administrative assistant

administrative assistant ii bwh Jobs in Boston

administrative assistant ii bwh

administrative assistant iii Jobs in Boston

administrative assistant iii

administrative coordinator, obgyn Jobs in Boston

administrative coordinator, obgyn

administrative specialist - multiple myeloma Jobs in Boston

administrative coordinator obgyn

Beth Israel Lahey Health

Boston, MA &bull; Beth Israel Deaconess Medical Center &bull; Full-time &bull; Day
<br><div><p><b>When you join the growing BILH team, you're not just taking a job, you&rsquo;re making a difference in people&rsquo;s lives.</b></p>
<p></p>
<p>The Administrative Coordinator will support the ObGyn Department at Beth Israel Deaconess Medical Center in Boston, MA. This role is part of the department&rsquo;s administrative team and provides direct support to three Directors and three Vice Chairs, including calendar management, reimbursement processing, and general day‑to‑day operational assistance.</p>
<p>
This position is based onsite in Boston, MA, with the potential for hybrid remote work once training is complete.</p>
<p></p>
<p><b>Job Description:</b></p>
<p>
Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.</p>
<p></p>
<p><b>Essential Responsibilities:
</b></p><ul><li><p>Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.</p>
</li>
<li><p>Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.</p>
</li>
<li><p>Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.</p>
</li>
<li><p>Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.</p>
</li>
<li><p>Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.</p>
</li>
<li><p>Compiles, analyzes and summarizes data from multiple sources to create detailed complex doc,uments, reports and high-level presentations.</p>
</li>
<li><p>Completes department-specific responsibilities which are documented at the local level.</p>
</li>
</ul><p><b>Required Qualifications:</b></p>
<ul>
<li><p>High School diploma or GED required. Associate's degree preferred.</p>
</li>
<li><p>3-5 years related work experience required.</p>
</li>
<li><p>Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.</p>
</li>
</ul><p><b>Competencies:</b></p>
<ul>
<li><p><b>Decision Making: </b>Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.</p>
</li>
<li><p><b>Problem Solving: </b>Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.</p>
</li>
<li><p><b>Independence of Action: </b>Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.</p>
</li>
<li><p><b>Written Communications: </b>Ability to communicate clearly and effectively in written English with internal and external customers.</p>
</li>
<li><p><b>Oral Communications: </b>Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.</p>
</li>
<li><p><b>Knowledge: </b>Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.</p>
</li>
<li><p><b>Team Work: </b>Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.</p>
</li>
<li><p><b>Customer Service: </b>Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.</p>
</li>
</ul><p><b>Physical Nature of the Job:</b></p>
<ul>
<li><p>Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.</p></li></ul><br>
<p></p>
<p>
</p><p></p><p><b>Pay Range:
</b></p><p>$24.98 &ndash; $33.62</p>
<p>
The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.</p>
<p></p>
<h2 class="jobSectionHeader"><b>As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.</b></h2>
<p></p>
<h2 class="jobSectionHeader"><b>Equal Opportunity Employer/Veterans/Disabled</b></h2></div><p></p>
<br><div><h3 class="jobSectionHeader"><b>Job details</b></h3>
<ul><li><div><b>Employment:</b> Full-time</div></li>
<li><div><b>Hours/Week:</b> 40</div></li>
<li><div><b>Shift:</b> Day</div></li>
<li><div><b>Category:</b> Administrative &amp; Clerical</div></li>
<li><div><b>Pay Range:</b> $24.98 - $33.62</div></li>
<li><div><b>FLSA:</b> Non-Exempt</div></li>
<li><div><b>Req ID:</b> JR91743</div></li></ul></div>

Administrative Coordinator, ObGyn

Transformations Care Network

<p></p><div><p>At<b> Northeast Health Services</b>, a member of Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities. As a <b>TMS Intake Coordinator</b> you will coordinate general business activities for patients, providers, appointment-setting, and records control. The TMS Coordinator is to make ensure that the highest quality work standards are achieved and maintained according to practice policies and procedures.</p><p>
As the heart of our clinics, your role as a motivated administrative professional is key to our mission, offering you the opportunity to make a significant impact from the moment our clients walk through the door. You will transform lives - enhancing the client experience as you contribute to our vibrant, client-centered environment. Come join us and be a pivotal part of a team that values and celebrates your role in transforming client care.
</p><p><b>Key Responsibilities:</b></p><ul><li>
Provide excellent patient assistance and treat patients with compassion while developing trust and rapport.</li><li>
Answer, assist, and direct all incoming patient phone calls and adjust schedule to patient needs as necessary in a professional and courteous manner.</li><li>
Strong communication skills that provide support, reflective listening, and compassion to patients struggling with depression or other various disorders.</li><li>
Schedule and maintain patient appointments relative to all services offered that encompass patient treatment.</li><li>
Coordinate collection and preparation of financial and operations reports.</li><li>
Administer psychiatric rating scales and document outcomes on modalities.</li><li>
Making initial contact with referrals while conducting the pre-assessment.</li><li>
Ensure office space cleanliness and organization, including but not limited to treatment rooms, waiting areas, coffee bars, front desk, front refrigerator, and bathrooms.</li><li>
Investigate and communicate insurance coverage and verification issues.</li><li>
Uploading and completion of records from outside providers, lawyers, disability and insurance companies in a timely manner.</li><li>
Preparing shipping labels and ordering FedEx and UPS pickups and deliveries.</li><li>
Using applicable software programs to create inventories, letters, and other business-related documents.</li><li>
Assist with the patient resource center and integrate the current/ potential patients on Move, HubSpot, etc.</li><li>
Integrate and promote marketing initiatives for company services through effective communications.</li><li>
Assist with special events planning, business lunches and other related duties.</li><li>
Maintain patient safety by wearing personal protection equipment as required.</li><li>
Follows company policies and procedures as well as adhering to state and/or federal regulations.</li><li>
Work with the necessary Neuronetics or other various representatives to accomplish other various duties.</li><li>
Perform additional duties as needed, up to and including the willingness to be flexible by possibly traveling to other facilities.</li></ul><p><b>
Minimum Qualifications:</b></p><ul><li>
Advanced computer skills</li><li>
Strong communication and interpersonal skills</li><li>
Completion of TMS Certification during training</li><li>
Knowledge of medical terminology</li><li>
Understand and comply with HIPAA</li><li>
Excellent communication skills</li><li>
Ability to work well with a team</li><li>
CPR Certified (preferred by not required)</li><li>
Associate or bachelor's degree (preferred)</li><li>
1 or more years of medical office experience (preferred)</li><li>
Knowledge of medical authorizations (preferred)</li></ul><p><b>
Explore the Advantages of Joining Our Team:
</b></p><ul><li>Enjoy competitive compensation and a wide range of benefits, including medical, dental, vision, low-cost virtual care, dependent and domestic partner coverage, 401K, and more, designed to support your well-being and financial security.
</li><li>Immerse yourself in a community united by a deep commitment to enhance mental health and revolutionize the care that clients receive.
</li><li>Embrace a journey of growth and development through continuous learning, guided by seasoned professionals, fostering your career growth in a nurturing environment.
</li><li>Play a pivotal role in reshaping how mental health care is perceived and delivered in your local community as well as on a national scale, with your efforts directly improving client lives.
</li><li>Deliver mental health care in a sustainable way, with the support and tools you need to thrive.
</li><li>Thrive in an environment that celebrates collaborative success, driven by effective communication, support, and unity.
</li>Receive comprehensive onboarding and ongoing educational resources, tailored to cultivate your talents, and assure your triumph in your role.<br>
<li>
</li></ul><br>
<p><i>Transformations Care Network is an equal opportunity employer, committed to fostering an inclusive and diverse workplace.</i></p></div>

TMS Intake Coordinator

Commonwealth of Massachusetts

<div></div><div><div><div><p><b>Position Summary</b></p><p>
MassDOT interns have the chance to work with some of the most highly respected engineers and specialists in the state. Duties include going on site visits, working on exciting and significant projects, and delivering quality work that has a positive and lasting influence on transportation in the Commonwealth. The internship also provides an opportunity to network with professionals across the state.</p><p>
The Engineering Internship Program typically runs 12 weeks from June through the end of August. Students must commit to a full‐time schedule for the internship period.</p><p><b>
Duties and Responsibilities</b></p><p>
Engineering interns will be assigned throughout the Aeronautics Division and may assist MassDOT engineers in the following areas:</p><ul><li>
Preparing and reviewing plans, designs, specifications, and cost estimates for airport construction and/or maintenance projects.</li><li>
Reviewing engineering pavement designs, design reports, and geotechnical reports for airport projects.</li><li>
Reviewing environmental reports and planning studies related to airport projects</li><li>
Conducting airspace reviews in accordance with Chapter 90 requirements.</li><li>
Reviewing Federal Aviation Administration (FAA) advisory circulars and applying standards to engineering projects.</li><li>
Performing calculations related to airfield geometry, aircraft navigational aid siting, and airport runway/taxiway lighting.</li><li>
Analyzing change orders and supplemental agreements for design and construction projects.</li><li>
Conducting field investigations in order to gather information needed to resolve construction, maintenance, environmental, or traffic problems.</li><li>
Reviewing construction estimates and payment requisitions.</li><li>
Reviewing payment vouchers for correctness for engineering and construction projects.</li><li>
Inputting data into the Aeronautics Division project management portal.</li><li>
Inspecting construction operations, such as drainage, excavation, paving, lighting, signage, and pavement markings to ensure work is being performed according to project specifications.</li><li>
Review engineering scopes of work and preform independent fee analysis.</li><li>
Assisting in reviewing environmental compliance and permitting; including stormwater, wetlands, and wildlife.</li><li>
Reviewing grant application and preparing submissions for grant funding assistance.</li><li>
Assisting with engineering related drone flights and acting as a visual observer.</li><li>
Preparing and analyzing data from drone flights to determine pavement condition index for airfield pavements and obstruction analysis for runway approaches.</li></ul><p><b>
Preferred Qualifications</b></p><ul><li>
Familiarity with AutoCAD and ArcGIS</li><li>
Proficient with Microsoft Office with strong Excel skills.</li><li>
Excellent verbal and analytical skills.</li><li>
Interest in aviation and airports.</li></ul></div><div><p><b>
About MassDOT</b></p><p>
The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealth&rsquo;s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT&rsquo;s culture and career opportunities can be found at mass.gov/massdot-careers.</p><p>
MassDOT&rsquo;s divisions include: Highway, Registry of Motor Vehicles, Aeronautics, and Rail &amp; Transit. Headquarters (Planning &amp; Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.</p></div><p></p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><br>
This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.</p>
<p>
Current MassDOT employees should use their internal MassCareers account to apply.</p>
<p>
All job applications must be submitted online through MassCareers to be considered.</p>
<p>
Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.</p>
<ul>
<li>For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at talentacquisition@dot.state.ma.us.</li>
<li>For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.</li>
<li>For a disability‐related reasonable accommodation or alternative application method, call ADA Coordinator, Lucy Bayard, at 857-274-1935.</li>
</ul>
<p><b>An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.</b></p>
<p><b>
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.</b></p><p></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Contracted Student Interns</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston - One Harborside Dr</div><div><b>
Job</b><b>:</b> Planning</div><div><b>
Agency</b><b>:</b> Massachusetts Department of Transportation</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Mar 3, 2026, 9:23:26 AM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 21.00 - 21.00 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Derrick Mann - 8573688596</div><div><b>
Bargaining Unit</b><b>:</b> Non</div><div><b>
Confidential</b><b>:</b> No</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> Yes</div></div>

Aeronautics Engineering Internship Summer 2026

Schneider Electric

<div>Job Description:<div></div><div><br>
We are seeking a resourceful and detail‑oriented <b>Data Security Intern or Co-Op based in Boston, MA</b> to support our global data request coordination processes and assist our Data Security function. This role will provide hands‑on experience with ServiceNow request management, cybersecurity‑related inquiries, and personal data protection activities within Schneider Electric&rsquo;s internal systems.</div><div></div><div><br>
The intern will work directly with a global coordinator and our Data Security Leader, gaining the skills and knowledge needed to ultimately function as a global coordinator supporting high‑volume external data requests. This intern will also create and complete data processing registers for the governance function.</div><div></div><div><br>
This is an excellent opportunity for a student pursuing a career in cybersecurity, data privacy, or information governance.</div><div></div><div><b><br>
Key Responsibilities</b></div><ul><li><b>
External Data Request Coordination
</b></li></ul><ul><li>Manage incoming external data requests submitted through the global ServiceNow portal.</li><li>
Review submissions from Sales teams and create or triage tickets as needed.</li><li>
Handle various customer‑driven inquiries across cybersecurity, ESG, sustainability, ethics &amp; compliance, export controls, and HR/legal domains.</li><li>
Maintain accuracy and completeness of request documentation in ServiceNow.</li><li>
Develop expertise to function as a global coordinator for the request portal.</li><li><b>
Data Security &amp; Privacy Support
</b></li></ul><ul><li>Work closely with the Data Security Leader to support personal data processing register activities.</li><li>
Maintain and update processing registers in the Schneider Electric platform.</li><li>
Assist with compliance reviews, data classification, and documentation for personal data protection.</li><li>
Help ensure all data security procedures follow internal standards and regulatory requirements.</li><li>
Participate in improvement initiatives related to data governance and security operations.</li></ul><div>
For this U.S. based position, the expected compensation range is $22.00 - $27.00 per hour. In addition, this position is eligible for overtime pay and recognition programs. The compensation rate for this position is for candidates located within the United States. Individual pay is determined by several factors including knowledge, job-related skills, experience, and relevant education or training.</div><div></div><div><br>
You must submit an online application to be considered for the position. The Company will accept applications on an ongoing basis until the position is filled.</div>
Qualifications:
<div><b>
What qualifications will make you successful for this role?</b></div><br>
<div></div><ul><li>
Currently pursuing a degree in Cybersecurity, Information Security, Computer Science, Data Privacy, or a related field.</li><li>
Strong analytical and problem‑solving skills.</li><li>
Highly resourceful with the ability to research, interpret, and apply guidance from internal knowledge bases.</li><li>
Excellent communication skills and comfort interacting with global stakeholders.</li><li>
Ability to manage multiple requests and maintain attention to detail.</li><li>
Able to work June-December 2026 as either an intern (full-time in summer and part-time in fall) or full-time Co-Op based in Boston, MA</li></ul><div><b>
Applicants must be authorized to work in the United States on a full-time, ongoing basis. The company does not provide immigration sponsorship now or in the future.</b></div><div></div><div><b><br>
Let us learn about you! Apply today. #secareers</b></div><div></div><div><b><br>
You must submit an online application to be considered for any position with us. This position will be posted until filled.</b></div>
About Our Company:<div></div><p><b><br>
Looking to make an IMPACT with your career?</b></p><p>
When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values &ndash; Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork &ndash; starts with us.</p><p>
IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.</p><p>
We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.</p><p>
Become an IMPACT Maker with Schneider Electric &ndash; apply today!</p><p>
&euro;36 billion global revenue<br>
+13% organic growth<br>
150 000+ employees in 100+ countries<br>
#1 on the Global 100 World&rsquo;s most sustainable corporations</p><div></div><div><br>
You must submit an online application to be considered for any position with us. This position will be posted until filled.</div><div></div><div><i><br>
Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and &lsquo;inclusion&rsquo; is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.</i></div><div><br>
</div><div><i>At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter </i><i>here</i><br>
<br>
<i>Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.</i></div></div><div></div>

Data Security Intern/Co-Op

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Joyce and Associates

<p><b>Overview</b><br/>We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our office environment. This vital role requires a proactive individual who can seamlessly coordinate administrative functions, manage vendor relationships, oversee scheduling, and support team members to ensure a productive and welcoming workplace. The ideal candidate will bring energy, excellent communication skills, and a passion for creating efficient office processes that enhance overall organizational success. This paid position offers an exciting opportunity to play a central role in maintaining an organized, professional, and positive office atmosphere.</p><p><b>Responsibilities</b></p><ul><li>Overseeing and coordinating quickbooks online including appropriate quickbooks entries. Perform payroll functions through quickbooks online</li><li>Coordinate vendor relationships, including procurement of supplies and services, ensuring timely delivery and cost-effective solutions</li><li>Supervise administrative staff and provide training &amp; development opportunities to foster team growth and efficiency</li><li>Handle human resources tasks such as onboarding new employees, maintaining personnel records, and supporting payroll processes using QuickBooks online</li><li>Oversee budgeting, bookkeeping, and expense tracking to ensure financial accuracy and accountability</li><li>Maintain effective communication across departments by managing calendars, preparing reports, and ensuring smooth information flow</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office management or administrative roles with strong organizational skills</li><li>Supervising experience with the ability to lead and motivate teams effectively</li><li>Proficiency in QuickBooks on line</li><li>Experience with human resources functions including onboarding, training &amp; development</li><li>Knowledge of office technology including multi-line phone systems, ai, computer software applications (MS Office Suite), and basic bookkeeping tools</li><li>Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail</li></ul><p>Join us in creating an energetic workplace where organization meets innovation! This role offers the chance to make a meaningful impact by streamlining office operations while supporting our talented team. If you thrive on structure, excel at communication, and are eager to foster a positive work environment&mdash;this is the perfect opportunity for you!</p><p>Job Type: Full-time</p><p>Pay: $32.00 - $40.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>401(k)</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: Hybrid remote in Boston, MA 02114</p>

Office Manager

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-2014</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$56,310.00 - $69,930.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute&rsquo;s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><div><b><br>
Primary Duties and Responsibilities:</b></div><div><div><div><div><div><div><div><div><div><p>
Under moderate supervision, will perform the following:<br>
1. Provide administrative support for Directors, department managers, clinicians, and/or faculty.<br>
2. Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues.<br>
3. Manage meeting planning and schedules for individuals and teams within assigned department group.<br>
4. May liaise between patient and clinical staff to provide scheduling support.<br>
5. Draft communications for members of the department or individuals that the position is supporting for review.<br>
6. May be responsible for data entry.<br>
7. Provide email and phone communication with internal and external teams or collaborators.<br>
8. May serve as onsite representative for external groups, visitors, or collaborators.<br>
9. Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing.<br>
10. Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering.<br>
11. Coordinate travel arrangements as required/needed by department staff.<br>
12. Expected to identify and escalate areas of need regarding workflows to supervisors.<br>
13. May participate in training and onboarding new staff.<br>
14. Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.<br>
15. Other duties as assigned.</p><p><b>
Knowledge, Skills and Abilities:</b></p><ul><li>Strong written and oral communication skills.</li><li>Proficient knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe.</li><li>Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>Must possess the ability to problem solve with minimal guidance, maintain confidentiality, and pay attention to detail.</li><li>Excellent ability to organize, multi-task, prioritize, and follow-through.</li></ul><p><b>
Minimum Job Qualifications:</b></p><p>
Minimum Education:<br>
High school diploma required. Bachelor&rsquo;s degree preferred.<br>
<br>
Minimum Experience:<br>
3 years of relevant experience.</p><p><b>
Supervisory Responsibilities:</b></p><p>
None</p><p><b>
Patient Contact:</b></p><p>
Yes, may have patient contact</p></div></div></div></div></div></div></div></div></div><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p>
$56,310.00 - $69,930.00</div></div></div><p></p>

Administrative Specialist - Multiple Myeloma

Explore 31+ Administrative coordinator obgyn in Boston this March. Find roles across top companies and apply now to boost your career.