executive assistant

administrative assistant 2 Jobs in Seattle

administrative assistant 2

administrative assistant/secretary Jobs in Seattle

administrative assistant/secretary

legal administrative specialist Jobs in Seattle

legal administrative specialist

office administrator

administrative legal assistant

Davis Wright Tremaine LLP

<div><div>This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an <b>Administrative Legal Assistant </b>to join our team in our <b>Seattle </b>office.
</div><div>
</div><div>We offer a hybrid work engagement with one day of remote work, and four days in-office. This is an entry-level position which is designed to provide assistance to legal assistants and other administrative staff on a task basis. Completion of all provided training programs is mandatory.</div><div>
</div><div>
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.</div><p></p><p><b><br>
On a typical day you will:
</b></p><ul><li>Assist legal assistants and other administrative staff with administrative tasks, including:</li><li><ul><li>
Attorney time entry</li><li>
Prepare/organize binders/notebooks</li><li>
Organize files (paper and electronic)</li><li>
Maintain electronic document files; downloading and saving</li><li>
Coordinate/schedule messenger, overnight delivery or courier services as needed</li><li>
Assist with travel arrangements</li><li>
CLE registration</li></ul></li><li>
Assist legal assistants with new business intake tasks, including:</li><li><ul><li>
Run conflicts checks</li><li>
Open new client and matter files</li></ul></li><li>
Assist legal assistants and with expense and accounting-related tasks, including:</li><li><ul><li>
Prepare, submit, and track expense reimbursement reports</li><li>
Process and track vendor invoices</li><li>
Process check requests</li><li>
Review and edit prebills and invoices</li></ul></li><li>
Attend training classes</li><li>
Communicate clearly with all appropriate team members on project status</li><li>
Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings</li></ul><p><b>
Join us if you have:</b></p><ul><li>
1+ years&rsquo; experience in a professional office preferred</li><li>
GED or High School Diploma</li><li>
Ability to read and write English</li><li>
Self-starter with a high degree of attention to detail</li><li>
Highly organized and accurate</li><li>
Ability to accurately type 50+ wpm</li><li>
Excellent grammar and proofreading skills</li><li>
Ability to express self effectively, both orally and in writing</li><li>
Basic knowledge of Microsoft Office products</li><li>
Ability to prioritize tasks and to complete projects with minimal supervision</li><li>
Ability and willingness to learn new programs and program updates</li><li>
Strong time management skills</li><li>
Ability to work in a team-oriented, service-focused environment and to handle stressful situations in calm, composed manner.</li><li>
Ability to follow client confidentiality guidelines</li><li>
A highly professional demeanor and appearance &ndash; adhere to dress code</li><li>
Firm commitment to providing customer service excellence</li><li>
Ability and willingness to work overtime as needed or requested</li></ul><p><b>
Who We Are</b></p><div>
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client&rsquo;s and each lawyer&rsquo;s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.</div><p><b>
What&rsquo;s in it For You?</b></p><div>
DWT offers competitive compensation in addition to ample benefits including but not limited to:</div><ul><li>
Choice of health and vision insurance plans</li><li>
2 paid volunteer days for qualifying community service work</li><li>
Dental plan</li><li>
Fertility and adoption benefit</li><li>
Paid sabbatical after 13 years of service</li><li>
Tuition reimbursement</li><li>
Commuter benefits</li><li>
Retirement contribution</li></ul><div>
</div><div>
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.</div><div></div><p><b>
Washington State
</b></p><div>The annualized salary range for this position in Washington is $62,000 to $67,000 ($31.79 to $34.36 hourly). Actual pay will be adjusted based on the candidate&rsquo;s education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.</div><div><b>
</b></div><div><i>
Davis Wright Tremaine LLP fosters a culture where all talented individuals&mdash;including those who are traditionally underrepresented in the legal profession&mdash;can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm&rsquo;s commitment to DEI here:</i><b><i>www.dwt.com/dei</i></b>.</div><div><br>
<i>
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email </i><i>humanresources_confidential@dwt.com</i><i>.</i></div><div>
</div><div>
#LI-AF1</div></div>

Administrative Legal Assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our Seattle, WA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $59,000 and $89,000. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div><br>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with &quot;Practice Assistant &ndash; Seattle&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Nordstrom

<div><p>We are seeking a highly organized, proactive, and detail oriented <b>Executive Assistant 1</b> to support the <b>SVP of Inventory</b>. This role plays a critical part in enabling leadership effectiveness through exceptional calendar management, thoughtful prioritization, and strong day-to-day execution.</p><p></p><p>
The EA1 partners closely with the leader and a broader network of Executive Assistants and business partners across Inventory, Supply Chain, Merchandising, and Operations. The ideal candidate is energized by fast‑paced environments, thrives on anticipating needs, and takes pride in creating order and clarity amid complexity.</p><p></p><p><b>
A Day in the Life&hellip;</b></p><p><b>
Calendar Management &amp; Leader Enablement (Primary Focus)</b></p><ul><li>
Own end-to-end calendar management for the SVP of Inventory, including proactive prioritization, preparation, and coordination of meetings and events.</li><li>
Actively assess meeting purpose, participants, and timing to ensure the leader&rsquo;s time is aligned to top priorities.</li><li>
Anticipate conflicts, identify trade‑offs, and recommend solutions before issues arise.</li><li>
Partner with other Executive Assistants to align calendars across senior leaders and ensure seamless scheduling.</li></ul><p></p><p><b>
Team Meeting Preparation
</b></p><ul><li>Coordinate the rhythm of the business for Inventory Operations &ndash; understanding the standing team meetings and ensuring that each meeting is scheduled at the right cadence, with the right attendees</li><li>
Prepare agendas and pre‑reads as needed; ensure the right materials and context are available in advance.</li><li>
Support large‑scale meetings (e.g., leadership forums, All Hands, planning sessions) through material creation, scheduling, logistics, and coordination.</li></ul><p></p><p><b>
Administrative &amp; Operational Support</b></p><ul><li>
Coordinate travel plans, including itinerary creation, adjustments, and expense reconciliation.</li><li>
Manage expenses, invoices, and administrative processes with accuracy and timeliness.</li><li>
Maintain accurate organizational charts and distribution lists for Inventory Operations teams.</li></ul><p></p><p><b>
Relationship Building &amp; Ways of Working</b></p><ul><li>
Build strong working relationships with Executive Assistants across Inventory, Supply Chain, Merchandising, Product, Tech, and Operations.</li><li>
Serve as a trusted connector and information hub, ensuring smooth communication and collaboration.</li><li>
Contribute to continuous improvement of EA best practices, rhythms, and operating standards.</li></ul><p></p><p><b>
You Own This If You Have&hellip;</b></p><ul><li>
Demonstrated experience in an administrative or executive support role, ideally supporting senior leaders.</li><li>
Exceptional calendar management skills, with a proven ability to prioritize, anticipate needs, and manage complexity.</li><li>
Strong attention to detail and follow‑through; you reliably close loops and keep work moving.</li><li>
High degree of proactiveness and task velocity &mdash; you see what needs to be done and act.</li><li>
Excellent interpersonal and communication skills; comfortable working with leaders at all levels.</li><li>
Strong organizational and time‑management skills, with the ability to juggle multiple priorities.</li><li>
Experience leveraging AI tools and technologies to streamline workflows and increase throughput, driving greater efficiency and productivity.</li></ul><ul><li>
Sound judgment and discretion when handling sensitive information.</li><li>
Proficiency with Microsoft Outlook, Teams, PowerPoint, and Excel.</li><li>
A service‑oriented mindset and commitment to enabling leaders and teams to do their best work.</li></ul><div></div><div>
This role is hybrid and requires working onsite four days per week in Seattle, WA.</div><p></p><p><b>
We&rsquo;ve got you covered&hellip;</b></p><p></p><p>
Our employees are our most important asset and that&rsquo;s reflected in our benefits. Nordstrom is proud to offer a variety of benefits to support employees and their families, including:</p><ul><li><p>
Medical/Vision, Dental, Retirement and Paid Time Away</p></li><li><p>
Life Insurance and Disability</p></li><li><p>
Merchandise Discount and EAP Resources</p></li></ul><p></p><p>
A few more important points...</p><p></p><p>
The job posting highlights the most critical responsibilities and requirements of the job. It&rsquo;s not all-inclusive. There may be additional duties, responsibilities and qualifications for this job.</p><p></p><p>
For Los Angeles or San Francisco applicants: Nordstrom is required to inform you that we conduct background checks after conditional offer and consider qualified applicants with criminal histories in a manner consistent with legal requirements per Los Angeles, Cal. Muni. Code 189.04 and the San Francisco Fair Chance Ordinance. For additional state and location specific notices, please refer to the Legal Notices document within the FAQ section of the Nordstrom Careers site.
</p><p></p><p>Applicants with disabilities who require assistance or accommodation should contact the nearest Nordstrom location, which can be identified at www.nordstrom.com.</p><p></p><p>
Please be mindful that there may be legal notices and requirements related to this job posting that are specific to your state. Review the Career Site FAQ&rsquo;s for relevant information and guidelines.</p><p></p><p>
&copy; 2022 Nordstrom, Inc</p><p></p><p>
Current Nordstrom employees: To apply, log into Workday, click the Careers button and then click Find Jobs.</p><p></p><p>
Nordstrom keeps job postings open for at least one day after the posting date.</p><p></p><p><b>
Pay Range Details</b></p><p></p><p>
The pay range(s) below has been provided in compliance with state specific laws. Pay ranges may be different for other locations.<br>
Pay offers are dependent on the location, as well as job-related knowledge, skills, and experience.</p>
$27.75 - $44.25 Hourly<p></p>
This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Learn more in the Nordstrom Benefits Overview by copying and pasting the following URL into your browser: https://careers.nordstrom.com/pdfs/Ben_Overview_07-14_Full_Time_ES-US.pdf<p></p><div><div><div><div><div><div><div><p><b>
Youtube Link:</b> https://www.youtube.com/embed/Ik2td-Ucc5k?si=f7t2QCRBpqPRsr7g</p></div></div></div></div></div></div></div></div>

Executive Assistant 1 - Inventory (Hybrid - Seattle, WA)

Robert Half

<div>
 We are looking for a highly organized and proactive Executive Assistant to join our team in Seattle, Washington. In this long-term contract role, you will provide essential support to executives, ensuring smooth operations and effective communication across departments. This position offers the opportunity to contribute to strategic initiatives and collaborate with both internal and external stakeholders.
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 Responsibilities:
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 &bull; Maintain accurate departmental records and oversee the preparation of documentation, reports, and presentations.
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 &bull; Facilitate the approval process for invoices and signatures while ensuring compliance with deadlines.
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 &bull; Support the management of projects and initiatives, including handling budgets, timelines, contracts, and logistics.
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 &bull; Monitor departmental databases, track contract deliverables, and oversee the SharePoint platform.
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 &bull; Provide logistical and administrative support for meetings, events, and communication efforts.
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 &bull; Assist in designing and implementing programs and initiatives to enhance organizational goals.
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 &bull; Coordinate travel arrangements, including booking and scheduling, for executives.
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 &bull; Serve as a strategic partner to leadership, contributing to planning and decision-making processes.
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 &bull; Act as a backup for office operations during staff absences.
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 &bull; Ensure confidentiality and handle additional duties as assigned.
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 &bull; Proven experience in calendar management and executive-level scheduling.
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 &bull; Strong skills in arranging and coordinating travel for business purposes.
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 &bull; Proficiency in managing departmental databases and platforms such as SharePoint.
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 &bull; Demonstrated ability to prepare detailed presentations and reports.
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 &bull; Experience with budget management and tracking contract deliverables.
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 &bull; Excellent interpersonal and communication skills for effective collaboration.
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 &bull; Ability to maintain confidentiality and handle sensitive information.
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 &bull; Self-motivated with the ability to manage multiple tasks independently.
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 TalentMatch
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 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
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 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Executive Assistant

Community House Mental Health Agency

<div><p>Here at Community House Mental Health Agency, we strive to provide a supportive family atmosphere in Seattle and King County for people with severe and persistent mental illness. Each person who walks through our door has a unique story, and we believe that everyone deserves to feel welcomed and valued.</p><p>
</p><p><b>CHMHA has a fantastic opening for a Medical Assistant (MA)</b></p><p>
</p><p>The MA will be the primary liaison supporting both psychiatric and primary care services provided within CHMHA facilities. This position will provide direct patient support, clinical tasks, care coordination, and administrative functions. They will coordinate with nursing staff, staff prescribers, case managers and outside primary care providers as needed.</p><p>
</p><p>At Community House, we value a strong work-life balance and aim to provide the best support for our workers. As a CHMHA employee, you will have access to a range of unique benefits, such as company-paid medical/dental/vision/disability insurance, a 403B retirement plan with employer match, continuing education credit, a personal unlimited ORCA card, and an employee assistance program with financial, mental, and legal assistance.</p><p>
</p><p><b>SCHEDULE</b></p><p>
The schedule for this shift is Monday-Friday, 35 hours per week. This position does require travel to different CHMHA facilities.</p><p>
</p><p><b>RESPONSIBILITIES</b></p><ul><li>
Act as the primary liaison, coordinating care between CHMHA psychiatric providers, contracted and external primary care providers.</li><li>
Provide direct patient support and administrative tasks related to contracted primary care services provided at CHMHA facilities including lab orders, prior authorization</li><li>
Facilitate timely access to records, lab results and other communication needed to coordinate care</li><li>
Administer approved medications (PO, SQ, IM, ID) under delegation and supervision per Washington State MA scope.</li><li>
Perform tasks such as vitals, venipuncture and specimen collection.</li><li>
Coordinate access to medications for all clients through trained staff ensuring the seven rights of medication use are followed: right person, right medication, right time, right dose, right route, right reason (including refusal), and right documentation according to agency provided medication training
</li><li>Complete documentation in electronic medical record on client interactions, medications dispensed when assigned, and other required documentation per WAC requirements</li><li>
Ensure all interactions represent the five principles of trauma-informed care, including safety, choice, trustworthiness, collaboration, and empowerment</li><li>
Practice good financial stewardship of agency and contract resources, including how time is being spent, supplies are used, property is being maintained, etc.
</li><li>Monitor spending of Petty Cash and other agency money to ensure accountability and appropriate use
</li><li>Meet identified key performance indicators and metrics for the position as identified for the program, division, and agency
</li><li>Provide immediate crisis intervention and resolution as needed
</li><li>Always maintain client and staff confidentiality
</li><li>Other duties as assigned</li></ul><ul><li>
Active WA State MA Certified
</li><li>Current First Aid/CPR certification or ability to obtain within 90 days of hire</li><li>
Experience working with people with severe and persistent mental illness</li><li>
Must hold a valid driver&rsquo;s license for 1 year with clean driving record in order to use agency vehicles.</li><li>
Have legible handwriting</li><li>
Ability to do simple mathematics</li><li>
Basic computer skills</li><li>
Ability to read and comprehend agency/member charts</li></ul></div>

Medical Assistant

Waypoint Wellness

<p><b>Part-Time Practice Manager &amp; Administrative Assistant &ndash; 15 - 20 hrs/wk &ndash; Remote (Seattle area)</b></p><p><b>About the Role: </b> Waypoint Wellness seeks a Practice Manager / Executive Assistant to support a dual-office clinical therapy practice and coordinate with TrueBearing Academy. You'll manage scheduling and operations for the Senior Psychologist, ensuring smooth clinical workflows and responsive patient communication. Mostly remote with monthly in-person visits to our Madison Valley office.</p><p><b>Key Responsibilities</b></p><p><i>Scheduling &amp; Adminstrative </i></p><ul><li>Manage clinical and administrative schedules across two practice locations and coordinate teaching, travel, and speaking engagements</li><li>Handle patient onboarding, intake logistics, and scheduling adjustments via email with occasional phone contact</li><li>Optimize appointment flow using automated scheduling systems</li><li>Process client invoicing workflows, confirmations, and follow-ups</li><li>Provide administrative support: document handling, scanning, data organization, inventory tracking</li><li>Serve as administrative liaison between Waypoint/Arete Resources and TrueBearing Academy</li><li>Support special projects (program launches, group scheduling etc.)</li></ul><p><i>Compliance &amp; Systems</i></p><ul><li>Use digital health platforms in HIPAA-compliant manner, maintaining strict PHI confidentiality</li><li>Track compliance deadlines (licenses, annual reports, fees) with leadership guidance</li><li>Identify opportunities to improve administrative efficiency</li></ul><p><b>Schedule</b></p><ul><li>15&ndash;20 hours weekly; early morning (Pacific) availability for schedule changes required; afternoons for follow-up and coordination</li><li>In-person: approximately once monthly for scanning, inventory, errands</li></ul><p><b>Qualifications</b></p><p><i>Required</i></p><ul><li>Healthcare practice management, clinical administration, or professional services with significant scheduling responsibility</li><li>Strong multi-calendar management skills and HIPAA knowledge</li><li>Excellent written communication and ability to work independently</li><li>High attention to detail and follow-through</li></ul><p><i>Preferred</i></p><ul><li>Mental health practice experience (front desk, care coordination, practice manager)</li><li>Executive/senior clinician scheduling experience</li><li>PracticeQ or comparable EHR familiarity</li><li>Mac ecosystem comfort; AI tool experience (Claude, etc.)</li></ul><p><b>Tools</b> Google Workspace, Asana, EHRs (PracticeQ preferred), Mac environment</p><p><b>Compensation</b> $28-40/hour; 1099 independent contractor</p><p><b>To Apply</b> Send to [email]:</p><ul><li>Brief introduction (2&ndash;3 paragraphs): relevant experience and schedule fit</li><li>Resume (PDF)</li><li>Short answers:</li><li>Healthcare/professional scheduling experience and tools used?</li><li>Mental health practice experience (if any)?</li><li>Can you visit Seattle monthly in-person?</li></ul><p>Pay: $28.00 - $40.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Seattle, WA 98112</p>

Part‑Time Practice Manager / Executive Assistant – 15–20 hrs/wk – Mostly remote

Strong Marine Painting Services LLC

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Administrative Assistant/Secretary to join our team. This vital role involves providing comprehensive administrative support to ensure the smooth operation of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, both bilingual and monolingual candidates are encouraged to apply.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors and manage the front desk with friendly, professional phone etiquette, ensuring a positive first impression.</li><li>Operate multi-line phone systems efficiently, directing calls accurately and taking detailed messages when necessary.</li><li>Perform data entry, filing, and document proofreading to maintain accurate records and ensure high-quality correspondence.</li><li>Assist with office management duties such as supply ordering, maintaining organized filing systems, and overseeing general administrative operations.</li><li>Provide exceptional customer service by supporting clients, vendors, and internal teams with professionalism and responsiveness.</li><li>Handle clerical tasks such as typing reports, managing email correspondence, and supporting personal assistant functions as needed.</li></ul><p><b>Experience</b></p><ul><li>Prior office experience in administrative or clerical roles is required; experience in medical or dental reception is a plus.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Excellent communication skills in both English and bilingual (additional languages are advantageous).</li><li>Proven ability to handle customer support scenarios with patience and professionalism.</li><li>Experience in calendar management, proofreading documents for accuracy, and managing office supplies is highly desirable.</li></ul><p>Join us to be part of a supportive team that values your organizational talents and dedication!</p><p>Pay: $25.22 - $30.37 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant/Secretary

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