administrative assistant 2

administrative assistant/secretary Jobs in Seattle

administrative assistant/secretary

administrative legal assistant Jobs in Seattle

administrative legal assistant

administrative specialist iii - bu (temp) Jobs in Seattle

billing specialist

legal administrative specialist

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Legal Administrative Specialist

Ogletree Deakins

<div>Position Summary:
<div>
Our Seattle, WA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $59,000 and $89,000. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div> 
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with &quot;Practice Assistant &ndash; Seattle&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Davis Wright Tremaine LLP

<div><div>This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Administrative Legal Assistant to join our team in our Seattle office.
</div><div>
</div><div>We offer a hybrid work engagement with one day of remote work, and four days in-office. This is an entry-level position which is designed to provide assistance to legal assistants and other administrative staff on a task basis. Completion of all provided training programs is mandatory.</div><div>
</div><div>
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.</div> 
On a typical day you will:
<ul><li>Assist legal assistants and other administrative staff with administrative tasks, including:</li><li><ul><li>
Attorney time entry</li><li>
Prepare/organize binders/notebooks</li><li>
Organize files (paper and electronic)</li><li>
Maintain electronic document files; downloading and saving</li><li>
Coordinate/schedule messenger, overnight delivery or courier services as needed</li><li>
Assist with travel arrangements</li><li>
CLE registration</li></ul></li><li>
Assist legal assistants with new business intake tasks, including:</li><li><ul><li>
Run conflicts checks</li><li>
Open new client and matter files</li></ul></li><li>
Assist legal assistants and with expense and accounting-related tasks, including:</li><li><ul><li>
Prepare, submit, and track expense reimbursement reports</li><li>
Process and track vendor invoices</li><li>
Process check requests</li><li>
Review and edit prebills and invoices</li></ul></li><li>
Attend training classes</li><li>
Communicate clearly with all appropriate team members on project status</li><li>
Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings</li></ul>
Join us if you have:<ul><li>
1+ years&rsquo; experience in a professional office preferred</li><li>
GED or High School Diploma</li><li>
Ability to read and write English</li><li>
Self-starter with a high degree of attention to detail</li><li>
Highly organized and accurate</li><li>
Ability to accurately type 50+ wpm</li><li>
Excellent grammar and proofreading skills</li><li>
Ability to express self effectively, both orally and in writing</li><li>
Basic knowledge of Microsoft Office products</li><li>
Ability to prioritize tasks and to complete projects with minimal supervision</li><li>
Ability and willingness to learn new programs and program updates</li><li>
Strong time management skills</li><li>
Ability to work in a team-oriented, service-focused environment and to handle stressful situations in calm, composed manner.</li><li>
Ability to follow client confidentiality guidelines</li><li>
A highly professional demeanor and appearance &ndash; adhere to dress code</li><li>
Firm commitment to providing customer service excellence</li><li>
Ability and willingness to work overtime as needed or requested</li></ul>
Who We Are<div>
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client&rsquo;s and each lawyer&rsquo;s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.</div>
What&rsquo;s in it For You?<div>
DWT offers competitive compensation in addition to ample benefits including but not limited to:</div><ul><li>
Choice of health and vision insurance plans</li><li>
2 paid volunteer days for qualifying community service work</li><li>
Dental plan</li><li>
Fertility and adoption benefit</li><li>
Paid sabbatical after 13 years of service</li><li>
Tuition reimbursement</li><li>
Commuter benefits</li><li>
Retirement contribution</li></ul><div>
</div><div>
This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.</div><div></div>
Washington State
<div>The annualized salary range for this position in Washington is $62,000 to $67,000 ($31.79 to $34.36 hourly). Actual pay will be adjusted based on the candidate&rsquo;s education, training, experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.</div><div>
</div><div>
Davis Wright Tremaine LLP fosters a culture where all talented individuals&mdash;including those who are traditionally underrepresented in the legal profession&mdash;can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm&rsquo;s commitment to DEI here:www.dwt.com/dei.</div><div> 

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com.</div><div>
</div><div>
#LI-AF1</div></div>

Administrative Legal Assistant

King County, WA

<div>
 
 Summary
 
 
 
 King County is seeking applicants for the position of
 
 Mail Services Specialist
 
 (Administrative Specialist I). King County Mail Services provides
 
 outstanding customer service
 
 to the departments, divisions, and units of King County government through the efficient and friendly delivery of and management of mail. The successful candidate will demonstrate excellent customer service skills, effective
 
 interpersonal and communication skills,
 
 be detail-oriented, and perform well, both individually and as part of a team.
 
 
 Records and Licensing Services' guiding principles and core values govern our roles and responsibilities as employees. We are actively seeking employees whose behavior is in alignment with our division's core values of;
 
 Collaboration, Service&shy; Oriented, Results-Focused, Accountability, Innovation, Fair, Just,
 
 and
 
 Professional.
 
 
 
 
 About Records &amp; Licensing Services (rals)
 
 
 
 The Records and Licensing Services Division (RALS) is a division of the Department of Executive Services.
 
 
 RALS operates within a statutory framework that is prescribed by state law and county code. Many of the services administered by the division are mandated by state law, and are provided in King County on a regional basis across jurisdictional boundaries. RALS also provides certain local services to unincorporated King County and by contract with many local municipalities throughout King County. In addition, RALS is responsible for providing internal services that are necessary for purposes of business efficiency and meeting various legal responsibilities.
 
 
 
 RALS Is Responsible For
 
 
 
 <ul>
 <li>
 Recording documents related to real property sales and other transactions and making them accessible for members of the public, businesses, and other government agencies
 </li>
 <li>
 Collecting and dispersing real estate excise tax payments on the conveyance of real property in King County
 </li>
 <li>
 Providing licensing and information services and promoting public safety by administering and enforcing vehicle and vessel licensing and taxi and transportation network company (TNC) regulations
 </li>
 <li>
 Providing internal mail services and physical and electronic records management services to all county agencies
 </li>
 <li>
 Providing animal care and control services for the protection of property, human health, and safety and promoting responsible pet ownership and animal welfare through education and licensing programs via public and private sector partnerships
 
 
 </li>
 </ul>
 RALS is committed to service excellence and building an enduring legacy through continuous improvement. RALS uses Lean practices to improve our operations, programs, public and internal services, and employee safety. We accomplish this through an equity lens, creating a learning environment, and employee engagement.
 
 
 To learn more about RALS, please visit our website at: https://kingcounty.gov/depts/records-licensing.aspx.
 
 
 
 Job Duties
 
 
 
 
 Scope of Job Duties:
 
 
 To be considered for this opportunity, you must at a minimum demonstrate skill and ability to:
 
 
 
 <ul>
 <li>
 Perform a variety of technical, clerical and administrative support activities relating to interoffice mail distribution of both incoming and outgoing mail for King County agencies and general mail room housekeeping;
 </li>
 <li>
 Receive, sort, distribute and meter United State Postal Service (USPS) and interoffice mail;
 </li>
 <li>
 Deliver and collect mail throughout King County on a prescribed route, on foot and by vehicle, on a regular schedule and in all weather conditions;
 </li>
 <li>
 Provide outstanding customer service and handle inquiries, questions and complaints from customers;
 </li>
 <li>
 Keep accurate records of postage usage, operate and maintain a high volume postage meter and handle undeliverable mail in accordance with established procedures;
 </li>
 <li>
 Other administrative and clerical support duties as assigned.
 
 
 </li>
 </ul>
 
 Experience, Qualifications, Knowledge, Skills
 
 
 
 
 We are looking for candidates who:
 
 
 
 <ul>
 <li>
 Can effectively communicate with a wide audience in varied communication settings;
 </li>
 <li>
 Have the ability to safely operate motorized delivery vehicles, including driving throughout the county in a timely manner, parking at designated locations, on- and off-loading equipment and mail;
 </li>
 <li>
 Have strong attention to detail;
 </li>
 <li>
 Can safely and knowledgeably use delivery equipment such as hand trucks, carts and dollies and a high-volume mailing machine;
 </li>
 <li>
 Can thrive independently with little supervision and be willing to work collaboratively as part of a team to build relationships with your peers and consultants;
 </li>
 <li>
 Are proficient with the Microsoft Office Suite, specifically, Microsoft Outlook and Word;
 </li>
 <li>
 Can prioritize work load and adapt to changes and interruptions.
 
 
 </li>
 </ul>
 Supplemental Information
 
 
 <ul>
 <li>
 The position of Mail Services Specialist is a physical job. You must be able to lift 50 pounds repetitively, sustain prolonged standing, walking and constant body shifting for extended periods of time on a daily basis;
 </li>
 <li>
 You must have a valid Washington State Driver's license and three (3) years documented driving experience with a safe driving record (you will be asked to provide a driving abstract);
 </li>
 <li>
 The successful candidate must successfully pass a pre-employment physical during which all of these capacities will be tested is a requirement for this position;
 </li>
 <li>
 This position is represented by Teamsters Local 117 Administrative P&amp;T.
 
 
 </li>
 </ul>
 
 Are you ready to APPLY?
 
 
 
 The recruitment for this position is open to all qualified candidates. A completed King County Application is required. We highly recommend that you also provide a resume and cover letter.
 
 
 This recruitment is an effort to fill our immediate vacancies as well as create a hire list that will be used for any positions that become vacant within the next 6 months, including additional Term Limited Temporary (TLT) and Career Service (CS) positions.
 
 
 If you have any questions, please contact Karina Cordova, by e-mail at kcordova@kingcounty.gov or by phone at 206-848-0395.
 
 
 
 Forbes named King County as one of Washington State's best employers.
 
 
 
 
 Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference?
 
 
 Come join the team
 
 
 dedicated to serving one of the nation's best places to live, work and play.
 
 
 
 Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
 
 
 King County is an Equal Employment Opportunity (EEO) Employer
 
 
 
 No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
 
 
 To Apply
 
 
 
 If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
 
 
 
 Benefits
 
 
 
 King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
 
 
 <ul>
 <li>
 Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what&rsquo;s best for themselves and their eligible dependents
 </li>
 <li>
 Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
 </li>
 <li>
 Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
 </li>
 <li>
 Transportation program and ORCA transit pass
 </li>
 <li>
 12 paid holidays each year plus two personal holidays
 </li>
 <li>
 Generous vacation and paid sick leave
 </li>
 <li>
 Paid parental, family and medical, and volunteer leaves
 </li>
 <li>
 Flexible Spending Account
 </li>
 <li>
 Wellness programs
 </li>
 <li>
 Onsite activity centers
 </li>
 <li>
 Employee Giving Program
 </li>
 <li>
 Employee assistance programs
 </li>
 <li>
 Flexible schedules and telecommuting options, depending on position
 </li>
 <li>
 Training and career development programs
 
 
 </li>
 </ul>
 For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.
 
 
 This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
 
 
 
 NOTE:
 
 Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
 
 For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
 
 
 01
 
 
 Are you applying to this position as an eligible Priority Placement Program Participant who is a current or previous King County Employee impacted by layoff? AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? AND Do you possess the skills and abilities to qualify for this position?
 
 
 <ul>
 <li>
 Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
 </li>
 <li>
 No.
 
 
 </li>
 </ul>
 02
 
 
 If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
 
 
 <ul>
 <li>
 Required Question
 </li>
 </ul>
</div>

Mail Courier

Simon-Kucher

<div>
 
 To support the teams working on our exciting projects, we are looking for
 
 
 Executive Assistant
 
 
 
 
 In the United States
 
 
 
 This role intentionally combines the breadth of a traditional Administrative Assistant position with the depth, judgment, and proactive partnership of a senior Executive Assistant. It supports a Senior Partner in a global consulting environment by ensuring operational excellence, disciplined priority management, and reliable follow‑through across client work, business development, firm leadership, and recruiting.
 
 
 The role goes beyond task execution. You will serve as a high‑trust extension of the Partner; bringing order, clarity, and foresight to a fast‑moving environment so the Partner can stay focused on high‑impact work.
 
 
 
 What Makes Us Special
 
 
 
 <ul>
 <li>
 Become part of a unique entrepreneurial team. Think independently, use your initiative, and take some risks. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
 </li>
 <li>
 Unlock the power of opportunity. Advance your career in a thriving company with a startup feel. We invest in your professional development every step of the way.
 </li>
 <li>
 Enjoy balance and flexible working. Be empowered to do your best work &ndash; whether it&rsquo;s from home or in the office.
 </li>
 <li>
 Prioritize your health and wellbeing. No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe.
 </li>
 <li>
 Invest in your future. All US and Canadian employees enjoy 401(k) &amp; RRSP benefits with company matching. Our Employee Bonus Opportunity Program ensures that when our firm grows, you grow with us.
 </li>
 <li>
 Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide the way we do business and communicate our distinctiveness. They sum up what we stand for, influence our culture, and drive how and why we do things.
 
 
 </li>
 </ul>
 
 How You Will Create An Impact
 
 
 
 <ul>
 <li>
 Own and optimize the Partner&rsquo;s calendar with a strong bias toward strategic priorities; anticipate conflicts and adjust proactively (no surprises).
 </li>
 <li>
 Coordinate, manage, and support internal and external meetings, conference calls, video sessions, and events end-to-end (agendas, logistics, preparation, follow-ups).
 </li>
 <li>
 Manage inbox triage and message prioritization; draft responses and take first-pass actions to keep momentum moving.
 </li>
 <li>
 Track key deliverables, deadlines, decisions, and commitments across multiple workstreams; ensure reliable follow-through and early risk-flagging.
 </li>
 <li>
 Ensure the Partner is prepared for key meetings with the right context, materials, and pre-reads well in advance.
 </li>
 <li>
 Serve as a point of coordination with internal teams, firm leadership, clients, and external partners; maintain professional and timely communication.
 </li>
 <li>
 Support client-facing projects with administrative coordination (scheduling, CRM updates, contract submission requests, gifting, travel/logistics).
 </li>
 <li>
 Maintain client and prospect databases; compile customer profiles and maintain opportunity pipelines to support business development efforts.
 </li>
 <li>
 Support outbound marketing and profile initiatives (conferences, webinars, white papers, targeted outreach); provide light social media support and content coordination.
 </li>
 <li>
 Support budget preparation and tracking for the Partner; interface with Accounts Payable and Finance on payments, expenses, and budget management.
 </li>
 <li>
 Interface with Legal for contract coordination and with HR, Marketing, IT, and Operations for cross-functional support and execution.
 </li>
 <li>
 Assist with recruiting logistics (candidate scheduling, interview coordination, follow-ups) and occasional onboarding support in coordination with office leadership.
 </li>
 <li>
 Provide backup coverage for other assistants as needed; contribute to office initiatives and continuous improvement of operating systems.
 </li>
 <li>
 Take ownership of ad hoc projects that improve efficiency, responsiveness, and professionalism across the Partner&rsquo;s day-to-day operations.
 </li>
 <li>
 Interface effectively with colleagues globally across multiple countries and time zones.
 </li>
 <li>
 This is a remote role and must be based in the pacific time zone.
 
 
 </li>
 </ul>
 
 Your Profile
 
 
 
 <ul>
 <li>
 You&rsquo;ll act as a trusted operational and strategic partner to the Partner, proactively managing time, priorities, and workflows so meetings start on time, materials are prepared in advance, and commitments are met without last-minute fire drills.
 </li>
 <li>
 You&rsquo;ll build systems for prioritization, decision routing, inbox management, weekly planning, and follow-up.
 </li>
 <li>
 You&rsquo;ll operate with discretion and confidence, managing up when needed and helping the Partner shift from reactive work to intentional, high-value execution.
 </li>
 <li>
 The result is a smoother, more professional experience for clients, colleagues, and teams.
 
 
 </li>
 </ul>
 
 Required Skills &amp; Experience:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required or equivalent relevant work experience.
 </li>
 <li>
 10+ years of experience supporting senior leaders in consulting, professional services, or similarly fast-paced organizations.
 </li>
 <li>
 Exceptional organizational skills; ability to bring order to complexity and manage multiple priorities simultaneously.
 </li>
 <li>
 Strong written and verbal communication skills; comfort interacting with senior stakeholders and external clients.
 </li>
 <li>
 High emotional intelligence, discretion, sound judgment, and ability to handle confidential information.
 </li>
 <li>
 Ability to anticipate needs, operate with minimal direction, and manage up confidently and tactfully.
 </li>
 <li>
 Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack).
 </li>
 <li>
 Strong attention to detail, accuracy, and follow-through; service mindset and problem-solving orientation.
 
 
 </li>
 </ul>
 
 Success in This Role Looks Like:
 
 
 
 <ul>
 <li>
 Meetings start on time, run cleanly, and are consistently well prepared.
 </li>
 <li>
 Deadlines and commitments are tracked and met reliably, with fewer last-minute escalations.
 </li>
 <li>
 Calendar and inbox are under control and aligned with true priorities.
 </li>
 <li>
 The Partner feels less reactive, more focused, and better supported.
 </li>
 <li>
 Clients and colleagues experience smoother coordination and consistently professional engagement.
 
 
 </li>
 </ul>
 The pay range for this position $95,000-$105,000 per year. Compensation may vary depending on relevant experience, skills, geographic location, and business needs. We offer a comprehensive package of benefits including paid time off, 13 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees.
 
 
 
 About Simon-Kucher
 
 
 
 Simon-Kucher is a global consultancy with more than 2,000 employees in 30+ countries. Our sole focus is on unlocking better growth that drives measurable revenue and profit for our clients. We achieve this by optimizing every lever of their commercial strategy &ndash; product, price, innovation, marketing, and sales &ndash; based on deep insights into what customers want and value. With 40 years of experience in monetization topics of all kinds, we are regarded as the world&rsquo;s leading pricing and growth specialist.
 
 
 Simon-Kucher is an Equal Employment Opportunity (&ldquo;EEO&rdquo;) employer. Our employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran or militarily status, or any other legally protected status.
 
 
 We believe in building a culture that embraces belonging, creating an environment in which our people feel valued, are able to be themselves and feel their contribution matters. If we get that right, great things will happen; people will grow faster, innovate, feel valued, and create better outcomes for everyone &ndash; our people, our clients and, of course, our business.
 
 
 Simon-Kucher North America Talent Acquisition Team
 
 
 RecruitingNorthAmerica@simon-kucher.com
 
 
 simon-kucher.com/careers
 
 
</div>

Executive Assistant

University of Washington

<div>
 
 Job Description
 
 
 
 
 Medical Courier Coordinator, Lab Medicine &amp; Pathology
 
 
 
 
 Who We&rsquo;re Looking For
 
 
 
 The UW Medicine - Department of Laboratory Medicine &amp; Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a
 
 Medical Courier Coordinator
 
 at the University of Washington Medical Center &ndash; Montlake, &amp; Central Lab &ndash; Renton
 
 
 The primary function of the Medical Courier Coordinator is to receive and facilitate requests between clients and the courier team, provide administrative support for the team, and communicate program updates to the courier, CSS, and other impacted teams. The administrative function for this role will be focused on office‑related activities. The role will allow courier leadership to focus on core programs, projects, and strategy‑related activities that support courier operations, providing a positive impact on UWMC patients and the division&rsquo;s internal and external clients. Additionally, this position supports the bandwidth of the Medical Courier Leads through daily support, ongoing training, opportunities for route and transportation improvement, and backup driving. This position will have autonomy and independent decision‑making for the tasks assigned to them.
 
 
 
 Work Schedule
 
 
 
 <ul>
 <li>
 100% FTE
 </li>
 <li>
 Monday &ndash; Friday with rotating weekends and holidays
 </li>
 <li>
 Day shift, Occasional remote work
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Contribute
 
 
 
 
 Communications and Dispatching
 
 
 
 <ul>
 <li>
 Conduct communication between the courier team and our internal and external partners.
 </li>
 <li>
 Help manage operational communications to clients, including notification of service interruptions/impacts and policy changes.
 </li>
 <li>
 Per request of the Manager, Supervisor, and Program Operations Specialist, communicate relevant information between different UWMC departments and external clients.
 </li>
 <li>
 Research, write, and edit content to explain and promote the work of the UWMC courier team; create and send courier team internal newsletters.
 </li>
 <li>
 Ensure consistent tone and messaging that is in alignment with University standards, vision and values.
 </li>
 <li>
 Monitor for courier-call outs and schedule changes.
 </li>
 <li>
 Call upon back-up couriers to cover routes as needed.
 </li>
 <li>
 Answer department telephones and central email requests.
 </li>
 <li>
 Primary point of contact to resolve client questions and issues by phone/email, otherwise re-direct to supervisor or other team staff as needed.
 </li>
 <li>
 Contact couriers to schedule pickups and drop offs.
 </li>
 <li>
 Manage Delivery Express and other third-party courier companies to schedule pickups.
 </li>
 <li>
 Assist leadership with the scheduling of candidate phone screens and interviews
 
 
 </li>
 </ul>
 
 Scheduling &amp; Payroll
 
 
 
 <ul>
 <li>
 Update the courier team&rsquo;s weekly staffing schedule.
 </li>
 <li>
 Assist leadership with bi-annual vacation bids.
 </li>
 <li>
 Input and reconcile Kronos weekly timekeeping.
 
 
 </li>
 </ul>
 
 Administrative
 
 
 
 <ul>
 <li>
 Monitor all courier Kronos clock-ins and ensure staff are starting shifts on time; produce regular clock-in reports for the supervisor(s).
 </li>
 <li>
 Independently perform complex administrative support functions with delegated authority from departmental or unit management.
 </li>
 <li>
 Develop new office or administrative procedures using research and analytical techniques; ensure team is following office procedures.
 </li>
 <li>
 Supports the continued use and operation of office equipment (copier, computers, printer, and fax machine).
 </li>
 <li>
 Procure and monitor courier vehicle parts and supplies (light bulbs, windshield wipers, wiper fluid, cleaning supplies).
 </li>
 <li>
 Schedule team meetings.
 </li>
 <li>
 Assist in writing and editing statements of administrative guidelines and policy.
 </li>
 <li>
 Participate in courier recruiting efforts (resume reviews, phone screens, interviews).
 </li>
 <li>
 May be called upon to drive UW vehicles and provide back-up courier services as needed.
 </li>
 <li>
 Other duties as assigned.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 High school graduation or equivalent AND two years of experience in the program specialty.
 </li>
 <li>
 Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
 
 
 </li>
 </ul>
 
 Departmental Requirements
 
 
 
 <ul>
 <li>
 Prior work experience in transportation, operations or logistics.
 </li>
 <li>
 Proficient with Microsoft Windows and Office Suite (including Word, Excel, and Outlook)
 
 
 </li>
 </ul>
 
 Desired
 
 
 
 <ul>
 <li>
 Proficient with the use of cell phones and mobile devices.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Excellent customer/client-facing skills.
 </li>
 <li>
 HIGHLY organized, detail-oriented, and able to multi-task in a fast-paced and sometimes stressful environment.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Vacation time and sick time off that accrue monthly, including 12 paid holidays.
 </li>
 <li>
 State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.
 </li>
 <li>
 Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.
 </li>
 <li>
 Excellent healthcare, dental, disability, retirement, and other plan options.
 </li>
 <li>
 Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.
 </li>
 <li>
 And much more!
 
 
 </li>
 </ul>
 
 About The Department Of Laboratory Medicine &amp; Pathology
 
 
 
 A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the
 
 Department of Laboratory Medicine &amp; Pathology
 
 at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally.
 
 
 Please visit our website to learn more about our department.
 
 
 
 About UW Medicine
 
 
 
 UW Medicine is Washington&rsquo;s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine&rsquo;s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow&rsquo;s physicians, scientists and other health professionals.
 
 
 All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that include Harborview Medical Center, UW Medical Center - Montlake, UW Central Lab &ndash; Renton, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
 
 
 Become part of our team. Join our mission to make life healthier for everyone in our community.
 
 
 
 Compensation, Benefits And Position Details
 
 
 
 
 Pay Range Minimum:
 
 
 
 $22.28 hourly
 
 
 
 Pay Range Maximum
 
 
 
 $29.77 hourly
 
 
 
 Benefits
 
 
 
 
 Other Compensation:
 
 
 
 For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
 
 
 
 Shift
 
 
 
 First Shift (United States of America)
 
 
 
 Temporary or Regular?
 
 
 
 This is a regular position
 
 
 
 FTE (Full-Time Equivalent)
 
 
 
 100.00%
 
 
 
 Union/Bargaining Unit
 
 
 
 SEIU Local 925 Nonsupervisory
 
 
 
 About The UW
 
 
 
 Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
 
 
 UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
 
 
 
 Our Commitment
 
 
 
 The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
 
 
 To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
 
 
 Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
</div>

Medical Courier Coordinator

University Of Washington

<div>Job Description
Medical Courier Coordinator, Lab Medicine &amp; Pathology
Who we&rsquo;re looking for:
The UW Medicine - Department of Laboratory Medicine &amp; Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a Medical Courier Coordinator at the University of Washington Medical Center &ndash; Montlake, &amp; Central Lab &ndash; Renton
The primary function of the Medical Courier Coordinator is to receive and facilitate requests between clients and the courier team, provide administrative support for the team, and communicate program updates to the courier, CSS, and other impacted teams. The administrative function for this role will be focused on office‑related activities. The role will allow courier leadership to focus on core programs, projects, and strategy‑related activities that support courier operations, providing a positive impact on UWMC patients and the division&rsquo;s internal and external clients. Additionally, this position supports the bandwidth of the Medical Courier Leads through daily support, ongoing training, opportunities for route and transportation improvement, and backup driving. This position will have autonomy and independent decision‑making for the tasks assigned to them.
Work schedule:
<ul><li>100% FTE
</li><li>Monday &ndash; Friday with rotating weekends and holidays
</li><li>Day shift, Occasional remote work
</li></ul>What you&rsquo;ll contribute:
Communications and Dispatching
<ul><li>Conduct communication between the courier team and our internal and external partners.
</li><li>Help manage operational communications to clients, including notification of service interruptions/impacts and policy changes.
</li><li>Per request of the Manager, Supervisor, and Program Operations Specialist, communicate relevant information between different UWMC departments and external clients.
</li><li>Research, write, and edit content to explain and promote the work of the UWMC courier team; create and send courier team internal newsletters.
</li><li>Ensure consistent tone and messaging that is in alignment with University standards, vision and values.
</li><li>Monitor for courier-call outs and schedule changes.
</li><li>Call upon back-up couriers to cover routes as needed.
</li><li>Answer department telephones and central email requests.
</li><li>Primary point of contact to resolve client questions and issues by phone/email, otherwise re-direct to supervisor or other team staff as needed.
</li><li>Contact couriers to schedule pickups and drop offs.
</li><li>Manage Delivery Express and other third-party courier companies to schedule pickups.
</li><li>Assist leadership with the scheduling of candidate phone screens and interviews
</li></ul>Scheduling &amp; Payroll
<ul><li>Update the courier team&rsquo;s weekly staffing schedule.
</li><li>Assist leadership with bi-annual vacation bids.
</li><li>Input and reconcile Kronos weekly timekeeping.
</li></ul>Administrative
<ul><li>Monitor all courier Kronos clock-ins and ensure staff are starting shifts on time; produce regular clock-in reports for the supervisor(s).
</li><li>Independently perform complex administrative support functions with delegated authority from departmental or unit management.
</li><li>Develop new office or administrative procedures using research and analytical techniques; ensure team is following office procedures.
</li><li>Supports the continued use and operation of office equipment (copier, computers, printer, and fax machine).
</li><li>Procure and monitor courier vehicle parts and supplies (light bulbs, windshield wipers, wiper fluid, cleaning supplies).
</li><li>Schedule team meetings.
</li><li>Assist in writing and editing statements of administrative guidelines and policy.
</li><li>Participate in courier recruiting efforts (resume reviews, phone screens, interviews).
</li><li>May be called upon to drive UW vehicles and provide back-up courier services as needed.
</li><li>Other duties as assigned.
</li></ul>What you&rsquo;ll need:
<ul><li>High school graduation or equivalent AND two years of experience in the program specialty.
</li><li>Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
</li></ul>Departmental Requirements:
<ul><li>Prior work experience in transportation, operations or logistics.
</li><li>Proficient with Microsoft Windows and Office Suite (including Word, Excel, and Outlook)
</li></ul>Desired:
<ul><li>Proficient with the use of cell phones and mobile devices.
</li><li>Excellent written and verbal communication skills.
</li><li>Excellent customer/client-facing skills.
</li><li>HIGHLY organized, detail-oriented, and able to multi-task in a fast-paced and sometimes stressful environment.
</li></ul>What we offer:
<ul><li>Vacation time and sick time off that accrue monthly, including 12 paid holidays.
</li><li>State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.
</li><li>Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.
</li><li>Excellent healthcare, dental, disability, retirement, and other plan options.
</li><li>Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.
</li><li>And much more!
</li></ul>About the Department of Laboratory Medicine &amp; Pathology:
A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the Department of Laboratory Medicine &amp; Pathology at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally.
Please visit our website to learn more about our department.
About UW Medicine:
UW Medicine is Washington&rsquo;s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine&rsquo;s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow&rsquo;s physicians, scientists and other health professionals.
 
 
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that include Harborview Medical Center, UW Medical Center - Montlake, UW Central Lab &ndash; Renton, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team . Join our mission to make life healthier for everyone in our community.
Compensation, Benefits and Position Details
Pay Range Minimum:
$22.28 hourly
Pay Range Maximum:
$29.77 hourly
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

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