administrative assistant, swe programs

executive administrative assistant / manager Jobs in Cupertino

executive assistant

administrative coordinator

Apple

The Ecosystem Products and Technologies (EP&amp;T) team seeks an experienced and proactive Administrative Assistant to support a Senior Director and the Beats, Home, Accessory, and Ecosystem teams. We&rsquo;re looking for a team player with a friendly, can-do mindset! The successful candidate will be a collaborative team member, steward of the organization&rsquo;s culture, and possess exceptional organizational skills, initiative, and detail-oriented excellence. 
 
Description 
 
As an Administrative Assistant, you will be a key contributor, extending your influence beyond your immediate team to support broader organizational objectives and works alongside other admins to provide support.&quot;,&quot;responsibilities&quot;:&quot;Executive Support &amp; Calendar Management: Proactively manage complex calendars for a Senior Director, including travel, anticipating scheduling conflicts, prioritizing meetings based on business objectives, and making independent adjustments with minimal guidance. 
 
Team Support &amp; Coordination: Provide comprehensive administrative support to the Senior Director and their teams, ensuring smooth operations and efficient workflow. 
 
Project &amp; Event Leadership: Lead and coordinate larger events and projects, such as office moves, seating arrangements, communications and launch events, team building, new hire on-boarding, and All-Team/Global Team Meetings. Manage all logistics, communications, and budget tracking. 
 
Cross-functional Collaboration: Frequently work cross-functionally as a representative for your organization, collaborating with stakeholders from various departments to influence appropriate courses of action on new or evolving processes. 
 
Financial and Purchasing Management: Independently manage and process purchase orders, invoices, expense reports, and corporate card reconciliations, ensuring compliance and accurate budget tracking. 
 
Coordinate office and facilities. Collaborate with other admins on space planning and building management. Oversee conference room management and maintain office common areas. Identify and implement efficiency improvements for the team. 
 
Problem Solving &amp; Innovation: Anticipate challenges for upcoming projects and events. Identify gaps and propose new methods to improve best practices. Contribute work outside your primary area of expertise. Prioritize tasks, manage time independently, and make confident decisions in a fast-paced environment. Ability to learn on the fly and deal with ambiguity. 
 
Preferred Qualifications 
 
5+ years of administrative experience, preferably supporting Senior Directors or VPs in a fast-paced, high-tech environment (engineering teams preferred). 
 
Demonstrate autonomy on complex assignments, exercise initiative, and make sound decisions impacting the team and organization. 
 
Excellent written and verbal communication skills, tailoring messaging for diverse audiences, presenting complex information clearly, and effectively communicating change impacts. 
 
Expert organizational, multitasking, and time management skills, adept at prioritizing complex workloads, anticipating needs, and managing multiple projects simultaneously. 
 
Cultivate strong team and cross-functional relationships to create a network of partners for important discussions and project planning. 
 
Technically savvy, with a comprehensive understanding of Apple tools and a proactive approach to improving processes. 
 
Unwavering attention to detail, accuracy, and timeliness, even with high-volume tasks. 
 
Interest in Beats and music is a plus! 
 
Minimum Qualifications 
 
Associates degree, and/or equivalent experience. 
 
5 years of previous administrative experience supporting one or more senior executives. 
 
Expert-level proficiency with a variety of technologies and software tools, including Apple software such as Calendar, eApproval, Keynote, Pages, and Numbers, and collaboration tools like Slack, Box, and Quip. 
 
Knowledgeable about Apple operating systems, applications, and devices. 
 
High level of discretion and professionalism when handling highly confidential and sensitive information. 
 
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant . 
 
Pay &amp; Benefits 
 
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $35.98 and $63.96/hr, and your base pay will depend on your skills, qualifications, experience, and location. 
 
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits. 
 
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Administrative Assistant - Beats, Home, Accessory, and Ecosystem

Imagine what you could do here. At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there's no telling what you could accomplish. The people here at Apple don&rsquo;t just create products - they create the kind of wonder that&rsquo;s revolutionized entire industries. It&rsquo;s the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. Join Apple, and help us leave the world better than we found it! 
 
Description 
 
The Executive Assistant role will support multiple calendars, including one VP, as well as provide excellent, comprehensive administrative and operational support to the Manufacturing Design team. The highly motivated, customer-centric candidate will be responsible for general executive administrative tasks.&quot;,&quot;responsibilities&quot;:&quot;Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes. 
 
Coordinating domestic and international travel arrangements for select team members. 
 
Facilitating expense reporting processes. 
 
Supporting all Facilities activities for the team. 
 
Preferred Qualifications 
 
Able to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion 
 
Excellent written and verbal communication skills and a strong sense of professionalism 
 
Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions 
 
Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor 
 
Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment 
 
Strong interpersonal skills and ability to build relationships cross-functionally 
 
Possess a &ldquo;can-do&rdquo; attitude; no task is too big or too small 
 
Ability to handle conflict appropriately, know when to escalate issues and when to apply common sense 
 
Experience on the Mac platform highly desired 
 
Minimum Qualifications 
 
5 + years of administrative experience 
 
2 + years of Executive Assistant experience supporting VP level or above 
 
Experience with calendar management, complex travel arrangements, expense reports, and facilities requests 
 
BA degree 
 
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant . 
 
Pay &amp; Benefits 
 
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $49.67 and $74.56/hr, and your base pay will depend on your skills, qualifications, experience, and location. 
 
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits. 
 
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Executive Assistant

At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there's no telling what you will accomplish. If an exciting, fast paced, pressure-filled environment catches your attention, then consider joining us. 
 
Description 
 
You will provide administrative support to Sr. Director/Director within SWE Programs and their Engineering Program Management team. The ideal candidate will demonstrate the ability to multitask, while working in a fast-paced, change-oriented environment. You will be self-motivated, proactive, maintain a strong emphasis on organization and an unwavering attention to detail. This is a demanding role that needs someone with flexibility, good judgment, great communication, and the ability to implement effective systems. You will have the opportunity to have meaningful impact, grow your skills, and have fun in this challenging and exciting role!&quot;,&quot;responsibilities&quot;:&quot;Daily activities include calendar management, organizing meetings and video/conference calls while actively utilizing your keen problem solving abilities as challenges arise. 
 
Multi-task and prioritize a wide range of projects in a fast-paced environment, with attention to detail, accuracy and timeliness. 
 
Plan, coordinate and execute internal events such as off-sites and team building events. 
 
Manage a floor plate which includes, ordering and stocking office supplies &amp; snacks, updating floor plans, submitting facilities and maintenance requests, staying up-to-date on all security protocols to help ensure the security and privacy standards within our floor plates. 
 
On board new hires with AOU equipment, access requests and desk allocation. 
 
Ability to support heavy team ordering of expensed test equipment and lab consumables. 
 
Processing credit card purchases (P-Card &amp; M-Card) for the teams, keeping digital receipts and sending proof of purchase to respective admin for reconciliation. 
 
Preferred Qualifications 
 
Proficiency with iCal, Mail, Keynote and other Mac OS/iOS based office systems a plus. 
 
Exercise good judgment, integrity and discretion at all times, especially when exposed to highly sensitive material and confidential information. 
 
Minimum Qualifications 
 
3+ years administrative and calendaring experience supporting Sr. Director or above, preferably in a high tech environment 
 
Experience providing calendar management, prioritizing inquiries and requests while troubleshooting conflicts; making judgments and recommendations to ensure smooth day-to-day engagements. 
 
Possess excellent written and verbal communication skills with a strong sense of professionalism. 
 
Ability to work successfully in a team environment, act as a trusted resource, and build effective working relationships inside and outside the group is critical. 
 
Detail-oriented and organized with experience coordinating travel logistics, managing bookings, and handling last-minute itinerary changes efficiently. 
 
Must possess a &ldquo;can-do&rdquo; attitude, be well organized, have acute attention to detail, and have the ability to handle multiple tasks with excellent follow through. 
 
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant . 
 
Pay &amp; Benefits 
 
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $35.98 and $63.96/hr, and your base pay will depend on your skills, qualifications, experience, and location. 
 
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits. 
 
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Administrative Assistant, SWE Programs

Imagine what you could do here. At Apple, new ideas have a way of becoming great products, services, and customer experiences very quickly. Bring passion and dedication to your job, and there's no telling what you could accomplish. Weʼre looking for a team player with a friendly, can-do mindset! The successful candidate will be a collaborative team member, a steward of the organization's culture, and will possess exceptional organizational skills, initiative, and attention to detail. This role will support the leaders and teams of Services Finance, Corporate Accounting, and SOX PMO. 
 
Description 
 
As the Executive Assistant supporting the leader and teams of Services Finance, Corporate Accounting, and SOX PMO, you will be a key contributor, extending your influence beyond your immediate team to support broader organizational objectives and work alongside other admins to provide support. &quot;,&quot;responsibilities&quot;:&quot;Support multiple calendars, including one VP, as well as provide excellent, comprehensive administrative and operational support to their teams 
 
Organize complex domestic and international travel arrangements, including passport and visa requirements. 
 
Manage daily calendars, showing flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes. 
 
Coordinate meetings and calls across all levels of the organization and multiple time zones. 
 
Create and submit expense reports. 
 
Coordinate and support team meetings and conferences, including registration for conferences. 
 
Interface with a significant number of external stakeholders. 
 
General administrative duties (office supplies, equipment, department mail, and software license orders). Supports activities such as office space planning, maintaining printers, IS&amp;T support, ordering office materials, and supplies. 
 
Collaborate and assist with projects for department needs as part of a larger admin team member. 
 
Preferred Qualifications 
 
Excellent organization skills, acute attention to detail, ability to balance multiple tasks in a fast paced and time sensitive environment. 
 
Complex calendar management, organizing meetings and video/conference calls, prioritizing schedule to reflect most critical matters, pro-active management and preparation for meetings, resolving conflicts and challenges, and anticipating needs. 
 
Ability to remain calm and effective under pressure. 
 
Excellent written and verbal interpersonal skills and a strong sense of professionalism. 
 
Direct experience handling sensitive and confidential information with integrity, discretion, and utmost secrecy. 
 
Ability to influence others; handle conflict appropriately, know when to delegate issues upward, and when to apply common sense. 
 
Experience in onboarding new employees and training new team members. 
 
Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems and tools is preferred 
 
Minimum Qualifications 
 
12+ years of Executive Administration support 
 
Bachelor&rsquo;s degree or equivalent education 
 
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant . 
 
Pay &amp; Benefits 
 
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $49.67 and $74.56/hr, and your base pay will depend on your skills, qualifications, experience, and location. 
 
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits. 
 
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Executive Assistant, Services Finance, Corporate Accounting, and SOX PMO

Does an exciting, dynamic, fast paced and collaborative environment catch your attention? Do you like puzzles and determining solutions that are not obvious? If so, consider joining us! We are seeking an Executive Assistant for our VP of Graphics, Games &amp; Machine Learning.The ideal candidate will thrive in a collaborative, fast-paced environment, demonstrate outstanding interpersonal skills, work autonomously &amp; collaboratively, and show a proactive approach to solving problems. In addition to being organized and analytical, you have the strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You must love what you do and have the desire to be a team player on an amazing team. 
 
Description 
 
This role requires a high degree of flexibility, strategic thinking, and strong problem-solving skills to effectively navigate shifting priorities and last-minute changes. As a master of planning and calendar management, you will play a critical role, working alongside the VP, in orchestrating complex schedules, ensuring the executive&rsquo;s time is efficiently managed. Serving as the primary gateway to the calendar, you will collaborate closely with the VP, other executive assistants, project managers, and leaders across Apple and external organizations. Your support will be comprehensive and meticulous-ranging from daily calendar oversight and travel coordination to expense report submission, event planning (both business and social), and addressing a wide variety of day-to-day needs. Your ultimate goal: to ensure the executive is set up for success at all times. 
 
To thrive in this fast-paced, high-impact role, you must possess exceptional organizational and communication skills, keen attention to detail, and the highest level of discretion in handling confidential information. You are tech-savvy, proactive, and adaptable-always anticipating needs and staying one step ahead to keep operations running smoothly. A strong sense of professionalism, relationship-building expertise, and a genuine passion for what you do will be key to your success in this position. 
 
Preferred Qualifications 
 
Ability to work collaboratively on assignments and handle sensitive and confidential information with integrity and discretion, with the flexibility to adjust priorities on short notice. 
 
Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions. 
 
Proficiency in Apple products including, Calendar, Numbers and Keynote 
 
Ability to handle conflict appropriately, knowing when to delegate issues upward and when to apply common sense. 
 
AA or BS degree preferred. 
 
Minimum Qualifications 
 
Minimum of 4+ years of EA experience supporting VP, SVP or C-level executives in a high tech industry. 
 
Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively. 
 
Experience planning, managing, and executing events. 
 
Strong written and verbal communication skills, with professionalism and tact when interacting with senior executives and team members. 
 
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant . 
 
Pay &amp; Benefits 
 
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $42.64 and $74.56/hr, and your base pay will depend on your skills, qualifications, experience, and location. 
 
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits. 
 
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Executive Assistant, Graphics, Games & Machine Learning

<div>
 
 Summary
 
 
 
 We are seeking a highly strategic, autonomous, and resourceful Administrative Assistant to provide executive-level strategic partnership and comprehensive operational leadership for one or more directors and their teams within the Find My team. This role operates in a rapidly evolving, start-up-like environment within a larger organization, demanding a proactive, scrappy, and flexible approach.
 
 
 Our ideal candidate will anticipate needs, drive solutions independently, and navigate ambiguity with confidence. You are an analytical problem-solver who thrives on optimizing workflows, managing complex, competing priorities, and ensuring seamless, efficient daily operations while directly contributing to the strategic goals of the group. You will leverage exceptional communication and collaboration skills to influence and partner effectively across multiple teams, levels, and locations, often acting as a key operational leader.
 
 
 
 Description
 
 
 
 This role operates with significant autonomy, independently leading and executing complex operational initiatives across the Find My team. In this hybrid role, you will not only provide advanced administrative support but also proactively identify opportunities for process improvement, drive strategic projects, and manage critical issues with a high degree of ownership and urgency. You will be instrumental in shaping and enhancing the employee experience through the consistent delivery of exceptional operational and facilities support, often designing and implementing new solutions to meet the evolving needs of a dynamic, start-up-like group. Your ability to be resourceful and adaptable will be key to success in this fast-paced environment.
 
 
 
 Responsibilities Include
 
 
 
 Team Support:
 
 
 Knowledgeable and collaborative first point of contact for the team. This role requires onsite presence in the office and will mirror the team&rsquo;s expectations of Monday through Thursday in office.
 
 
 
 Leadership Support
 
 
 
 Calendar management for multiple senior leaders, book intricate travel arrangements, and submit expense reports.
 
 
 
 Purchasing
 
 
 
 Order and track equipment for new hires and existing employees, initiate purchase orders, and other ad-hoc requests.
 
 
 
 Office Oversight
 
 
 
 Submit facilities requests; liaise with key facilities contacts and support staff; oversee office relationships including vendor, janitorial, food/beverage service and purchase orders, internal security and others; act as project manager on behalf of the business unit.
 
 
 
 Space Planning
 
 
 
 Create and execute org-wide space strategies, track utilization of existing portfolio and incoming needs, and ensure maintenance of seat assignments across all sites.
 
 
 
 Event Planning
 
 
 
 Organize, plan and execute large scale meetings and team events such as all team meetings, off-sites, and social events.
 
 
 
 Admin Peer Support
 
 
 
 Work collaboratively with our existing admin team both daily and throughout long-term projects; provide backup support to peers as needed.
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 5+ years of administrative or executive assistant experience, supporting director-level or higher in a high-tech environment.
 </li>
 <li>
 Ability to be in office Monday through Thursday
 </li>
 <li>
 Experience in heavy calendar management.
 </li>
 <li>
 A passion for creating and maintaining an overall positive employee experience through ongoing operational and facilities support.
 </li>
 <li>
 Exceptional organization, time management, and prioritization skills.
 </li>
 <li>
 Demonstrates strong foresight; anticipates challenges and opportunities and acts proactively before issues arise.
 </li>
 <li>
 Attention to detail, excellent follow through, ability to remain agile and multi-task effectively in a fast paced environment.
 </li>
 <li>
 Flexible and able to adapt to quickly changing environments.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Capable of prioritizing a high volume of tasks and duties.
 </li>
 <li>
 Motivated self starter able to self-manage through a variety of projects at any given time.
 </li>
 <li>
 Strong interpersonal and communication skills, with the ability to build relationships across departments, work collaboratively, and manage conflict constructively.
 
 
 </li>
 </ul>
 
 Pay &amp; Benefits
 
 
 
 At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $42.64 and $74.56/hr, and your base pay will depend on your skills, qualifications, experience, and location.
 
 
 Apple employees also have the opportunity to become an Apple shareholder through participation in Apple&rsquo;s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple&rsquo;s Employee Stock Purchase Plan. You&rsquo;ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses &mdash; including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.
 
 
 Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
 
 
 Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.
 
 
 Apple accepts applications to this posting on an ongoing basis.
 
 
</div>

Administrative Assistant, Find My

Aquent

<div>
 
 Executive Admin &ndash; Calendar Support + Team Support
 
 
 
 <ul>
 <li>
 Location: Cupertino, CA
 </li>
 <li>
 Schedule: In-Office T/W/Th; Remote M/F
 </li>
 <li>
 Pay Comments: W2, weekly pay, benefits, 401k w/ match
 </li>
 <li>
 Background screening required
 
 
 </li>
 </ul>
 
 Required Tasks
 
 
 
 <ul>
 <li>
 Provide strategic executive support for up to 2 leaders with demanding schedules and high impact and globally visible interactions; this includes high touch calendar management with dynamic monitoring and strategic planning, meeting coordination, travel support, and liaising with senior internal and external guests
 </li>
 <li>
 Serve as a central point of contact for building operational needs; this can include supporting process development, hardware and supply management, distributing team comms, partnering with facilities and onsite teams to maintain functional workspaces, and supporting space management with seating assignments and audits.
 </li>
 <li>
 Exhibits a high degree of flexibility, strategic thinking, and strong problem-solving skills to effectively navigate support needs
 </li>
 <li>
 Support peer admin contractors
 </li>
 <li>
 Plan and execute team offsites and events
 </li>
 <li>
 Build strong working relationships with leaders and their teams
 </li>
 <li>
 Collaborate with globally distributed admin and functional teams
 </li>
 <li>
 Be onsite at our office at least 3 days per week and up to 5 days per week depending on business need
 
 
 </li>
 </ul>
 
 Recommended Qualifications
 
 
 
 <ul>
 <li>
 Minimum of 5+ years of executive administrative assistant experience supporting VP-level or above, technology industry preferred
 </li>
 <li>
 Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively
 </li>
 <li>
 Experience planning, managing, and executing large events
 </li>
 <li>
 Outstanding written and verbal communication skills
 </li>
 <li>
 Demonstrated discretion and sound judgment when handling confidential and sensitive information
 </li>
 <li>
 Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice
 </li>
 <li>
 Proficiency in Calendar and Numbers
 </li>
 <li>
 AA or BS degree preferred
 </li>
 <li>
 About Aquent Talent:**
 
 
 </li>
 </ul>
 Aquent Talent connects the best talent in marketing, creative, and design with the world&rsquo;s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We&rsquo;re about creating an inclusive environment&mdash;one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.
 
 
 
 Client Description
 
 
 
 Our client is a global leader in consumer technology, renowned for redefining the intersection of hardware, software, and services. Known for their uncompromising commitment to world-class design and user experience, they create products that have become essential to daily life. You will be joining a team that values craftsmanship and simplicity, working on high-impact projects that reach hundreds of millions of people worldwide.
 
 
</div>

Executive Admin [208527]

Explore 8+ Administrative coordinator in Cupertino this March. Find roles across top companies and apply now to boost your career.