executive assistant Jobs in Riyadh Saudi Arabia

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administrative assistant Jobs in Riyadh Saudi Arabia

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admin executive Jobs in Riyadh Saudi Arabia

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administrative executive

NEXTracker

<div>Job Description: 
<h2 class="jobSectionHeader">Admin Executive
</h2><h2 class="jobSectionHeader">Job Description 
</h2> 
The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. 
Here's a glimpse of what you'll do&hellip; 
General Task Management
<ul><li>Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
</li><li>Handle correspondence, emails, and communication with internal and external stakeholders.
</li><li>Maintain and update company records, files, and databases.
</li><li>Support HR in employee documentation, attendance records, and onboarding formalities.
</li><li>Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
</li><li>Assist in organizing meetings, preparing minutes, and following up on action items.
</li><li>Liaise with vendors, service providers, and landlords for office-related requirements.
</li><li>Ensure compliance with company policies, health &amp; safety standards, and government regulations.
</li><li>Manage petty cash, office budgets, and administrative expense reporting.
</li><li>Provide general administrative support to different departments as required.
</li><li>Provide support to different departments regarding administrative and logistical requirements.
</li><li>Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
</li><li>Oversee office requirements, including stationery, consumables, and equipment.
</li><li>Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
</li><li>Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
</li><li>Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
</li><li>Oversee medical and facility insurance and ensure timely annual renewal and updates.
</li><li>Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis. 
</li></ul>Qualifications
<ul><li>Bachelor&rsquo;s degree in business administration, Management, or related field.
</li><li>Courses specialized in Human Resources Management or Administrative Affairs is preferred. 
</li></ul>Skills
<ul><li>Proven experience (2&ndash;4 years) in office administration or executive support role.
</li><li>Strong organizational and multitasking skills.
</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
</li><li>Excellent communication and interpersonal skills.
</li><li>Ability to work independently and handle confidential information.
</li><li>Problem-solving mindset with attention to detail.
</li><li>Taking Responsibility. Working with team spirit.
</li></ul><ul><li>Team player with strong organizational skills.
</li><li>Outstanding verbal and written communication skills. Strong command over English speaking and writing.
</li></ul><ul><li>Taking Responsibility
</li><li>Strong ability to generate reports and conduct data analysis, strong presentation skills
</li></ul><ul><li>A results-driven approach and a keen eye for detail.
</li></ul><ul><li>Strong ability to generate reports and conduct data analysis, strong presentation skills 
</li></ul>Relationship Management
<ul><li>Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
</li><li>Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
</li><li>Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy. 
</li></ul>Here is some of what you'll need (required)&hellip;
<ul><li>Relevant HR or business/commercial degree.
</li><li>Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
</li><li>Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
</li><li>Proven experience in managing relationships with suppliers and stakeholders.
</li></ul><ul><li>Proficiency in Microsoft Office.
</li><li>Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
</li><li>Good knowledge of health, safety, and security procedures. 
</li></ul>This position reports to:
&middot; Administration Manager
At Nextracker, we are leading in the energy transition, providing the most comprehensive portfolio of intelligent solar tracker and software solutions for solar power plants, as well as strategic services to capture the full value of solar power plants for our customers. Our talented worldwide teams are transforming PV plant performance every day with smart technology, data monitoring and analysis services.
For us at Nextracker, sustainability is not just a word. It's a core part of our business, values and our operations. Our sustainability efforts are based on five cornerstones: People, Community, Environment, Innovation, and Integrity. We are creative, collaborative and passionate problem-solvers from diverse backgrounds, driven by our shared mission to provide smart solar and software solutions for our customers and to mitigate climate change for future generations.
<h1 class="jobSectionHeader">Culture is our Passion</h1></div>

Admin Executive

Nextracker Inc.

<div>
 
 
 Job Description:
 
 
 
 
 
 Admin Executive
 
 
 
 
 
 Job Description
 
 
 
 
 The Admin Executive will provide high-level administrative and executive support to senior management and ensure the efficient day-to-day operation of the office &amp; factory. The role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 Here's a Glimpse Of What You'll Do&hellip;
 
 
 
 
 
 General Task Management
 
 
 
 <ul>
 <li>
 Manage and oversee general office &amp; factory administration, including supplies, equipment, and facility management.
 </li>
 <li>
 Handle correspondence, emails, and communication with internal and external stakeholders.
 </li>
 <li>
 Maintain and update company records, files, and databases.
 </li>
 <li>
 Support HR in employee documentation, attendance records, and onboarding formalities.
 </li>
 <li>
 Coordinate travel arrangements, hotel bookings, and transportation for staff and visitors.
 </li>
 <li>
 Assist in organizing meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Liaise with vendors, service providers, and landlords for office-related requirements.
 </li>
 <li>
 Ensure compliance with company policies, health &amp; safety standards, and government regulations.
 </li>
 <li>
 Manage petty cash, office budgets, and administrative expense reporting.
 </li>
 <li>
 Provide general administrative support to different departments as required.
 </li>
 <li>
 Provide support to different departments regarding administrative and logistical requirements.
 </li>
 <li>
 Monitor employees&rsquo; monthly attendance reports and ensure proper filing and record-keeping monthly.
 </li>
 <li>
 Oversee office requirements, including stationery, consumables, and equipment.
 </li>
 <li>
 Assist in the preparation of administrative budgets and track expenses to ensure proper control and reporting.
 </li>
 <li>
 Oversee the cleaning and maintenance of the building and all company facilities. Also, follow up the security guards.
 </li>
 <li>
 Follow up on employees&rsquo; training programs and maintain up-to-date training reports on a weekly or monthly basis.
 </li>
 <li>
 Oversee medical and facility insurance and ensure timely annual renewal and updates.
 </li>
 <li>
 Follow up on all government and non-government documents and ensure they are regularly updated on a weekly or monthly basis.
 
 
 </li>
 </ul>
 
 
 Qualifications
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or related field.
 </li>
 <li>
 Courses specialized in Human Resources Management or Administrative Affairs is preferred.
 
 
 </li>
 </ul>
 
 
 Skills
 
 
 
 
 <ul>
 <li>
 Proven experience (2&ndash;4 years) in office administration or executive support role.
 </li>
 <li>
 Strong organizational and multitasking skills.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and handle confidential information.
 </li>
 <li>
 Problem-solving mindset with attention to detail.
 </li>
 <li>
 Taking Responsibility. Working with team spirit.
 </li>
 <li>
 Team player with strong organizational skills.
 </li>
 <li>
 Outstanding verbal and written communication skills. Strong command over English speaking and writing.
 </li>
 <li>
 Taking Responsibility
 </li>
 <li>
 Strong ability to generate reports and conduct data analysis, strong presentation skills
 </li>
 <li>
 A results-driven approach and a keen eye for detail.
 </li>
 <li>
 Strong ability to generate reports and conduct data analysis, strong presentation skills
 
 
 </li>
 </ul>
 
 Relationship Management
 
 
 
 <ul>
 <li>
 Work as part of the Management team to share ideas and improve operation, recommending, supporting and implementing continuous improvement activities and process and procedure improvements to optimize results and improve quality of delivery, in line with quality standards requirements delivery in line with Company and Customer requirements.
 </li>
 <li>
 Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
 </li>
 <li>
 Work collaboratively, negotiate and engage with key stakeholders to facilitate delivery and compliance with the administration strategy.
 
 
 </li>
 </ul>
 
 
 Here Is Some Of What You'll Need (required)&hellip;
 
 
 
 
 <ul>
 <li>
 Relevant HR or business/commercial degree.
 </li>
 <li>
 Prior experience of working in HR / Administration / or manufacturing environment with a comprehensive knowledge of Administration processes and procedures.
 </li>
 <li>
 Comprehensive knowledge of government procedures, platforms, and processes for completing official transactions.
 </li>
 <li>
 Proven experience in managing relationships with suppliers and stakeholders.
 </li>
 <li>
 Proficiency in Microsoft Office.
 </li>
 <li>
 Good technical and IT skills, working knowledge of SAP, Workday or Netsuite will be advantage.
 </li>
 <li>
 Good knowledge of health, safety, and security procedures.
 
 
 </li>
 </ul>
 
 
 This Position Reports To:
 
 
 
 
 <ul>
 <li>
 Administration Manager
 
 
 </li>
 </ul>
 At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we&rsquo;re building the foundation for the world&rsquo;s next generation of clean energy infrastructure.
 
 
 
 We are Nextpower
 
</div>

First Gulf Company

<div>
 
 
 Role Overview
 
 
 
 The Executive Administrator will provide high-level administrative, coordination, and analytical support to the Business Development Director. The role supports activities related to developing and expanding diversified business lines, including Systems &amp; Broadcasting BU, Construction &amp; MEP BU, Facility Management BU, and other strategic initiatives. The ideal candidate is bilingual (Arabic/English) with strong business acumen, excellent communication, and advanced administrative and presentation skills.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide executive-level administrative support to the Business Development Director, including calendar management, correspondence, travel arrangements, and meeting coordination.
 </li>
 <li>
 Prepare high-quality business presentations, reports, proposals, and briefing materials.
 </li>
 <li>
 Assist in research and data collection for new business opportunities, market trends, and competitor analysis.
 </li>
 <li>
 Coordinate across various Business Units to follow up on action items, progress updates, and documentation.
 </li>
 <li>
 Draft, review, and translate documents, letters, and presentations between Arabic and English.
 </li>
 <li>
 Maintain organized filing systems, project trackers, and documentation related to business development initiatives.
 </li>
 <li>
 Support the development and execution of strategic partnerships, tenders, and RFP submissions.
 </li>
 <li>
 Facilitate communication between the Business Development Director and internal/external stakeholders.
 </li>
 <li>
 Assist in budgeting, planning, and performance monitoring for various diversified business lines.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or a related discipline.
 </li>
 <li>
 Minimum 3&ndash;5 years of experience in executive administration or business support roles, preferably in a diversified or project-driven organization.
 </li>
 <li>
 Bilingual proficiency in Arabic and English (spoken and written).
 </li>
 <li>
 Strong business acumen with understanding of diversified industries such as construction, systems &amp; broadcasting, and facility management.
 </li>
 <li>
 Excellent presentation design skills (PowerPoint, data visualization, report formatting).
 </li>
 <li>
 Strong organizational skills, with the ability to manage multiple priorities and deadlines.
 </li>
 <li>
 Proficiency in MS Office Suite (Excel, PowerPoint, Word).
 </li>
 <li>
 Professional communication skills and stakeholder management capability.
 </li>
 <li>
 High level of discretion, integrity, and proactive problem-solving.
 </li>
 </ul>
 
 
 
 
 
 Preferred Attributes
 
 
 <ul>
 <li>
 Experience working with senior leadership.
 </li>
 <li>
 Ability to work in a fast-paced, evolving business environment.
 </li>
 <li>
 Attention to detail and quality.
 </li>
 </ul>
 
 
</div>

Executive Administrator

Viva Supermarket

Role Summary: We are looking for a detail-oriented Admin Executive with an accounting background to support daily administrative and finance operations. The ideal candidate should have hands-on experience in P2P processes including invoice tracking, booking, and vendor SOA reconciliation, along with strong Excel and ERP system skills.Key Responsibilities:<ul><li>Handle invoice receipt, booking, and follow-up for approvals and payments.</li><li>Maintain and update the P2P tracker to ensure accuracy and timeliness.</li><li>Perform vendor account reconciliation and resolve discrepancies.</li><li>Support documentation and filing of payment vouchers and supplier communications.</li><li>Assist finance team with basic accounting and administrative coordination tasks.</li><li>Liaise with internal teams and vendors for smooth process flow.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Commerce, Accounting, or Business Administration.</li><li>2&ndash;4 years of experience in admin or accounting support roles, preferably in P2P.</li><li>Strong proficiency in Microsoft Excel (pivot tables, lookups, basic formulas).</li><li>Working knowledge of ERP systems (MS Dynamics, SAP, or equivalent).</li><li>Good communication skills; Arabic proficiency preferred.</li><li>Available to join within 1&ndash;2 weeks.</li></ul>Why VIVA?<ul><li>We&rsquo;re building one of the fastest-growing value retail brands in KSA&mdash;your work will matter.</li><li>A dynamic environment where ideas, ownership, and speed are valued.</li><li>Career growth opportunities as we open more stores across the Kingdom.</li><li>Supportive team, strong learning culture, and competitive package.</li></ul>Share your updated CV on viva.saudijobs@landmarkgroup.comJob Type: Full-timePay: &#65020;5,000.00 - &#65020;6,000.00 per monthApplication Question(s):<ul><li>Are you Saudi?</li><li>Have you worked in P2P processes before?</li><li>Are you proficient in Microsoft Excel (pivot tables, VLOOKUP, basic formulas)?</li><li>Have you worked with ERP systems such as MS Dynamics, SAP, or similar?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Admin or accounting support : 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Arabic (Required)</li></ul>

Admin Executive – Accounts Support

Bidfood Middle East

<div>
 
 Key Responsibilities:
 
 <ol>
 <li>
 
 Office Management
 
 :
 </li>
 </ol>
 <ul>
 <li>
 Manage daily office operations, ensuring that the administrative needs of the seafood project are met.
 </li>
 <li>
 Handle office supplies and inventory management, ensuring adequate stock levels for the office and project needs.
 </li>
 <li>
 Ensure the office environment is organized, clean, and conducive to efficient work.
 </li>
 <li>
 Coordinate maintenance of office equipment and arrange for repairs as necessary.
 </li>
 </ul>
 2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 &nbsp;Documentation and Record Keeping
 
 :
 <ul>
 <li>
 Organize and maintain files, records, and documents related to the seafood project (e.g., contracts, permits, regulatory compliance documentation).
 </li>
 <li>
 Ensure that records are accurately updated and easily accessible when needed.
 </li>
 <li>
 Assist in the preparation and management of reports, presentations, and other documentation for management or stakeholders.
 </li>
 <li>
 Help maintain compliance with industry-specific regulations, ensuring all documentation is in line with legal and environmental requirements.
 </li>
 </ul>
 3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Communication and Coordination
 
 :
 <ul>
 <li>
 Serve as the main point of contact for internal teams, clients, and external partners, ensuring clear and effective communication.
 </li>
 <li>
 Coordinate meetings, calls, and other communications between departments (e.g., production, supply chain, quality assurance, etc.).
 </li>
 <li>
 Manage schedules and calendars for senior team members, ensuring timely meetings and appointments related to the seafood project.
 </li>
 <li>
 Assist with the communication of project updates and status reports to team members and stakeholders.
 </li>
 </ul>
 4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Data Entry and Database Management
 
 :
 <ul>
 <li>
 Input and update data related to the seafood project into databases, spreadsheets, or project management software.
 </li>
 <li>
 Track project progress, tasks, and deadlines, ensuring that the team meets milestones and timelines.
 </li>
 <li>
 Monitor inventory data (such as stock levels of seafood products and materials) and ensure that relevant information is accurately recorded and reported.
 </li>
 </ul>
 5.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Support Project Managers and Teams
 
 :
 <ul>
 <li>
 Assist project managers in coordinating and tracking project activities, helping to ensure that all deliverables are met on time.
 </li>
 <li>
 Prepare materials for meetings, presentations, and reports, ensuring they are organized and accurate.
 </li>
 <li>
 Help manage the communication between various departments within the seafood project to ensure alignment and smooth execution.
 </li>
 </ul>
 6.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Compliance and Regulatory Support
 
 :
 <ul>
 <li>
 Support compliance efforts by tracking and filing necessary documents related to seafood industry regulations, such as health and safety, environmental, and quality standards.
 </li>
 <li>
 Assist in the preparation for audits or inspections, ensuring that all necessary documentation is in place.
 </li>
 <li>
 Help maintain updated records of certifications, permits, and other regulatory documents relevant to the project.
 </li>
 </ul>
 7.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Health, Safety, and Environmental Support
 
 :
 <ul>
 <li>
 Ensure that administrative procedures are in place to comply with health, safety, and environmental regulations relevant to the seafood industry.
 </li>
 <li>
 Support the team in maintaining a safe work environment by assisting with health and safety protocols and ensuring documentation is up to date.
 </li>
 </ul>
 
 Skills and Qualifications:
 
 <ul>
 <li>
 
 Experience
 
 : At least 2-3 years of experience in an administrative or office management role, ideally in the food industry or a project-based environment.
 </li>
 <li>
 
 Organization
 
 : Strong organizational skills to manage multiple tasks, deadlines, and competing priorities.
 </li>
 <li>
 
 Attention to Detail
 
 : High attention to detail to ensure accuracy in record-keeping, data entry, and document management.
 </li>
 </ul>
</div>

Rakaya Company

<ul><li>Receiving calls and responding to internal and external inquiries.</li><li>Drafting administrative correspondence and official letters.</li><li>Following up on management decisions with the relevant departments.</li><li>Assisting in the preparation of reports related to production, quality, or sales.</li><li>Entering and updating data in the factory&rsquo;s electronic systems (such as employee, production, inventory, and supplier data).</li><li>Ensuring data accuracy and conducting regular reviews.</li><li>Maintaining the confidentiality of operational data and product formulations.</li><li>Coordinating communication between management, the factory, and regulatory authorities.</li></ul>- Must have experience in the Food &amp; Beverage industry.- Immediate hiring.Location : RiyadhJob Type: Full-timePay: &#65020;2,500.00 - &#65020;2,800.00 per month

Administrative

Albawani | البواني

<div>
 
 The Executive Secretary is responsible for providing high-level administrative and executive
 
 
 support to senior management, ensuring efficient office operations and professional handling of
 
 
 all executive-related matters. The role involves managing schedules, preparing correspondence,
 
 
 coordinating meetings, handling confidential information, and supporting decision-making
 
 
 processes through accurate documentation and communication. The Executive Secretary serves as
 
 
 a key point of contact between the executive office, internal departments, and external
 
 
 stakeholders to facilitate smooth organizational communication and workflow.
 
 
 Accountabilities Key Activities
 
 
 
 Executive &amp; Administrative Support
 
 
 
 &bull; Manage the daily schedule, appointments, and travel arrangements of the executive.
 
 
 &bull; Prepare, review, and organize correspondence, reports, and meeting materials.
 
 
 &bull; Draft letters, memos, and formal communications on behalf of management.
 
 
 
 Coordination &amp; Communication
 
 
 
 &bull; Act as a liaison between the executive office and internal departments to ensure timely
 
 
 information exchange.
 
 
 &bull; Coordinate with external partners, clients, and government entities as directed.
 
 
 &bull; Manage incoming and outgoing communications and ensure confidentiality at all times.
 
 
 
 
 
 
 Meeting &amp; Event Management
 
 
 
 &bull; Arrange and coordinate executive meetings, conferences, and presentations.
 
 
 &bull; Record and distribute meeting minutes and follow up on action items.
 
 
 &bull; Support the preparation of agendas, presentations, and background materials.
 
 
 
 
 
 
 Record &amp; Documentation Control
 
 
 
 &bull; Maintain organized filing systems for confidential and official documents.
 
 
 &bull; Ensure proper archiving and document control aligned with company policies.
 
 
 &bull; Monitor correspondence logs and maintain executive records for audit readiness.
 
 
 
 
 
 
 Office &amp; Logistical Support
 
 
 
 &bull; Oversee office supplies, equipment requests, and service coordination for the executive
 
 
 office.
 
 
 &bull; Support ad hoc tasks and special projects assigned by management.
 
 
 &bull; Ensure the executive office operates efficiently and professionally.
 
 
 
 
 
 
 JOB SPECIFICATIONS
 
 
 
 
 Industry / Domain &bull;
 
 
 
 
 Executive Administration and Office Management
 
 
 
 
 Necessary Knowledge and Experience
 
 
 
 &bull; Minimum of 5&ndash;8 years of experience as an executive secretary or in senior
 
 
 administrative support.
 
 
 &bull; Proven experience in managing high-level correspondence, schedules, and
 
 
 confidential information.
 
 
 &bull; Strong organizational, multitasking, and communication skills.
 
 
 &bull; Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document
 
 
 management systems.
 
 
 
 Education and Certification Minimum Requirements
 
 
 
 &bull; Bachelor&rsquo;s degree or diploma in Business Administration, Office Management, or a
 
 
 related field.
 
 
 &bull; Professional training in executive assistance, communication, or document control is
 
 
 preferred.
 
 
 
 Job Specific Technical Skills
 
 
 
 
 &bull;
 
 Executive scheduling and coordination.
 
 
 &bull; Business correspondence and report preparation.
 
 
 &bull; Confidential information handling and discretion.
 
 
 &bull; Office management and organizational skills.
 
 
 &bull; Excellent written and verbal communication abilities (English proficiency required).
 
 
 
</div>

Executive Secretary

Explore 408+ Administrative executive in Riyadh Saudi Arabia this December. Find roles across top companies and apply now to boost your career.

408 administrative executive jobs IN Riyadh Saudi Arabia

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Admin Executive

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Admin Executive – Accounts Support

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Executive Secretary