patient care associate-gp 7 center-mount sinai hospital-part-time night-11:15pm–7:15am, eow

administrative assistant - institutional (temp)

administrative assistant Jobs in New York United States

administrative assistant

patient care associate-gp 7 center-mount sinai hospital-part-time night-11:15pm–7:15am, eow Jobs in New York United States

administrative assistant (health care) Jobs in New York United States

administrative assistant (health care)

administrative assistant (new york, ny) Jobs in New York United States

administrative assistant (new york, ny)

administrative assistant - institutional (temp) Jobs in New York United States

administrative director cardiology bi union square full time days

Mount Sinai Health System

<div><b>Description</b><p><b>
Administrative Director-Cardiology - BI- Union Square- Full Time- Days</b></p>
<p>
The Administrative Director exercises management responsibility over the business and operational activities of a department, medical care unit or division. Responsible for establishing short and long term goals and objectives in line with Mount Sinai Health System as well as ensuring compliance with federal, state and city regulatory agencies.</p><b><br>
Responsibilities</b><p>
1. Provides administrative direction and coordination in the formulation, interpretation and administration of current and long range policies, procedures and programs.</p>
<p>
2. Establishes goals and objectives for each department that are consistent with MSMC policies and federal, state and local regulations.</p>
<p>
3. Collaborates with the division head or chairman to develop short term and long range plans.</p>
<p>
4. Interprets and administers policies regarding hiring, payroll, appointments and promotions, placement and orientation of all faculty and/or staff.</p>
<p>
5. Reviews and approves all reclassifications, new positions and salary increases. Directs and coordinates the performance appraisal system for all faculty, professional staff and biweekly employees.</p>
<p>
6. Provides oversight to management staff to ensure compliance with established practices, to implement new policies and to keep employees aware of changes and current standards.</p>
<p>
7. Assures compliance with regulatory, insurance and ethical standards regarding safety of patients, employees and property. Identifies contingency plans for potential risks.</p>
<p>
8. Encourages collaboration among divisions to effectively coordinate and implement operational activities; facilitates and encourages effective communications across functional areas.</p>
<p>
9. Plans budget needs by analyzing short and long-term program plans.Collaborates with the Chief Financial Officer to assure the completion of the annual budget and subsequent monitoring of financial status of the department, unit or division.</p>
<p>
10. Assures the financial systems are in place to properly run the department.Ensures compliance with MSMC policies and procedures.</p>
<p>
11. Implements quality assurance programs and oversees monitoring activities to meet standards and regulations of accrediting agencies such as Joint Commission on the Accreditation of Healthcare (JCAHO), Commission on Accreditation of Rehabilitation Facilities (CARF) and New York State and City Department of Health.</p>
<p>
12. Chairs department committees and participates in hospital committees as assigned.</p>
<p>
13. Performs other related duties.</p><b><br>
Qualifications</b><ul>
<li>Masters degree or applicable leadership experience and education.</li>
<li>7+ years of experience in health care finance or administration; experience in strategic planning and execution, formulating policy, building and developing financial plans, managing resources and leading successful teams.</li>
</ul><br>
<b>Employer Description</b><p><b>
Strength through Unity and Inclusion</b></p>
<p>
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.</p>
<p>
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.</p>
<p><b>
About the Mount Sinai Health System:</b></p>
<p>
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.</p>
<p><b>
Equal Opportunity Employer</b></p>
<p>
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.</p><p><b><br>
Compensation</b></p><p>
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $127044 - $190565 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</p></div>

Administrative Director-Cardiology - BI- Union Square- Full Time- Days

The Bromley Companies

<div>
 <p>
  <strong>
   Executive Assistant and Office Manager
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   To apply for this position, please email your resume to
   <em>
    EA@bromco.com
   </em>
   with the subject line &ldquo;Bromley EA Temp Position&rdquo;.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  Salary Range: $90,000-$100,000/year salary base
 </p>
 <p>
  Medical, Dental, Vision, 401K, Vacation &amp; Sick PTO
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm.&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office.&nbsp;
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who&rsquo;s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.
 </p>
 <p>
  <br/>
 </p>
 <p>
  It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company.&nbsp;This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <em>
   Executive Support
  </em>
 </p>
 <ul>
  <li>
   Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
  </li>
  <li>
   Manage a complex and frequently shifting calendar, keeping CEO on time for&nbsp;appointments/meetings, prioritization, prepare for upcoming events/meetings.
  </li>
  <li>
   Coordinate detailed travel itineraries for frequent domestic travel.
  </li>
  <li>
   Support the Chairman and Founder as needed for miscellaneous tasks.
  </li>
  <li>
   Collecting and organizing tax documentation for accountants for business entities and family foundation.
  </li>
  <li>
   Support for AI initiatives to be incorporated into daily office operations.
  </li>
  <li>
   Monthly expenses department coding on corporate credit cards.
  </li>
  <li>
   Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
  </li>
  <li>
   Occasional personal tasks to be completed, no more than 15% of workload.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Office Management &amp; HR Support
  </em>
 </p>
 <ul>
  <li>
   Act as a central point of contact for the 12-person Manhattan office.
  </li>
  <li>
   Planning &amp; executing of company wide Annual Meeting in November with support of COO.
  </li>
  <li>
   Coordinate with vendors &amp; manage invoices, office supply orders &amp; restocking, FedEx &amp; USPS mailings
  </li>
  <li>
   Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment &amp; new employee set up.
  </li>
  <li>
   Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second &amp; third round interviews, and onboarding once hired.
  </li>
  <li>
   Planning volunteer days and office activities.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Education &amp; Experience Requirements
  </em>
 </p>
 <ul>
  <li>
   5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
  </li>
  <li>
   BA/BS degree or higher in a relevant field.
  </li>
  <li>
   Notary Public license in New York (will be required to obtain if not already licensed).
  </li>
  <li>
   Demonstrated experience within the real estate industry strongly preferred.
  </li>
  <li>
   Must be able to commute to the NYC office five days per week (M-F).
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <em>
   Required Skills
  </em>
 </p>
 <ul>
  <li>
   Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
  </li>
  <li>
   Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
  </li>
  <li>
   High level of discretion and professionalism while handling sensitive financial and personal matters.
  </li>
  <li>
   Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About Bromley Companies
  </strong>
 </p>
 <p>
  The Bromley Companies (www.bromco.com) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.
 </p>
</div>


Executive Assistant Office Manager

Union Settlement Association

<div></div><div><div><b>Summer Group Leader</b></div><div><b>
Job Description</b></div><div></div><div><b><br>
Organizational Summary</b></div><div></div><div><br>
Union Settlement is an East Harlem based nonprofit organization founded in 1895. For 128 years, Union Settlement has provided critical and innovative programming to children, youth, families, and older adults. As a pioneer of the settlement house movement, Union Settlement continues to meet the needs of the ever-changing East Harlem community through its core programs. Through these programs, New Yorkers gain opportunities, develop skills, and become empowered to pursue and achieve their dreams.</div><div></div><div><br>
Today, Union Settlement provides services through 33 program sites in approximately 28 locations. Union Settlement&rsquo;s current programmatic portfolio includes 8 core program areas: Early Childhood Education, Youth Services (including after school programs), Family Services (including the Family Enrichment Center and the Family Childcare Network), the East Harlem Community Partnership, Adult Education, Mental Health Services, Older Adult Centers, and Economic Development. Union Settlement serves more than 10,000 individuals and nearly 1,000 businesses every year.</div><div></div><div><br>
Strengthened by a dynamic, diverse, and collaborative workforce of more than 350 employees, Union Settlement also serves as a connector, convener, and advocate for East Harlem and its partners. To learn more about Union Settlement, visit www.unionsettlement.org</div><p></p><div><b><br>
Position: </b>Summer Group Leader</div><div><b>
Department: </b>Youth Development &amp; Opportunity</div><div><b>
Reports to:</b> Program Director</div><div><b>
Hours: </b>Part-time; 11:00am &ndash; 6:00pm Monday &ndash; Thursday; 8:00am &ndash; 6:00pm Friday</div><div><b>
Salary:</b> $17.50 per hour</div><div><b>
FLSA: </b>Non-Exempt</div><div><b>
Location: </b>MS 007, MS 96, MS 108, Esperanza</div><div></div><div><b><br>
Program Description</b></div><div>
The afterschool program seeks to provide all participants with a range of opportunities for learning, guidance, mentorship, and creative self-expression for improving self-confidence and self-efficacy, cultivating interests and broadening worldviews, challenging themselves, helping others, and becoming engaged in their schools and community. We also seek to provide our participants with many of the services to which they would otherwise not have access: computer classes, specialized high school prep, arts enrichment, tutoring, consistent physical education and recreation, and one-on-one mentorship and guidance.</div><div></div><div><b><br>
Position Summary</b></div><div>
Curriculum Development, Activity Facilitation and Classroom Management.</div><div></div><p><b><br>
Responsibilities</b>:</p><div><ul><li>
Attend bi-weekly strategic planning sessions with Program Director and program staff.</li><li>
Prepare classroom and program spaces for activities.</li><li>
Plan and implement weekly lesson plans related to social-emotional, educational, and recreational activities.</li><li>
Lead workshops for the program in at least one of the following disciplines:</li><li>
Sports, technology, leadership, performing arts (dance, theater, etc.), prevention, visual arts, or STEAM.</li><li>
Assist in workshops and activities to support activity specialists, tutors, and program partners to address inappropriate behavior and classroom management.</li><li>
Lead project-based, theme-related activities and prepare participants for quarterly presentations, showcases, and performances.</li><li>
Escort participants out of school and off-premises to ensure safety during dismissal.</li><li>
Engage participants and support school staff during the school day as assigned.</li><li>
Support hall monitoring as needed.</li><li>
Plan, attend, and escort participants on trips.</li><li>
Participate in special events and staff meetings.</li><li>
Additional duties as assigned by management.</li></ul></div><p></p><p><b><br>
Qualifications:</b></p><div><ul><li>
Three years of experience working in a youth services program.</li><li>
Successful completion of background and criminal record check, fingerprinting check, and reference check required.</li><li>
Bilingual (English/Spanish) preferred.</li><li>
Operational knowledge of 21 CCLC, DYCD, DOE, OCFS, DOHMH regulations, guidelines, and frameworks.</li><li>
Strong verbal, written, clerical, organizational, and problem-solving skills.</li><li>
Demonstrated ability to perform multiple tasks effectively in a fast-paced, challenging, and constantly changing environment.</li><li>
Demonstrated success in facilitating workshops in one of the following disciplines: sports, technology, leadership, performing arts, prevention, and visual arts.</li><li>
Dedication to serving youth in an urban setting.</li><li>
Innovation and patience.</li><li>
Demonstrated understanding of the challenges facing youth in an urban setting</li></ul></div><div></div><div><b><br>
CO</b><b> </b><b>R E CO M P E T E N C IE S</b></div><div><ul><li>
Leading Others: Creates a sense of urgency throughout the organization on the importance of achieving outcomes. Inspires, influences, and enables team members to reach their goals</li><li>
Facilitating Change: Approaches challenges with creativity and flexibility. Demonstrates analytical thinking. Guides change to meet Union Settlement&rsquo;s goals.</li><li>
Managing Performance: Evaluates and revises goals semi-annually with the team. Provides consistent supervision and documents performance highlights and concerns</li><li>
Applying and Developing Expertise: Embraces and leads the team to achieve milestones. Seeks and supports professional development opportunities for team members. Manages finances and budgets effectively</li><li>
Communicating and Collaborating: Listens well and actively engages with others with honesty and integrity and holds team accountable to the same standard</li></ul></div><div></div><div><br>
Union Settlement&rsquo;s Diversity, Equity &amp; Inclusion Commitment</div><div></div><div><i><br>
Union Settlement is an equal opportunity employer. They do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.</i></div></div>

Summer Group Leader

Career Group

<div>
 <p>
  A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance.
 </p>
 <p>
  <br/>
 </p>
 <p>
  This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  New York City, near Union Square
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  5 days/week in office
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Additional flexibility:
  </strong>
  Some hybrid/remote work flexibility given when principals are traveling and during the summer
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation &amp; Benefits:
  </strong>
  $150,000 to $200,000 base salary + discretionary annual bonus
  <strong>
   ,
  </strong>
  paid healthcare benefits
  <strong>
   ,
  </strong>
  PTO,
  <strong>
  </strong>
  401(k)
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What the role involves:
  </strong>
 </p>
 <ul>
  <li>
   Managing complex executive MS Outlook calendars across time zones
  </li>
  <li>
   Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries
  </li>
  <li>
   Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders
  </li>
  <li>
   Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics
  </li>
  <li>
   Handling polished written and verbal communications on behalf of principals and managing inboxes
  </li>
  <li>
   Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel
  </li>
  <li>
   Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings
  </li>
  <li>
   Handling confidential documents and sensitive information with discretion
  </li>
  <li>
   Supporting interactions with investors, partners, and international contacts in a polished manner
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ideal background:
  </strong>
 </p>
 <ul>
  <li>
   10+ years of executive assistant and personal assistant experience supporting senior executives
  </li>
  <li>
   Background within financial services, venture capital, family office, investment, or similarly fast-paced environment
  </li>
  <li>
   Tech-savvy and confident using Microsoft Office and AI tools
  </li>
  <li>
   Extremely polished, discreet, and service-oriented
  </li>
  <li>
   Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs
  </li>
  <li>
   Strong global scheduling and calendar management experience
  </li>
  <li>
   Resourceful, organized, and thick-skinned with a flexible mindset
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Please submit your resume to apply!
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
  </strong>
 </p>
</div>


Executive Personal Assistant

Baseten

<div>
 <strong>
  About Baseten
  <br/>
  <br/>
 </strong>
 Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products.
 <br/>
 <br/>
 <strong>
  THE ROLE
  <br/>
  <br/>
 </strong>
 <strong>
  Note: This is an in-person role based in New York, and we&rsquo;d like you in the office five days a week.
  <br/>
  <br/>
 </strong>
 As our Office Manager, you&rsquo;ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
 <br/>
 <br/>
 This role is hands-on and highly collaborative. Baseten moves
 <em>
  fast
 </em>
 , and you should be ready to hit the ground running. You&rsquo;ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA&rsquo;s to proactively solve problems before they impact employees.
 <br/>
 <br/>
 This role is based in hospitality with employees as the customers. You&rsquo;ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
 <br/>
 <br/>
 <strong>
  OUR NEW YORK OFFICE
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Union Square
  </li>
  <li>
   Up to 100 people onsite per day
  </li>
  <li>
   Rapidly growing, with frequent visitors
  </li>
  <li>
   ~9k sq ft
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Events and culture
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Plan and execute a thoughtful calendar of employee-facing events.
  </li>
  <li>
   Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution.
  </li>
  <li>
   Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution.
  </li>
  <li>
   Track budgets, contracts, and feedback to continuously improve quality and efficiency.
  </li>
  <li>
   Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed).
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office operations and facilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
  </li>
  <li>
   Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
  </li>
  <li>
   Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
  </li>
  <li>
   Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
  </li>
  <li>
   Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
  </li>
  <li>
   Identify and implement process improvements that reduce friction and increase reliability.
  </li>
  <li>
   Support employee travel between offices including making sure they have access, lunch and a desk.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Space and workplace logistics
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support new hire onboarding logistics, including workspace setup.
  </li>
  <li>
   Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
  </li>
  <li>
   Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
  </li>
  <li>
   Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3&ndash;5+ years of experience in office management, workplace operations, facilities coordination.
  </li>
  <li>
   Ability to work autonomously as you&rsquo;ll be the only WPX member in NY
  </li>
  <li>
   Strong vendor management skills, including working through issues quickly and professionally.
  </li>
  <li>
   Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
  </li>
  <li>
   Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals).
  </li>
  <li>
   High attention to detail and pride in running a tight, welcoming office.
  </li>
  <li>
   Clear written and verbal communication skills.
  </li>
  <li>
   Calm under pressure, adaptable, and proactive about solving problems before they escalate.
  </li>
  <li>
   Availability and interest in being onsite in our New York office five days a week.
  </li>
  <li>
   Availability to accommodate early or late hours as needed for event production and onsite coordination.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive compensation, including meaningful equity.
  </li>
  <li>
   100% coverage of medical, dental, and vision insurance for employee and dependents
  </li>
  <li>
   Generous PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
  </li>
  <li>
   Paid parental leave
  </li>
  <li>
   Company-facilitated 401(k)
  </li>
  <li>
   Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Apply now
 </strong>
 to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
 <br/>
 <br/>
 <em>
  At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
  <br/>
  <br/>
 </em>
 Compensation Range: $110K - $135K
 <br/>
 <br/>
</div>


Office Manager (New York)

Solomon Page

<div>
 Our client is looking to fill the role of Executive Assistant. This Executive Assistant will support two Vice Presidents on the Subscriber Growth &amp; Monetization team. This is a fast-paced, high-visibility role requiring strong organizational skills, discretion, and the ability to manage competing priorities with minimal direction.
 <br/>
 <br/>
 <ul>
  <li>
   Start Date: 4/8/2026
  </li>
  <li>
   Pay Rate: $26&ndash;$30 per hour
  </li>
  <li>
   Duration: 0&ndash;6 months
  </li>
  <li>
   Schedule: Monday&ndash;Thursday onsite, Friday remote
  </li>
  <li>
   Hours: 9:00 AM &ndash; 6:00 PM
  </li>
  <li>
   Location: New York, NY (Hudson Square)
  </li>
  <li>
   Overtime: Possible (must be pre-approved)
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage complex, high-volume calendars across multiple time zones
  </li>
  <li>
   Coordinate internal meetings, including video conferencing, room bookings, and logistics
  </li>
  <li>
   Handle all travel arrangements (flights, hotels, ground transportation) and expense reporting
  </li>
  <li>
   Provide day-to-day administrative support including calls, mail, document tracking, and supply management
  </li>
  <li>
   Coordinate team events, offsites, and departmental communications
  </li>
  <li>
   Partner with internal teams, executives, and administrative staff across the organization
  </li>
  <li>
   Maintain office operations (supplies, kitchen, shared spaces)
  </li>
  <li>
   Assist with special projects as needed
  </li>
  <li>
   Provide backup support to other Executive Assistants as required
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   3+ years of experience supporting Director-level or above executives in a corporate environment
  </li>
  <li>
   Prior experience at The Walt Disney Company
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   Ability to multitask, prioritize, and manage a high volume of work independently
  </li>
  <li>
   Highly organized with strong attention to detail and follow-through
  </li>
  <li>
   Professional, discreet, and able to handle confidential information
  </li>
  <li>
   Collaborative with strong interpersonal skills
  </li>
  <li>
   Proactive and resourceful with a solution-oriented mindset
  </li>
  <li>
   Ability to anticipate executive needs and adapt to changing priorities
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Additional Information:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Must have prior Disney experience
  </li>
  <li>
   Strong communication, reliability, and professionalism are essential
  </li>
  <li>
   Experience coordinating across executive offices is required
  </li>
  <li>
   Collaborative mindset and ability to work closely with other Executive Assistants
  </li>
  <li>
   Passion for Disney brands and streaming platforms is a plus
  </li>
  <li>
   SVOD experience preferred
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 <br/>
 <br/>
 <strong>
  The Solomon Page Distinction
  <br/>
  <br/>
 </strong>
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 <br/>
 <br/>
 <strong>
  About Solomon Page
  <br/>
  <br/>
 </strong>
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 <br/>
 <br/>
 Opportunity Awaits.
 <br/>
 <br/>
</div>


Executive Assistant

Touro University New York

<div>Overview:
<div>
The Administrative Assistant is responsible for providing administrative and clerical support to the Chairperson and the Director of the Manhattan Campus of the Occupational Therapy Program, enabling the day-to-day operations.</div>
Responsibilities:
<ul><li>Assist the Chairperson and Director, as requested, with day-to-day operations, ensuring smooth coordination and execution of administrative tasks and special projects as requested.</li><li>
Assist the Director with managing the program calendar, scheduling meetings and events, and coordinating room and equipment reservations.</li><li>
Establish and maintain organized electronic and paper filing and retrieval systems.</li><li>
Assist as needed with uploading documents and contacting students through electronic learning management systems (i.e. Canvas).</li><li>
Assist with the planning and execution of events for the program, such as program orientation, graduation, information sessions, and other events.</li><li>
Assist with budget management, preparing, submitting and monitoring purchase requisitions, monitoring deliveries, and maintaining inventory for the program.</li><li>
Assist with procedures and documents required for administrative employee hires and faculty appointments.</li></ul>
Qualifications:
<h4 class="jobSectionHeader"><b>Education/Experience</b></h4><ul><li>
High School or GED Diploma required with a minimum of 2 years of related experience.</li></ul><h4 class="jobSectionHeader"><b>
Knowledge/Skills/Abilities</b></h4><ul><li>
Strong interpersonal skills.</li><li>
Excellent organization and time management skills.</li><li>
Ability to prioritize workload according to volume, urgency, and importance.</li><li>
Ability to proficiently manage electronic data, software, resources and platforms.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) Zoom, Cloud based systems.</li><li>
Knowledge of Canvas a plus.</li></ul><h4 class="jobSectionHeader"><b>
Travel</b></h4><ul><li>
Primary location in Manhattan. Up to two days a week may be remote.</li><li>
Occasional travel to Long Island and Brooklyn campuses is required.</li></ul>
Maximum Salary: USD $59,656.00/Yr. Minimum Salary: USD $47,725.00/Yr.</div>

Administrative Assistant- Occupational Therapy

Explore 569+ Administrative director cardiology bi union square full time days in New York United States this April. Find roles across top companies and apply now to boost your career.