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legal secretary

Baker McKenzie

<div>
 
 The Legal Secretary will support our legal teams with high quality document production and efficient matter related administrative support. This role suits a detail oriented individual with excellent Microsoft Word and PowerPoint skills, strong formatting abilities, and familiarity with legal documents and workflows.
 
 
 
 
 
 
 This opportunity is exclusively open for Saudi Nationals.
 
 
 
 
 
 
 
 Main responsibilities:
 
 
 
 
 
 
 
 Document Management &amp; Production (Primary Focus)
 
 
 <ul>
 <li>
 Create, format, and proofread legal documents including agreements, correspondence, presentations, proposals, and internal forms
 </li>
 <li>
 Produce complex Word documents with styles, cross references, definitions, automatic tables, track changes, and comparison tools
 </li>
 <li>
 Prepare visually polished PowerPoint presentations, pitch decks, and client facing materials
 </li>
 <li>
 Manage document revisions, version control, file naming conventions, and consistency across multiple working drafts
 </li>
 <li>
 Maintain digital filing and matter related document repositories
 </li>
 <li>
 Convert, merge, and edit PDF documents as required
 </li>
 <li>
 Ensure all documents adhere to firm standards and housekeeping rules
 </li>
 <li>
 Support lawyers with document based tasks such as blacklining, formatting corrections, and finalizing execution versions
 </li>
 </ul>
 
 
 
 
 
 Legal Support &amp; Administration
 
 
 <ul>
 <li>
 Calendar coordination (e.g., scheduling internal team calls or document related check ins)
 </li>
 <li>
 Interact with Accounting to process monthly bills
 </li>
 <li>
 Respond to regularly occurring requests for information
 </li>
 <li>
 Prepare expense reports
 </li>
 <li>
 Coordinate travel arrangements
 </li>
 <li>
 Share information and expertise readily with staff members at all levels
 </li>
 </ul>
 
 
 
 
 
 Skills and experience:
 
 
 
 
 
 <ul>
 <li>
 A high school diploma or equivalent; a secretarial degree is preferred
 </li>
 <li>
 Native Arabic speaker with fluency in English
 </li>
 <li>
 Some experience in a law firm or professional services environment is strongly preferred
 </li>
 <li>
 Familiar with Saudi government portals such as Etimad, SBC, etc., is a strong plus
 </li>
 <li>
 Familiar with legal terminology, typical legal document structures, and confidentiality requirements
 </li>
 <li>
 Strong command of Microsoft Word (advanced formatting, styles, section breaks, headers/footers, numbering)
 </li>
 <li>
 Proficient in Microsoft PowerPoint, especially layout, formatting, and graphic consistency
 </li>
 <li>
 Basic Excel skills (not essential but helpful)
 </li>
 <li>
 Knowledge of marketing resources and relevant materials
 </li>
 <li>
 Knowledge of law firm office systems (Intapp Time, Intapp Open, etc.)
 </li>
 <li>
 High attention to detail and strong proofreading skills
 </li>
 <li>
 Able to work with multiple stakeholders and manage competing document deadlines
 </li>
 <li>
 Proactive, organized, and able to learn quickly
 </li>
 <li>
 Positive, team oriented approach with willingness to take ownership of tasks
 </li>
 </ul>
 
 
 
 
 
 Annual Salary Range:
 
 USD 55,000 - USD 80,000, based on experience
 
 
 
 
 
 
 Reports to:
 
 Secretarial Management Supervisor
 
 
 
 Position Type:
 
 In Market
 
 
 
 Development Framework:
 
 Business Support
 
</div>

Legal Secretary

B&M Global Services Manila

<div>
 
 Description
 
 
 
 The Legal Secretary will support our legal teams with high quality document production and efficient matter related administrative support. This role suits a detail oriented individual with excellent Microsoft Word and PowerPoint skills, strong formatting abilities, and familiarity with legal documents and workflows.
 
 
 
 Main Responsibilities
 
 
 
 Document Management &amp; Production (Primary Focus)
 
 
 <ul>
 <li>
 Create, format, and proofread legal documents including agreements, correspondence, presentations, proposals, and internal forms
 </li>
 <li>
 Produce complex Word documents with styles, cross references, definitions, automatic tables, track changes, and comparison tools
 </li>
 <li>
 Prepare visually polished PowerPoint presentations, pitch decks, and client facing materials
 </li>
 <li>
 Manage document revisions, version control, file naming conventions, and consistency across multiple working drafts
 </li>
 <li>
 Maintain digital filing and matter related document repositories
 </li>
 <li>
 Convert, merge, and edit PDF documents as required
 </li>
 <li>
 Ensure all documents adhere to firm standards and housekeeping rules
 </li>
 <li>
 Support lawyers with document based tasks such as blacklining, formatting corrections, and finalizing execution versions
 
 
 </li>
 </ul>
 Legal Support &amp; Administration
 
 
 <ul>
 <li>
 Calendar coordination (e.g., scheduling internal team calls or document related check ins)
 </li>
 <li>
 Interact with Accounting to process monthly bills
 </li>
 <li>
 Respond to regularly occurring requests for information
 </li>
 <li>
 Prepare expense reports
 </li>
 <li>
 Coordinate travel arrangements
 </li>
 <li>
 Share information and expertise readily with staff members at all levels
 
 
 </li>
 </ul>
 
 Skills And Experience
 
 
 
 <ul>
 <li>
 A high school diploma or equivalent; a secretarial degree is preferred
 </li>
 <li>
 Native Arabic speaker with fluency in English
 </li>
 <li>
 Some experience in a law firm or professional services environment is strongly preferred
 </li>
 <li>
 Familiar with Saudi government portals such as Etimad, SBC, etc., is a strong plus
 </li>
 <li>
 Familiar with legal terminology, typical legal document structures, and confidentiality requirements
 </li>
 <li>
 Strong command of Microsoft Word (advanced formatting, styles, section breaks, headers/footers, numbering)
 </li>
 <li>
 Proficient in Microsoft PowerPoint, especially layout, formatting, and graphic consistency
 </li>
 <li>
 Basic Excel skills (not essential but helpful)
 </li>
 <li>
 Knowledge of marketing resources and relevant materials
 </li>
 <li>
 Knowledge of law firm office systems (Intapp Time, Intapp Open, etc.)
 </li>
 <li>
 High attention to detail and strong proofreading skills
 </li>
 <li>
 Able to work with multiple stakeholders and manage competing document deadlines
 </li>
 <li>
 Proactive, organized, and able to learn quickly
 </li>
 <li>
 Positive, team oriented approach with willingness to take ownership of tasks
 
 
 </li>
 </ul>
 
 Reports to:
 
 Secretarial Management Supervisor
 
 
 
 Position Type:
 
 In Market
 
 
 
 Development Framework:
 
 Business Support
 
 
 
 About Us
 
 
 
 At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.
 
 
 
 Additional Information
 
 
 
 Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people to fulfil their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.
</div>

Lifera

<div>
 
 
 Area of Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Governance/Board Secretary Services: including but not limited to attending meetings with the General Legal Counsel, distribute meeting agendas and supporting documents, take meeting minutes, prepare resolutions, maintain and file records properly and ensure passed resolutions/recommendations are addressed, monitor deadlines (internal or statutory requirements), support the board for arranging logistics and travel arrangements, liaising with the Public Investment Fund on matters such as: (i) annual Board and Sub-Committee remuneration and allowances; (ii) quarterly reports; (iii) governance frameworks compliance; and (iv) address regular PIF portfolio company requirements.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Day-to-day legal services: including but not limited to legal research and analysis, document review and drafting, legal support to senior attorneys, contractual management by maintaining files, documents, monitoring deadlines, court dates and procedural requirements.
 </li>
 </ul>
 
 
 
 
 
 Educational Qualification:
 
 
 
 Bachelor&rsquo;s degree in law
 
 
 
 
 
 
 Work Experience:
 
 
 
 4-6 years of experience in the same field.
 
 
 
 
 
 
 Skills:
 
 
 
 Excellent drafting skills, legal research ability, knowledge of governance and general standard business acumen, ideally board secretary experience, fluent English and Arabic speaker.
 
</div>

Legal Counsel

Career Legal

<div>
 
 
 EXECUTIVE ASSISTANT
 
 
 
 
 RIYADH
 
 
 
 
 COMPETATIVE SALARY
 
 
 
 
 
 
 My client, a leading International Law Firm are looking for an experienced Executive Assistant to join their Legal Admin Services team supporting fee earners and clients, Arabic and English at business level will be required for this position.
 
 
 
 
 
 
 Main Responsibilities
 
 
 
 
 
 
 
 Administrative
 
 
 
 Manage complex diaries across multiple time zones, anticipating scheduling challenges, coordinating multiple stakeholders and ensuring meetings run seamlessly.
 
 
 
 
 
 Maintain organised electronic and hard copy filing systems, consistently applying naming conventions to ensure documents are stored securely and can be easily retrieved.
 
 
 
 
 
 Coordinate and prioritise workloads with fee earners, using commercial awareness to understand upcoming deadlines and redistribute tasks where needed.
 
 
 
 
 
 Prepare and collate meeting materials, ensuring all documents are complete, circulated in good time and supported by clear action tracking and follow up.
 
 
 
 
 
 Arrange international travel, visas and itineraries, ensuring all bookings comply with the Travel Policy and support fast changing schedules.
 
 
 
 
 
 Coordinate logistics for global visitors, including room bookings, access requirements and supporting documentation to ensure a smooth experience.
 
 
 
 
 
 Manage photocopying, printing, scanning and courier requirements, ensuring all physical and digital materials are delivered accurately and on time.
 
 
 
 
 
 Support partners in maintaining up to date PDPRs, ensuring documentation is accurate and aligns with practice area priorities.
 
 
 
 
 
 
 Client Relationship Management
 
 
 
 Build strong relationships with internal and external clients, developing a working knowledge of their teams and priorities to support effective service delivery.
 
 
 
 
 
 Support marketing activities, including conducting research, preparing pitch materials and assisting with presentation development for business growth.
 
 
 
 
 
 Assist business development initiatives, coordinating events, supporting directory submissions and ensuring tasks are delegated and completed.
 
 
 
 
 
 Maintain and update the CRM system, ensuring client information is accurate, timely and fully actioned to support relationship-building efforts.
 
 
 
 
 
 Participate in team meetings, taking clear notes, tracking actions and ensuring agreed tasks are progressed within relevant timeframes.
 
 
 
 
 
 
 Financial
 
 
 
 Oversee the onboarding of new clients and matters, ensuring compliance requirements are met and documentation is completed accurately and promptly.
 
 
 
 
 
 Prepare compliance documentation, including engagement letters and relevant forms, ensuring they meet firm standards and are circulated appropriately.
 
 
 
 
 
 Attend WIP and credit control meetings, actively participating in discussions and ensuring actions are completed within agreed timelines.
 
 
 
 
 
 Review WIP reports, identifying priority matters for billing and raising potential write offs, debtor issues or credits with fee earners.
 
 
 
 
 
 Coordinate partner billing processes, gathering disbursements, generating prebills, completing checklists and ensuring all billing stages are accurately completed.
 
 
 
 
 
 Prepare and dispatch invoices, ensuring they are issued promptly and uploaded to the delivered bills system.
 
 
 
 
 
 Process disbursements and client payments, completing all necessary checks and ensuring accurate financial record keeping.
 
 
 
 
 
 Support client audits, producing draft materials and ensuring documentation is collated and organised.
 
 
 
 
 
 Ensure expenses, receipts and contact reports are filed correctly, maintaining accurate financial records across all matters.
 
 
 
 
 
 
 Communication
 
 
 
 Act as a gatekeeper for fee earners, managing messages with discretion, triaging priority requests and ensuring timely responses are issued.
 
 
 
 
 
 Monitor and prioritise emails and post, using initiative to manage inboxes during fee earners&rsquo; absence and introducing systems to improve efficiency.
 
 
 
 
 
 Draft high-quality correspondence and documents, including agendas, presentations and spreadsheets, ensuring accuracy, clarity and a professional tone.
 
 
 
 
 
 
 Document &amp; File Management
 
 
 
 Delegate document production and transcription, setting appropriate timelines, ensuring quality checks and supporting efficient workflow.
 
 
 
 
 
 Ensure compliance with Records Management procedures, carrying out regular file maintenance and managing documents intended for off site storage.
 
 
 
 
 
 Conduct regular file reviews, closing matters promptly and ensuring all required documentation is complete.
 
 
 
 
 
 
 Apply today for immediate consideration!
 
 
 
 
</div>

Executive Assistant

Tabby | تابي

<div>
 
 Department:
 
 Legal
 
 
 
 Employment Type:
 
 Full Time
 
 
 
 Location:
 
 KSA
 
 
 
 Reporting To:
 
 Abdullah Alhabeeb
 
 
 
 Description
 
 
 
 This role will support corporate governance efforts within, including by serving as the Board Secretary of a Saudi public company. You'll be instrumental in assisting with various governance activities, ensuring the effective management of entities from a governance perspective, and maintaining the company's good standing. Your organizational prowess and strong communication skills will be key in facilitating critical decision-making and maintaining transparent records.
 
 
 As a Legal Counsel (Corporate Governance) at Tweeq, you'll play a crucial role in ensuring the seamless and effective operation of our Board of Directors and its committees. You'll be responsible for meticulously managing all administrative, logistical, and documentation aspects of Board and committee meetings, ensuring adherence to corporate governance practices and legal requirements.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 CMA &amp; Tadawul Governance Support: Handle all governance and listing requirements issued by the Capital Market Authority (CMA) and the Saudi Exchange (Tadawul), including the preparation, monitoring, and management of all related documents and filings.
 </li>
 <li>
 Meeting Coordination: Preparing and issuing notices and invitations for all Board and committee meetings.
 </li>
 <li>
 Document Management: Preparing and circulating all pre-meeting documents and materials and meticulously organizing and managing all related documentation.
 </li>
 <li>
 Minute Taking: Drafting accurate and comprehensive minutes of Board and committee meetings.
 </li>
 <li>
 Legal Compliance: Facilitating the notarization and legalization of Board meeting minutes and resolutions as required, and maintaining statutory registers and records related to Board and committee activities.
 </li>
 <li>
 Action Tracking: Following up on action items arising from Board and committee meetings to ensure timely completion.
 </li>
 <li>
 Entity Governance Support: Assisting in the overall corporate governance framework for Tabby Group entities, including supporting the maintenance of corporate records, ensuring compliance with local regulations, and generally helping to keep entities in good standing.
 
 
 
 </li>
 </ul>
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 Excellent command of English and Arabic (both written and spoken).
 </li>
 <li>
 Law degree from a recognized university.
 </li>
 <li>
 Must be a Saudi resident.
 </li>
 <li>
 Between three (3) to five (5) years of demonstrable relevant experience in a similar corporate governance position or company secretarial role, preferably gained in an international group.
 </li>
 <li>
 Proven experience supporting the governance of listed companies in Saudi Arabia, including direct exposure to CMA or Saudi Exchange governance matters.
 </li>
 <li>
 Legal training in corporate law and experience in a reputable regional or international law firm or in-house is an advantage.
 </li>
 <li>
 Experience in using entity management software.
 </li>
 <li>
 Strong understanding of MENA region's legal systems and corporate governance practices, particularly in the UAE (mainland and freezone) and KSA.
 </li>
 <li>
 Strong project management skills, with the ability to manage a complex workload and prioritize tasks effectively.
 </li>
 <li>
 Ability to work in a regulated environment and navigate complex regulatory requirements.
 </li>
 <li>
 Excellent analytical, communication, and negotiation skills.
 </li>
 <li>
 Team player with the ability to collaborate effectively across departments.
 </li>
 <li>
 Self-motivated, detail-oriented, and adaptable in a fast-paced environment.
 
 </li>
 </ul>
</div>

Legal Counsel (Corporate Governance)

Alkaffary Group

<div>Alkaffary Group is looking for an experienced and dedicated Executive Secretary to provide high-level administrative support to our executive team. The ideal candidate will be responsible for managing schedules, coordinating meetings, and handling correspondence to ensure efficient office operations. A successful Executive Secretary will have outstanding organizational skills, discretion, and the ability to multitask in a dynamic environment. 
Key Responsibilities<ul>
<li>Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare and edit correspondence, reports, and presentations for the executive team.</li>
<li>Coordinate and schedule meetings, including preparing agendas and taking minutes.</li>
<li>Act as a liaison between executives and internal/external stakeholders.</li>
<li>Handle confidential information with the utmost discretion and professionalism.</li>
<li>Assist with project management and tracking key deliverables and deadlines.</li>
<li>Maintain organized filing systems and documentation for easy retrieval.</li>
<li>Support general office operations as needed.</li> 
</ul> 
 
Requirements 
<ul><li>
Bachelor's degree in Business Administration, Management, or a related field.</li><li>
Minimum of 1 year of experience as an Executive Secretary or in a similar role.</li><li>
Exceptional organizational and time-management skills.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>
Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>
Strong problem-solving skills and attention to detail.</li></ul></div>

Executive Secretary

Almarai - المراعي

<div>
 
 
 Executive Secretary (Manufacturing &amp; Engineering) Riyadh, Saudi Arabia
 
 
 
 
 
 
 
 The Company
 
 
 
 Founded in 1977, Almarai Company is the world&rsquo;s largest vertically integrated dairy company and the largest food and beverage manufacturing and distribution company in MENA. Headquartered in Riyadh, Almarai Company is ranked as the number one FMCG Brand in the MENA region and the market leader in all its categories across GCC, Egypt, and Jordan.
 
 
 Over five decades of sustainable growth, Almarai has consistently provided nutritious and healthy products to consumers of all ages, driven by its core principle: &ldquo;Quality you can trust.&rdquo;
 
 
 Almarai has expanded its product range to include, in addition to dairy products, juices and beverages, baked goods, poultry, infant formula, dates, fish and seafood, and bottled water, under more than 20 brands such as Almarai, L&rsquo;usine, 7DAYS, ALYOUM, Nuralac, Farm&rsquo;s Select, Ice Leaf, Almira, Seama, Oska, IVAL, Almara Pro, Premier Chef, Bakemart, and others. Almarai currently employs over 43,000 Quality Makers, across the GCC, Egypt &amp; Jordan. In 2025, Almarai reported net income of SAR 2.4 billion on sales of SAR 22 billion.
 
 
 
 
 
 
 The Opportunity
 
 
 
 We are looking for an
 
 Executive Secretary
 
 To perform the secretarial role and other relevant office management roles, by maintaining utmost confidentiality and aligning with office recognized standard.
 
 
 
 
 
 
 Candidate must meet the following criteria to be shortlisted:
 
 
 <ul>
 <li>
 A Secretarial graduate or business administration graduate in a &lsquo;trade or business school.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 3 years of working experience in a business firm/company.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Responsible for Divisional Administrative activities &amp; GMs instructions.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Ensure to maintain a consistent filing system of all important and non-important documents
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Coordinate meetings as required and ensure efficient management of meeting rooms and availability of stationery and office equipment.
 </li>
 </ul>
 
 If you meet the qualifications and are looking for a challenging opportunity in a dynamic industry, please apply now. We offer competitive salary and benefits package for the right candidate.
 
 
 
 
 
 We look forward to welcoming you to our team. Apply now and take the next step in your career as an
 
 Executive Secretary
 
 
</div>

Explore 192+ Legal secretary in Riyadh Saudi Arabia this March. Find roles across top companies and apply now to boost your career.

192 legal secretary jobs In Riyadh Saudi Arabia

Legal Secretary

Legal Secretary

Legal Counsel

Executive Assistant

Legal Counsel (Corporate Governance)

Executive Secretary

Executive Secretary