hr executive

accounts executive

admin officer

executive assistant

executive secretary

administrative executive

ibex

<div>
 This is a full-time on-site
 
 Senior Admin
 
 
 Executive
 
 role located in Karachi at ibex. The individual will assist in various tasks related to the company's general admin operations, Fleet management. incumbent may also possess strong analytical and problem solving capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
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 The incumbent will be the face of the company and would be responsible for supervising housekeeping, travel arrangements, incoming and outgoing calls etc.
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 Proficient with Microsoft office word, excel and PowerPoint.
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 Must possess multi-task handling ability and hands-on with administrative procedures and clerical actions.
 </li>
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 Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
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 Handling of services i.e. Security, Housekeeping, Transportation, Time Office functions etc.
 </li>
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 Handle the public relation activates guest facilitation and residential management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
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 Must have a Bachelor&rsquo;s degree.
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 Fluent English (Oral and Verbal)
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 Basic knowledge of computer skills (MS Word &amp; Excel).
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 Full-time, Rotational Shifts
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 Ability to commute
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 </ul>
</div>

Senior Administration Executive

Dengage

<div>
 D&bull;Engage is a multinational SaaS company dedicated to delivering innovative solutions that drive digital engagement and enhance customer experiences. Our team is passionate about technology and committed to fostering an environment where talent can thrive and grow.
 
 
 We are looking for a detail-oriented and dependable Operations &amp; Admin Executive to handle day-to-day operational, administrative, and light accounting responsibilities. This role will focus primarily on operations and administration (70%) while also supporting the finance team with routine accounting tasks (30%). The ideal candidate will be highly organized, people-friendly, and comfortable managing multiple tasks across departments.
 
 
 
 
 Key Responsibilities
 
 
 
 
 Operations &amp; Administration (70%)
 
 
 <ul>
 <li>
 
 Manage day-to-day non-financial communication with clients, partners, and service providers.
 
 
 </li>
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 Coordinate and oversee courier dispatches, physical document handling, and contract folders.
 
 
 </li>
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 Maintain structured records of contracts, agreements, and other supporting documents.
 
 
 </li>
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 Support HR, sales, and other teams by coordinating operational follow-ups, reports, and checklists.
 
 
 </li>
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 Act as a dependable resource for internal coordination, logistics, and admin-related tasks.
 
 
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 Prepare and maintain tracking sheets, databases, and operational reports.
 
 
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 Assist in organizing company events, travel arrangements, and office supplies procurement.
 
 
 </li>
 </ul>
 
 Accounting &amp; Finance Support (30%)
 
 
 <ul>
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 Collect, organize, and verify supporting documents for expense processing.
 
 
 </li>
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 Assist in preparing and tracking local payments, ensuring timely processing.
 
 
 </li>
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 Support light reconciliations (e.g., vendor payments, petty cash, or monthly reports).
 
 
 </li>
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 Provide assistance in routine accounting workflows in coordination with the finance team.
 
 
 </li>
 <li>
 
 Ensure compliance with internal financial policies and proper documentation of transactions.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 <li>
 
 4&ndash;5 years of relevant experience in operations, administration, or office coordination (with exposure to accounting tasks preferred).
 
 
 </li>
 <li>
 
 Bachelor&rsquo;s degree in Business Administration, Accounting, or a related field.
 
 
 </li>
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 Strong attention to detail with a structured approach to record keeping.
 
 
 </li>
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 Good communication skills to engage with clients, vendors, and cross-functional teams.
 
 
 </li>
 <li>
 
 Proficiency in Google Workspace, MS Excel, and basic accounting tools.
 
 
 </li>
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 Ability to multitask, prioritize, and meet deadlines consistently.
 
 
 </li>
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 Problem-solving mindset with reliability to follow through on routine tasks.
 
 
 </li>
 <li>
 
 People-friendly, dependable, and highly organized with a can-do attitude.
 
 
 
 
 
 </li>
 Benefits
 
 
 
 Growth Opportunities:
 
 Access to professional development and career growth within a rapidly expanding SaaS company.
 
 
 Collaborative Culture:
 
 Work in a supportive and innovative environment where your contributions are valued.
 
 
 Competitive Benefits:
 
 Enjoy a comprehensive benefits package.
 
 
 
 D.engage is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all Team Members
 
 
 
 
</div>

Operations & Admin Executive -Pakistan

Accrescent Engineers Pvt Limited

Key Responsibilities<ul><li>Office Operations &amp; Supplies: Manage procurement and availability of office essentials including stationery, groceries, crockery, and utilities. Maintain inventory levels and vendor coordination.</li><li>Facilities &amp; Housekeeping: Supervise housekeeping staff, ensure cleanliness, hygiene, and proper seating arrangements across office premises. Oversee kitchen and pantry operations, including arrangements for staff and guest refreshments.</li><li>Event &amp; Meeting Coordination: Schedule and facilitate meetings, trainings, and company events. Handle logistics such as venue, equipment, refreshments, and attendance coordination.</li><li>Administrative Support: Prepare spreadsheets, presentations, and reports as needed. Support management with documentation and record-keeping.</li><li>Space &amp; Asset Management: Oversee building maintenance, workspace allocation, and office equipment upkeep. Maintain related databases and service records.</li><li>Vendor &amp; Outdoor Coordination: Handle courier, banking, and other outdoor administrative tasks. Liaise with vendors and service providers to ensure timely and quality deliverables.</li><li>Compliance &amp; SOPs: Ensure all administrative processes follow company policies, health &amp; safety standards, and organizational procedures.</li></ul>Required Skills &amp; Competencies<ul><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li><li>Experience with ERP systems will be preferred.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Attention to detail with problem-solving and analytical thinking.</li><li>Ability to manage time effectively in a fast-paced environment.</li><li>Professional demeanor with the ability to work independently and in teams.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;4 years of experience in office administration, facilities management, or a similar role.</li><li>Prior experience in an engineering, automation, or technical organization will be an advantage.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthApplication Question(s):<ul><li>Current Salary</li><li>Expected Salary </li><li>Notice Period </li></ul>Work Location: In person

Admin Executive

AGRO PROCESSORS & ATMOSPHERIC GASES LIMITED.

Job Specifications:<ul><li>Education: Graduate.</li><li>Experience:5-7 years.</li><li>Age Bracket: 30-35 Years</li><li>Must be well versed in MS Office particularly in MS-Excel.</li></ul>Location of Job: SITE, Area Metro Ville Zia More near K-Electric Gas Turbine.Job Description:General Administrative works:<ul><li>Maintaining office equipment. Orders replacement supplies as per need.</li><li>Prepare update and maintain financial record (Maintain all petty cash voucher).</li><li>Preparing reports on expenses and other expenditure.</li><li>Coordinate maintenance issue for general repair in office.</li><li>Supporting in all relevant matters to staff on need basis.</li><li>Inspected and evaluated the site to ensure that work is done up to standards.</li></ul>Housekeeping Works:<ul><li>Lead housekeeping staff &amp; ensure quality and maintain cleanliness.</li><li>Ensure well clean grooming of housekeeping supervisor &amp; staffs.</li><li>Coordinate different department managers to ensure cleanings.</li><li>Ensuring to fill daily housekeeping reports through housekeeping supervisor.</li></ul>Fleet Management:<ul><li>Responsible for performing vehicle maintenances through vendors as and when requested by the manager(s).</li><li>Coordinate designated showrooms for conducting scheduled services of vehicle.</li><li>To maintain vehicles &amp; motorcycle records, documents &amp; keys.</li><li>Responsible for managing pick &amp; drop portfolio.</li><li>To manage drivers and pick &amp; drop schedule.</li><li>Manage pool vehicles.</li></ul>Periodic Responsibilities:<ul><li>Perform to support departments during audits.</li><li>Performing weekly cleaning &amp; washing of factory gangways during weekends.</li></ul>Success Attributes<ul><li>Analytical skills.</li><li>Problem Solver.</li><li>Interpersonal &amp; Negotiations Skills.</li><li>Independent &amp; confident.</li><li>Self-starter.</li><li>Team player.</li></ul>Note:Candidates are advised to share their resume on PDF Format (PDF) or MS Word Format (Docx)Job Type: Full-timePay: Up to Rs80,000.00 per monthWork Location: In person

ADMINISTRATION EXECUTIVE.

Blue Ocean Foundation

Job DescriptionPosition: Executive Assistant / Secretary to the Executive Director Department: Executive Office Reports To: Executive DirectorRole SummaryThe Executive Assistant / Secretary will provide high-level administrative, organisational, and logistical support to the Executive Director of Sang. This role is pivotal in ensuring smooth day-to-day operations of the Executive Office, maintaining effective communication with internal teams and external stakeholders, and safeguarding the Director&rsquo;s time and priorities. The position requires discretion, efficiency, and the ability to handle sensitive information with the highest degree of professionalism.Key Responsibilities<ul><li>Administrative Support</li><li>Manage the Executive Director&rsquo;s calendar, appointments, and scheduling.</li><li>Draft, proofread, and format correspondence, reports, presentations, and official documents.</li><li>Maintain records, files, and archives of the Executive Office.</li><li>Communication &amp; Coordination</li><li>Serve as the first point of contact for the Executive Director&rsquo;s office&mdash;screening calls, emails, and visitors.</li><li>Liaise with department heads, staff, board members, and external partners.</li><li>Draft meeting agendas, take minutes, and track follow-up actions.</li><li>Operational Support</li><li>Coordinate travel arrangements, visas, itineraries, and expense reports.</li><li>Assist in the planning and execution of board meetings, events, and special projects.</li><li>Ensure the Director is fully briefed and prepared for all meetings and engagements.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with absolute discretion.</li><li>Maintain a high standard of professional etiquette in all communications.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Social Sciences, Arts Management, or related field (Master&rsquo;s degree preferred).</li><li>3&ndash;5 years of experience as an Executive Assistant, Secretary, or similar role supporting senior leadership.</li><li>Excellent written and verbal communication skills in English (Urdu proficiency a plus).</li><li>Strong organisational skills with the ability to multitask and prioritise.</li><li>Proficient in MS Office Suite, Google Workspace, and digital communication tools.</li><li>Strong interpersonal skills and the ability to work collaboratively across diverse teams.</li><li>High degree of discretion, reliability, and professionalism.</li></ul>Attributes<ul><li>Calm under pressure, adaptable, and solution-oriented.</li><li>Detail-oriented with a proactive approach to problem-solving.</li><li>Deep interest in the arts, culture, or non-profit sector preferred.</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant/ Secretary

S. Zia Ul Haq & Sons (Pvt.) Ltd

Job Summary:The Administration Executive will be responsible for ensuring smooth day-to-day operations, maintaining discipline, managing administrative functions, and addressing employee challenges. The ideal candidate will be a retired Captain from the Army or Navy with proven leadership, organizational, and people management skills.Key Responsibilities:<ul><li>Oversee and manage all administrative operations across the organization.</li><li>Ensure discipline, code of conduct, and compliance with company policies.</li><li>Manage office facilities, security, transport, accommodation, and support services.</li><li>Handle employee grievances, welfare, and administrative challenges in a professional manner.</li><li>Supervise housekeeping, safety, and overall workplace environment.</li><li>Implement and monitor standard operating procedures (SOPs) for administrative functions.</li><li>Support senior management in strategic planning of administrative activities.</li><li>Maintain records related to attendance, leaves, travel, and logistics.</li><li>Ensure cost-effective and efficient utilization of resources.</li></ul>Requirements:<ul><li>Retired Captain rank from Army or Navy.</li><li>Strong leadership, discipline, and administrative management background.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to resolve employee and operational issues with fairness and authority.</li><li>Strong organizational, problem-solving, and decision-making abilities.</li><li>Proficiency in MS Office and report writing.</li></ul>Education &amp; Experience:<ul><li>Bachelor&rsquo;s/Master&rsquo;s degree preferred.</li><li>Minimum 10&ndash;15 years of service in Army/Navy with proven administrative and leadership record.</li><li>Previous experience in corporate administration or hospitality/catering industry will be an advantage.</li></ul>Location: Gulshan-E-Iqbal ,KarachiJob Type: Full-timePay: Rs100,000.00 - Rs120,000.00 per monthWork Location: In person

Sr. Administration Executive (Ex-Army / Navy Captain)

AF Recruiter

Management SecretaryLocation: KarachiResponsibilities:Executive Support:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.</li><li>Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.</li></ul>Communication Management:<ul><li>Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.</li><li>Draft and proofread correspondence, reports, and presentations on behalf of executives.</li></ul>Document Management:<ul><li>Maintain and organize electronic and physical files, ensuring easy retrieval of information.</li><li>Assist in the preparation and distribution of reports, presentations, and other documentation as needed.</li></ul>Meeting Coordination:<ul><li>Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.</li><li>Ensure follow-up on action items and deadlines resulting from executive meetings.</li></ul>Confidentiality and Discretion:<ul><li>Handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Maintain a high level of confidentiality in all executive matters.</li></ul>Office Administration:<ul><li>Oversee general office operations to ensure efficiency and functionality.</li><li>Order and maintain office supplies and equipment.</li></ul>Task Prioritization:<ul><li>Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.</li></ul>Qualifications:<ul><li>10+ years of experience as an Executive Secretary or similar role.</li><li>Bachelor's degree in Business Administration, Secretarial Studies, or a related field.</li><li>Strong organizational and multitasking skills.</li><li>Exceptional communication and interpersonal abilities.</li><li>Proficiency in office software (e.g., Microsoft Office Suite).</li><li>High level of confidentiality and discretion.</li><li>Detail-oriented and capable of maintaining accuracy under pressure.</li><li>Excellent time management and prioritization skills.</li></ul>Job Type: Full-timeWork Location: In person

Management Secretary

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