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administration, reception & event executive Jobs in Qatar

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Domaine de Belebat W.L.L.

<p>Domaine de Belebat Business Services Inc. is looking for a reliable Administrative Assistant to support our Doha operations.</p><p><b>Responsibilities:</b></p><ul><li>Handle contract documentation and filing</li><li>Perform data entry and maintain accurate records</li><li>Assist in scheduling and correspondence</li><li>Provide general administrative support</li></ul><p><b>Requirements:</b></p><ul><li>At least Senior High School graduate</li><li>Basic knowledge of MS Office</li><li>Strong attention to detail and organization</li><li>Good communication skills</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: QAR28.25 - QAR49.90 per hour</p><p>Expected hours: 40 per week</p><p>Work Location: In person</p>

Administrative Assistant

Confidential

<div>
 <p>
  <strong>
   Job summary
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  The Admin Assistant provides technical, administrative and secretarial support to the Managing Director of the department and its team. She/he handles technical and administrative assistance tasks ensuring effective support to the team and efficient services to taxpayers, in line with the standards of excellence adopted by the Department. She/he also handles all communications, calls, queries, memos etc. from clients, ministries and other institutions.
 </p>
 <p>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Supports the on boarding process of new clients
  </li>
  <li>
   Ensures follow-up with registered dormant entities
  </li>
  <li>
   Manages renewal and replacement requests for tax cards within strict deadlines
  </li>
  <li>
   Ensures immediate action is taken on tax residence requests
  </li>
  <li>
   Supports the team on all admin matters, including being the focal point for events organized by the Department
  </li>
  <li>
   Ensures that Tax Compliance obligations are adhered by
  </li>
  <li>
   Responds to all internal requests from other departments for updates on our firm&rsquo;s status, while keeping in mind the secrecy rules of the Department.
  </li>
  <li>
   Assists the MD of Tax with all admin and secretarial matters (organizing/handling meetings, calls, reservations, etc.).
  </li>
  <li>
   Collaborates with others and demonstrates a customer centric behavior with clients and colleagues
  </li>
  <li>
   Assists in completing relevant reports ensuring they are completed in a timely and accurate manner, and meet the Department requirements, policies, and standards
  </li>
  <li>
   Takes initiative to update department records, improve processes and ensures all administrative and filing matters are in good order.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Bachelor's degree in Finance, Accounting, Business Administration or other related discipline.
  </li>
  <li>
   Minimum of three years of relevant experience in Administration, Accounting or Tax field or similar line of work.
  </li>
  <li>
   Proficiency in MS Office with expertise in Microsoft Word, Power Point and Excel
  </li>
  <li>
   Good communication skills and time management capabilities
  </li>
  <li>
   Good interpersonal and coordination skills
  </li>
  <li>
   Detail oriented and comfortable working in a fast- paced office environment
  </li>
  <li>
   Highly organised and able to prioritise
  </li>
  <li>
   Good document control
  </li>
  <li>
   Accuracy and attention to detail
  </li>
  <li>
   Professional Integrity
  </li>
  <li>
   Ability to keep confidential information
  </li>
  <li>
   Proactive
  </li>
 </ul>
 <p>
 </p>
</div>


Nakilat

<p></p><div><div><div><div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Job Summary and Purpose</b></h2>
</div><div><p>
Perform a wide range of administrative and office support activities for the division/department to facilitate the efficient operation of the division/department.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Accountabilities</b></h2>
</div><div><p><b>
Key Accountabilities:</b></p>
<p><b>Administrative Support:</b><br>
1. Provide administrative and secretarial support services to the division/department as required. This includes, coordinating and making meeting arrangements, travel arrangements, and correspondences.<br>
2. Manage, screen and evaluate the reception, distribution, storage and security of all documentation relating to the division/department, and maintain an administration system that allows effective follow up and monitoring of documents.<br>
3. Support the development, control and management of documents as per established procedures (i.e., request document numbers; ensure completed documents are appropriately filed, use the formal naming conventions and file structures, retrieve documents).<br>
4. Assist in preparing reports, analysis, letters and communications as requested by the division chief/department manager.<br>
5. Arrange and control office supplies for the division/department such as stationery, equipment, and accessories,<br>
6. Organize and maintain the division chief/department manager calendar, and ensure that all meetings, interviews, duty trips are accurately planned/scheduled and advise the division chief/department manager on of their daily program.<br>
7. Prepare for the division/department related meetings, through preparing meetings&rsquo; agenda, inviting participants, preparing required materials, arranging meeting rooms, attending meetings, drafting meetings&rsquo; minutest, and following up on items/tasks ...etc.<br>
8. Act as a focal point for the division/department with the matters related to HR, IT, GS, supply&hellip;etc.<br>
9. Participate in the Implementation of the division/department related projects, and assist in meeting projects&rsquo; deadlines.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 2</b></h2>
</div><div><p><b>
Graphis Design:</b></p>
<p><b>10.Brand Guidelines:</b></p>
<ul><li>Assist in developing the company;s corporate brand guidlines.</li>
<li>Assist in standardizing the branding for all in-house and external publications and stationary.</li>
<li>Participate in creating guidlines for the look and feel of the company's intranet/ShrePoint.</li>
</ul>
<p><b>11. Website Design:</b></p>
<ul><li>Assist in redesigning the current website and develop materials for web pages when needed.</li>
<li>Consult with relevant internal and external parties to determine objectives and requirements of the different events.</li>
<li>Stay abreast of latest developments in graphic design tools and software, to improve quality of design and images utilized for Nakilat's branding and promotional efforts.</li>
</ul>
<p><b>12.Publication Management:</b></p>
<ul><li>Oversee the production of regular publications, e.g. corporate brochure, annual report, carrer brochure, sustainability report, newsletter.</li>
<li>Produce final layout of publications and company collaterals.</li>
</ul>
<p><b>13. Promotional Designs:</b></p>
<ul><li>Assist in developing and desihning the layouts for ad-hoc requiremnts to support company events and communications e.g. advertisements, invitation cards, greeting cards, flyers, etc.</li>
<li>Assist in developing 3D simulations/VR videos in order to assist the Commercial efforts of the Company.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities - 3</b></h2>
</div><div><p><b>
Generic Accountabilities:</b></p>
<p><b>Safety, Health, Environment, &amp; Quality (SHEQ):</b><br>
10. Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.</p>
<p><b>Policies, Systems, Processes &amp; Procedures:</b><br>
11. Follow all relevant departmental policies, processes and procedures so that work is carried out in a controlled and consistent manner.<br>
12. Establish and maintain office administrative policies and procedures.</p>
<p><b>Others:</b><br>
13. Carry out any other duties as directed by the immediate supervisor.<br>
</p></div></div><div><div><h2 class="jobSectionHeader"><b>Key Result Areas</b></h2>
</div><div><ul><li>Provide secretarial and administrative support, involving activities like making travel and meeting arrangements.</li><li>Proper maintenance and control of the division/department documentation.
</li><li>Organize and maintain the division/department calendar and activities.</li></ul><br>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Interactions and Working Relations</b></h2>
</div><div><div><b>
Internal:</b><br>
Frequent interactions with:<br>
<ul><li>Finance &ndash; for travel expenses/ payment approvals.</li><li>Supply &ndash; for purchasing and tendering activities,</li><li>IT &ndash; for Services Desk - all IT related matters</li><li>HR &ndash; for related issues - leaves &amp; time in lieu; training</li><li>GS &ndash; for all administration related tasks like request for stationary, maintenance, parking etc.
</li></ul></div><div><b>External:</b><br>
<ul><li>Interact with external parties as per the division/department requirements.</li></ul></div>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Qualifications, Experience and Job Skills</b></h2>
</div><div><p><b>
Qualifications:</b></p>
<ul><li>Diploma in Secretarial Studies/ Business Administration or any other related filed.</li>
<li>Degree/certificate in Graphic Design, Visual Communication, Arts &amp; Design is preferred.</li></ul><p><br>
</p><p><br>
<b>Experience:</b></p>
<ul> <li>A minimum of 3 years of experience in Administrative or secretarial role in a large sized organization.</li>
<li>Graphic design experience will be an advantage.</li></ul><br>
<p><br>
<b>Job Specific Skills:</b></p>
<ul><li>Knowledge of administrative procedures.</li>
<li>Advance MS office (Word, Excel, PowerPoint, Visio, Outlook especially calendar management)</li>
<li>Advanced report writing skills as well as ability to compile data from different sources.</li>
<li>Knowledge in Brand Identities (mainly 2D design)</li>
<li>Kowledge in Adobe Programs - Illustrators, Photoshop, InDesign.</li>
Knowledge of methods and technicques of graphic design and layout.<br>
<li>
</li></ul></div></div></div></div></div></div></div><p></p><div><div><div><div><h1 class="jobSectionHeader"><b>PR Administrative Assistant
</b></h1></div></div></div></div><div></div><div><div><div><div>Department: Public Relations
</div></div></div></div><div><div><div><div>City: 1101<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Secretary, Quality Assurance, QA, Administrative Assistant, Drafting, Administrative, Technology, Quality, Engineering
</p></div><div></div><div><div><p>Apply now</p></div></div></div></div></div><p></p>

PR Administrative Assistant

Facilities Management and Maintenance Company

<div></div><div><p><b>Date: </b>Mar 9, 2026
</p><p><b>Location:</b> QA
</p><p><b>Company: </b>Facilities Management and Maintenance
</p><div><div><div><div><h2 class="jobSectionHeader"><b>Main Purpose</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Accountabilities</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Operational</b></h2>
</div></div><div></div><div><div><h2 class="jobSectionHeader"><b>Qualification</b></h2></div></div></div></div></div><p></p>

Administrative Officer

<div>Overview:<div></div><div><br>
Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.</div><div></div><div><br>
This position description is subject to change at any time as needed to meet the requirements of the</div><div>
program or company.</div>
Responsibilities:
<ul><li>Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:</li><li>
Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.</li><li>
(Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.</li><li>
Prepare metrics as directed by Project Manager in support of Statement of Work.</li><li>
Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.</li><li>
Keep track of personnel assigned to the country location as well as those temporarily</li><li>
assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.</li><li>
Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.</li><li>
Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.</li><li>
This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li><li>
Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.</li><li>
Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.</li><li>
Ensure materials and resources and services flow through the system in a timely manner.</li><li>
Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.</li><li>
The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.</li><li>
The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.</li><li>
Maintain applicable Project directives, regulations, manuals, and guidelines.</li><li>
Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.</li><li>
Assist in certifying and receiving visitor clearances and accesses.</li><li>
Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.</li><li>
Provide technical assistance with the processing of eligibility requests.</li><li>
Aid with annual self-assessments.</li><li>
Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.</li><li>
Assist with timekeeping functions and training and tracking of status of both systems/requirements.</li><li>
Performs other duties and assignments as required and/or assigned by the Project Manager.</li></ul>
Qualifications:
<ul><li><b>Education / Certifications: </b>One-year related experience may be substituted for one year of education, if degree is required.<ul><li>
High School/GED, 3+ years, Performs complex tasks</li><li>
Prefer military veteran.</li><li>
May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.</li></ul></li><li><b>
Experience:</b><ul><li>
10+ Years Related Administrative Experience</li></ul></li><li><b>
Skills &amp; Technology Used:
</b><ul><li>Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.</li></ul></li><li><b>
Other Requirements:</b><ul><li>
You must satisfy all host country requirements to legally work in the host country to be qualified for this position.</li><li>
This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.</li><li>
We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li></ul></li><li><b>
Supervisory Responsibilities:</b><ul><li>
Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.</li></ul></li></ul><h4 class="jobSectionHeader"><b>
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</b></h4></div>

Administrative Logistics Manager

Shella beauty salon

<p><b>Job Description:</b><br/>We are looking for a highly organized Administrative Manager to join our team at a women&rsquo;s beauty salon. The ideal candidate will oversee daily operations, manage appointments, and ensure the smooth running of the salon.</p><p><b>Responsibilities:</b></p><ul><li>Oversee all administrative operations within the salon.</li><li>Organize schedules and appointments, ensuring the team adheres to them.</li><li>Monitor inventory and supplies to ensure all essentials are available.</li><li>Handle employee and client financial matters.</li><li>Address client concerns and provide immediate solutions.</li><li>Prepare periodic reports on performance, sales, and HR activities for management.</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience managing a beauty salon or a similar environment.</li><li>Strong organizational and administrative skills.</li><li>Excellent customer service and team management abilities.</li><li>Proficiency in basic computer applications (Word, Excel).</li><li>Initiative and problem-solving skills with the ability to work under pressure.</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary with performance-based incentives.</li><li>Professional and supportive work environment.</li><li>Opportunities for career growth within the beauty industry.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR7,000.00 per month</p>

Administrative Manager – Women’s Beauty Salon

Beverly Hills Maintenance

<p><b>Job Summary</b></p><p>We are seeking a highly organized, proactive, and detail-oriented <b>Executive Secretary</b> to provide comprehensive administrative and coordination support to the Finance and Administration departments. The ideal candidate will be efficient, discreet, and capable of managing multiple responsibilities while maintaining a high level of professionalism.</p><p><b>Key Responsibilities -Executive &amp; Administrative Support</b></p><ul><li>Provide high-level secretarial support to senior management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and official documents</li><li>Maintain organized filing systems (electronic and physical)</li><li>Handle confidential information with utmost discretion</li></ul><p><b>Finance Coordination</b></p><ul><li>Assist in preparing financial documents, reports, and spreadsheets</li><li>Coordinate with the finance team for invoice tracking, payments, and documentation</li><li>Maintain records of expenses, petty cash, and basic financial data</li><li>Follow up on approvals, submissions, and financial deadlines</li><li>Liaise with banks for various transactions and documentation, including account-related matters, cheque processing, fund transfers, and timely follow-ups; manage and coordinate online banking activities such as CIB workflow approvals, submissions, and tracking of transactions to ensure accuracy and compliance</li></ul><p><b>Administration Support</b></p><ul><li>Coordinate office operations and ensure smooth daily functioning</li><li>Liaise with internal departments and external stakeholders</li><li>Support procurement processes, vendor communication, and documentation</li><li>Monitor office supplies and handle administrative requests</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Screen calls, emails, and correspondence on behalf of management</li><li>Act as a point of contact between management and staff</li><li>Ensure timely follow-ups on tasks, approvals, and pending matters</li></ul><p><b>Key Requirements</b></p><ul><li>Female candidate preferred</li><li><b>Bachelor&rsquo;s degree in Business Administration, Finance, or a related field is mandatory</b></li><li>Minimum <b>2&ndash;5 years of experience</b> in a similar role</li><li>Strong understanding of <b>administrative and basic finance functions</b></li><li>Excellent communication skills (English required; Arabic is an advantage)</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and multitasking abilities</li></ul><p><b>Key Competencies</b></p><ul><li>Highly proactive and self-motivated</li><li>Strong attention to detail and accuracy</li><li>Ability to handle pressure and meet deadlines</li><li>Professional, presentable, and well-organized</li><li>High level of integrity and confidentiality</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Executive Secretary (Female) – Finance & Administration Support

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Administrative Manager – Women’s Beauty Salon

Executive Secretary (Female) – Finance & Administration Support