administrative assistant

executive assistant

administrative assistant iii Jobs in Indianapolis

administrative assistant iii

client services coordinator Jobs in Indianapolis

client services coordinator

executive administrative assistant Jobs in Indianapolis

executive administrative assistant

administrative coordinator

White Lodging

<div><div><div><div><div>Summary:</div></div><div></div><div><div><p><b><br>
Who We Are</b></p>
<p>White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants in some of the country&rsquo;s best cities to live. We know that the hospitality business, like life, is about how you make people feel. As the Executive Administrative Assistant, you will provide direct support to the Executive Leadership Team, ensuring seamless coordination, compliance, and accountability across multiple hotel functions.<br>
</p><br>
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</div></div><br>
</div><br>
<p></p><div><div><div>Responsibilities</div></div><div></div><div><div><p><br>
</p><div><p><b>What You&rsquo;ll Do</b></p>
<ul><li>Track audit results (internal, BSA, risk, health inspector, Flight Plan, METS) and follow up on action items.</li><li>
Maintain permit logs and ensure compliance deadlines are met.</li><li>
Assist with CapEx and UCERF tracking, including vendor communication and management.</li><li>
Support Accounting with daily check drop reconciliation and manage mail distribution across departments.</li><li>
Manage Revinate and social media response tracking for the hotel and outlets.</li><li>
Provide Marriott/ADMIN system support, including access approvals.</li><li>
Maintain accurate records for permits, reports, and compliance documentation.</li><li>
Perform additional administrative tasks assigned by the Executive Leadership Team.</li></ul>
</div><div><p><b>What You&rsquo;ll Bring</b></p>
<ul><li>At least 2 years of administrative, compliance, or hospitality experience.</li><li>
Strong organizational skills with the ability to manage multiple priorities effectively.</li><li>
Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).</li><li>
Excellent communication and interpersonal skills.</li><li>
Preferred: Experience in hospitality operations, vendor management, and capital project tracking.</li><li>
Preferred: Knowledge of Marriott PMS, Marriott GXP, White Lodging systems, Micros, and Revinate.</li></ul><br>
</div></div></div><br>
</div><br>
<p></p><div><div><div>Other Information</div></div><p></p><div><div><div><br>
<p><b>What You Can Look Forward To</b></p>
<ul><li>Day 1 Medical, Dental, and Vision insurance</li><li>
Paid Parental Leave</li><li>
Vacation/Paid Time Off (PTO) with rollover</li><li>
401(k) with company match</li><li>
Life Insurance and Disability Insurance</li><li>
DailyPay option</li><li>
Complimentary wellness tools</li><li>
Unlimited referral bonuses</li><li>
Leadership development and tuition reimbursement</li><li>
Discounts on hotel rooms, dining, and other travel/entertainment experiences</li><li>
Multiple hotels in each market = more opportunities for growth</li></ul><br>
</div><div><p><br>
<br>
White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.
</p></div></div></div><br>
</div></div><p></p><div><p>Location Code: 2554</p></div></div>
<br><div></div><div><div><div><div>INDIANAPOLIS, IN
</div></div></div><div><div><div>Posted:</div>
<div>03/31/2026</div>
</div><div><div>Job Reference #:</div>
<div>2554701H7108</div></div></div></div>

Executive Administrative Assistant

Club Esprit

<p><b>Office Administrator</b></p><p><b>POSITION SUMMARY</b>.</p><p>The Office Administrator is responsible for the organization and execution of general administration functions.</p><p><b>PRIMARY TASKS AND RESPONSIBILITIES</b>.</p><ul><li>Maintain office files.</li><li>Provide administrative oversight and direction.</li><li>Oversee office resource allocation.</li><li>Provide oversight and control of the office organization and workplace environment.</li><li>Work with the Sales and the Operations team to meet or exceed customer expectations with regard to capability, quality and performance of all work.</li><li>Work with team and to implement and monitor company safety policy and procedures to assure the safety of all workers.</li><li>Follow all company policy and responsibly manage company risks and liability in all dealings. Maintain positive relationships with key corporate vendors and develop relationships with local vendors.</li><li>Ensure that all company and administrative deadlines are met timely.</li></ul><p>Requirements &amp; Education</p><p><b>SKILLS AND KNOWLEDGE</b></p><ul><li>Associate degree (or other 2-year degree) or High School Diploma (or GED or High School Equivalence Certificate), with 3-5 years related work experience.</li><li>Strong verbal and written skills, and ability to convey complex information in a way that others can readily follow.</li><li>Knowledge of administrative and clerical procedures and systems such as Microsoft Word, Excel, Outlook, PowerPoint, managing files and records, designing forms, and other office procedures and terminology.</li></ul><p>English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.</p><ul><li>Mathematics &ndash; Basic knowledge of arithmetic</li></ul><p>Economics and Accounting &ndash; Basic knowledge of economic and accounting principles and practices, and the analysis and reporting of financial data</p><ul><li>Excellent interpersonal skills that include communicating effectively with internal and external customers</li><li>Balancing multiple tasks and deadlines independently</li></ul><p><b>WORK ENVIRONMENT CONSIDERATIONS:</b></p><ul><li>Office environment</li><li>Work performed on a laptop or PC</li><li>The employee is regularly required to talk or hear</li><li>The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms</li><li>Fill out business or government forms</li></ul><p><b>Disclaimer: </b>This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required and the responsibilities of the position may change.</p><p>Job Types: Full-time, Part-time</p><p>Salary: $17.00 - $29.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Life insurance</li><li>Vision insurance</li></ul><p>Schedule:</p><p>Wednesday-Thursday 3PM - 10PM</p><p>Friday- 3PM-10PM</p><p>Saturday and Sunday- 10AM-4PM</p><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li></ul><p>Work Location:</p><ul><li>One location</li></ul><p>Work Remotely:</p><ul><li>No</li></ul><p>Work Location: One location</p><p>Job Types: Full-time, Part-time</p><p>Pay: $17.00 - $29.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee discount</li><li>Life insurance</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Microsoft Office: 3 years (Required)</li><li>Administrative experience: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Guest Receptionist

LTC Language Solutions

<div><p>LTC Language Solutions is looking for an ambitious and detail-oriented administrative assistant to support the Language and Cultural Training team in their work. You will work with a small but mighty team of professional educators and program managers, helping to oversee programs, instructors, and clients.</p><p>
This individual will need to have a strong desire to learn and will want not only to support the internal team but also strive to make a difference in the lives of others. Candidates must demonstrate the ability to think creatively, take initiative, and communicate effectively with the team and external stakeholders.</p><p><br>
ESSENTIAL DUTIES</p><ul><li>
Update and maintain data integrity within LMS (Learnspeed)</li><li>
Work collaboratively with internal teams to deliver solutions to clients</li><li>
Manage clients in an organized fashion, communicating with supervisors about their status</li><li>
Assist with basic screening of potential instructors and scheduling of interviews with Program Managers</li><li>
Paperwork completion and filing</li><li>
Creating documents and reports using Microsoft Office Suite</li><li>
Develop and improve ways of organizing data and tasks in the Language Training Department</li></ul><p><br>
ADDITIONAL DUTIES</p><ul><li>
Willingness to travel</li><li>
Provide any other administrative support for the Language Training Department</li></ul><p><br>
POSITION QUALIFICATIONS<br>
Education: Bachelor's degree preferred.<br>
Experience: Entry-level; 1-2 years in a corporate environment preferred.<br>
Competencies:
</p><ul><li>Microsoft Office Suite skills are required</li><li>
Passionate, self-motivated, detailed, and strategic thinker</li><li>
Exceptional interpersonal communication and writing skills</li><li>
Strong organizational skills, time management skills, and the ability to multitask</li></ul><p><br>
The employee may be required on occasion to work hours outside of normal business hours, including longer days and weekends, though normal business hours are expected. Work will be remote regularly, but some meetings will require in-person presence.<br>
</p><p></p><p>
</p><p>YZkQGSUQOL</p></div>

Administrative Assistant to Language Training Department

State of Indiana

<p></p><div><div><div><div><div><b>Date Posted: </b>Mar 30, 2026
</div></div></div></div><div><div><div><div><b>Requisition ID: </b>474874
</div></div></div></div><div><div><div><div><b>Location:
</b>Indianapolis, IN, US, 46217<br>
</div></div></div></div><div></div><div><div><div><div><div><b>Work for Indiana</b></div><div></div><div><div><br>
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</div></div><div></div><div><b><br>
About the Indiana Department of Health (IDOH):</b></div><div>
The Indiana Department of Health&rsquo;s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.</div><div></div><div><b><br>
Role Overview</b>:</div><div>
This position will serve as the Administrative Assistant to Food Protection, Lead and Healthy Homes, and Immunizations. This position will focus on mission critical tasks such as travel assistance and engaging with IDOH travel, onboarding and offboarding of new employees, management of supplies, updating of website for all three divisions, as well as other general administrative duties. This position will play a crucial role in helping all three divisions maintain continuity and stability.</div><div><b><br>
Salary Statement</b>:</div><div>
The salary for this position traditionally starts at $31,668.00 but may be commensurate with education or work experience.</div><div></div><div><div><div><div><b><br>
A Day in the Life:</b></div>
</div><div><div>
The essential functions of this role are as follows:</div><ul><li>
Provides a wide range of administrative assistance to a department or division of a state agency.</li><li>
Acts as liaison between program or department administration, state agencies, and interested parties.</li><li>
Provides routine policy interpretation and related decisions to interested parties.</li><li>
Researches and prepares various reports for supervisor.</li><li>
Prepares and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual.</li><li>
Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed.</li><li>
Provides technical guidance and composes manuals for agency personnel.</li><li>
Coordinates clerical and administrative functions.</li></ul><div>
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
</div></div></div><div><div><div><b>What You'll Need for Success:</b></div>
</div><div><div>
Individuals in this role should minimally be able to articulate or demonstrate the following:</div><ul><li>
General knowledge of office administrative functions, theories, and principles.</li><li>
Working knowledge of research techniques and report composition.</li><li>
Working knowledge of functions of other departments and agencies and their impact on the department.</li><li>
Effective written and verbal communication skills.</li><li>
Attention to detail and proofreading skills.</li><li>
Organizational skills with the ability to prioritize tasks effectively and multitask.</li><li>
Ability to use Microsoft Office Suite (Word, Excel, Outlook).</li><li>
Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.</li><li>
Ability to coordinate the work of the section staff.</li><li>
Ability to maintain cooperative work relationships.</li></ul><div><b>
A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 3 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></div><div>
Individuals should have the ability to perform essential functions with or without reasonable accommodation.</div></div></div><div><div><div><b>
Supervisory Responsibilities/Direct Reports:</b></div>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div></div></div></div><div></div><div><b><br>
Benefits of Employment with the State of Indiana:</b></div><div>
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</div><ul><li>
Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li><li>
Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li><li>
Health savings account, which includes bi-weekly state contribution</li><li>
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li><li>
Two (2) fully-funded pension plan options</li><li>
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:<ul><li>
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li><li>
Up to 15 hours of paid community service leave</li></ul></li><li>
Combined 180 hours of paid vacation, personal, and sick leave time off</li><li>
12 paid holidays, 14 on election years</li><li>
Education Reimbursement Program</li><li>
Group life insurance</li><li>
Referral Bonus program</li><li>
Employee assistance program that allows for covered behavioral health visits</li><li>
Qualified employer for the Public Service Loan Forgiveness Program</li><li>
Free Parking for most positions</li><li>
Free LinkedIn Learning access</li></ul><div></div><div><b><br>
Equal Employment Opportunity:</b></div><div>
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</div></div></div></div></div></div><p></p>

Administrative Assistant

WestPoint Financial Group

<div><p><b>WestPoint Financial Group is assisting with the sourcing of this candidate. The candidate will be the employee of WestPoint Gutwein Group.</b></p>
<p>
This role offers Part-Time hours (20 hours per week) during business hours, Monday through Friday. This role is on-site in the Indianapolis office.</p>
<p><b>
About WestPoint Gutwein Group</b></p>
<p>
WestPoint Gutwein Group is dedicated to helping clients build lasting memories along the journey to their financial goals. Thoughtful planning is combined with deep, lifelong relationships. The planning process provides structure, but the ongoing partnership and personal connection truly sets us apart.</p>
<p>
WestPoint Gutwein Group is seeking a part-time Executive Assistant who brings excellence, high energy, and a proactive mindset to every task. This detail-driven, highly efficient professional will stay ahead of needs, keep operations running smoothly, and ensure nothing falls through the cracks while supporting the team&rsquo;s productivity and success.</p>
<p><b>
What You'll Do</b></p><br>
<p><b>
Responsibilities:</b></p>
<ul>
<li>Schedule client meetings and annual reviews</li>
<li>Manage ongoing client communications</li>
<li>Prepare materials and documentation for annual review meetings</li>
<li>Open new accounts and process money movements accurately and efficiently</li>
<li>Handle day-to-day client service needs, including account updates and fund transfers</li>
</ul>
<p><b>Qualifications:</b></p>
<ul>
<li>1+ year of administrative experience in professional office setting</li>
<li>Excellent written and verbal communication skills; committed to delivering a seamless client experience</li>
<li>Strong organizational skills with the ability to manage multiple tasks and priorities efficiently</li>
<li>High attention to detail and accuracy</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)</li>
<li>Moderate to advanced experience with CRM systems (required)</li>
<li>Industry experience a plus (not required)</li>
</ul>
<p><b>What WestPoint Gutwein Group Offers</b></p>
<p>
WestPoint Gutwein Group offers an energetic, team-first culture where collaboration, learning, and serving exceptional clients are truly valued. From day one, you'll be welcomed by supportive colleagues and responsive leaders who are invested in your success and excited to help you grow.</p>
<p><b>
Competitive Hourly Rate:</b> $24-26/hour</p></div><p></p>

Part-Time Executive Assistant - Financial Services

Hurst Limontes LLC

<p><b>Join a Team That Helps People When They Need It Most</b></p><p>Hurst Limontes is a growing and established Law Firm that has been helping Hoosiers and their families for over 50 years! We are Local &amp; Dedicated to helping injured people navigate some of the most difficult moments in their lives. When someone calls our office, they are often dealing with stress, uncertainty, and physical pain. The first voice they hear matters.</p><p>We are looking for an energetic <b>Client Services Coordinator </b>who can create an exceptional first impression while helping keep the Office running smoothly.</p><p>This is not a passive role. The right candidate will be <b>organized, proactive, and comfortable handling multiple tasks at once</b> while ensuring every caller feels heard and supported.</p><p>If you enjoy helping people, thrive in a fast-paced environment, and take pride in being the person who keeps things moving, we want to meet you.</p><p><b>Position Overview</b></p><p>The <b>Client Services Coordinator </b>serves as the first point of contact for our clients and prospective clients. This role requires someone who can <b>manage multiple phone calls, perform detailed client intakes, and ensure calls are routed efficiently to the appropriate team members</b>.</p><p>This person also takes ownership of the front desk experience by managing mail, scanning documents, and maintaining office supplies.</p><p>We are looking for someone who <b>does not wait to be told what to do</b>, but instead sees what needs to be done and takes initiative.</p><p><b>Key Responsibilities</b></p><p><b>Communication &amp; Phone Management</b></p><ul><li>Answer incoming calls promptly and professionally</li><li>Conduct <b>detailed client intakes for potential new cases</b></li><li>Gather key information from prospective clients in a calm and professional manner</li><li>Route calls to the appropriate attorney or staff member</li><li>Manage multiple calls while maintaining excellent client service</li><li>Ensure every caller receives a positive and professional experience</li></ul><p><b>Support with Office Operations</b></p><ul><li>Serve as the <b>first point of contact for clients and visitors</b></li><li>Maintain a welcoming and organized environment</li><li>Ensure calls are prioritized and handled efficiently</li></ul><p><b>Mail &amp; Document Management</b></p><ul><li>Receive, sort, and distribute incoming mail</li><li>Scan and upload documents into the firm&rsquo;s case management system</li><li>Maintain accurate digital records</li></ul><p><b>Office Support</b></p><ul><li>Order and maintain office supplies</li><li>Assist with administrative tasks as needed</li><li>Support attorneys and staff by ensuring communication flows efficiently</li></ul><p><b>What Makes Someone Great in This Role</b></p><p>The best candidates for this position are:</p><p>✔ <b>High energy and positive</b><br/>✔ <b>Comfortable handling multiple calls and tasks at once</b><br/>✔ <b>Sales-oriented and confident speaking with new clients</b><br/>✔ <b>Organized and detail-oriented</b><br/>✔ <b>Proactive and self-motivated</b><br/>✔ <b>Team players who enjoy helping people</b></p><p>A great Client Services Coordinator takes <b>ownership of the client experience</b> and understands they are the <b>first impression of the firm</b>.</p><p><b>Qualifications</b></p><p>Preferred qualifications include:</p><ul><li>Prior experience in <b>reception, customer service, or client intake</b></li><li>Experience in a <b>law firm, medical office, or professional services environment</b> is a plus</li><li>Strong communication and interpersonal skills</li><li>Ability to <b>multitask and stay organized in a fast-paced environment</b></li><li>Strong computer and data entry skills</li><li>Ability to remain calm and professional when speaking with clients in stressful situations</li></ul><p><b>Schedule</b></p><p>This is an <b>in-office position</b> with a consistent schedule:</p><p><b>Monday &ndash; Friday</b><br/><b>8:30 AM &ndash; 5:00 PM</b></p><p>Punctuality and reliability are essential for this role.</p><p><b>Compensation &amp; Benefits</b></p><ul><li>Competitive hourly wage based on experience</li><li>Paid time off - including the entire Week Off between Christmas and New Years!</li><li>Professional work environment</li><li>Opportunity to grow within a respected and expanding law firm</li><li>Supportive team culture</li></ul><p><b>Why Work at Hurst Limontes</b></p><p>At Hurst Limontes, we believe that <b>clients matter and people matter</b>. Our team works together to provide outstanding service while maintaining a professional and supportive workplace.</p><p>We train our Staff to be the Best Version of themselves every day. We have regular staff meetings, luncheons and get togethers. We celebrate and support each other as a team. Check out our Join our Team Page to learn more.</p><p>Every role in our firm contributes to helping clients move forward after an accident or injury. The Client Services Coordinator plays a critical role in that mission.</p><p><b>How to Apply</b></p><p>Please submit your resume and a brief message to Operations Manager, jvaught@hurstlimontes.com explaining:</p><p><b>Why you believe you would be a great first impression for our clients.</b></p><p><b>If someone called our office after being injured in an accident and sounded upset or overwhelmed, what would you say to help them feel comfortable speaking with our firm?</b></p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) 3% Match</li><li>401(k) matching</li><li>Employee assistance program</li><li>Employee discount</li><li>Happy hour</li><li>Paid time off</li><li>Paid training</li><li>Parental leave</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li><li>Volunteer time off</li></ul><p>Work Location: In person</p>

Client Services Coordinator

Model 1 Commercial Vehicles, Inc

<div>Overview:
<p>
Come grow with us by joining our team as a Parts Sales Coordinator! As a Parts Sales Coordinator, you&rsquo;ll play a crucial role in delivering exceptional customer service while ensuring the smooth processing of parts orders. You&rsquo;ll be the go-to person for customers, guiding them through the ordering process, addressing any issues, and uncovering additional sales opportunities. In this dynamic role, you&rsquo;ll collaborate with vendors, manage CRM updates, and meticulously handle the details, from tracking numbers to freight costs. Your organizational skills will shine as you assist with customer accounts, invoices, and special projects, all while supporting the team with vital administrative tasks and encompassing Model 1&rsquo;s values for customers.</p><p><b>
Who is Model 1, formerly known as Creative Bus Sales?</b></p><p>
Since we got our start in 1980, Model 1 Commercial Vehicles has grown to become the nation&rsquo;s largest dealership, representing more than 20 top manufacturers across the U.S. And we did it all by listening to and investing in customers like you. Customers who want more than a dealer. Customers who want a partner in creative solutions to the challenges you face today, <b>and</b> visionary thinking for what&rsquo;s next.</p><p>
It&rsquo;s the strength of our relationships &ndash; both with customers and manufacturers &ndash; that allows us to keep a finger on the pulse of what you need and what&rsquo;s possible to not just source but create together. Whether it&rsquo;s custom-built vehicles or alternative fuel and electric vehicle (EV) options, you&rsquo;ll have a partner from challenge all the way through solution and beyond.</p><p><b>
Our Core Values: </b>At Model 1, we are committed to living our core values:</p><ul><li><b><i>
Solving Problems:</i></b> Trust what you know. Work together to find solutions. See every angle and figure it out.</li><li><b><i>
Setting the Tone:</i></b> Establish the mood that puts others at ease. Be the person that you&rsquo;d want to interact with &ndash; approachable and transparent.</li><li><b><i>
Drive Forward:</i></b> Keep your eyes up to see what&rsquo;s ahead. Imagine better methods. Seize opportunities. Move the business and the market, meaningfully.</li><li><b><i>
Find Balance:</i></b> Match your energy at work to your energy with family, friends, and community. Decide and align your priorities. Pour into yourself and those around you.</li><li><b><i>
Own It:</i></b> Take the extra step. Fix issues when they come up. Care from start to finish. Do the right thing, every time.</li></ul><p><b>
What You Will Gain</b></p><ul><li>
Competitive benefits including health insurance, paid holidays, and vacation pay.</li><li>
Continuous training to provide you the opportunity to develop your full potential and be a true business partner.</li><li>
Access to an expansive network of mentors and networking opportunities.</li><li>
Top quality technology to assist in your daily responsibilities to allow for more efficiencies to deliver outstanding customer service.</li></ul>
Responsibilities:
<p>
Below is an overview of the duties and responsibilities you would take on in this role:</p><ul><li>
Accurately process parts orders as assigned with a focus on reducing the overall length of order.</li><li>
Follow up and communicate with customers throughout the ordering process by both email and phone.</li><li>
Assist customers with inbound and outbound calls.</li><li>
Handle customer service issues and resolve them in a timely manner.</li><li>
Speak with customers about additional sales opportunities relating to their orders.</li><li>
Place orders with vendors and follow up as needed.</li><li>
Help manage and update CRM data.</li><li>
Add accurate freight costs, tracking numbers, and pricing to orders.</li><li>
Assist with customer credit accounts and other invoice issues.</li><li>
Obtain new certificates from customers annually.</li><li>
Email invoices when customers request a copy.</li><li>
Manage and distribute reporting to the team as needed.</li><li>
Discuss appropriate pricing margins with customers that supports Model 1&rsquo;s overall strategy.</li><li>
Help with administrative duties as assigned.</li><li>
Work on special projects as assigned.</li><li>
Other duties as assigned.</li></ul>
Qualifications:
<p><b>
Minimum Job Requirements:</b></p><ul><li>
High School diploma or equivalent</li><li>
Excellent customer service skills on the phone and by email.</li><li>
Ability to complete tasks with little to no supervision.</li><li>
Ability to multi-task and keep organized.</li><li>
Consistent track record of previous high performance in the position or equivalent.</li><li>
Intermediate computer skills including Microsoft Office (Word, Excel, Outlook).</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
One or more years of parts experience preferred.</li><li>
Track record of success in a previous sales support role a plus.</li></ul><p><i>
Company retains the sole discretion to change the duties of the position at any time.</i></p><br>
<p></p>
Pay Range: 22-30</div>

Parts Sales Coordinator

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