human resources assistant Jobs in New York United States

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administrative assistant Jobs in New York United States

administrative assistant

administrative assistant - northeast Jobs in New York United States

administrative assistant - northeast

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administrative assistant northeast

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 Retail Administrative Assistant &ndash; Northeast
 
 
 The Administrative Assistant provides administrative support to the market vice president and store directors within the region and supports client development activities. Responsibilities include managing budgets and schedules, corresponding with clients, planning, and executing events, preparing reports, compiling information, and other duties as assigned.
 
 
 The Tiffany &amp; Co. Administrative Assistant is currently held accountable to:
 
 
 
 Fiscal Accountability:
 
 
 
 <ul>
 <li>
 Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained.
 </li>
 <li>
 Oversee donation budget for the market. Responsible for several elements of the donation process and verify all charges and assemble the paperwork needed for tax purposes.
 
 
 </li>
 </ul>
 
 Tiffany Experience:
 
 
 
 <ul>
 <li>
 Provide administrative support to senior executives. May assist with calendar maintenance, organize expense reports through expensevisor; book and prepare travel arrangements.
 </li>
 <li>
 Assist in the logistical preparation of conferences and market meetings including booking conference rooms, catering and assisting in conference material preparation.
 
 
 </li>
 </ul>
 
 Business Development:
 
 
 
 <ul>
 <li>
 Support branch management with all aspects of planning and execution of in-store and off-site client events.
 </li>
 <li>
 Manage and execute in-store and market events including guest list, invites, catering and entertainment, merchandise, security, etc.
 
 
 </li>
 </ul>
 
 Personal Leadership:
 
 
 
 <ul>
 <li>
 Positively contribute as well as ensure sales staff contributes to store&rsquo;s delivery of the Tiffany experience and Tiffany brand promise.
 </li>
 <li>
 Serve as store ambassador during peak times to ensure that traffic is controlled, and service levels are high.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Required Qualifications:
 
 
 <ul>
 <li>
 Five years of previous Administrative Assistant or management experience working with executives.
 </li>
 <li>
 Demonstrated ability to create and enhance a culture of the Tiffany Experience for our customers.
 </li>
 <li>
 Must be discrete due to exposure of highly confidential client information.
 </li>
 <li>
 Must have excellent organizational skills, the ability to multi-task, and prioritize workload.
 </li>
 <li>
 Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint.
 </li>
 <li>
 Excellent communication skills.
 </li>
 <li>
 Ability to work independently.
 </li>
 <li>
 Must have authorization to work in the United States or in the country where the position is based.
 
 
 </li>
 </ul>
 Preferred Qualifications:
 
 
 <ul>
 <li>
 A college/university degree.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $27.71 - $36.00. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
</div>

Administrative Assistant - Northeast

Fusco Personnel Inc.

SUPERINTENDENTS COMMERCIAL CONSTRUCTION SYRACUSE, NY ALBANY, NY Our client doesn't just build buildings, they build careers, communities and futures. Fusco Personnel is searching for Superintendents who thrive in fast paced environments, lead with integrity and want to make an impact on some of the most exciting projects in the northeast. The selected candidates will provide ON-SITE administrative and technical oversight for all construction activities. Please apply if you possess the following education and competencies: Bachelor's degree in construction management or a related field - preferred. 5+ years of experience working on large commercial construction projects managing all on-site construction activities including field staff, subcontractors and consultants. Ability to interpret building plans and specs. OSHA 10 Certification Required. OSHA 30 Certification Preferred. Experience administering jobsite safety programs and quality management. Working knowledge of CPM Schedule. Working knowledge of cost report and labor production report. Thorough knowledge of subcontract language. Ability to work with and manage multiple people. SALARY RANGE: $100-160K +/- (Based on Experience). Our client will pay for experience. Fusco Personnel takes great pride in successfully matching talent and culture for our valued clients. We accomplish this through the hard work and expertise of our exemplary specialty recruiters and staff. Whether you are contemplating your next career move, or you are seeking the key players to bring your business to the next level - consider contacting our experts. Fusco Personnel is a NYS Certified Women Business Enterprise (WBE) and an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer

Superintendent - Albany, NY

Legal Assistant

Green Key Resources

<div>
 
 A New York-based hedge fund is seeking an Administrative Assistant to support an investment team. This is an exciting opportunity to work alongside a high-performing group in a fast-paced environment. Must have at least 3 years of financial services experience.
 
 
 
 
 
 
 Salary:
 
 90-130K base plus bonus
 
 
 
 Hours:
 
 7:30 am - 5:30 pm
 
 
 
 Schedule:
 
 Fully onsite
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Support the equity research team in a dynamic hedge fund environment, ensuring efficient administrative operations.
 </li>
 <li>
 Opportunity to work with a leading financial services organization, contributing to its growth and success.
 </li>
 <li>
 Enhance your administrative expertise while gaining exposure to financial services operations.
 </li>
 <li>
 Utilize your organizational skills to manage schedules, meetings, and communications effectively.
 </li>
 <li>
 Contribute to the team's success by ensuring seamless administrative support.
 </li>
 <li>
 Coordinate schedules, meetings, and travel arrangements for the equity research team.
 </li>
 <li>
 Manage communications, including emails, calls, and correspondence, in a timely manner.
 </li>
 <li>
 Prepare and organize documents, reports, and presentations for team use.
 </li>
 <li>
 Assist in maintaining accurate records and databases relevant to team operations.
 </li>
 <li>
 Provide logistical support for onsite and offsite meetings and events.
 </li>
 <li>
 Ensure compliance with organizational policies and procedures in administrative tasks.
 </li>
 <li>
 Act as a point of contact for internal and external stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor of Arts (BA) degree required, preferably in a relevant field.
 </li>
 <li>
 Minimum of 3 years of administrative experience, ideally within financial services.
 </li>
 <li>
 Strong organizational and time management skills to handle multiple priorities.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other relevant software tools.
 </li>
 <li>
 Excellent communication skills, both written and verbal, for effective interaction.
 </li>
 <li>
 Detail-oriented approach to ensure accuracy and efficiency in administrative tasks.
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Pride Health

<div>
 
 
 Job title
 
 : Human Resources Assistant
 
 
 
 Job location
 
 New York, NY 10041
 
 
 
 Shift
 
 : 9:00 AM-5:00 PM
 
 
 
 Pay
 
 : $25 - $31/hr without benefits
 
 
 
 Contract:
 
 2 months, Possible Extension
 
 
 
 Department:
 
 HR OPERATIONS -
 
 CORRECTIONAL HEALTH SERVICES
 
 
 
 
 Date range approx.
 
 : 02/02/2026 to 04/04/2026
 
 
 
 
 
 
 Key Duties &amp; Responsibilities:
 
 
 <ul>
 <li>
 Use
 
 Excel, Access, and PowerPoint
 
 to create presentations, charts, and graphs.
 </li>
 <li>
 Support
 
 training class scheduling
 
 and ensure proper classroom setup.
 </li>
 <li>
 Create surveys and perform
 
 general administrative duties
 
 (answer phones, order supplies, travel arrangements).
 </li>
 <li>
 Support
 
 HR Operations
 
 with contract coordination and personnel file audits.
 </li>
 <li>
 Serve as liaison between
 
 CHS departments and Office of Legal Affairs (OLA)
 
 .
 </li>
 <li>
 Review student and resident agreements for accuracy, completeness, and correct templates.
 </li>
 <li>
 Track, maintain, upload, and distribute
 
 executed agreements
 
 in shared databases.
 </li>
 <li>
 Manage contract tracking systems, key dates, and execution status.
 </li>
 <li>
 Ensure compliance with internal policies and contract administration processes.
 </li>
 <li>
 Review HRIS personnel records and coordinate corrections with HR managers.
 </li>
 </ul>
 
 
 Preferred Skills:
 
 
 <ul>
 <li>
 Experience in
 
 contract administration or administrative coordination
 
 .
 </li>
 <li>
 Strong
 
 document review, organization, and attention to detail
 
 skills.
 </li>
 <li>
 Familiarity working with
 
 legal teams
 
 .
 </li>
 <li>
 Excellent
 
 written and verbal communication
 
 skills.
 </li>
 <li>
 Proficient in
 
 Microsoft Office (Excel, Word, PowerPoint)
 
 .
 </li>
 <li>
 Ability to manage multiple priorities independently.
 </li>
 </ul>
 
 
 
 
 Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life &amp; disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.
 
</div>

Human Resources Assistant

Center for Alternative Sentencing & Employment Services

<div><div><div><div><div><div><div><div><div><div><div><div><div>Job Title: Night Assistant Team Leader, Intensive Services Unit
Job Summary:
CASES is currently seeking a Night Assistant Team Leader to join a new initiative, the Intensive Services Unit (ISU) within the Pretrial Services Department. In their role, the Night Assistant Team Leader will provide direct supervision and clinical support to four (4) staff members during the night shift in Manhattan Criminal Court. The oversight will be of a unique team who are building and maintaining a caseload from the courtroom to the community nightly. The Night Assistant Team Leader will assist in managing the day-to-day operations of the team with the additional support of the Director of Arraignments.
The Intensive Services Unit (ISU) initiative will implement innovative approaches to working with individuals who have been placed in the Supervised Release Program and experience more extensive needs and challenges that may impact daily functioning and overall program engagement. The ideal candidate for this position will work well as part of a coordinated clinical team actively assisting all team members. The focus group of program participants manage challenges in mental health, substance use, employment, and medical health. The team promotes proactive, sustained engagement in the community as a catalyst to individual transformation by bridging participants to community partners and resources eager to support our participants in realizing their greatest potential. 
Salary: The salary for the Night Assistant Team Leader role is $77,000 - $79,000 per year.
Shift Hours: This position is full-time working Saturday-Wednesday from 5pm to 1am.
Location Address: 100 Centre Street, New York, NY 10003
Workplace Flexibility: Flexible, after 90 days can finish shift from home 1x per week (10am-1am). 
What you will be doing:<ul><li>
Provide clinical and administrative oversight of a team of four (4) and growing.</li><li>
Support the overall clinical and administrative operations of the community supervision, case management, peer support, health, and rehabilitation services.</li><li>
Be flexible and innovative in the first of its kind position at CASES, where you will oversee staff who will work in the courtroom and the community.</li><li>
Provide support to staff who will be in the community from 5pm-9pm.</li><li>
Manage a specialized caseload of program participants who present with significant behavioral health needs, co-morbid conditions and/or complex presentations requiring collaboration with various partner providers.</li><li>
Provide recovery-oriented, trauma-informed and gender-responsive services.</li><li>
Assess participant&rsquo;s; immediate needs, legal circumstances, substance use, mental health, trauma, psychosocial, vocational, educational, and housing needs to complete assessments and develop service plans.</li><li>
Assistant Team Leader will conduct in-person field-based services in the community with team members to support staff in their work with participants with elevated risks and needs, when needed.</li><li>
Provide transitional support for clients to their home, shelters, treatment programs and/or other services to ensure and secure connection to programming.</li><li>
Work regular schedule and adhere to schedule changes to ensure SRP consistently maintains coverage for all court shifts; perform other related duties as assigned by supervisors and senior staff.</li><li>
Assist clients with linkages to and systems navigation within the behavioral health, human services, and criminal justice systems as appropriate Conduct outreach to families and significant others to gather collateral information for service planning.</li><li>
Use evidence-based counseling approaches to develop a rapport with participants and develop insight into specified need areas.</li><li>
Take leadership in management of high risk and complex care cases, including conducting direct work in the community and with other members of the team as needed to manage risk.</li><li>
Complete assessments, progress notes and program data reporting as required by program funders.</li><li>
Develop and maintain excellent professional relationships with judges, prosecutors, defense counsel, and other court partners to facilitate program admissions and maintain CASES 'credibility in the Manhattan Criminal and Supreme Courts.</li><li>
Help ensure we maintain a safe working environment by reporting any hazards or unsafe conditions, e.g., liquid spill in hallway, to the appropriate facilities staff member or supervisor.</li></ul> 
What we are looking for:<ul><li>
Master&rsquo;s degree in Social Work, Mental Health Counseling or similar fields preferred or Bachelor&rsquo;s degree in Social Work with 3-4 years Supervisory experience.</li><li>
At least three years of experience working in human services with individuals with serious mental illness and those with serious mental illness and co-occurring substance use disorders. As well as working in the field.</li><li>
Experience understanding various evidence-based models and theories pertaining to psychoeducation, motivational interviewing, serious mental illness and recovery.</li><li>
Experience understanding family systems based on diversity of cultural and ethnic backgrounds.</li><li>
Highly organized and self-motivated.</li><li>
Spanish speaking is a plus.</li></ul> 
Employee Benefits:
CASES cares about employee wellbeing, and we offer a comprehensive benefits package to support you and your family, including:<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Vacation and Paid Time Off &ndash; starting at 25 days</li><li>
12 Paid Holidays per year.</li><li>
Retirement 403(b) Competitive matching up to 6%.</li><li>
Employee Referral Program</li></ul><div><div> 
Our Values</div></div><div><div>
At CASES, we like to move with</div><div></div><div> 
PURPOSE, which reflects our values:</div></div><div><div>
PEOPLE| Hold people&rsquo;s stories with dignity</div></div><div><div>
UNITY| Commit to a shared mission</div></div><div><div>
RESPECT| Celebrate the strength of diversity</div></div><div><div>
PROGRESS| Always work to improve</div></div><div><div>
OPTIMIZE| Make the best use of resources</div></div><div><div>
SOLUTIONS| Work together to solve problems</div></div><div><div>
EMPATHY| Seek to understand others</div></div>
Although we would love to learn about the skills of every candidate, only selected candidates that are selected will receive a response. We encourage you to apply for any position(s) you feel you are qualified for. 
CASES is proud to be an Equal Opportunity Employer. Employment with CASES is based solely on qualifications and competence for a particular position without regard to race, color, ethnic or national origin, age, religion, creed, gender, sexual orientation, disability, or marital, military, or citizenship status. We also actively recruit individuals with prior involvement in the criminal legal system.</div></div></div></div></div></div></div></div></div></div></div></div> 
Saturday - Wednesday, 5pm to 1am. 
35 hours per week excluding breaks.</div>

Night Assistant Team Leader Intensive Services Unit

Four Seasons

<div>About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
An architectural icon in the heart of Lower Manhattan. Diverse, inspiring and vibrant &ndash; where art meets architecture in the heart of TriBeCa, Four Seasons Hotel New York Downtown is steps away from the city&rsquo;s most authentic neighbourhoods. Come and discover a new kind of urban chic with us, whether you choose to rejuvenate in our globally inspired Spa with a heated indoor pool, or dine at CUT by renowned celebrity chef Wolfgang Puck. We look forward to welcoming you.
We are New York&rsquo;s Luxury Lifestyle Icon.
OUR MISSION:
To inspire meaningful connections&hellip;
To curate exceptional experiences&hellip;
To deliver passionate service&hellip;
 &hellip;with kindness, care and a commitment to excellence
Our value proposition is to provide our guests with a catalog of experiences for a life well lived, in addition to the Four Seasons service excellence promise.
OUR PURPOSE:
To Enrich the Lives of Employees, Guests and the Community around us
OUR VALUES:
We think differently
We are client obsessed
We have passion
We own it
We truly care about each other
We have integrity
Join Our Team
The Four Seasons Hotel New York Downtown is looking for a Kitchen Assistant Manager to join our team. The Kitchen Assistant Manager plays a vital role in supporting the daily operations of the culinary department through effective administrative coordination, cost control, and interdepartmental communication. This position ensures the smooth functioning of all back-office processes - from payroll and purchasing to compliance and reporting - while maintaining strong alignment with financial and operational standards. The Kitchen Administrator acts as the key liaison between the culinary team, front-of-house, and supporting departments, ensuring seamless execution, accountability, and operational efficiency. FSNYD is recognized as a Forbes 5 Star Hotel; Forbes 5 Star Spa and AAA 5 Diamond Hotel.
This position reports to the Executive Chef.
Four Seasons Hotel New York Downtown is diverse, inspiring and vibrant. As Kitchen Assistant Manager f, you will be part of a team that prides itself on excellent service, driving inclusion &amp; belonging, working collaboratively, demonstrating mutual respect and having a passion for providing exceptional client experiences. Your role is vital to the success of Four Seasons New York Downtown. You will be able to shape your work environment by contributing to new ideas, offer solutions and find ways to collaborate with all departments being at the heart of the operation. In return you will be provided with the same level of care that we expect to be shared with our employees and all backed by our impressive Employee Value Proposition.
WHO YOU ARE:
You are enthusiastic, optimistic and passionate. You are self-driven and solution oriented. You are invested in your team, you listen, care about their development and celebrate your team&rsquo;s success. You set expectations and know to &lsquo;inspect what you expect&rsquo;. You foster inclusion and embrace diversity. You take feedback as an opportunity to help you grow. You work smart, you are organized and have a strategy to achieve your goals. You plan your tasks carefully, you are pro-active and organized ensuring you&rsquo;re effective. You are client obsessed and create opportunities to connect in meaningful ways, building lasting relationships. You have integrity and your actions match your words.
ESSENTIAL FUNCTIONS :
<div>Administrative &amp; Payroll
<ul><li>Manage bi-weekly payroll submissions for all kitchen colleagues, ensuring accuracy, completeness, and timely approvals.
</li><li>Track labor reports, scheduling variances, and overtime to support effective cost control.
</li><li>Attend labor and cost meetings and provide relevant reporting updates .
</li><li>Maintain accurate employee rosters, contact lists, and all administrative records for the culinary team.
</li></ul>Purchasing &amp; Cost Control
<ul><li>Oversee all food purchasing orders (POs) through BirchStreet, ensuring compliance with approved suppliers and budgeted cost levels.
</li><li>Reconcile invoices and assist in month-end food cost reporting alongside the Executive Chef and Purchasing team.
</li><li>Support the Food Buy program by monitoring supplier performance, rebates, and price variances.
</li><li>Maintain up-to-date product, vendor, and recipe data within BirchStreet, ensuring accuracy in pricing and recipe costing.
</li></ul>Operat i onal Coordination
<ul><li>Serve as a liaison between the Kitchen and Front-of-House teams to ensure smooth communication regarding service flow, pickup charts, and menu updates.
</li><li>Support the management of allergy control systems, guaranteeing accurate guest allergy data and communication.
</li></ul></div><ul><li>Coordinate with the Learning &amp; Development Manager to track and maintain all required training, certifications, and compliance records for kitchen colleagues.
 </li></ul><ul><li>Assist in preparing departmental reports, trainin g calendars, and performance tracking materials .
</li></ul>Financial &amp; Planning Support
<ul><li>Partner with the culinary leadership team to review weekly food cost results and identify key variances.
</li><li>Ensure that all administrative processes for purchasing, receiving, and inventory are in full compliance with company policies.
</li><li>Support internal and external audits, maintaining accurate and organized files for all culinary administrative documents.
</li></ul>Qualifications &amp; Skills
<ul><li>Minimum 2-3 years of experience in hospitality administration, purchasing, or culinary operations .
</li><li>Strong knowledge of BirchStreet, Excel, and financial cost tracking tools preferred.
</li><li>Excellent organizational and communication skills, with a strong eye for detail and acc uracy .
</li><li>Proven ability to multitask, prioritize effectively, and collaborate across departments.
</li><li>Familiarity with food safety protocols and basic culinary terminology preferred .
</li><li>Professional, discreet, and highly organized, with the ability to manage confidential payroll and personnel data responsibly.
</li></ul>Success Factors
<ul><li>Timely and accurate payroll, purchasing, and cost s ubmissions .
</li><li>Clear and consistent communication between Culinary, FOH, and Support departments.
</li><li>Effective control of purchasing and food costs within set financial targets.
</li><li>Full compliance with training, certification, and food safety requirements.
</li><li>A proactive, solutions-driven attitude that supports the Executive Chefs vision and the overall success of the culinary team.
</li></ul>KNOWLEDGE AND SKILLS :
<ul><li>Education: College degree preferably culinary arts, or equivalent experience is required.
</li><li>Experience: Three to five years&rsquo; previous experience in a culinary/food &amp; beverage line position, or one to two years in a supervisory or assistant manager position.
</li><li>Skills and Abilities: Requires ability to operate computer equipment and other food &amp; beverage computer systems.
</li><li>Requires the ability to operate and utilize culinary production equipment and tools.
</li><li>Requires reading, writing and oral proficiency in the English language.
</li><li>No. of employees supervised: 25
</li><li>Travel required: None
</li><li>Hours required: Forty hours minimum over a five-day period; scheduled days and times may vary based on need
</li></ul>Salary Expectations- $90,000-$94,000 
What to Expect: You Will&hellip;
<ul><li>Be part of a cohesive team with opportunities to build a successful career with global potential
</li><li>Have access to a robust benefit plan
</li><li>Have the opportunity to engage in diverse and challenging work
</li><li>Derive a sense of pride in work well done
</li><li>Be recognized for excellence
</li></ul>Learn more about what it is like to work at Four Seasons &ndash; visit us:
https://careers.fourseasons.com/us/en/
http://www.linkedin.com/company/four-seasons-hotels-and-resorts
https://twitter.com/fsnydowntown
https://www.facebook.com/FourSeasonsHotelNewYorkDowntown
We look forward to receiving your application
******Please note that due to the large number of responses we receive, only candidates being considered for the above position will be contacted for an interview.******
Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf</div>

Kitchen Assistant Manager

Explore 72+ Administrative assistant northeast in New York United States this January. Find roles across top companies and apply now to boost your career.