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administrative coordinator Jobs in Karachi

administrative coordinator

executive assistant

administrative executive

Pakpace

We are seeking a proactive and organized HR &amp; Admin Executive to support our Human Resources and administrative functions. The ideal candidate will handle core HR responsibilities, manage administrative operations, assist in recruitment processes, and maintain employee records. This role is perfect for someone who is detail-oriented, enjoys working with people, and has a strong interest in both human resource and office management.It is a full-time onsite jobKey Responsibilities:<ul><li>Maintain and update employee records and HR databases.</li><li>Prepare and distribute HR-related documents such as contracts, offer letters, and memos.</li><li>Handle correspondence and inquiries related to HR matters.</li><li>Post job openings on various platforms and maintain a candidate database.</li><li>Schedule and coordinate interviews with shortlisted candidates.</li><li>Assist in the onboarding process and ensure all documentation is completed accurately.</li><li>Act as a point of contact for employees regarding HR-related queries.</li><li>Assist in organizing employee engagement activities and company events.</li><li>Ensure HR practices comply with legal and company policies.</li><li>Support performance management and appraisal processes.</li><li>Assist in updating and maintaining HR policies and procedures.</li><li>Support payroll processing by ensuring up-to-date and accurate employee records.</li><li>Handle administrative tasks as required.</li><li>Oversee office supply inventory and ensure timely replenishment.</li><li>Manage vendor coordination, courier services, and office maintenance issues.</li><li>Coordinate travel bookings, meeting arrangements, and office logistics.</li><li>Maintain cleanliness, safety, and general upkeep of the workplace.</li><li>Support management in the execution of administrative and HR-related projects.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.</li><li>1 to 2 year of experience in an HR role or administrative position is a plus.</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and HR software/tools.</li><li>High level of confidentiality and professionalism.</li><li>Ability to work effectively in a team environment.</li></ul>Benefits:<ul><li>45,000/- 55,000</li><li>Paid Leaves</li><li>Opportunities for growth.</li></ul>Timings:<ul><li>Monday-Friday 09 a.m. to 06 p.m.</li><li>Gulshan-e-Iqbal</li></ul>Send your updated resume with the subject line &ldquo;HR &amp; Admin Executive&rdquo; to careers@amzoner.comJob Type: Full-timePay: Rs45,000.00 - Rs55,000.00 per monthApplication Question(s):<ul><li>&bull;	How many years of experience do you have in HR and administrative roles?</li><li>What is the highest level of education you have completed?</li><li>What is your current salary and expected salary?</li><li>Where do you currently live?</li><li>Are you available to start within 2 days?</li></ul>Work Location: In person

HR & Admin Executive

Urban Shop Pk

We are looking for an energetic and responsible Admin &amp; HR Executive to join our Karachi office. This role requires a motivated individual who can handle HR and administrative tasks efficiently, stay organized, and ensure smooth day-to-day operations.Location: Falak Corporate City, Talpur Road, beside I.I. Chundrigar Road, opposite National Bank of Pakistan Head Office, Karachi, Pakistan.Timings: 12:00 PM &ndash; 10:00 PM (10 hours/day) Working Days: Monday to Saturday (6 days a week) Contract: 1-year contractual agreement between company and employeeWho Can Apply<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree holders from reputable universities (Major in HR or Public Administration preferred).</li><li>Minimum 1 year of verifiable HR-related experience in reputable organization.</li><li>Proficient in MS Excel &amp; MS Word.</li><li>Good English communication skills (written &amp; spoken).</li><li>Strong coordination and planning skills &mdash; able to follow calendars and meet deadlines without needing constant reminders.</li><li>Familiar with social media and comfortable communicating professionally with different departments.</li></ul>Key ResponsibilitiesHR Responsibilities<ul><li>Collaborate with departments to create and post job ads, screen resumes, schedule interviews, conduct assessments, and handle HR-related interviews.</li><li>Maintain and update employee records in an organized manner; ensure smooth onboarding.</li><li>Verify employee documentation as per company policy and HR procedures.</li><li>Play a key role in planning and organizing annual appraisals.</li><li>Prepare monthly payroll and assist in implementing and improving HR/Admin policies.</li><li>Maintain employee engagement and address staff-level issues effectively.</li><li>Conduct basic on-job training sessions (e.g. MS Office, drafting, communication skills).</li></ul>Admin Responsibilities<ul><li>Work closely with the Procurement Department to manage office supplies, stationery, and equipment.</li><li>Serve as the custodian of office assets, ensuring proper monitoring, safety, and upkeep.</li><li>Maintain all administrative documentation and filing in a systematic manner.</li><li>Plan, organize, and supervise office events and activities.</li><li>Oversee office maintenance, cleanliness, and hygiene standards.</li><li>Supervise and guide staff working under the Admin Department.</li></ul>What You&rsquo;ll Gain<ul><li>Hands-on professional HR &amp; Admin experience.</li><li>Mentorship and practical exposure to organizational management.</li><li>Experience certificate upon completion.</li><li>Opportunity for a permanent role based on performance.</li><li>Excellent opportunity for career growth within the organization for those who demonstrate strong performance.</li></ul>Salary &amp; Benefits<ul><li>Basic Salary: PKR 45,000 &ndash; 50,000/month</li><li>(Up to 10% higher for top performers in test and interview)</li><li>Full Attendance Bonus: PKR 2,500/month</li><li>Overtime Allowance: As per company policy</li><li>Provident Fund Deduction: PKR 2,500/month</li><li>12 Annual Paid Leaves</li><li>Medical Insurance (to be launched soon)</li><li>Friendly, supportive, and professional work environment with real growth opportunities</li></ul>Job Type: Contract Contract length: 12 monthsPay: Rs45,000.00 - Rs50,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you proficient in using MS Excel and MS Word?</li><li>Do you have proficiency in English writing skills?</li><li>Do you have your previous experience letters available, and are those experience letters verifiable?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Human Resource Department: 1 year (Preferred)</li><li>Administration Department: 1 year (Preferred)</li></ul>Location:<ul><li>Karachi (Required)</li></ul>Work Location: In person

Admin & HR Executive

MY corp

A pharmaceutical company located in Korangi Industrial Area is looking for a Female Office Executive for office management responsibilities, including:<ul><li>Data entry and record keeping</li><li>Customer support and follow-ups</li><li>Preparation of reports and documentation</li></ul>Requirement:<ul><li>Must be residing near Korangi Industrial Area</li><li>Strong communication and interpersonal skills</li><li>Proficiency in MS Office and general office management tasks</li></ul>Job Type: Full-timePay: Rs35,000.00 - Rs40,000.00 per monthWork Location: In person

Female executive for Office

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm based in Karachi, providing top-tier talent acquisition and workforce management solutions across various industries. We are currently seeking a proactive and well-organized Executive Secretary &ndash; Recruitment to provide administrative and operational support to the senior management and recruitment teams.The ideal candidate will have 3&ndash;5 years of relevant experience in executive assistance or recruitment coordination, with excellent organizational, communication, and multitasking skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Coordinate meetings, interviews, travel schedules, and client appointments efficiently.</li><li>Manage internal and external communication, including emails, phone calls, and correspondence.</li><li>Maintain and organize confidential records, reports, and recruitment documentation.</li><li>Assist in preparing proposals, presentations, and reports related to recruitment and client projects.</li><li>Support recruitment activities by coordinating interviews, maintaining candidate databases, and tracking hiring progress.</li><li>Handle office management tasks, ensuring smooth day-to-day operations.</li><li>Liaise with clients and candidates to ensure timely follow-ups and excellent service delivery.</li><li>Perform other administrative duties as assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>3&ndash;5 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking abilities with keen attention to detail.</li><li>Excellent verbal and written communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with recruitment platforms or ATS (preferred).</li><li>Professional demeanor, discretion, and ability to handle confidential information.</li><li>Ability to work under pressure and manage multiple priorities effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>recruitment agency: 3 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

Global Ship Services

We are looking for an Human Resource / Admin ExecutiveThe candidate will be responsible for:<ul><li>Maintaining a database of potential candidates.</li><li>Assisting in maintaining employee file records.</li><li>Sending reference check emails for newly hired employees and following up accordingly.</li><li>Planning and organizing monthly birthdays.</li><li>Recruitment process (Scheduling and coordinating interviews)</li><li>Assisting in day-to-day operations of the Admin office functions and responsibilities.</li><li>Planning and execution of employee engagement events.</li><li>Maintaining HR presence on different social media channels</li><li>Maintaining office decorum</li><li>Set of unspoken and explicit rules of behavior for maintaining a respectful, professional, and productive work environment</li><li>Covering aspects like punctuality, appropriate dress, respectful communication, maintaining a clean workspace, and being considerate of colleagues' time and personal boundaries</li></ul>Required Job Specifications<ul><li>Qualification Minimum Bachelor&rsquo;s degree in Human Resource Management.</li><li>Experience 1 - 2 years experience in relevant responsibilities</li><li>Shift Timings: 09:00 PM - 06:00 PM</li><li>Working Days: Monday - Saturday</li><li>Location: Main Shahra-e-Faisal, Near Baloch Flyover.</li></ul>Job Type: Full-timePay: Rs65,000.00 - Rs75,000.00 per monthWork Location: In person

HR / Admin Executive

Zameen.com

<div>
 
 
 Job Purpose:
 
 
 
 We are looking for a highly organized, detail-oriented, and proactive Executive Coordinator to provide dedicated support to our Director - Project Sales. This role is critical in ensuring the efficient functioning of the Executive Office through effective calendar management, communication handling, and administrative support.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Manage and maintain the Director&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
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 Serve as the primary point of contact for internal and external communications, handling calls, emails, and inquiries professionally.
 </li>
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 Prepare and draft high-quality correspondence, reports, presentations, and meeting minutes.
 </li>
 <li>
 Maintain organized filing systems (both digital and physical) to ensure timely access to documents.
 </li>
 <li>
 Anticipate the needs of the Director and provide timely administrative support and solutions.
 </li>
 <li>
 Coordinate with internal departments and external stakeholders as required.
 </li>
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 Uphold confidentiality and discretion in all professional matters.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Required Education:
 
 Bachelor&rsquo;s degree in Business Administration or a related field.
 
 
 
 Required Experience:
 
 Minimum 2-3 years of proven experience as Executive Coordinator in a corporate setting.
 
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
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 Excellent verbal and written communication skills in English.
 </li>
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 Strong organizational, time management, and multitasking abilities.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 High level of professionalism, discretion, and a proactive approach to problem-solving.
 </li>
 </ul>
 
 
</div>

Assistant Coordinator

popular international (pvt) ltd

We&rsquo;re Hiring: Office &amp; Recruitment ExecutiveWe are seeking a motivated and detail-oriented Office &amp; Recruitment Executive to support our HR and administrative operations. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys multitasking.Key Responsibilities:Post job openings on various platforms (Indeed, etc.)Screen resumes and conduct initial candidate outreachSchedule and coordinate interviews with hiring managersMaintain and update employee records and documentationAssist in onboarding and training coordinationTrack and support health insurance enrollment and related documentationManage emails, phone calls, and general office correspondencePrepare and maintain spreadsheets, forms, and administrative reportsTrack attendance, leave requests, and other HR-related dataOrganize and maintain digital and physical filing systemsProvide administrative support to the management teamHelp coordinate staff meetings, events, and internal communicationsEnsure confidentiality and accuracy in all recordsCommunicate effectively with U.S. office, candidates, and internal teamsRequirements:Must be able to speak, read, and write English fluentlyStrong written and verbal communication skillsProficiency in Microsoft Excel, Word, and OutlookBasic knowledge of office equipment and administrative proceduresOrganized, reliable, and capable of multitaskingAbility to work independently and take initiativePrior experience in office or HR support is requiredJob Type: Full-timePay: From Rs50,000.00 per monthApplication Question(s):<ul><li>Are You Availabe for full Time Night Shift job</li></ul>Language:<ul><li>english (Required)</li></ul>Location:<ul><li>Karachi (Required)</li></ul>Work Location: In person

Recruitment Executive

Explore 433+ Administrative executive in Karachi this October. Find roles across top companies and apply now to boost your career.