administrative specialist iii - bu (temp)

merchandising/sales representative, seattle

account-based marketing manager, retail and cpg, industry marketing

administrative assistant/secretary Jobs in Seattle

administrative assistant/secretary

administrative specialist iii - bu (temp) Jobs in Seattle

executive assistant

office administrator

practice assistant

administrative assistant 2

University Of Washington

<div><p><b>Job Description
</b></p><p></p><p><b>Harborview Medical Center - Environmental Services </b><b>Department </b>has an outstanding opportunity for an <b>Administrative Assistant 2 </b>.
</p><p></p><p><b>WORK SCHEUDLE
</b></p><ul><li><p>100% FTE (40 hours per week)
</p></li><li><p>Day Shift
</p></li></ul><p></p><p><b>DEPARTMENT DESCRIPTION
</b></p><p>The Environmental Services &amp; Linen department supports a clean, safe, and welcoming environment across UW facilities. We collaborate with various stakeholders and prioritize high standards, professionalism, and customer service in all aspects of our work.
</p><p></p><p><b>POSITION HIGHLIGHTS
</b></p><ul><li><p>Assist with recruitment, interviewing, hiring, and onboarding processes across EVS and Linen departments.
</p></li><li><p>Serve as a professional liaison between hiring managers, staff, UW Human Resources, job candidates, and third-party partners.
</p></li><li><p>Create and implement streamlined procedures to enhance recruitment and HR operations.
</p></li><li><p>Educate team members on HR policies, systems, and best practices.
</p></li><li><p>Handle sensitive information and situations with professionalism, tact, and appropriate escalation.
</p></li><li><p>Strong organizational abilities, task and issue tracking, excellent communication (verbal and written), adaptability, and problem-solving.
</p></li></ul><p></p><p><b>PRIMARY JOB RESPONSIBILITIES
</b></p><ul><li><p>Monitor requisition submissions through leadership and Workday; follow up with managers, directors, and HR to ensure progress.
</p></li><li><p>Maintain visibility into requisition stages using Workday; ensure timely movement through approval processes.
</p></li><li><p>Confirm approved postings in Workday and manage internal postings to meet compliance requirements.
</p></li><li><p>Maintain and update third-party job listings; coordinate interview requests and troubleshoot site issues with vendors.
</p></li><li><p>Retrieve and distribute candidate resumes from Workbench and HR; ensure hiring supervisors receive timely applicant info.
</p></li><li><p>Track interview progress across departments to maintain momentum and support timely hiring decisions.
</p></li><li><p>Communicate offers to select candidates, assist with Workday setup, background checks, and ensure HR is informed.
</p></li><li><p>Track offers acceptance and background status; guide candidates through next steps in the hiring process.
</p></li><li><p>Submit access requests and coordinate departmental orientation for new hires.
</p></li><li><p>Monitor and follow up on onboarding tasks and compliance requirements with new employees and supervisors.
</p></li><li><p>Provide guidance on HR and departmental policies; escalate and route staffing issues as needed.
</p></li><li><p>Support hiring documentation, event coordination, external partnerships, and maintain tools/materials for recruitment; may lead others or perform additional admin duties.
</p></li></ul><p></p><p><b>REQUIREMENTS
</b></p><ul><li><p>High School Diploma or GED
</p></li><li><p>Two years of office or administrative support experience
</p></li><li><p>An equivalent combination of education and experience may substitute for stated requirements
</p></li></ul><p></p><p><b>ABOUT HARBORVIEW MEDICAL CENTER
</b></p><p>As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.
</p><p></p><p>Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.
</p><p></p><p><b>Challenge. Collaboration. Compassion.
</b></p><p></p><p><b>ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER
</b></p><p>UW Medicine is Washington&rsquo;s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine&rsquo;s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow&rsquo;s physicians, scientists and other health professionals.
</p><p></p><p>All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
</p><p></p><p><b>Become part of our team </b>. Join our mission to make life healthier for everyone in our community.
</p><p></p><p><b>Compensation, Benefits and Position Details
</b></p><p></p><p><b>Pay Range Minimum:
</b></p>$21.77 hourly
<p><b>Pay Range Maximum:
</b></p>$27.63 hourly
<p><b>Other Compensation:
</b></p><ul><li></li></ul><p><b>Benefits:
</b></p>For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
<p><b>Shift:
</b></p>First Shift (United States of America)
<p><b>Temporary or Regular?
</b></p>This is a regular position
<p><b>FTE (Full-Time Equivalent):
</b></p>100.00%
<p><b>Union/Bargaining Unit:
</b></p>SEIU Local 925 Nonsupervisory
<p></p><p><b>About the UW
</b></p><p></p><p>Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
</p><p></p><p>UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
</p><p></p><p><b>Our Commitment
</b></p><p></p><p>The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
</p><p></p><p>To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
</p><p></p><p>Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</p></div>

Administrative Assistant 2

Colliers Engineering & Design

<div><div><ul><li>Seattle, Washington</li><li>
Administration</li><li>
Regular Full-Time</li><li>
12862</li></ul></div><div></div><div><h2 class="jobSectionHeader"><b>
Job Description
</b></h2><div><b>Overview</b><div><br>
MG2, an affiliate of Colliers Engineering &amp; Design, is currently looking for an Senior Administrative Assistant to join our team in Seattle, WA!</div><div></div><div><br>
This position supports assigned studio, executive, and office operations. A Senior Administrative Assistant supports C-Suite and professional services teams in all related administrative tasks required for their successful business operations as assigned. The role will generally also include calendar &amp; event coordination, catering coordination, supply management, expense reporting, as well as general office and facilities support. Success in the role is defined by a highly collaborative and flexible approach to the changing needs of the studios and offices. The position requires strong customer service, support, and organizational skills.</div><br>
<br>
<b>Responsibilities</b><br>
<ul><li>
Supports C-Suite level tasks and maintains its confidentiality.</li><li>
Serves as the President &amp; CEO&rsquo;s liaison to both outside contracts and internal staff at all levels.</li><li>
Manages and maintains the President &amp; CEO&rsquo;s Schedule, appointments and Travel arrangements.</li><li>
Administration of C-Suite support as assigned including, but not limited to, meeting cadence, ROB, meeting preparation, meeting scheduling, minutes and distributions, documentation support, team communications and project administration support activities.</li><li>
Maintains program or project related assignments; may include presentation drafts, project reporting, and following up on action steps as needed.</li><li>
May be involved with project level tasks that support members of the C-Suite, including archiving, processing check requests, and close out.</li><li>
Use of data management tools, reports and dashboards as assigned.</li><li>
Identifies ways to improve day-to-day administrative tasks with support of continuous improvements and efficiencies.</li><li>
Plans and maintains team engagement with morale and developmental events.</li><li>
Arranges schedules, travel, team /office events, meeting catering, and support expense reconciliations.</li><li>
Supports key projects/initiatives within office operations.</li><li>
Provides general office administrative services and support includes, but is not limited to, supporting the onboarding of new employees/contingent workers, answering questions re: central sites, internal processes, and e-tools, assisting with international and domestic shipping, safety concern coordination, and liaising with facilities management and front desk coverage.</li><li>
Provides Event support as needed.</li></ul>
<br>
<b>Qualifications</b><br>
<ul><li>
High School GED or equivalent.</li><li>
Minimum of 5 years of administrative experience, with at least 2 supporting at the executive level.</li><li>
Strong MS Office proficiency.</li><li>
Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.</li></ul><div>
Compensation: $37.69 to $55.00 per hour (depending on qualifications)</div><br>
<br>
<b>What We Offer</b><div><br>
At MG2, an affiliate of Colliers Engineering &amp; Design, we value our employees with great benefits and worthwhile programs. We are proud of the many initiatives at MG2 such as our focus on Sustainability and Inclusion &amp; Belonging. We promote MG2 culture firmwide and within each of our offices through monthly recognition, happy hours, summer events, and an end of year Holiday Party to celebrate our accomplishments. People make the place at MG2 &ndash; <i>Join our growing firm today</i>!</div><div><br>
MG2 offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:</div><ul><li>
Employer provided employee healthcare plan and reduced cost premium plans, life insurance, and short and long-term disability coverage.</li><li>
Paid Time Off, 7 paid Holidays, and an additional 3 Floating Holidays.</li><li>
Employer sponsored Family Planning Program and employer Paid Parental Leave.</li><li>
Learning &amp; Career Development opportunities.</li><li>
Employee Wellness and Employee Assistance Program.</li><li>
Participation in a 401K program including eligible company match percentage, after waiting period.</li></ul></div></div></div>

Senior Administrative Assistant

Strong Marine Painting Services LLC

<p><b>Job Summary</b><br/>We are seeking a dynamic and highly organized Administrative Assistant/Secretary to join our team. This vital role involves providing comprehensive administrative support to ensure the smooth operation of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, both bilingual and monolingual candidates are encouraged to apply.</p><p><b>Responsibilities</b></p><ul><li>Greet visitors and manage the front desk with friendly, professional phone etiquette, ensuring a positive first impression.</li><li>Operate multi-line phone systems efficiently, directing calls accurately and taking detailed messages when necessary.</li><li>Perform data entry, filing, and document proofreading to maintain accurate records and ensure high-quality correspondence.</li><li>Assist with office management duties such as supply ordering, maintaining organized filing systems, and overseeing general administrative operations.</li><li>Provide exceptional customer service by supporting clients, vendors, and internal teams with professionalism and responsiveness.</li><li>Handle clerical tasks such as typing reports, managing email correspondence, and supporting personal assistant functions as needed.</li></ul><p><b>Experience</b></p><ul><li>Prior office experience in administrative or clerical roles is required; experience in medical or dental reception is a plus.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.</li><li>Excellent communication skills in both English and bilingual (additional languages are advantageous).</li><li>Proven ability to handle customer support scenarios with patience and professionalism.</li><li>Experience in calendar management, proofreading documents for accuracy, and managing office supplies is highly desirable.</li></ul><p>Join us to be part of a supportive team that values your organizational talents and dedication!</p><p>Pay: $25.22 - $30.37 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant/Secretary

Transformations Care Network

<p></p><div><p>At <b>Lightheart Mental Health</b>, a member of Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities. As a <b>Prescriber Medical Administrative Assistant (Medical Assistant)</b>, you'll be an essential part of our clinical support team.</p><p>
As the heart of our clinics &ndash; providing support for our clients as well as our team members, your responsibilities will range from handling client calls by answering questions, finding solutions to issues, scheduling, answering concerns or complaints and providing essential information. Prescriber Medical Administrative Assistants have superior customer service skills and professionalism, and an ability to multi-task, be conscientious and compassionate to clients and staff.</p><p>
Lightheart Mental Health team members are highly motivated by working as part of a collaborative cohesive team in a fast-paced environment. These team members are champions of protecting sensitive information, complying with HIPAA, and are skilled at maintaining composure and professionalism in all situations.</p><p><b>
Key Responsibilities:
</b></p><ul><li>Answer phones and take clients&rsquo; calls and provide professional, accurate, satisfactory answers to their questions and concerns.</li><li>
Guide client through troubleshooting for telehealth appointments.</li><li>
Call insurance for prior authorization and copay information.</li><li>
Assist providers in administrative tasks.</li><li>
Answer general questions about the practice and services provided.
</li><li>Answer internal communication questions.</li><li>
Coordinate care between clients and providers.</li><li>
Schedule client appointments
</li><li>Call in prescriptions to the pharmacy as needed and work on meds prior authorizations.
</li><li>Collaborate with other team members and locations to provide excellent customer service.
</li><li>Help train new team members as needed.</li><li>
Prepare client files for providers.</li><li>
Provide overall psychiatric provider and site support in conjunction with Site Coordinators
</li><li>Own and manage medication logbook and download prescription monitoring report each day for review.
</li><li>Help support therapists and psychiatric providers on managing waitlists.</li><li>
Must maintain a professional dress code at all times.
</li><li>Help coordinator coverage when short staffed.
</li><li>Order and maintain all office supplies.
</li><li>Work with and Support Clinical Directors and RDO with new initiatives and rollouts.
</li><li>Help to train new employees and orient new staff (day one welcome)
</li><li>Ensure all office processes and policies are being followed.
</li><li>Works closely with RDO on overall site management
</li><li>Other duties as assigned.
</li></ul><p><b>Qualifications</b>:
</p><ul><li>High school diploma or equivalent</li><li>
Excellent communication skills (written and verbal) and ability to work well with a team, especially in stressful situations.</li><li>
Patient and empathetic attitude as well as adaptable and flexible</li><li>
Strong time management skills, detail oriented and organizational skills</li><li>
Computer skills, familiarity with Google Drive</li><li>
Phone skills, including familiarity with complex or multi-line phone systems.</li><li>
Maintain client trust and protect operations by keeping client care information confidential.</li><li>
Creating a safe, productive work environment that is client focused.</li><li>
Possess desire to do a thorough job in a fast-paced environment, must be detail oriented and highly organized.</li><li>
Ability to maintain professional appearance and demeanor, and interface well with clients and teammates in a mental health setting.</li><li>
Ability to complete other office tasks as needed.</li><li>
Customer service skills</li></ul><p><b>
Explore the Advantages of Joining Our Team:
</b></p><ul><li>Enjoy competitive compensation and a wide range of benefits, including medical, dental, vision, low-cost virtual care, dependent and domestic partner coverage, 401K, and more, designed to support your well-being and financial security.</li><li>
Immerse yourself in a community united by a deep commitment to enhance mental health and revolutionize client care.</li><li>
Embrace a journey of continuous learning, guided by seasoned professionals, fostering your career growth in a nurturing environment.</li><li>
Play a pivotal role in reshaping behavioral health, with your efforts directly improving client lives.</li><li>
Thrive in an environment that celebrates collaborative success, driven by effective communication and unity.</li><li>
Receive comprehensive onboarding and ongoing educational resources, tailored to cultivate your talents, and assure your triumph in your role.</li></ul><p></p><p><br>
Lightheart Mental Health is committed to fair and equitable compensation practices. The hourly compensation range for this role is $25 &ndash; $28. Actual compensation may vary based on licensure, experience, market-driven enhancements, and incentive opportunities available for this role. These ranges represent our current standard compensation practices and may be adjusted over time to remain competitive and aligned with organizational needs.</p><p></p><p><i><br>
Transformations Care Network is an equal opportunity employer, committed to fostering an inclusive and diverse workplace.</i></p></div>

Prescriber Medical Administrative Assistant (Medical Assistant) - Float

City of Seattle

<div><div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2></div>
<p></p><div><p>The City of Seattle Fire Department is seeking a temporary, full-time Administrative Specialist III to support our Resource Management Administrative Division. This position reports to the Assistant Chief of Resource Management and interacts with division heads and external sources on a daily basis, dealing with highly confidential, sensitive information. The ability to work effectively in a fast-paced environment with changing priorities is essential in this role.</p><p>
This position operates out of the Seattle Fire Department Headquarters located in the Pioneer Square area. Occasionally, this position will need to work off-site at other City locations. This position is expected to last through the end of December 2026.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><ul><li>Provide daily, direct, complex administrative support to the Assistant Chief of Resource Management.</li><li>
Create memos, including drafting, editing and formatting Word documents, Excel spreadsheets, and PowerPoint presentations.</li><li>
Ensure daily staffing needs are met by compiling documentation, such as: permanent transfers, temporary transfers, administrative time off, release from duty, apparatus memos, emails, and letters utilizing established policies.</li><li>
Enter data to the Chief&rsquo;s Journal and Activity Scheduler.</li><li>
Compose confidential, budgetary, and regional partner correspondence by email, letter, memoranda, and presentations.</li><li>
Produce weekly reports compiling information from multiple sources to share with the Leadership Team.</li><li>
Accesses Significant Incident Reports of Emergency Responses on SharePoint. Utilize CAD View (an on-line real time and historical database to track emergency responses, apparatus and personnel locations, and page units and individuals) to research ambiguous information on these emergency responses.</li><li>
Serve as an Administrative Support Liaison (24/7 on call) to the Fire Department Resource Management Center (RMC). Report to the RMC as requested for multiple alarm fire emergency incidents, civil disturbances, marches or protests, inclement weather activations by the Emergency Operations Center (EOC), and large-scale special events that occur throughout the city.</li><li>
Coordinate all Resource Management Executive travel and training. Track Division expenditures, manage and monitor travel/training budget, authorize expenses and reimbursements. Process all travel invoices from members to be paid by the Department.</li><li>
Manage incoming Department correspondence, enter into log, route through the Chain of Command, and track and relay responses.</li><li>
Monitor over 200 department first-line and reserve apparatus, tracking Emergency Service Orders (ESOs) and assignments.</li><li>
Perform complex calendaring utilizing Microsoft Outlook. Arrange meetings both internally and externally for multiple attendees and venues to meet required timelines. Research, assemble, and prepare materials for Executive meetings.</li><li>
Administrative management of assigned Department programs; ensure documentation is accurate, update associated websites, update forms, and assist with scheduling.</li><li>
Adhere to Fire Fighters IAFF Local 27 and/or Fire Chiefs Local 2898 contracts and Department policies.</li><li>
Other duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><p>Requires three years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).</p>
A successful candidate will also possess the following skills and abilities:<ul><li>
Excellent writing, editing, and proofreading skills.</li><li>
Excellent organizational skills with the ability to handle multiple work projects simultaneously.</li><li>
Ability to self-start and work with limited supervision.</li><li>
Ability to be flexible and participate in cross-training as requested.</li><li>
Familiarity with maintaining complex tracking systems and databases.</li><li>
Excellent customer service and communication skills.</li><li>
Proficient in MS Word, MS Excel, PowerPoint and Outlook.</li><li>
Possesses knowledge of SharePoint and Adobe products.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Information</b></h2></div>
<p></p><div><p>The full salary range for this position is $38.21 - $44.51 per hour.</p><p>
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members</p><p>
The Seattle Fire Department is looking to create a diverse team of hardworking, committed individuals with a passion for public service and who are deeply aligned with our City's values of Race and Social Justice. The City of Seattle is an Equal Opportunity Employer. Applicants are considered for positions without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, disability, marital status, veteran status, gender identity, political ideology, or any other basis prohibited by federal, state, and local laws</p></div></div></div><p></p>
<br><div></div><div><div><div><p>The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.</p></div></div></div>

Administrative Specialist III - BU (Temp)

Ogletree Deakins

<div>Position Summary:
<div>
Our Seattle, WA office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $59,000 and $89,000. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div><br>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Contact Information:
<div>
If you have questions, please e-mail Brooklyn Butler at brooklyn.butler@ogletree.com with &quot;Practice Assistant &ndash; Seattle&quot; in the subject line. Please note, applications submitted via e-mail will not be considered.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Robert Half

<div>
 We are looking for a highly organized and proactive Executive Assistant to join our team in Seattle, Washington. In this long-term contract role, you will provide essential support to executives, ensuring smooth operations and effective communication across departments. This position offers the opportunity to contribute to strategic initiatives and collaborate with both internal and external stakeholders.
 <br/>
 <br/>
 Responsibilities:
 <br/>
 &bull; Maintain accurate departmental records and oversee the preparation of documentation, reports, and presentations.
 <br/>
 &bull; Facilitate the approval process for invoices and signatures while ensuring compliance with deadlines.
 <br/>
 &bull; Support the management of projects and initiatives, including handling budgets, timelines, contracts, and logistics.
 <br/>
 &bull; Monitor departmental databases, track contract deliverables, and oversee the SharePoint platform.
 <br/>
 &bull; Provide logistical and administrative support for meetings, events, and communication efforts.
 <br/>
 &bull; Assist in designing and implementing programs and initiatives to enhance organizational goals.
 <br/>
 &bull; Coordinate travel arrangements, including booking and scheduling, for executives.
 <br/>
 &bull; Serve as a strategic partner to leadership, contributing to planning and decision-making processes.
 <br/>
 &bull; Act as a backup for office operations during staff absences.
 <br/>
 &bull; Ensure confidentiality and handle additional duties as assigned.
 <br/>
 &bull; Proven experience in calendar management and executive-level scheduling.
 <br/>
 &bull; Strong skills in arranging and coordinating travel for business purposes.
 <br/>
 &bull; Proficiency in managing departmental databases and platforms such as SharePoint.
 <br/>
 &bull; Demonstrated ability to prepare detailed presentations and reports.
 <br/>
 &bull; Experience with budget management and tracking contract deliverables.
 <br/>
 &bull; Excellent interpersonal and communication skills for effective collaboration.
 <br/>
 &bull; Ability to maintain confidentiality and handle sensitive information.
 <br/>
 &bull; Self-motivated with the ability to manage multiple tasks independently.
 <br/>
 TalentMatch
 <sup>
  &reg;
 </sup>
 <br/>
 <br/>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
 <br/>
 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
 <br/>
 <br/>
 <p>
  &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Executive Assistant

Explore 146+ Administrative assistant 2 in Seattle this March. Find roles across top companies and apply now to boost your career.