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Creative Solutions

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Executive Secretary

Alfanar Projects

<div>
 
 
 Position Overview:
 
 The Executive Secretary provides high-level administrative support, ensuring the smooth functioning of the office and enabling the Managing Director to focus on strategic responsibilities. This role requires exceptional organizational skills, discretion, and professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage the Managing Director's calendar, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Handle correspondence, including emails, phone calls, and letters, with confidentiality.
 </li>
 <li>
 Prepare and edit reports, presentations, and other documents.
 </li>
 <li>
 Organize and maintain files, records, and documentation.
 </li>
 <li>
 Coordinate travel arrangements, including itineraries and accommodations.
 </li>
 <li>
 Act as a liaison between the Managing Director and internal/external stakeholders.
 </li>
 <li>
 Assist in planning and organizing events, meetings, and conferences.
 </li>
 <li>
 Monitor and prioritize tasks to ensure deadlines are met.
 </li>
 <li>
 Perform other administrative duties as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Proven experience as an Executive Secretary or similar role.
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to handle sensitive information with discretion.
 </li>
 <li>
 Professional demeanor and appearance.
 </li>
 <li>
 Bachelor's degree in business administration or a related field is preferred.
 </li>
 </ul>
 
 
 
 
 
 Why Join Alfanar Projects
 
 
 
 Since 1976, we&rsquo;ve grown and diversified our business to meet the evolving needs of a changing world. Alfanar Projects is an integrated global project developer and engineering, construction, and technology solutions provider with a robust portfolio of landmark projects across the energy, water, and infrastructure sectors.
 
 
 From Saudi Arabia to the rest of the world, we work closely with governments and partners to deliver strategic projects that support national goals and long-term visions. Our work directly contributes to sustainable development and infrastructure modernization in multiple countries.
 
 
 At the heart of our success are more than 10,000 professionals, diverse, skilled, and united by purpose. Our global teams are committed to delivering impact-driven solutions that shape a better, more sustainable future.
 
 
 
</div>

Gumaco KSA

Job Title: Female Executive SecretaryLocation: [Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Job Type: Full-time

Female Executive Secretary

Mfaheem Al Emar for Trading and Contracting Company

<div>
 
 Job Announcement: Executive Secretary
 
 
 
 Mafaheem Al-Emaar Trading &amp; Contracting
 
 is urgently seeking a highly competent
 
 Executive Secretary
 
 to join the senior management team at our
 
 Head Office in Riyadh
 
 .
 
 
 Key Requirements:
 
 <ul>
 <li>
 
 Experience:
 
 Minimum of
 
 5 years
 
 of proven work experience in an Executive Secretary or direct Senior Administrative Assistant role.
 </li>
 <li>
 
 Location:
 
 The position is based at the
 
 Head Office in Riyadh, Saudi Arabia
 
 .
 </li>
 <li>
 
 Language Proficiency:
 
 Full professional fluency in both
 
 Arabic and English
 
 (spoken and written) is essential.
 </li>
 <li>
 
 Qualifications:
 
 University Degree or Higher Diploma in Administration, Business, or Secretarial Studies.
 </li>
 <li>
 
 Technical Skills:
 
 Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
 </li>
 <li>
 
 Competencies:
 
 Excellent time management, ability to handle confidential correspondence, and capacity to work effectively under pressure.
 </li>
 </ul>
 
 Core Responsibilities:
 
 <ul>
 <li>
 Manage and organize the Executive's schedule, coordinating appointments, meetings, and conferences fully.
 </li>
 <li>
 Draft, write, and proofread official correspondence and reports in both English and Arabic.
 </li>
 <li>
 Efficiently organize and maintain confidential administrative files and records.
 </li>
 <li>
 Coordinate all travel arrangements, including flight and accommodation bookings.
 </li>
 <li>
 Screen and direct phone calls and visitors with high professionalism.
 </li>
 </ul>
 
 How to Apply:
 
 
 If you meet the qualifications and experience listed, please submit your application directly through this LinkedIn job posting.
 
</div>

Executive Secretary - Saudi National

Job Title: Project Director SecretaryDepartment: Project Management / Administration Reporting To: Project DirectorJob Purpose: The Project Director Secretary provides high-level administrative and secretarial support to the Project Director, ensuring efficient coordination of project activities, documentation management, and communication with internal and external stakeholders. The role requires strong organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide comprehensive administrative support to the Project Director, including managing schedules, meetings, and correspondence.</li><li>Prepare, format, and maintain project-related documents, reports, and presentations.</li><li>Manage incoming and outgoing communications, ensuring timely responses and proper documentation.</li><li>Organize and coordinate meetings, prepare agendas, record minutes, and follow up on action items.</li><li>Maintain confidential project and personnel files.</li><li>Liaise with internal departments, clients, consultants, and contractors on behalf of the Project Director.</li><li>Assist in preparing project progress reports, letters, and other official communications.</li><li>Handle travel arrangements, expense claims, and logistical requirements for the Project Director.</li><li>Monitor and track project documentation to ensure accuracy and compliance with company standards.</li><li>Support overall office administration and project coordination tasks as assigned.</li></ul>Qualifications &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Secretarial Studies, or related field.</li><li>Minimum 5&ndash;7 years of experience as an executive secretary or administrative assistant, preferably in a construction or engineering company.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle confidential information with professionalism and integrity.</li><li>Detail-oriented and capable of multitasking under pressure.</li></ul>Job Types: Full-time, Permanent

PD Secretary

Fairmont

<div>Company Description 
Fairmont RAMLA RIYADH seeks passionate and adventurous individuals to join our incredible team in the KSA heart of Riyadh. Our hotel offers various jobs in over thirty departments and is sure to have something that sparks your interest. We pride ourselves on the work/play lifestyle that is working in Fairmont RAMLA Riyadh, and we do our best to ensure your quality of life is elevated when working for us. If you have ever dreamed of working in a luxury hotel, don't miss out on this opportunity.
Our commitment to Diversity &amp; Inclusion:
Since 1907, Fairmont Hotels &amp; Resorts has been dedicated to crafting unforgettable experiences for both guests and colleagues alike. Essential to this success has been diversity, equity, and inclusion woven into the fabric of our brand&rsquo;s DNA. We pride ourselves on being an equal-opportunity employer, fostering an open and inclusive culture that welcomes everyone, empowers all colleagues, and cultivates individual and collective innovation and performance. Our ambition is to provide all of our People with fair and equitable opportunities to grow to attain their full potential. We believe that diversity in our teams not only enriches the lives of our People but also provides the best possible experience to everyone who visits our iconic hotels and resorts worldwide. 
Job Description 
Basic Function
Responsible for performing secretarial duties of such nature as to relieve the General Manager of all possible routine and detail.
Duties &amp; Responsibilities:<ul><li>
Types minutes, letters, circulars, memos, reports, forms, contracts, and other correspondence, including those of a confidential nature; sees their mailing or distribution to all concerned.</li><li>
Takes down and transcribes dictations and minutes of meetings, such as Executive committee and Department Heads meetings, and drafts routine or simple correspondence for approval of superior.</li><li>
Files correspondence, memos, reports, and other related materials for ready reference; maintains individual files for each concessionaire and expatriates &lsquo; transfers obsolete material to inactive file or storeroom.</li><li>
Receives screens, places phone calls, and arranges appointments for the superior.</li><li>
Receives, screens office callers and visitors; schedules and sets up appointments.</li><li>
Receives, opens, and reads all inter-office memos and incoming mail for the General Manager, except those marked &ldquo;Confidential or Personal&rdquo;; brings to the superior&rsquo;s attention those which are urgent and important requiring his action; forwards to appropriate personnel mail which they can attend to; dispatches all outgoing mail.</li><li>
Operates fax machines and sends faxes, including those of a confidential nature, for the General Manager.</li><li>
Receives, dates, opens, and forwards to the General Manager all incoming faxes, and forwards copies of the same to appropriate departments.</li><li>
Maintains a trace file containing a list of letters or reports that have to be prepared on specific dates in the future; informs the General Manager or other personnel concerned of the same at an appropriate time; assists in clarifying to those personnel the details of, and requirements for carrying out such activities.</li><li>
Opens, reads and sorts all incoming hotel mail in the absence of the Secretary to Resident Manager; forwards to departments or personnel concerned; prepares and forwards a list of cheques received by mail to Accounting.</li><li>
. Ensures that conference rooms are cleaned and furnished with necessary materials for hotel meetings and conferences; reminds personnel who are supposed to attend; ensures it that snacks, lunch &amp; other foodstuffs are served to participants as instructed.</li><li>
Maintains an adequate stock of office supplies; accomplishes necessary requisitions.</li><li>
Prepares daily absences/Tardiness report for all personnel in the executive office; submits it to personnel.</li><li>
Ensures proper handling, use, and maintenance of office equipment and supplies, and the cleanliness and maintenance of her office and that of her superior.</li><li>
Keeps track of activities and whereabouts of the driver &ndash; Executive Office; notifies the latter of his assignments.</li></ul> 

Qualifications 
Educational Background<ul><li>
A degree in Business Administration, Hospitality Management, or related fields.</li><li>
Certifications in office management or secretarial skills may be advantageous.</li></ul>
Experience<ul><li>
Previous experience as an executive secretary or in a similar administrative role, preferably in the hospitality industry.</li><li>
Familiarity with hotel operations and management.</li></ul>
Skills<ul><li>
Proficient in office software (Microsoft Office Suite, email platforms, etc.).</li><li>
Excellent organizational and multitasking skills.</li><li>
Strong written and verbal communication abilities.</li><li>
Ability to maintain confidentiality and handle sensitive information.</li></ul>
Personal Attributes<ul><li>
Professional demeanor and strong interpersonal skills.</li><li>
Ability to work under pressure and meet deadlines.</li><li>
Proactive and detail-oriented mindset.</li></ul>
Language Proficiency<ul><li>
Fluency in English; additional languages may be preferred depending on the location and clientele.</li></ul> 

Additional Information 
What is in it for you:<ul><li>
Competitive extended benefits package including medical, vision, and dental for full-time permanent status</li><li>
Employee Travel Program</li><li>
Comprehensive Wellness Platform</li><li>
Discounts on food &amp; beverage</li><li>
Opportunity to develop your talent and grow within Fairmont RAMLA RIYADH and over 5,000 properties with Accor</li></ul>
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. To discover the life that awaits you at Accor, visit: https://careers.accor.com/
Do what you love, care for the world, and dare to challenge the status quo! #BELIMITLESS</div>

Excretive Secretary

Team Saudi

<div>
 
 Job Purpose
 
 
 
 Provide strategic direction and leadership for the administrative management function of the Secretary General &amp; CEO&rsquo;s Office to ensure efficient, secure, and professional operations. The Director is responsible for overseeing office administration, logistics, protocol governance, and VIP engagement frameworks, ensuring alignment with SOPC&rsquo;s strategic priorities and international best practices. The role ensures operational excellence, confidentiality, and effective stakeholder coordination to support the Secretary General &amp; CEO in fulfilling the organization&rsquo;s mission and representational objectives.
 
 
 
 Job Specific Accountabilities
 
 
 
 
 Strategic Leadership and Operational Oversight
 
 
 
 <ul>
 <li>
 Direct the full spectrum of administrative management activities within the Secretary General &amp; CEO&rsquo;s Office, ensuring seamless coordination across functions and departments.
 </li>
 <li>
 Drive strategic initiatives to modernize office operations, leveraging digital tools, process automation, and analytics for improved efficiency and visibility.
 
 
 </li>
 </ul>
 
 Executive Support and Decision Enablement
 
 
 
 <ul>
 <li>
 Oversee high-level administrative and operational support for the Secretary General &amp; CEO, ensuring readiness for meetings, events, and engagements.
 </li>
 <li>
 Supervise preparation of strategic briefs, correspondence, and executive reports, ensuring accuracy, confidentiality, and alignment with SOPC priorities.
 
 
 </li>
 </ul>
 
 Scheduling and Resource Coordination
 
 
 
 <ul>
 <li>
 Oversee the strategic management of the Secretary General &amp; CEO&rsquo;s schedule and external engagements, ensuring prioritization aligns with organizational goals.
 </li>
 <li>
 Supervise logistics planning and coordination for official missions, travel, and events, ensuring efficiency and adherence to SOPC standards.
 
 
 </li>
 </ul>
 
 Governance, Compliance, and Confidentiality
 
 
 
 <ul>
 <li>
 Safeguard the confidentiality of sensitive materials and information, ensuring strict adherence to SOPC&rsquo;s ethical and governance standards.
 </li>
 <li>
 Maintain oversight of all documentation, recordkeeping, and reporting processes to ensure compliance with internal and regulatory requirements.
 
 
 </li>
 </ul>
 
 Stakeholder and Interdepartmental Coordination
 
 
 
 <ul>
 <li>
 Serve as the senior liaison between the Secretary General &amp; CEO&rsquo;s Office and internal departments to ensure alignment and timely decision-making.
 </li>
 <li>
 Facilitate coordination between SOPC leadership, government entities, and international federations to enhance collaboration and organizational reputation.
 
 
 </li>
 </ul>
 
 Performance and Risk Management
 
 
 
 <ul>
 <li>
 Monitor administrative and protocol performance metrics, identifying operational risks and implementing mitigation measures.
 </li>
 <li>
 Ensure adherence to financial and operational controls, supporting audits and internal reviews as required.
 
 
 </li>
 </ul>
 
 People and Resource Management
 
 
 
 <ul>
 <li>
 Lead the Administrative Management team with clear direction and performance objectives, promoting efficiency, engagement, and accountability.
 </li>
 <li>
 Manage department budgets and resources, ensuring optimal allocation and cost-effectiveness.
 </li>
 </ul>
</div>

Director, Administrative Management (673)

Explore 199+ Executive secretary in Riyadh Saudi Arabia this November. Find roles across top companies and apply now to boost your career.

199 executive secretary jobs IN Riyadh Saudi Arabia

Executive Secretary

Executive Secretary

Female Executive Secretary

Executive Secretary - Saudi National

PD Secretary

Excretive Secretary

Director, Administrative Management (673)