div>
<div>Assistant Counsel, Discipline</div>
</div></div></div></div><div><div><div><ul><li><div>Experience Level: </div>Experienced (Non-Manager)
</li></ul></div></div><div><div><div><div>Job level</div>
<div>03</div>
</div></div></div><div><div><div><div>Number of positions</div>
<div>1</div>
</div></div></div><div><div><div><div>Work location</div>
<div>44 Beaver St., N.Y.</div>
</div></div></div><div><div><ul><li><div>Category: </div>Legal Affairs
</li></ul></div></div></div></div></div></div><div><div><div><div><div>Assistant Counsel, Discipline</div></div></div></div></div></div><p></p>

Assistant Counsel, Discipline

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