administrative assistant Jobs in Riyadh Saudi Arabia

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executive assistant Jobs in Riyadh Saudi Arabia

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administrative assistant - saudi Jobs in Riyadh Saudi Arabia

administrative assistant - saudi

executive secretary

Alkaffary Group

<div><p>Alkaffary Group is looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings, and handling correspondence to ensure efficient office operations. A successful Executive Secretary will have outstanding organizational skills, discretion, and the ability to multitask in a dynamic environment.</p><br>
Key Responsibilities<ul>
<li>Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and edit correspondence, reports, and presentations for the executive team.</li>
<li>Coordinate and schedule meetings, including preparing agendas and taking minutes.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Handle confidential information with the utmost discretion and professionalism.</li>
<li>Assist with project management and tracking key deliverables and deadlines.</li>
<li>Maintain organized filing systems and documentation for easy retrieval.</li>
<li>Support general office operations as needed.</li><br>
</ul><br>
<br>
<b>Requirements</b><br>
<ul><li>
Bachelor's degree in Business Administration, Management, or a related field.</li><li>
Minimum of <b>1 year of experience</b> as an Executive Secretary or in a similar role.</li><li>
Exceptional organizational and time-management skills.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>
Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>
Strong problem-solving skills and attention to detail.</li></ul></div>

Executive Secretary

IHG Hotels & Resorts

<div></div><div><div><div><div><div><div><div><p>We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing high-level administrative support to ensure efficient operation of the office. This role involves a blend of administrative tasks, project coordination, and general office management to assist leadership and various departments in meeting organizational goals.</p><p><br>
</p><p><b>Key Responsibilities:</b></p><ul><li><div><div>
Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure confidentiality of sensitive information.</div></div></li><li><div><div>
Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.</div></div></li><li><div><div>
Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.</div></div></li><li><div><div>
Document Preparation: Prepare reports, presentations, and other documents as needed; format and proofread content to ensure accuracy and professionalism.</div></div></li><li><div><div>
Event Coordination: Organize and assist in planning office events, meetings, and conferences, ensuring all necessary arrangements are made.</div></div></li><li><div><div>
Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members to ensure timelines are met.</div></div></li><li><div><div>
Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking for departmental needs.</div></div></li><li><div><div>
Data Entry and Record Keeping: Maintain accurate and updated information in databases, spreadsheets, and office management software.</div></div></li><li><div><div>
Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.</div><div><br>
</div></div></li></ul><p><b>Qualifications:</b></p><ul><li><div><div>
Education: High school diploma required; associate&rsquo;s or bachelor&rsquo;s degree preferred.</div></div></li><li><div><div>
Experience: 1-3 years of administrative or office support experience preferred.</div></div></li></ul><p><b>
Skills:</b></p><ul><li><div><div>
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.</div></div></li><li><div><div>
Strong written and verbal communication skills.</div></div></li><li><div><div>
Excellent organizational and multitasking abilities.</div></div></li><li><div><div>
Attention to detail and high level of accuracy.</div></div></li><li><div><div>
Ability to work independently and collaboratively in a fast-paced environment.</div><div><br>
</div></div></li></ul><div>What you can expect from us:</div><div><br>
</div><div>We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life &ndash; including a full uniform, impressive room discounts and some of the best training in the business.<br>
</div><div></div><br>
<div>Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels &amp; Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.<br>
</div><div></div><br>
<div>IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well &ndash; both inside and outside of work &ndash; and through our myWellbeing</div></div></div></div></div></div></div><p><br>
</p><p>Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</p></div>

Confidential

<p><strong>Executive Secretary to the CEO and Board</strong><br /><strong>Location:</strong> <strong>Riyadh, Saudi Arabia</strong><br /><strong>Employment Type:</strong> <strong>Full-time</strong><br /><br /><strong>Job Overview</strong><br /><br />Our Group aspires to be a world-class, professional global company with deep-rooted business fundamentals. We achieve this by hiring and developing the most efficient and dynamic people and implementing advanced information systems. We are currently seeking a highly organised, proactive, and exceptionally professional <strong>Executive Secretary</strong> to provide comprehensive support to our Chief Executive Officer (CEO) and the Board of Directors. This pivotal role requires an individual with outstanding administrative skills, the ability to handle sensitive information with the utmost discretion, and the capacity to thrive in a fast-paced executive environment. The successful candidate will be instrumental in ensuring the seamless and efficient operation of the CEO's office.<br /><br /><strong>Responsibilities</strong><br /><br />* Provide high-level, confidential administrative and secretarial support to the CEO and the Board of Directors.<br />* Manage and maintain the CEO's complex diary, schedule meetings, and coordinate appointments, ensuring optimal use of their time.<br />* Organise all aspects of Board and committee meetings, including the preparation and distribution of agendas, collation of board packs, and the accurate recording and circulation of minutes.<br />* Act as the primary point of contact and gatekeeper, fielding calls, emails, and enquiries on behalf of the CEO, and responding or redirecting as appropriate.<br />* Prepare, proofread, and format a wide range of documents, including correspondence, reports, presentations, and confidential materials.<br />* Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and detailed itineraries.<br />* Liaise professionally with internal and external stakeholders, including senior management, clients, and partners.<br />* Maintain an efficient and organised filing system for both electronic and paper-based documents, ensuring easy retrieval of information.<br />* Handle confidential information with integrity and discretion.<br />* Undertake ad-hoc projects and research as required by the CEO or the Board.<br /><br /><strong>Qualifications</strong><br /><br />* Proven experience as an Executive Secretary, Executive Assistant, or a similar role supporting C-level executives and/or a Board of Directors.<br />* Exceptional organisational and time-management skills with a demonstrated ability to prioritise a heavy workload and meet tight deadlines.<br />* An impeccable level of discretion and a deep understanding of the importance of confidentiality.<br />* Excellent written and verbal communication skills in both English and Arabic are essential.<br />* Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).<br />* Strong interpersonal skills with the ability to build professional relationships with stakeholders at all levels.<br />* A proactive and resourceful approach to problem-solving.<br />* A degree in Business Administration, Secretarial Studies, or a related field is highly desirable.<br />* Previous experience working within a corporate environment in Saudi Arabia or the wider GCC region would be a significant advantage.</p>

Executive Secretary to CEO/Board

Lifera

<div>
 <p>
  <strong>
   Area of Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Governance/Board Secretary Services: including but not limited to attending meetings with the General Legal Counsel, distribute meeting agendas and supporting documents, take meeting minutes, prepare resolutions, maintain and file records properly and ensure passed resolutions/recommendations are addressed, monitor deadlines (internal or statutory requirements), support the board for arranging logistics and travel arrangements, liaising with the Public Investment Fund on matters such as: (i) annual Board and Sub-Committee remuneration and allowances; (ii) quarterly reports; (iii) governance frameworks compliance; and (iv) address regular PIF portfolio company requirements.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Day-to-day legal services: including but not limited to legal research and analysis, document review and drafting, legal support to senior attorneys, contractual management by maintaining files, documents, monitoring deadlines, court dates and procedural requirements.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Educational Qualification:
  </strong>
 </p>
 <p>
  Bachelor&rsquo;s degree in law
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Work Experience:
  </strong>
 </p>
 <p>
  4-6 years of experience in the same field.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills:
  </strong>
 </p>
 <p>
  Excellent drafting skills, legal research ability, knowledge of governance and general standard business acumen, ideally board secretary experience, fluent English and Arabic speaker.
 </p>
</div>


Legal Counsel

DAI Global

<div><div><div><p><i>Job position:</i> <b>Project Assistant</b></p><p><i>
Project: </i><b>EU-GCC Dialogue on Economic Diversification II</b></p><p><i>
Location</i>: Riyadh, Saudi Arabia or GCC</p><p><i>
Duration</i>: Part-time position starting from March 2026 for one year, with possible extension until February 2028</p><p><i>
Background</i>: The &ldquo;EU-GCC Dialogue on Economic Diversification II&rdquo; project aims to <b>strengthen EU-GCC economic relations</b> through enhanced trade, investment, and regulatory cooperation. The project supports European business interests while contributing to the economic diversification strategies of the GCC countries, in line with the EU Joint Communication on &ldquo;A Strategic Partnership with the Gulf.&rdquo;</p><p><i>
Role Overview: </i>The Project Assistant will support the Team Leader, Executive Assistant to the TL, and other team members throughout the implementation period. The assistant will play a key role in administrative coordination, documentation, translation, logistical support, and financial tracking, contributing to the efficient execution of the project.</p><p><b><i><br>
Key Responsibilities:</i></b></p><ul><li>
Arrange meetings, correspond with stakeholders, manage calendars, support meeting logistics, handle documentation reproduction, distribution, and maintain project contact lists.</li><li>
Provide day-to-day administrative and secretary support to the Team Leader, Executive Assistant to the TL and Project Manager, and team members.</li><li>
Taking meeting minutes and compiling the notes afterwards.</li><li>
Maintain organised records of project administrative documentation, correspondence, and outputs.</li><li>
Coordinate the collection and processing of expert timesheets and submit monthly to Project Manager for approval.</li><li>
Assist in the drafting, formatting, and revision of monthly, interim, mission, and related reports.</li><li>
Compile project written outputs from experts and format them according to project standards.</li><li>
Ensuring all required administrative records are obtained and filed physically and electronically. This includes for example procurement records, boarding passes, event attendance sheets and travel records.</li><li>
Support procurement processes: prepare budgets, collect offers, coordinate payments, and archive original records.</li><li>
Assist in organising events, trainings, and internal/external meetings (e.g., Steering Committees, weekly/monthly updates), including agenda preparation and minutes drafting.</li><li>
Support the preparation and submission of approval requests and maintain associated records.</li><li>
Provide translation and interpretation services between English and Arabic when needed.</li><li>
Logistical and travel support to team members and visiting experts, including for example arranging of accommodation, arrivals/ departures, etc.</li><li>
Other tasks as reasonably agreed with the Team Leader.</li></ul><p></p><p><b><i><br>
Qualifications &amp; Skills:</i></b></p><ul><li>
University degree in business administration, economics, political science, trade, or a relevant field (an additional two years of directly relevant professional experience may be considered in lieu of a degree).</li><li>
1-3 years of experience in a similar administrative or coordination role; experience with donor-funded or trade and investment projects is an asset.</li><li>
Demonstrated capability to plan and implement project administration processes, adhering to organisation/client policies.</li><li>
Experience with record keeping.</li><li>
Excellent English and native Arabic verbal and written communication skills. This should include sound skills to produce a range written project administrative documents (activity plans, meeting agendas and minutes, formal business letters, etc.).</li><li>
Full IT proficiency including advanced MS Office skills (notably Excel).</li><li>
Team player, flexible and strong relationship management skills.</li><li>
Excellent attention to detail.</li><li>
Excellent organisational and analytical skills.</li><li>
Advanced IT proficiency, particularly in MS Office (Excel, Word, PowerPoint).</li><li>
Meticulous attention to detail and the ability to work independently.</li><li>
Collaborative, adaptable, and strong interpersonal communication skills.</li></ul><p></p><p><br>
If this is of interest, please <b>submit your CV and cover letter</b> by the <b>12th of March 2026</b>.</p><p><b>
We encourage you to submit your application as soon as possible, as applications will be considered on a rolling basis.</b></p><p><b>
Only shortlisted candidates will be contacted!</b></p></div></div></div><p></p>

Project Assistant

Almarai - المراعي

<div>
 <p>
  <strong>
   The Company:
  </strong>
 </p>
 <p>
  Almarai is the world&rsquo;s largest vertically integrated dairy and the region&rsquo;s largest food and beverage manufacturing and distribution company. Headquartered in the Kingdom of Saudi Arabia, Almarai Company is ranked as the #1 FMCG Brand in the MENA region and is a market leader in all its categories across the GCC. Almarai currently employs over 40,000 employees servicing some 220,000 retail outlets across GCC, Egypt and Jordan and has reported net income of SAR 2.31 billion on sales of SAR 20.97 billion in 2024. For more details, please visit our website &ndash; www.almarai.com.
 </p>
 <p>
  An aggressive expansion program together with acquisitions in new vertical markets have created an exciting opportunity to join a dynamic multinational team dedicated to furthering growth plans for the group.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role:
  </strong>
 </p>
 <p>
  <u>
   Senior Secretary
  </u>
 </p>
 <p>
  <strong>
   Core Purpose of the job:
  </strong>
 </p>
 <p>
  The Senior Secretary
  <strong>
  </strong>
  will be responsible for supporting the organization in correspondence, records, business agendas, and related materials and the follow-up of pending matters. Involves screening correspondence and telephone calls, scheduling appointments, and coordinating arrangements for meetings
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements:
  </strong>
 </p>
 <p>
  Potential candidates must meet the requirements mentioned below:
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business administration or related field.
  </li>
  <li>
   1-3 years of experience in Secretarial role.
  </li>
  <li>
   Excellent time management skills.
  </li>
  <li>
   Excellent verbal and written communication skills in both Arabic &amp; English.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Almarai offers a competitive package, generous leave, medical coverage, discretionary bonus, training, and development etc.
  </strong>
 </p>
 <p>
  <strong>
   This is a great opportunity to join a successful and expanding global business, offering an excellent remuneration and benefits package.
  </strong>
 </p>
</div>


Senior Secretary

Baker McKenzie

<div>
 <p>
  The Legal Secretary will support our legal teams with high quality document production and efficient matter related administrative support. This role suits a detail oriented individual with excellent Microsoft Word and PowerPoint skills, strong formatting abilities, and familiarity with legal documents and workflows.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   This opportunity is exclusively open for Saudi Nationals.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Main responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Document Management &amp; Production (Primary Focus)
  </u>
 </p>
 <ul>
  <li>
   Create, format, and proofread legal documents including agreements, correspondence, presentations, proposals, and internal forms
  </li>
  <li>
   Produce complex Word documents with styles, cross references, definitions, automatic tables, track changes, and comparison tools
  </li>
  <li>
   Prepare visually polished PowerPoint presentations, pitch decks, and client facing materials
  </li>
  <li>
   Manage document revisions, version control, file naming conventions, and consistency across multiple working drafts
  </li>
  <li>
   Maintain digital filing and matter related document repositories
  </li>
  <li>
   Convert, merge, and edit PDF documents as required
  </li>
  <li>
   Ensure all documents adhere to firm standards and housekeeping rules
  </li>
  <li>
   Support lawyers with document based tasks such as blacklining, formatting corrections, and finalizing execution versions
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Legal Support &amp; Administration
  </u>
 </p>
 <ul>
  <li>
   Calendar coordination (e.g., scheduling internal team calls or document related check ins)
  </li>
  <li>
   Interact with Accounting to process monthly bills
  </li>
  <li>
   Respond to regularly occurring requests for information
  </li>
  <li>
   Prepare expense reports
  </li>
  <li>
   Coordinate travel arrangements
  </li>
  <li>
   Share information and expertise readily with staff members at all levels
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills and experience:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   A high school diploma or equivalent; a secretarial degree is preferred
  </li>
  <li>
   Native Arabic speaker with fluency in English
  </li>
  <li>
   Some experience in a law firm or professional services environment is strongly preferred
  </li>
  <li>
   Familiar with Saudi government portals such as Etimad, SBC, etc., is a strong plus
  </li>
  <li>
   Familiar with legal terminology, typical legal document structures, and confidentiality requirements
  </li>
  <li>
   Strong command of Microsoft Word (advanced formatting, styles, section breaks, headers/footers, numbering)
  </li>
  <li>
   Proficient in Microsoft PowerPoint, especially layout, formatting, and graphic consistency
  </li>
  <li>
   Basic Excel skills (not essential but helpful)
  </li>
  <li>
   Knowledge of marketing resources and relevant materials
  </li>
  <li>
   Knowledge of law firm office systems (Intapp Time, Intapp Open, etc.)
  </li>
  <li>
   High attention to detail and strong proofreading skills
  </li>
  <li>
   Able to work with multiple stakeholders and manage competing document deadlines
  </li>
  <li>
   Proactive, organized, and able to learn quickly
  </li>
  <li>
   Positive, team oriented approach with willingness to take ownership of tasks
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Annual Salary Range:
  </strong>
  USD 55,000 - USD 80,000, based on experience
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Reports to:
  </strong>
  Secretarial Management Supervisor
 </p>
 <p>
  <strong>
   Position Type:
  </strong>
  In Market
 </p>
 <p>
  <strong>
   Development Framework:
  </strong>
  Business Support
 </p>
</div>


Legal Secretary

Explore 226+ Executive secretary in Riyadh Saudi Arabia this March. Find roles across top companies and apply now to boost your career.

226 executive secretary jobs In Riyadh Saudi Arabia

Executive Secretary

Executive Secretary

Executive Secretary to CEO/Board

Legal Counsel

Project Assistant

Senior Secretary

Legal Secretary