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administrative executive

Inspired Solutions Provider

Position: Admin Executive Location: S.I.T.E Area Karachi Department: Administration Reports To: Admin Manager / HR ManagerJob Summary: We are looking for a responsible and organized Admin Executive to manage day-to-day administrative operations of the office. The ideal candidate should be proactive, detail-oriented, and capable of handling multiple tasks efficiently.Key Responsibilities:<ul><li>Manage daily office operations and maintain a clean, organized working environment</li><li>Handle office supplies procurement and inventory management</li><li>Coordinate with vendors, service providers, and maintenance staff</li><li>Manage company documents, records, and filing systems (physical &amp; digital)</li><li>Handle incoming/outgoing calls, emails, and courier services</li><li>Assist HR in attendance, leave records, and basic employee coordination</li><li>Arrange meetings, prepare minutes, and follow up on action points</li><li>Handle travel arrangements, logistics, and accommodation bookings if required</li><li>Support management in administrative reporting and documentation</li><li>Ensure compliance with company policies and office procedures</li></ul>Required Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>2&ndash;4 years of proven experience as an Admin Executive or in a similar role</li><li>Good command of MS Office (Word, Excel, Outlook)</li><li>Excellent organizational and time-management abilities</li><li>Ability to work independently and under pressure</li></ul>Job Type: Full-timePay: Rs55,000.00 - Rs65,000.00 per monthApplication Question(s):<ul><li>Current Salary </li></ul>Location Immediate joiner requiredEducation:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Admin Officer (Site Area Karachi)

vativeApps

Location: Karachi Experience Required: 2 Years (Preferably in IT or Tech Environment)Job SummaryWe are looking for a proactive and well-organized Admin Executive to support daily office operations and ensure smooth workflow within the organization. The ideal candidate should have strong administrative skills, attention to detail, and the ability to coordinate effectively in a fast-paced IT environment.Key ResponsibilitiesOffice &amp; Facility Management<ul><li>Manage day-to-day office operations and ensure a clean, organized, and efficient workspace.</li><li>Handle office maintenance, repairs, and coordination with vendors.</li><li>Maintain office supplies, inventory, and procurement.</li></ul>Administrative Support<ul><li>Assist in documentation, filing, and maintaining company records.</li><li>Prepare letters, reports, and administrative documents as required.</li><li>Manage courier services, mail handling, and dispatch management.</li></ul>Employee &amp; Department Coordination<ul><li>Coordinate with different teams for administrative support.</li><li>Assist HR in onboarding arrangements (access cards, seating, stationery, etc.).</li><li>Maintain attendance records and support basic HR operational tasks (optional but preferred).</li></ul>Vendor &amp; Procurement Management<ul><li>Deal with vendors, negotiate pricing, and process purchase requests.</li><li>Maintain records of payments, quotations, and purchases.</li></ul>IT &amp; Equipment Coordination<ul><li>Coordinate with IT support team for system setups, device issuance, and troubleshooting support.</li><li>Keep track of IT assets, equipment logs, and allocation.</li></ul>Meetings &amp; Logistics<ul><li>Manage meeting room bookings, refreshments, and event arrangements.</li><li>Support in planning company events, training sessions, and team activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or relevant field.</li><li>Minimum 2 years of admin experience, preferably in an IT or tech company.</li><li>Strong communication and coordination skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and handle tasks with responsibility and ownership.</li><li>Basic understanding of HR operations is a plus.</li></ul>Skills<ul><li>Excellent organizational skills</li><li>Attention to detail</li><li>Time management</li><li>Problem-solving attitude</li><li>Vendor negotiation skills</li><li>Team collaboration</li></ul>Job Type: Full-timeWork Location: In person

Admin Executive

ibex

<div>
 This is a full-time on-site
 
 Senior Admin
 
 
 Executive
 
 role located in Karachi at ibex. The individual will assist in various tasks related to the company's general admin operations, Fleet management. incumbent may also possess strong analytical and problem solving capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 The incumbent will be the face of the company and would be responsible for supervising housekeeping, travel arrangements, incoming and outgoing calls etc.
 </li>
 <li>
 Proficient with Microsoft office word, excel and PowerPoint.
 </li>
 <li>
 Must possess multi-task handling ability and hands-on with administrative procedures and clerical actions.
 </li>
 <li>
 Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
 </li>
 <li>
 Handling of services i.e. Security, Housekeeping, Transportation, Time Office functions etc.
 </li>
 <li>
 Handle the public relation activates guest facilitation and residential management.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must have a Bachelor&rsquo;s degree.
 </li>
 <li>
 Fluent English (Oral and Verbal)
 </li>
 <li>
 Basic knowledge of computer skills (MS Word &amp; Excel).
 </li>
 <li>
 Full-time, Rotational Shifts
 </li>
 <li>
 Ability to commute
 </li>
 </ul>
</div>

Senior Administration Executive

Disrupt.com (formerly Gaditek)

<div>
 
 
 Overview of the role
 
 
 
 The SFM Admin Executive is responsible for delivering premium soft services operations aligned with 5-star facility management standards. This role ensures the workplace remains spotless, safe, guest-ready, and operationally efficient at all times. Acting as the central coordinator, the Executive manages service staff, outsourced vendors, daily service quality, and compliance protocols to maintain a seamless and professional work environment.
 
 
 
 
 
 The position plays a key role in maintaining hospitality-grade service delivery by overseeing housekeeping quality audits, monitoring cleanliness standards, and ensuring workplace readiness throughout all departments. The Executive also supports health and safety practices, assists in implementing SOPs, and ensures all services adhere to organizational policies and regulatory requirements.
 
 
 
 
 
 Additionally, the role involves proactive issue resolution, regular inspections, and timely coordination with internal stakeholders to maintain smooth operations. Strong communication, attention to detail, and a customer-focused mindset are essential for achieving consistently high service standards within the facility.
 
 
 
 
 
 
 Expectations from the role
 
 
 <ul>
 <li>
 
 Act as the primary coordinator
 
 between internal teams, service staff, and third-party vendors to ensure smooth daily operations.
 </li>
 <li>
 
 Conduct routine housekeeping audits
 
 and take corrective actions wherever required to uphold premium service quality.
 </li>
 <li>
 
 Ensure compliance
 
 with SOPs, safety protocols, and organizational guidelines across all soft service functions.
 </li>
 <li>
 
 Monitor vendor performance
 
 , verify manpower deployment, and ensure service delivery meets contractual KPIs.
 </li>
 <li>
 
 Handle daily issue resolution
 
 , including staff concerns, service gaps, or operational challenges, with timely follow-up.
 </li>
 <li>
 
 Support health &amp; safety initiatives
 
 by ensuring proper signage, hazard reporting, and adherence to workplace safety practices.
 </li>
 <li>
 
 Prepare reports and documentation
 
 related to inspections, service quality, and vendor management.
 </li>
 <li>
 
 Demonstrate professionalism and customer service
 
 by maintaining a courteous, responsive, and proactive approach.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Commerce, or related field.
 </li>
 <li>
 1&ndash;3 years of experience in
 
 Facilities Management / Soft Services / Hospitality Operations
 
 .
 </li>
 <li>
 Strong communication and coordination skills.
 </li>
 <li>
 Basic understanding of
 
 safety protocols and workplace compliance
 
 .
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint).
 </li>
 </ul>
 
 
</div>

Admin Executive - SFM

Mezan group

Mezan Group is seeking a detail-oriented and proactive Executive Imports to join our dynamic Imports team. The ideal candidate will play a key role in managing import operations, ensuring seamless coordination with international vendors, shipping lines, and internal departments.Key Responsibilities<ul><li>Handle end-to-end import documentation including I/C opening, shipping documents, BL, COO, invoices, and packing lists.</li><li>Coordinate with international suppliers, freight forwarders, and clearing agents for timely shipment arrivals.</li><li>Track shipments, manage ETAs/ETDs, and ensure compliance with customs and regulatory requirements.</li><li>Prepare and maintain import-related reports, cost sheets, and documentation for audit and internal review.</li><li>Follow up with banks regarding LCs, TT payments, and related financial documentation.</li><li>Ensure accurate record-keeping and adherence to company policies and import regulations.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in related field.</li><li>1&ndash;2 years of hands-on experience in import operations, preferably in FMCG or manufacturing.</li><li>Strong knowledge of customs procedures, LC/TT handling, import documentation, and shipping terms (INCOTERMS).</li><li>Proficiency in MS Office (Excel, Word) and ERP systems.</li><li>Excellent communication, coordination, and follow-up skills.</li><li>Ability to work under pressure and manage multiple shipments simultaneously.</li></ul>Location: Head Office &ndash; Site KarachiJob Type: Full-timePay: Rs65,000.00 - Rs80,000.00 per monthWork Location: In person

Imports Executive

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Secretary &ndash; Recruitment to provide administrative, operational, and coordination support to senior management and the recruitment department.The ideal candidate will have 5&ndash;7 years of experience in executive assistance or recruitment coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Recruitment Agency: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

Telec Group of Companies

Executive Support:Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare and organize materials for executive meetings, ensuring all necessary documents are available and distributed in a timely manner.Communication Management:Serve as the primary point of contact for internal and external stakeholders in matters related to the executive office.Draft and proofread correspondence, reports, and presentations on behalf of executives.Document Management:Maintain and organize electronic and physical files, ensuring easy retrieval of information.Assist in the preparation and distribution of reports, presentations, and other documentation as needed.Meeting Coordination:Coordinate and schedule executive meetings, including arranging logistics, preparing agendas, and taking meeting minutes.Ensure follow-up on action items and deadlines resulting from executive meetings.Confidentiality and Discretion:Handle sensitive and confidential information with the utmost discretion and professionalism.Maintain a high level of confidentiality in all executive matters.Office Administration:Oversee general office operations to ensure efficiency and functionality.Order and maintain office supplies and equipment.Task Prioritization:Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and objectives are achieved.Qualifications:10+ years of experience as an Executive Secretary or similar role.Bachelor's degree in Business Administration, Secretarial Studies, or a related field.Strong organizational and multitasking skills.Exceptional communication and interpersonal abilities.Proficiency in office software (e.g., Microsoft Office Suite).High level of confidentiality and discretion.Detail-oriented and capable of maintaining accuracy under pressure.Excellent time management and prioritization skills.Job Type: Full-timeWork Location: In person

Executive Assistant to COO

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